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HomeMy WebLinkAboutBOARD MINUTES 06-21-84 60 06 MINUTES OF THE REGULAR BOARD MEET ING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COST A SANITARY DISTRICT HELD ON JUNE 21, 1984 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular session at their regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California on June 21, 1984 at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton ABSENT: Members: None I. 2. II. APPROVAL OF MINUTES MINUTES OF MAY 31, 1984 MINUTES OF JUNE 7, 1984 It was moved by Member Car Ison and seconded by Member Stanley that the minutes of June 7, 1984 be approved as presented and the minutes of May 31, 1984 be approved with the following correction: "V. MA TTERSFROM THEBOARDNOT ONTHE AGENDA" the words "The monthly financial statements which include" were inserted at the beginning of the first sentence. There being no objection, the above motion was unanimously approved. III. EXPENDITURES 1. EXPENDITURE LIST DATED JUNE 21, 1984 Member Boneysteele, member of the Budget and Finance Committee, advised that he and Member Stanley have reviewed the Expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Stanley that the Expenditure List dated June 21, 1984, including Running Expense Warrant Nos. 14519-14720 and Sewer Construction Warrant Nos. 1950-1980, be approved as presented. There being no objection, the motion was unanimously approved. IV. BIDS AND AWARDS 1. After explanation by Mr. Roger J. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson and seconded by Member Clausen that: 1) a purchase order be awarded to Continental Screw Conveyor for $24,296 to provide two screw conveyors, a replacement screw, and miscellaneous other equipment for the Multiple Hearth Furnace System Ash Handling Improvements; 2) a contract be awarded to Altec, Inc. to provide labor and miscellaneous materials for installing various items of equipment associated with the Multiple Hearth Furnace System Ash Handling Improvements; and 3) an authorization of $320,000 be approved from Sewer Construction Funds to allow the MHF Ash Handling System Improvements and Miscellaneous Instrumentation Improvements to proceed to construction. The motion was unanimously approved on the following roll call vote: -') I, ,." 84 61 AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NOES: ABSENT: Members: None Members: None AUTHORIZE AWARD TO PURCHASE SULFUR DIOXIDE LIQUID FROM VIRGINIA CHEMICAL COMPANY FOR THE PERIOD JULY 1984 THROUGH JUNE 1985 2. Mr. Dolan, General Manager-Chief Engineer, presented the staff recommendation to authorize award to purchase sulfur dioxide liquid from Virginia Chemical Company, the lowest responsible bidder. Virginia Chemical Company is the District1s current supplier and has performed sat i sf actori ly. It was moved by Member Carlson and seconded by Member Boneysteele that award to purchase sulfur dioxide liquid from Virginia Chemical Company for the period July 1984 through June 1985 at a per ton cost of $158.80 be authorized. The motion was unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Members: None V. CONSENT CALENDAR Following a request by Member Boneysteele that Item 6, May 1984 Financial Statements, be considered as a separate item under Budget and Finance, it was moved by Member Carlson and seconded by Member Stanley that the Consent Calendar, consisting of the five remaining items, be approved as recorrmended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 84-068 accepting an easement at no cost to the District from DIABLO COUNTRY CLUB, Diablo area (Job 3590, P arce 1 8). Resolution No. 84-069 accept i ng an easement at no cos t to the District from DIABLO COUNTRY CLUB, Diablo area (Job 3590, Parcel 9). Reso 1 uti on No, 84-070 accepting an easement at no cos t to the District from DIABLO COUNTRY CLUB, Diablo area (Job 3590, Parcel 10). 2. 3. 4. Resolution No. 84-071, Quitclaim sewer easement, Job 543, Parcel 1, Walnut Creek area. Resolution No. 84-072, authorizing execution of "Consent to Dedication for Public Roads" to CITY OF DANVILLE, Job 3445, Parcel 5, Blackhawk Road. There being no objection, the motion was unanimously approved. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ADMINISTRATIVE RECEIVE DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE ANNUAL REPORT 1. Mr. Dolan, General Manager-Chief Engineer, presented the Deferred Compensation Plan Advisory Committee Annual Report and the Hartford Proposed Funding Contract Conversion Report. 