HomeMy WebLinkAboutBOARD MINUTES 06-07-84
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON JUNE 7, 1984
The Board of Directors of the Central Contra Costa Sanitary District
convened in a regular session at their regular place of meeting,
5019 Imhoff Place, Martinez, County of Contra Costa, State of California,
on June 7, 1984, at 7:30 p.m.
President Dalton called the meeting to order and requested the
Secretary call roll.
1.
ROLL CALL
PRESENT:
ABSENT:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
Members:
None
1.
II. APPROVAL OF MINUTES
MINUTES OF MAY 17, 1984
It was moved by Member Carlson, seconded by Member Clausen, that the
minutes of May 17, 1984, be approved as presented. There being no
objection, the motion was unanimously approved.
III.
EXPENDITURES
1.
EXPENDITURE LIST DATED JUNE 7, 1984
Member Boneysteele, member of the Budget and Finance Committee,
stated he had reviewed the expenditures and found them to be satisfactory.
It was moved by Member Boneysteele and seconded by Member Stanley,
that the Expenditure List dated June 7, 1984, including Running Expense
Warrant Nos. 14179-14518; Payroll Warrant Nos. 1055-1315; and Sewer
Constructi on Warrant Nos. 1910-1949, be approved as presented. There
being no objection, the motion was unanimously approved.
IV.
HEARINGS
President Dalton stated that three separate public hearings will be
conducted. The purposes of the three hearings will be to obtain public
comment regarding: 1) establishing the 1984-1985 Environmental Quality
Charge (EQC) rates; 2) collection of the 1984-1985 EQC on the County tax
roll, and 3) collection of delinquent sewer service charges on the County
tax ro 11.
1a. HOLD HEARING FOR THE PURPOSE OF ESTABLISHING THE ENVIRONMENTAL
~UALITY CHARGE (EQC) RATES FOR 1984-1985
Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced
Finance Officer Walter N. Funasaki. Mr. Funasaki stated that upon review
of the 1984-1985 Operations and ¡'iaintenance Budget and consideration of
appropriate levels of reserves, the Board is required to consider changes
to the schedule of Environmental Quality Charges (EQC) on an annual basis.
As part of the rate setting process Mr. Funasaki reviewed the Operations
and Mai ntenance Budget procedure sulTIßar i z i ng changes i n budget expense
items. Mr. Funasaki described Operations and Maintenance budgetary
uncertainties in the coming year including ash removal, sludge removal,
utilities, claims, legal services, salaries and wages - contra, and
salaries and wages, In closing, Mr. Funasaki provided an Operations and
Maintenance Budget sulTIßary of revenues and expenses.
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At the hour of 7:52 p.m., President Dalton opened the public hearing
and stated that the Board would receive any public comments regarding the
establishment of the EQC rate.
Mr. Don Christen, Executive Vice President of the Contra Costa
Taxpayers Association, distributed a letter from that organization and
requested that the Board maintain the $124 EQC rate for 1984-1985.
It was noted for the record that a letter was received from
Mrs. Barbara K. Zivica of Walnut Creek, urging the Board to maintain the
present EQC rate of $124. Additionally, in response to a question
regarding any proposed increase in connection fees, it was stated that a
rates and charges study is being conducted. It is anticipated that staff
will return to the Board early in 1985 with a recorrmendation following
completion of said study.
Mr. George Jeiten of Pacheco inquired if any EQC funds go into the
County General Fund. Mr. Dolan, General Manager-Chief Engineer, stated
that the only exchange of funds from the District to the County are in
payment for work performed by the County.
There being no further comments or discussion, President Dalton
declared the public hearing closed.
It was moved by Member Carlson that the Environmental Quality Charge
(EQC) rate be established at $127 for the 1984-1985 fiscal year. The
motion died for lack of a second.
A discussion followed relative to the budgetary uncertainties or
risks facing the District during the coming fiscal year and an appropriate
or prudent level of reserves. Member Clausen stated that as a new Board
Member he has become aware of the numerous risks facing the District that
cannot be quantified. In that regard, Member Clausen voiced support for
increasing the reserve fund while maintaining tight Board control.
It was moved by Member Stanley and seconded by Member Boneysteele that
the Environmental Quality Charge (EQC) rate be established at $129 for the
1984-1985 fiscal year and a resolution adopted to that effect (Resolution
No. 84-060), with the understanding that all expenditures from the
Operations and Maintenance Contingency Fund exceeding $5,000 must be
approved by the Board of Directors. Motion approved on the following roll
ca 11 vote:
AYES: Members: Boneysteele, Stanley, Clausen, Dalton
NO ES: Members: Car 1 son
ABSENT: Member s: None
lb. COLLECTION OF THE ENVIRONMENTAL QUALITY CHARGE (EQC) ON THE COUNTY
TAX ROLL FOR 1984-1985
President Dalton declared the hearing open regarding the collection
of the EQC on the County tax roll for 1984-1985. Hearing no comments from
the audience, President Dalton declared the public hearing closed.
