HomeMy WebLinkAboutBOARD MINUTES 04-19-84
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON APRIL 19, 1984
The Board of Directors of the Central Contra Costa Sanitary
District convened in a regular session at their regular place of
meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State
of Cal ifornia, on April 19, 1984, at 7:30 p.m.
President Dalton called the meeting to order and requested the
Secretary call roll.
I.
ROLL CALL
PRESENT:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
ABSENT:
Members:
None
II.
APPROVAL OF MINUTES
MINUTES OF APRIL 5, 1984
1.
It was moved by Member Carlson, seconded by Member Boneysteele, that
the minutes of April 5, 1984 be approved as presented. There being no
objections, the motion was unanimously approved.
III.
EXPENDITURES
1.
EXPENDITURE LIST DATED APRIL 19, 1984
Member Boneysteele, member of the Budget and Finance Committee,
stated he and Member Stanley had reviewed the expenditures and found
them to be satisfactory.
It was moved by Member Boneysteele, seconded by Member Stanley,
that the Expenditure List dated April 19, 1984, including Running Expense
Warrant Nos. 13565-13766 and Sewer Construction Warrant Nos. 1821-1851,
be approved as presented. There being no objections, the motion was
unanimously approved.
IV.
HEARINGS
CONDUCT A PUBLIC HEARING TO CONSIDER THE REFUSE COLLECTION RATE
APPLICATION BY ORINDA-MORAGA DISPOSAL SERVICE, INC.
1.
President Dalton stated the purpose of this publ ic hearing is to
receive publ ic comment regarding (1) the appl ication by Orinda-Moraga
Disposal Service, Inc. for increases in refuse collection rates, (2) the
request by the Orinda Association for increased residential collection
service to include trimmings and seasonal cleanup services, and (3) the
request by a resident of Moraga that self-addressed remittance envelopes
be provided with the quarterly bill ing statements.
Mr. Walter Funasaki, Finance Officer, stated that this publ ic hearing
was set at the April 5 Board Meeting when the rate increase appl ication was
presented. At that meeting, certain additional information was requested by
Members of the Board related to underforecasting of expenses in the prior
year, justification and cost effectiveness of a new maintenance position,
the reasons for the requested increased service by Orinda residents, and
the criteria to be establ ished for those residents to be permissively exempted
from the expanded service and related charge. Mr. Funasaki reported that
unanticipated increases in expenses resulted from the addition of a new
maintenance position, a part-time employee, increases in workers' compensation,
health and welfare, and employees' benefits expenses, depreciation on a new
truck, and higher dumping.charges. The refuse collector will address the
question of justification and cost effectiveness of the new maintenance position.
A representative of the Orinda Association will be present to respond to the
Board1s questions relative to expanded service. The resident of Moraga was
unable to attend the publ ic hearing tonight but reiterated his request that
the Board direct the refuse collector to provide self-addressed remittance
envelopes. The Moraga Town Council provided a letter, which has been included
in the agenda books.
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President Dalton declared the publ ic hearing open at the hour of
7:40 p.m.
Mr. Sanford Skaggs, attorney for Orinda-Moraga Disposal Service,
Inc., stated that Orinda-Moraga Disposal requests an 11.7% increase in
rates. District staff computed a 9.7% rate increase based on standard
District criteria. The difference in dollars is $39,000 on over $2,000,000
in revenues. The difference from the ratepayer1s point of view is 15ç per
month per resident. Mr. Skaggs urged the Board to depart from the 95%
operating ratio method used in the past to determine rate increases.
According to Orinda-Moraga Disposal IS calculations, the requested rate
increase would result in a 93.1% operating ratio, or a return to the
company of 6.9%. In rate making, the word IIreturnll includes profit,
income taxes, and interest payments. Under Orinda-Moraga Disposal's
calculations, the requested rates will result in a 20% return on beginning
equity, or 16.1% return on end of year equity. Mr. Skaggs requested that
the Board approve the requested rate increase for the following reasons:
1 )
On a financial statement basis, the company suffered a loss of
$57,000 last year; and
2)
The company faces uncertainties during the coming 12 months due
to the expanded service level requested in Orinda and the necessity
of adding a truck.
Mr. Skaggs stated that Price Waterhouse suggested several methods for
use in the rate setting process. Of those suggested, the Board selected
the operating ratio and return on equity methods. Mr. Skaggs stated that
the Board can grant the rate increase requested and still remain within the
Price Waterhouse recommended operating ratio range of 87% to 93%.
