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HomeMy WebLinkAboutBOARD MINUTES 06-07-84 54 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 7, 1984 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular session at their regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on June 7, 1984, at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None 1. II. APPROVAL OF MINUTES MINUTES OF MAY 17, 1984 It was moved by Member Carlson, seconded by Member Clausen, that the minutes of May 17, 1984, be approved as presented. There being no objection, the motion was unanimously approved. III. EXPENDITURES 1. EXPENDITURE LIST DATED JUNE 7, 1984 Member Boneysteele, member of the Budget and Finance Committee, stated he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Stanley, that the Expenditure List dated June 7, 1984, including Running Expense Warrant Nos. 14179-14518; Payroll Warrant Nos. 1055-1315; and Sewer Constructi on Warrant Nos. 1910-1949, be approved as presented. There being no objection, the motion was unanimously approved. IV. HEARINGS President Dalton stated that three separate public hearings will be conducted. The purposes of the three hearings will be to obtain public comment regarding: 1) establishing the 1984-1985 Environmental Quality Charge (EQC) rates; 2) collection of the 1984-1985 EQC on the County tax roll, and 3) collection of delinquent sewer service charges on the County tax ro 11. 1a. HOLD HEARING FOR THE PURPOSE OF ESTABLISHING THE ENVIRONMENTAL ~UALITY CHARGE (EQC) RATES FOR 1984-1985 Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Finance Officer Walter N. Funasaki. Mr. Funasaki stated that upon review of the 1984-1985 Operations and ¡'iaintenance Budget and consideration of appropriate levels of reserves, the Board is required to consider changes to the schedule of Environmental Quality Charges (EQC) on an annual basis. As part of the rate setting process Mr. Funasaki reviewed the Operations and Mai ntenance Budget procedure sulTIßar i z i ng changes i n budget expense items. Mr. Funasaki described Operations and Maintenance budgetary uncertainties in the coming year including ash removal, sludge removal, utilities, claims, legal services, salaries and wages - contra, and salaries and wages, In closing, Mr. Funasaki provided an Operations and Maintenance Budget sulTIßary of revenues and expenses. 06 07 84 55 At the hour of 7:52 p.m., President Dalton opened the public hearing and stated that the Board would receive any public comments regarding the establishment of the EQC rate. Mr. Don Christen, Executive Vice President of the Contra Costa Taxpayers Association, distributed a letter from that organization and requested that the Board maintain the $124 EQC rate for 1984-1985. It was noted for the record that a letter was received from Mrs. Barbara K. Zivica of Walnut Creek, urging the Board to maintain the present EQC rate of $124. Additionally, in response to a question regarding any proposed increase in connection fees, it was stated that a rates and charges study is being conducted. It is anticipated that staff will return to the Board early in 1985 with a recorrmendation following completion of said study. Mr. George Jeiten of Pacheco inquired if any EQC funds go into the County General Fund. Mr. Dolan, General Manager-Chief Engineer, stated that the only exchange of funds from the District to the County are in payment for work performed by the County. There being no further comments or discussion, President Dalton declared the public hearing closed. It was moved by Member Carlson that the Environmental Quality Charge (EQC) rate be established at $127 for the 1984-1985 fiscal year. The motion died for lack of a second. A discussion followed relative to the budgetary uncertainties or risks facing the District during the coming fiscal year and an appropriate or prudent level of reserves. Member Clausen stated that as a new Board Member he has become aware of the numerous risks facing the District that cannot be quantified. In that regard, Member Clausen voiced support for increasing the reserve fund while maintaining tight Board control. It was moved by Member Stanley and seconded by Member Boneysteele that the Environmental Quality Charge (EQC) rate be established at $129 for the 1984-1985 fiscal year and a resolution adopted to that effect (Resolution No. 84-060), with the understanding