It was moved by Member Clausen, seconded by Member Carlson, that the
1984-1985 Environmental Quality Charge be collected on the County tax roll
and that a resolution be adopted to that effect (Resolution No. 84-061).
Motion was unanimously approved on the following roll call vote:
AYES: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton
NO ES : Member s: None
ABSENT: Member s: None
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1c.
COLLECTION OF DELINQUENT SEWER SERVICE CHARGES ON THE 1984-1985
COUNTY TAX ROLL
Mr. Funasaki, Finance Officer, explained that one property owner is
delinquent in payment for the sewer service charge. It is proposed that
this delinquent charge be collected on the 1984-1985 County tax roll.
President Dalton declared the hearing open at the hour of 8:18 p.m.
and requested responses or statements from the audience on this matter.
Hearing none President Dalton declared the public hearing closed.
It was moved by Member Carlson, seconded by Member Clausen, that
collection of the delinquent sewer service charge be placed on the 1984-
1985 County tax roll and that a resolution overruling protests and adopting
the report pursuant to Section 5473 of the Health and Safety Code be
adopted (Resolution No. 84-062). Motion was unanimously approved on the
following roll call vote:
AYES:
NOES:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
Members:
None
ABSENT:
Members:
None
V.
BIDS AND AWARDS
1.
AUTHORIZATION TO AWARD PURCHASE ORDER FOR VISIBLE EMISSION MONITORING
SYSTEM
Mr. Dolan, General Manager-Chief Engineer, presented the staff
recolTIßendation to authorize purchase of a visible emission monitoring
system for the Multiple Hearth Furnace. No additional funds are requested
as part of this authorization.
It was moved by Member Carlson and seconded by Member Boneysteele that
award of purchase order to Lear Seigler, Inc. for a visible emission
monitoring system at a total cost of $20,702.29 be authorized. Motion
unanimously approved on the following roll call vote:
AYES:
NOES:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
Members:
None
ABSENT:
Member s :
None
VI.
CONSENT CALENDAR
It was moved by Member Carlson and seconded by Member Clausen that the
Consent Calendar, consisting of five items, be approved as recommended,
resolutions adopted as appropriate, and recordings duly authorized.
1.
Accept an easement at no cost to the District from RICHARD J.
ROBERTS, et ux, Pleasant Hill area (Job 3926, Parcel 2)
Resolution No. 84-063.
2.
Accept an easement at no cost to the District from CITY OF
PLEASANT HILL, Pleasant Hill area (Job 3926, Parcel 3)
Resolution No. 84-064.
3.
Accept an easement at no cost to the District from P.B. BEDFORD,
Pleasant Hill area (Job 3949, Parcell) Resolution No. 84-065.
4.
Accept an easement at no cost to the District from D & M
DEVELOPMENT COMPANY, W a 1 nut Creek area ( Job 3902, P arce 1 4 )
Resolution No. 84-066.
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5,
Accept an easement at no cost to the District from R. AVALON, et
ux, Moraga area (Job 2699, Parcel 2) Resolution No. 84-067.
The above motion was unanimously approved.
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
1.
VII. ADMINISTRATIVE
ADOPT AN ORDINANCE OF CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING
SECTION 11-101 OF THE DISTRICT CODE ALLOWING ADOPTION OF RATES AND
CHARGES BY RESOLUTION
Mr. Dolan, General Manager-Chief Engineer, presented the
recommendation of staff that the Board modify the District Code to allow
adoption of rates and charges by resolution.
Member Carlson stressed the importance of proper notification of
affected individuals and agencies to ensure their input prior to any
changes in rates or charges.
It was moved by Member Clausen and seconded by Member Stanley that an
ordinance be adopted amending Section 11-101 of the District Code,
allowing adoption of fees for permits, inspection fees and miscellaneous
charges by resolution, and that said ordinance shall be a general
regulation of the District and shall become effective upon the expiration
of one week of publication in the Contra Costa Times, a newspaper of
general circulation within the Central Contra Costa Sanitary District
(Ordinance No. 153). Motion was unanimously approved on the following roll
call vote:
AYES:
NOES:
Members: Carlson, Boneysteele, Stanley, Clausen, Dalton
Member s :
None
ABSENT:
Members:
None
1.