06 21 84 62 Following Board and staff discussion, Finance Officer Walter Funasaki stated that because the experience under the proposed alternative Hartford Plan is so sparce, the Committee is deferring recommendation at this time. In addition, the Committee is currently reviewing other deferred compensation plans. It was moved by Member Carlson and seconded by Member Clausen, that the Annual Report of the Deferred Compensation Plan Advisory Committee be received. There being no objection, the motion was unanimously approved. AUTHORIZE $25,582 FROM THE SEWER CONSTRUCTION FUND TO PURCHASE A DISTRICT-WIDE WORD PROCESSING SYSTEM 2. Following explanation by Mr. Dolan, General Manager-Chief Engineer,it was moved by Member Boneysteele and seconded by Member Cl ausen, that execution of a purchase agreement with Sony Corporation of America to purchase the Sony Series 35 word processing system for $42,382 be authorized, and that $25,582 of additional funds from the Sewer Construction Fund be provided for this purpose. Motion was unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Members: None VII. ENGINEERING 1. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BECHTEL CIVIL AND MINERALS INC. FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE MULTIPLE HEARTH FURNACE MHF SYSTEM A H HANDL N 1M R VEM NTS Mr. Dolan, General Manager-Chief Engineer, presented the staff recommendation that Bechtel Civil and Minerals, Inc. provide professional engineering services in connection with the Multiple Hearth Furnace System Ash Handling Improvements. This work will be billed on an hourly basis with a cost ceiling of $61,000. No additional funds are requested at this time. It was moved by Member Carlson and seconded by Member Stanley, that the General Manager-Chief Engineer be authorized to execute an agreement with Bechtel Civil and Minerals, Inc. for professional engineering services in conjunction with the Multiple Hearth Furnace System Ash Handling Improvements. There being no objection, the motion was unanimously approved. 2. ESTABLISH DATE FOR THE PUBLIC HEARING ON THE PROPOSED NEW SCHEDULE OF PLAN REVIEW FEES~ INSPECTION FEES, AND MISCELLANEOUS CHARGES FOR PRIVATE SEWER CON TRUCTION PROJECTS Mr. Dolan, General Manager-Chief Engineer, advised that at the June 7, 1984 Board Meeting an Ordinance was approved which would allow setting plan review fees, inspection fees, and miscellaneous charges for private sewer construction projects by Resolution. At this time staff recorrmends the Board set a pub 1 i c heari ng to cons i der the proposed new schedule of fees. A discussion of justification of fees followed wherein Member Stanley reiterated the Board's policy that industry representatives be given notice of the public hearing. It was moved by Member Clausen and seconded by Member Boneysteele, that July 19,1984 be established as the date for the public hearing on the proposed new schedule of plan review fees, inspection fees, and miscellaneous charges for private sewer construction projects and the publication of a notice of the public hearing be authorized. Motion was unanimously approved on the following roll call vote: 06 ~.l 84 AYES: NOES: ABSENT: 63 Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None Members: None VIII. PLANT OPERATIONS AUTHORIZE $13,000 IN SEWER CONSTRUCTION FUNDS TO PURCHASE AND INSTALL REPLACEMENT STARTERS FOR THE TREATMENT PLANT NO.3 WATER HIGH- PRESSURE PUMPS 1. It was moved by Member Boneysteele and seconded by Member Stanley, that $13,000 in Sewer Construction Funds be authorized to purchase and install replacement starters for the two No.3 water high-pressure pumps for the Treatment Plant. Motion was unanimously approved on the following ro 11 call vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None Members: None 2. AUTHORIZE $6,000 IN SEWER CONSTRUCTION FUNDS TO REPLACE THE TREATMENT PLANT INFLUENT CHANNEL VENTILATION SYSTEM Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson and seconded by Member Clausen, that $6,000 in Sewer Construction Funds be authorized to replace the influent channel ventilation system. Motion was unanimously approved on the following roll ca 11 vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None Members: None 3. AUTHORIZE $60,000 IN SEWER CONSTRUCTION FUNDS