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HomeMy WebLinkAboutBOARD MINUTES 04-05-84 32 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 5, 1984 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular session at their regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on April 5, 1984, at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton ABSENT: Members: None II. APPROVAL OF MINUTES 1. MINUTES OF MARCH 15, 1984 MINUTES OF MARCH 21, 1984 2. It was moved by Member Carlson, seconded by Member Boneysteele, that the minutes of March 21, 1984, be approved as presented and the minutes of March 15, 1984, be approved with the following corrections: Under "IX. REPORTS, GENERAL MANAGER-CHIEF ENGINEER, a." the words "a Commodore User Group" were subst ituted for "a publ ic group". Under "IX. REPORTS, GENERAL MANAGER-CHIEF ENGINEER, c." the words "for budgetary review" were added to the last sentence. There being no objections, the above motion was unanimously approved. III. EXPENDITURES EXPENDITURE LIST DATED APRIL 5, 1984 1. Member Boneysteele, member of the Budget and Finance Committee, stated he and Member Stanley had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele, seconded by Member Stanley, that the Expenditure List dated April 5, 1984, including Running Expense Warrant Nos. 13345-13564; Payroll Warrant Nos. 586-804; and Sewer Construction Warrant Nos. 1791-1820, be approved as presented. There being no objections, the motion was unanimously approved. IV. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Stanley, that the Consent Calendar, consisting of seven items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. CSO Shop Improvement - capital authorization request for $2,500.00 was approved. 2. Contract for construction of Cathodic Protection System, Line M-6, Martinez (Project 3586, Schedule A) was accepted and fil ing of Notice of Completion was authorized. 3. Agreement Relating to Real Property with RICHARD A. JUAREZ, et ux, Job 1597 (Parcel 67) was approved, execution and recordation were authorized. Resolution No. 84-036. 4. Resolution No. 84-037, a resolution accepting an easement at no cost to the District from JENNINGS L. BROWN, et ux, Pleasant Hill area (Job 3867 - Parcel 3), was adopted. 04'05 84 33 5. Resolution No. 84-038, a resolution accepting an easement at no cost to the District from JAMES A. REINER - Danville area (Job 3445 - Parcel 6), was adopted. 6. Resolution No. 84-039, a resolution accepting an easement at no cost to the District from LARRY W. FISH, et ux, Danville area (Job 3445 - Parcel 5), was adopted. 7. Sewer Construction Funds in the amount of $3,318 were authorized for purchase of office furniture for the new Planning Division Manager. There being no objections, the above motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None V. SOLID WASTE RECEIVE THE APPLICATION FOR REFUSE COLLECTION RATE INCREASES BY ORINDA-MORAGA DISPOSAL SERVICE, INC. AND THE STAFF ANALYSIS THEREON 1. Mr. Roger J. Dolan, General Manager-Chief Engineer, advised that the Board was provided with copies of both the rate increase appl ication of Orinda-Moraga Disposal Service, Inc. and the District staff analysis thereon. Mr. Walter N. Funasaki, Finance Officer, advised the Board that Orinda-Moraga Disposal has requested an 11.7% general rate increase to be effective April 1, 1984. The rate appl ication was made using financial formats recommended by Price Waterhouse. May 15, 1983 was the effective date of the last rate increase granted to Orinda-Moraga Disposal. A majority of the Orinda residents have requested an increase in service level to include one can of trimmings weekly and three seasonal cleanups annually. In addition, in July 1983, a resident of Moraga requested that the refuse collector be required to provide self-addressed remittance envelopes with the quarterly bill ing statements. Staff has performed an analysis of the incremental expense associated with the increased service level and providing self-addressed remittance envelopes. It is noted that the forecasted expenses for the fiscal year ended March 31, 1984, the period covered by the previous rate increase, are forecasted to be $79,000 higher than what had been forecasted when the rate increase was granted in May 1983. This is one of the primary reasons that the refuse collector has incurred a financial statement loss for 1983. Wages and payroll related expenses comprise the major portion of this loss. Forecasted expenses for fiscal year ended March 31, 1985, are some 6% higher than those forecasted for th~ fiscal year ended March 31, 1984. The 6% increase is principally attributed to wages and employee benefits. Based on the forecasted expenses, District staff has computed that a 9.67% rate increase will result in a 95% óperating ratio. President Dalton inquired whether the wages that resulted in the increased expense for the fiscal year ending March 31, 1984, were not fixed prior to the last rate increase? Mr. Funasaki repl ied that the current three year Teamsters contract was effective January 1, 1983. However, for some reason the forecasted wages and payroll expenses were understated, not necessarily because the wage increases were not considered but perhaps because there was additional labor time required. A new maintenance person was hired in 1983, resulting in an expense of approximately $14,000. Mr. Sanford Skaggs, Attorney for Orinda-Moraga Disposal Service, Inc., stated he would respond to the labor question at the publ ic hearing scheduled for April 19, 1984. 