that all expenditures from the Operations and Maintenance Contingency Fund exceeding $5,000 must be approved by the Board of Directors. Motion approved on the following roll ca 11 vote: AYES: Members: Boneysteele, Stanley, Clausen, Dalton NO ES: Members: Car 1 son ABSENT: Member s: None lb. COLLECTION OF THE ENVIRONMENTAL QUALITY CHARGE (EQC) ON THE COUNTY TAX ROLL FOR 1984-1985 President Dalton declared the hearing open regarding the collection of the EQC on the County tax roll for 1984-1985. Hearing no comments from the audience, President Dalton declared the public hearing closed. It was moved by Member Clausen, seconded by Member Carlson, that the 1984-1985 Environmental Quality Charge be collected on the County tax roll and that a resolution be adopted to that effect (Resolution No. 84-061). Motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton NO ES : Member s: None ABSENT: Member s: None '~)'"r'< ( tj 07 84 56 1c. COLLECTION OF DELINQUENT SEWER SERVICE CHARGES ON THE 1984-1985 COUNTY TAX ROLL Mr. Funasaki, Finance Officer, explained that one property owner is delinquent in payment for the sewer service charge. It is proposed that this delinquent charge be collected on the 1984-1985 County tax roll. President Dalton declared the hearing open at the hour of 8:18 p.m. and requested responses or statements from the audience on this matter. Hearing none President Dalton declared the public hearing closed. It was moved by Member Carlson, seconded by Member Clausen, that collection of the delinquent sewer service charge be placed on the 1984- 1985 County tax roll and that a resolution overruling protests and adopting the report pursuant to Section 5473 of the Health and Safety Code be adopted (Resolution No. 84-062). Motion was unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Members: None V. BIDS AND AWARDS 1. AUTHORIZATION TO AWARD PURCHASE ORDER FOR VISIBLE EMISSION MONITORING SYSTEM Mr. Dolan, General Manager-Chief Engineer, presented the staff recolTIßendation to authorize purchase of a visible emission monitoring system for the Multiple Hearth Furnace. No additional funds are requested as part of this authorization. It was moved by Member Carlson and seconded by Member Boneysteele that award of purchase order to Lear Seigler, Inc. for a visible emission monitoring system at a total cost of $20,702.29 be authorized. Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Member s : None VI. CONSENT CALENDAR It was moved by Member Carlson and seconded by Member Clausen that the Consent Calendar, consisting of five items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Accept an easement at no cost to the District from RICHARD J. ROBERTS, et ux, Pleasant Hill area (Job 3926, Parcel 2) Resolution No. 84-063. 2. Accept an easement at no cost to the District from CITY OF PLEASANT HILL, Pleasant Hill area (Job 3926, Parcel 3) Resolution No. 84-064. 3. Accept an easement at no cost to the District from P.B. BEDFORD, Pleasant Hill area (Job 3949, Parcell) Resolution No. 84-065. 4. Accept an easement at no cost to the District from D & M DEVELOPMENT COMPANY, W a 1 nut Creek area ( Job 3902, P arce 1 4 ) Resolution No. 84-066. 06 07 84 57 5, Accept an easement at no cost to the District from R. AVALON, et ux, Moraga area (Job 2699, Parcel 2) Resolution No. 84-067. The above motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 1. VII. ADMINISTRATIVE ADOPT AN ORDINANCE OF CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING SECTION 11-101 OF THE DISTRICT CODE ALLOWING ADOPTION OF RATES AND CHARGES BY RESOLUTION Mr. Dolan, General Manager-Chief Engineer, presented the recommendation of staff that the Board modify the District Code to allow adoption of rates and charges by resolution. Member Carlson stressed the importance of proper notification of affected individuals and agencies to ensure their input prior to any changes in rates or charges. It was moved by Member Clausen and seconded by Member Stanley that an ordinance be adopted amending Section 11-101 of the District Code, allowing adoption of fees for permits, inspection fees and miscellaneous charges by resolution, and that said ordinance shall be a general regulation of the District and shall become effective upon the expiration of one week of publication in the Contra Costa Times, a newspaper of general circulation within the Central Contra Costa Sanitary