TO OVERHAUL THREE DIESEL ENGINES AT LOWER ORINDA PUMPING STATION Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Stanley and seconded by Member Carlson, that $60,000 in Sewer Construction Funds be authorized to overhaul three diesel engine pump drive units at the Lower Orinda Pumping Station. Motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Member s : None Members: None IX. BUDGET AND FINANCE 1. ADOPT THE 1984-1985 PERSONNEL, MAINTENANCE BUDGET EQUIPMENT, AND OPERATIONS AND Mr. Dolan, General Manager-Chief Engineer, advised that all components of the budgets have been approved by the Board for inclusion in the final budget. It is now appropriate for the Board to adopt the final budget. It was moved by Member Boneysteele and seconded by Member Carlson, that the 1984-1985 Personnel, Equipment, and Operations and Maintenance Budget be adopted (Resol ution No. 84-073). Motion was unanimously approved on the following roll call vote: 06 21 84 64 AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Members: None 2. RECEIVE MAY 1984 FINANCIAL STATEMENTS Mr. Walter Funasaki, Finance Officer, presented the May 1984 Financial Statements and reported briefly on the projected expenses and revenues and related them to actual expenses and revenues that were used for budgetary purposes. Mr. Funasaki highlighted changes in the Temporary Investment Statement. Following the presentation, the May 1984 Financial Statements were received. 1. X. PERSONNEL ADOPT PERSONNEL ADVANCEMENT PROCEDURE FOR PLANT OPERATOR II TO PLANT OPERATOR II I This item was pulled at the request of Public Employees Union, Local No. 1. XI. ITEMS LATE FOR THE AGENDA None 1. XI!. REPORTS GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, invited the Board to attend the District1s Annual Safety Picnic on August 11, 1984. b. An adjourned regular meeting was scheduled for July 26, 1984. Staff will present a litigation status report in closed session at that time. c. Mr. Dolan reported the first regularly scheduled Board Meeting in July falls on July 5 and inquired if this would be a problem for any Board Member. Board Members stated that the July 5 meeting date is satisfactory. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT Ms. Joyce McMillan, Secretary of the District, distributed a Report of Reimbusement Expenses for Members of the Board of Directors. Thi s report was in response to a request made by Member Carlson at the meeting of June 7,1984. 4. BOARD MEMBERS Member Boneysteele and Mr. Dolan reported on the District solid waste presentation made to the Board of Supervisors on June 19,1984. Mr. Dolan stated that the Board of Supervisors supported the District's proposal contingent upon the respective staffs working out matters relating to County and District cooperation. XIII. MATTERS FROM THE BOARD NOT ON THE AGENDA a. It was moved by Member Boneystee 1 e and seconded by Member Clausen, that the Board, Counsel and staff as designated by the General Manager-Chief Engineer be authorized to attend the CASA annual workshop on August 15-18, 1984. ()6 '.r~1 I'h' ,'> " 84.: 65 b. Member Clausen requested that staff prepare a brief talking paper for use by Members of the Board. XIV. CLOSED SESSION At 9:07 p.m., President Dalton declared a closed session to discuss pending litigation and/or personnel matters. At 9:40 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION a, It was moved by Member Clausen and seconded by Member Boneysteele, that District Counsel be authorized to enter into a contract with a geotechnical consultant in an amount not to exceed $16,576. Motion was unanimously approved on the following roll call vote: AYES: NOES: Member s : Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Member s : None b. It was moved by Member Carlson and seconded by Member Clausen, that the Secretary of the District be directed to secure a list of five arbitrators from the State Conciliation and Mediation Services for an advisory arbitration relative to the operator rotation grievance in accordance with our current Memorandum of Understanding. There being no objection, the motion was unanimously approved. XVI. ADJOURNMENT At 9:43 p.m. President Dalton adjourned the meeting. c" . . (. t rA, ( f-,~-=-~._~: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: í.Yn Scary of the entral Contra Co ta Sanitary District, County of Contra Costa, State of California 06 21 84 - ,0