In response to an inquiry from Member Clausen, Mr. Skaggs stated that
the new maintenance position has not reduced costs during the current year,
but unscheduled down time has practically been el iminated. A great deal of
preventive work has been done and a systematic approach to maintenance has
been instituted, both of which should ultimately prove cost effective. The
company currently operates a fleet of 13 trucks.
Mr. Duane Robinson, Member of the Board of Directors of the Orinda
Association, again requested that the service level be expanded for Orinda
residents to include trimmings and seasonal cleanup services.
Mr. Gary Gallagher, an Orinda resident, spoke in favor of the expanded
service level for Orinda residents.
Ms. Kathleen Nimr, Martinez resident, expressed appreciation for the
time and energy devoted by the Board and staff in this rate setting process.'
Ms. Nimr suggested that the refuse collector be required to perform a com-
posting operation with the trimmings collected. Since they are already
separated this could be done at 1 ittle extra cost. Ms. Nimr also requested
that a notice of location of the Moraga recycl ing center be included on the
quarterly bill ings, that a curbside recycl ing program be investigated, and
that the franchises be opened to bid.
There being no further comments, President Dalton declared the publ ic
hearing closed at the hour of 8:57 p.m.
Following discussion, it was moved by Member Carlson that the 11.7%
rate increase requested by Orinda-Moraga Disposal Service, Inc. be approved
effective April 1, 1984, and that the service level for Orinda residents be
expanded to include one can of trimmings weekly and three seasonal cleanups
annually at a cost of $1.65 per month.
Member Boneysteele requested that Member Carlson amend his motion to
include the requirement that the refuse collector provide self-addressed
remittance envelopes with the quarterly bill ings.
The above motion was so amended by Member Carlson and seconded by
Member Boneysteele. The motion failed to pass on the following roll call
vote:
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AYES:
NOES:
ABg~
Members:
Members:
Members:
Carlson, Boneysteele
Stanley, Clausen, Dalton
None
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It was moved by Member Stanley that a 9.67% rate increase be approved
effective April 1, 1984 and that the service level for Orinda residents be
expanded to include one can of trimmings weekly and three seasonal cleanups
annually at a cost of $1.65 per month. The above motion died for lack of a
second.
President Dalton asked for reconsideration of the motion made by
Member Carlson and seconded by Member Boneysteele, that the 11.7% rate
increase requested by Orinda-Moraga Disposal Service, Inc. be approved
effective April 1, 1984, that the service level for Orinda residents be
expanded to include one can of trimmings weekly and three seasonal cleanups
annually at a cost of $1.65 per month, and that the refuse colìector be
required to provide self-addressed remittance envelopes with the quarterly
bill ings. (Resolution No. 84-045). The motion was approved on the following
roll call vote:
AYES: Members:
NOES: Members:
ABSTAIN: Members:
ABSENT: Members:
Carlson, Boneysteele, Dalton
Clausen
Stanley
None
It was noted for the record that Member Clausen voted No for the
reason that insufficient publ ic request was received to require the refuse
collector to provide self-addressed remittance envelopes.
President Dalton declared a recess at the hour of 9:17 p.m., recon-
vening at the hour of 9:28 p.m., with all parties present as heretofore
designated.
HOLD A PUBLIC HEARING ON DISTRICT ANNEXATION 86 AS AMENDED BY THE
LOCAL AGENCY FORMATION COMMISSION
2.
President Dalton stated the purpose of this publ ic hearing is to
receive pub! ic comment regarding District Annexation 86 as amended by the
Local Agency Formation Commission. Mr. Roger J. Dolan, General Manager-
Chief Engineer, reported that staff is not aware of any protests to the
annexation.
President Dalton declared the publ ic hearing open at the hour of
9:30 p.m., and there being no appearances either in favor of or in opposition
to the matter at hand, the publ ic hearing was declared closed. .
It was moved by Member Clausen, seconded by Member Stanley, that
resolutions be adopted concurring with the Negative Declaration and ordering
annexation of all parcels as amended by Local Agency Formation Commission.
(Resolution Nos. 84-040, 84-041,84-042, and 84-043). The motion was unani-
mously approved on the following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
None
None
v.