District (Ordinance No. 153). Motion was unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Member s : None ABSENT: Members: None 1. VIII. ENGINEERING AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH FRANK M. COHN ASSOCIATES FOR IMPROVEMENTS TO THE MULTIPLE HEARTH FURNACE BOILER FEEDWATER SYSTEM Mr. Dolan, General Manager-Chief Engineer, advised that no additional funds are requested as part of this authorization. Funds for this work wi 11 come from the Mu lt i P 1 e Hearth Furnace Project budget previ ous ly authorized by the Board. It was moved by Member Carlson and seconded by Member Boneysteele that the General Manager-Chief Engineer be authorized to execute an agreement with Frank M. Cohn & Associates for professional engineering services for improvements to the Multiple Hearth Furnace Boi ler Feedwater System. Motion unanimously approved on the following roll call vote: AYES: NOES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Members: None 1. IX. WATER POLLUTION CONTROL PLANT AUTHORIZE $1,050 FOR DALE OHDA TO ATTEND "APPRAISING MAINTENANCE EFFECTIVENESS" SEMINAR 06 07 84 58 It was moved by Member Carlson and seconded by Member Clausen that $1,050 be authorized for Dale Ohda to attend "Appraising Maintenance Effectiveness" seminar. Motion unanimously approved. AUTHORIZATION OF $69,500 IN SEWER CONSTRUCTION FUNDS FOR CONSTRUCTION OF TREATMENT PLANT PIPE SUPPORTS 2. Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Boneysteele and seconded by Member Carlson that $69,500 in Sewer Construction Funds be authorized to construct pipe supports in the Treatment Plant. Motion unanimously approved on the following roll call vote: AYES: NOES: Member s : Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Member s : None X. BUDGET AND FINANCE 1. APPROVE 1984-1985 OPERATIONS AND MAINTENANCE BUDGET It was moved by Member Boneysteele and seconded by Member Stanley that the 1984-1985 Operations and Maintenance Budget be approved. Motion was unanimously approved on the following roll call vote: AYES: NOES: Member s : Carlson, Boneysteele, Stanley, Clausen, Dalton Members: None ABSENT: Member s : None Member Cl ausen requested that the General Manager-Chief Engineer report to the Board of Directors periodically on any expenditures from the Contingency Fund. XI. ITEMS LATE FOR THE AGENDA None 1. XII. GENERAL MANAGER-CHIEF ENGINEER REPORTS a. Mr. Dolan, General Manager-Chief Engineer, reported that plans and specifications for the CSO Building Remodel Project are nearing completion. b. A Word Processing Committee was formed by the District when it was found that ADDS Mentor could not provide satisfactory word processing software. This Committee investigated and evaluated word processing alternatives. A recommendation will be presented to the Board on June 21, 1984. c. Mr. Dolan, Member Stanley and President Dalton presented a status report of the solid waste issue. An editorial conference is scheduled with a representative of the Contra Costa Times. In addition, meetings are scheduled with individual Supervisors prior to the presentation before the full Board of Supervisors on June 19, 1984. 2. COUNSEL FOR THE DISTRICT a. Mr. John J. Carniato, Counsel for the District, advised that he will be unable to attend the June 21,1984 Board Meeting as he will be out of town. 06 07 84 59 b. Mr. Carniato recommended that the Claim of Shelter Development Corporation, William A. Patterson, be denied and referred to Counsel. It was moved by Member Carlson and seconded by Member Clausen that the c 1 aim of Shelter Development Corporation, Wi 11 i am A. Patterson, in the matter of Mellon Bank, N.A., a corporation, United States Fire Insurance Company, a corporation, versus Shelter Development Corporation, et al, be denied and referred to Counsel. Motion unanimously approved. 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS Member Carlson requested that the Secretary of the District review and prepare a statement detailing Board policy regarding reimbursement of costs. XIII. MATTERS FROM THE BOARD NOT ON THE AGENDA None XIV. CLOSED SESSION At 9:13 p.m., President Dalton declared a closed session to discuss pending litigation and/or personnel matters. At 9:40 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XVI. ADJOURNMENT At 9:42 p.m., President Dalton adjourned the meeting. ~<~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 06 07 84