VIII. ENGINEERING
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH
FRANK M. COHN ASSOCIATES FOR IMPROVEMENTS TO THE MULTIPLE HEARTH
FURNACE BOILER FEEDWATER SYSTEM
Mr. Dolan, General Manager-Chief Engineer, advised that no additional
funds are requested as part of this authorization. Funds for this work
wi 11 come from the Mu lt i P 1 e Hearth Furnace Project budget previ ous ly
authorized by the Board.
It was moved by Member Carlson and seconded by Member Boneysteele that
the General Manager-Chief Engineer be authorized to execute an agreement
with Frank M. Cohn & Associates for professional engineering services for
improvements to the Multiple Hearth Furnace Boi ler Feedwater System.
Motion unanimously approved on the following roll call vote:
AYES:
NOES:
Members: Carlson, Boneysteele, Stanley, Clausen, Dalton
Members:
None
ABSENT:
Members: None
1.
IX. WATER POLLUTION CONTROL PLANT
AUTHORIZE $1,050 FOR DALE OHDA TO ATTEND "APPRAISING MAINTENANCE
EFFECTIVENESS" SEMINAR
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It was moved by Member Carlson and seconded by Member Clausen that
$1,050 be authorized for Dale Ohda to attend "Appraising Maintenance
Effectiveness" seminar. Motion unanimously approved.
AUTHORIZATION OF $69,500 IN SEWER CONSTRUCTION FUNDS FOR CONSTRUCTION
OF TREATMENT PLANT PIPE SUPPORTS
2.
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
it was moved by Member Boneysteele and seconded by Member Carlson that
$69,500 in Sewer Construction Funds be authorized to construct pipe
supports in the Treatment Plant. Motion unanimously approved on the
following roll call vote:
AYES:
NOES:
Member s :
Carlson, Boneysteele, Stanley, Clausen, Dalton
Members:
None
ABSENT:
Member s :
None
X.
BUDGET AND FINANCE
1.
APPROVE 1984-1985 OPERATIONS AND MAINTENANCE BUDGET
It was moved by Member Boneysteele and seconded by Member Stanley that
the 1984-1985 Operations and Maintenance Budget be approved. Motion was
unanimously approved on the following roll call vote:
AYES:
NOES:
Member s :
Carlson, Boneysteele, Stanley, Clausen, Dalton
Members:
None
ABSENT:
Member s :
None
Member Cl ausen requested that the General Manager-Chief Engineer
report to the Board of Directors periodically on any expenditures from the
Contingency Fund.
XI.
ITEMS LATE FOR THE AGENDA
None
1.
XII.
GENERAL MANAGER-CHIEF ENGINEER
REPORTS
a. Mr. Dolan, General Manager-Chief Engineer, reported that plans
and specifications for the CSO Building Remodel Project are nearing
completion.
b. A Word Processing Committee was formed by the District when it
was found that ADDS Mentor could not provide satisfactory word processing
software. This Committee investigated and evaluated word processing
alternatives. A recommendation will be presented to the Board on June 21,
1984.
c. Mr. Dolan, Member Stanley and President Dalton presented a
status report of the solid waste issue. An editorial conference is
scheduled with a representative of the Contra Costa Times. In addition,
meetings are scheduled with individual Supervisors prior to the
presentation before the full Board of Supervisors on June 19, 1984.
2.
COUNSEL FOR THE DISTRICT
a. Mr. John J. Carniato, Counsel for the District, advised that he
will be unable to attend the June 21,1984 Board Meeting as he will be out
of town.
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b. Mr. Carniato recommended that the Claim of Shelter Development
Corporation, William A. Patterson, be denied and referred to Counsel.
It was moved by Member Carlson and seconded by Member Clausen that the
c 1 aim of Shelter Development Corporation, Wi 11 i am A. Patterson, in the
matter of Mellon Bank, N.A., a corporation, United States Fire Insurance
Company, a corporation, versus Shelter Development Corporation, et al, be
denied and referred to Counsel. Motion unanimously approved.
3.
SECRETARY OF THE DISTRICT
None
4.
BOARD MEMBERS
Member Carlson requested that the Secretary of the District review
and prepare a statement detailing Board policy regarding reimbursement of
costs.
XIII. MATTERS FROM THE BOARD NOT ON THE AGENDA
None
XIV.
CLOSED SESSION
At 9:13 p.m., President Dalton declared a closed session to discuss
pending litigation and/or personnel matters. At 9:40 p.m., President
Dalton concluded the closed session and reconvened the meeting into open
session.
XV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
None
XVI. ADJOURNMENT
At 9:42 p.m., President Dalton adjourned the meeting.
~<~
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
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