CONSENT CALENDAR
It was moved by Member Carlson, seconded by Member Stanley, that
the Consent Calendar, consisting of two items, be approved as recommended,
resolutions adopted as appropriate, and recordings duly authorized.
Completion of District Annexation No. 86-A was ordered (Resolution
No. 84-044).
1.
2.
Sewer Construction Funds in the amount of $3,750.00 to convert
the existing underground gas tank for diesel fuel storage at
CSO, were authorized.
There being no objections, the above motion was unanimously approved.
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
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VI.
ENGINEERING
1.
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH EMCON ASSOCIATES FOR PRELIMINARY PLANNING FOR THE DISTRICT
LANDFILL PROJECT; AUTHORIZE $38,900 IN SEWER CONSTRUCTION FUNDS
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
it was moved by Member Stanley, seconded by Member Boneysteele, that the
expenditure of $38,900 in Sewer Construction Funds for prel iminary planning
for the District Landfill Project be authorized and the General Manager-
Chief Engineer be authorized to execute an agreement with EMCON Associates
to provide professional engineering services related to the project on an
hourly basis at a cost not to exceed $20,000. Motion was unanimously approved
on the following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
None
None
2.
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH
BECHTEL CIVIL AND MINERALS, INC. FOR NECESSARY IMPROVEMENTS TO THE
MULTIPLE HEARTH FURNACE ASH HANDLING SYSTEM
Mr. Dolan, General Manager-Chief Engineer, advised that improvements
to the Multiple Hearth Furnace ash handl ing system are necessary due to a
potential dusting problem. No additional funds are required for this work.
It was moved by Member Carlson, seconded by Member Clausen, that the
General Manager-Chief Engineer be authorized to execute an agreement with
Bechtel Civil and Minerals, Inc. for professional services in conjunction
with the Multiple Hearth Furnace Project. There being no objections, the
motion was unanimously approved.
3.
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH JOHN CAROLLO ENGINEERS FOR IMPROVEMENTS TO THE MULTIPLE HEARTH
FURNACE INSTRUMENTATION AND FUEL SYSTEMS
Mr. Dolan, General Manager-Chief Engineer, reported that funds for
this work will come from the Multiple Hearth Furnace Project budget previously
authorized by the Board.
It was moved by Member Stanley, seconded by Member Clausen, that the
General Manager-Chief Engineer be authorized to execute an agreement with
John Carollo Engineers for professional engineering services in conjunction
with the Multiple Hearth Furnace Project. There being no objections, the
motion was unanimously approved.
4.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH JOHN CAROLLO ENGINEERS FOR PROFESSIONAL ENGINEERING SERVICES IN
CONJUNCTION WITH THE CONCORD CONTRACT DISPUTE; AUTHORIZE $30,900 IN
SEWER CONSTRUCTION FUNDS
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
Member Clausen requested that consideration of this matter be held until
after discussion of pending I itigation in closed session. Board Members
voiced no objection to the request and proceeded with the order of the agenda.
AUTHORIZE $55,000 FROM THE SEWER CONSTRUCTION FUND FOR PHASE II OF
THE MARTINEZ SEWER RENOVATION PROJECT
5.
After explanation by Mr. Dolan, General Manager-Chief Engineer, it was
moved by Member Stanley, seconded by Member Carlson, that $55,000 be authorized
from Sewer Construction Funds for Phase II of the Martinez Sewer Renovation
Project. Motion unanimously approved on the following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
None
None
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6.
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH H. J. DEGENKOLB ASSOCIATES FOR DESIGN OF SIESMIC MODIFICATIONS
TO TREATMENT PLANT BUILDINGS AND EQUIPMENT; AUTHORIZE $113,800 FROM
SEWER CONSTRUCTION FUNDS
Following explanation by Mr. Dolan, General Manager-Chief Engineer,
and discussion of grant funding, it was moved by Member Carlson, seconded
by Member Boneystee1e, that the General Manager-Chief Engineer be authorized
to execute a lump sum contract with H. J. Degenko1b Associates and that
$113,800 in Sewer Construction Funds be authorized for design of treatment
plant seismic structural modifications. Motion was unanimously approved on
the following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneystee1e, Stanley, Clausen, Dalton
None
None
VII.
PERSONNEL
1.
ADDITION OF TWO OPTIONS TO THE BENEFIT OPTION PLAN FOR THE PLAN YEAR
BEGINNING MAY 1, 1984
It was moved by Member Carlson, seconded by Member Clausen, that the
addition of the following two options to the District's Benefit Option Plan
at no additional expense be approved: (1) tuition reimbursement in pursuit
of a college degree; (2) hearing aids reimbursement. There being no objec-
tions, the motion was unanimously approved.
2.
DESIGNATE YVONNE BROWN, ADMINISTRATIVE ASSISTANT, TO CONFIDENTIAL
STATUS UNDER THE JOB TITLE OF ADMINISTRATIVE SECRETARY, EFFECTIVE
MAY 1, 1984
It was moved by Member Clausen, seconded by Member Carlson, that
Yvonne Brown be designated a confidential employee by reclassifying her
to Administrative Secretary (Range S 60-D, $2,411), effective May 1, 1984,
and deleting her present classification of Administrative Assistant (Range G
60-D, $2,401). There being no objections, the motion was unanimously approved.
3.
APPROVE PERSONNEL BUDGET REQUESTS FOR FISCAL YEAR 1984-1985
Mr. Dolan, General Manager-Chief Engineer, advised that the Personnel
Budget Requests for Fiscal Year 1984-1985 were discussed and received AprilS,
1984.
It was moved by Member Clausen, seconded by Member Carlson, that
the Personnel Budget for Fiscal Year 1984-1985 as identified by Items
1 to 15 be approved and authorization given for commencement of Safety
and Loss Control Special ist recruitment with the salary to be estab1 ished
upon review. There being no objections, the motion was unanimously approved.
VIII.
ITEMS LATE FOR THE AGENDA
1.
ACCEPT THE CONTRACT FOR CONSTRUCTION OF FLUSHKLEEN PUMP STATION
CAPACITY IMPROVEMENT, ORINDA (PROJECT 2553) AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
It was moved by Member Carlson, seconded by Member Stanley, that the
contract for construction of Flushk1een Pump Station Capacity Improvement
(Project 2553) be accepted and the fi1 ing of the Notice of Completion
authorized. There being no objections, the motion was unanimously approved.
IX.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
None
2.
COUNSEL FOR THE DISTRICT
None
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3.
SECRETARY OF THE DISTRICT
None
4.
BOARD MEMBERS
None
X.
MATTERS FROM THE BOARD NOT ON THE AGENDA
a. Member Boneysteele and the full Board commended Finance Officer
Walter Funasaki and District staff on the excellent analysis of the Orinda-
Moraga Disposal Service garbage rate increase appl ication and the smooth
manner in which the hearing proceeded. Following discussion of the 95%
operating ratio, staff was requested to furnish the Board with further
information on operating ratio calculations for future rate setting.
b. It was moved by Member Carlson, seconded by Member Boneysteele,
that Board Members and District staff as designated by the General Manager-
Chief Engineer be authorized to attend the CASA meeting on May 10, 11, and
12, 1984. There being no objections, the motion was unanimously approved.
XI.
CLOSED SESSION
At 10:12 p.m., President Dalton declared a closed session to discuss
pending 1 itigation and/or personnel matters. At 10:28 p.m., President Dalton
concluded the closed session and reconvened the meeting into open session.
President Dalton then departed from the order of the agenda to
consider the following:
VI.
ENGINEERING
4.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT
WITH JOHN CAROLLO ENGINEERS FOR PROFESSIONAL ENGINEERING SERVICES IN
CONNECTION WITH THE CONCORD CONTRACT DISPUTE; AUTHORIZE $30,900 IN
SEWER CONSTRUCTION FUNDS
It was moved by Member Clausen, seconded by Member Carlson, that the
General Manager-Chief Engineer be authorized to execute a contract with John
Carollo Engineers on an hourly basis at a cost not to exceed $33,050; and
$30,900 in Sewer Construction Funds be authorized. Staff was directed to
estab1 ish a receivable account for Concord covering the costs of tasks one
and two and the associated District staff force account costs. The motion
was unanimously approved on the following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneysteele, Stanley, Clausen, Dalton
None
None
President Dalton then reverted to the order of the agenda.
XI.
CLOSED SESSION
At 10:29 p.m., President Dalton declared a closed session to discuss
pending 1 itigation and/or personnel matters. At 10:44 p.m., President
Dalton concluded the closed session and reconvened the meeting into open
session.
XII.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
None
XIII.
ADJOURNMENT
At 10:46 p.m., President Dalton adjourned the meeting.
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lo-cx~ - J
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
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