04 05 84 34 Member Boneysteele requested that staff notify the Orinda Association and the Moraga resident interested in self-addressed envelopes of the time and date of the publ ic hearing at which their requests will be considered, requesting them to be present to state their requests. In response to an inquiry of President Dalton, Mr. Funasaki stated that Mr. George Navone, Vice President and Secretary of Orinda-Moraga Disposal, says it is his intention to permissively exempt some of the residents of Orinda from the expanded service level because the location of their homes would make it impossible for them to use the service. Mr. Dolan suggested that the Board of Directors adopt written criteria on which the decision for inclusion or exclusion would be made. It was moved by Member Stanley, seconded by Member Clausen, that the staff analysis of the rate increase appl ication submitted by Orinda-Moraga Disposal Service, Inc, be received and the publ ic hearing conducted on April 19, 1984 as scheduled. There being no objections, the motion was unanimously approved. Member Clausen requested that at the time of the publ ic hearing, the appl icant address the question of the additional maintenance person, verifying the reasons for hire and whether it has proved to be cost effective. VI. PERSONNEL 1. RECEIVE PERSONNEL BUDGET REQUESTS FOR FISCAL YEAR 1984-1985 Mr. Dolan, Genera] Manager-Chief Engineer, stated that each Board Member has received a bound Personnel Budget packet. The position paper in the Board1s agenda summarizes the requests and justifications. Member Boneysteele stated that even though inflation has leveled out, garbage rates continue to increase by approximately 9%. From time to time proposals to evaluate the effectiveness of the garbage companies have been made. Now added to this issue, there are problems in the areas of disposal and collection. Member Boneysteele suggested that consideration be given to including a position in the Personnel Budget which would have operational responsibil ity for sol id waste. A discussion followed relative to the merits of util izing in-house personnel or a consultant. It was moved by Member Carlson that the Personnel Budget Requests for 1984-1985 be approved as submitted and that addition of a position with operational responsibil ity for sol id waste be deferred pending future developments in that area. Member Clausen requested that this action be deferred until the previously scheduled date of April 19 to allow him an opportunity to review the Ralph Andersen Classification Study. Member Carlson withdrew the above motion in consideration of Member Clausen1s request. It was moved by Member Carlson, seconded by Member Clausen, that the 1984-1985 Personnel Budget Requests be received as presented. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton None None The Board commended staff on an excellent Personnel Budget presentation. 04 Mr. Dolan, General Manager-Chief Engineer, stated that staff supports the Board's position that a position with operational responsibil ity for sol id waste might be necessary but feel it is not timely. The key to this question is the Boardls direction in the areas of garbage franchises and sanitary landfill. If the Board wants a management audit, this could best be conducted by a consultant. Board direction is necessary for staff evaluation of the garbage franchises prior to 1986. The sanitary landfill project is multi-phase and requires Board of Supervisors' approval after each phase. It is not recommended that staff be added unless the District 0 5fina8 4ven lead management responsibil ity for this project. 35 Mr. John J. Carniato, Counsel for the District, advised that if the Board wishes to change the franchise agreements or elect not to enter into another ten year franchise, that decision must be made in November, 1984. Following discussion, staff was directed to review the current franchise agreements and calendar this issue for further consideration by the Board. VII. ITEMS LATE FOR THE AGENDA None VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, reported that a request has been received to expand our sphere of influence to include a 265 unit development north of the Wagner Ranch property in Orinda. A new pump station will be required. Standard District pol icy is being followed which charges the developer with responsibil ity for changing the sphere of influence, boundaries, Environmental Impact Report, and so on. b. Mr. Dolan advised the Board that two additional options for inclu- sion in the Employees' Benefit Option Plan will be presented for Board consideration on April 19. They are tuition reimbursement for education in pursuit of a degree and purchase of hearing aids. c. Mr. Dolan reported that Mr. Ray Horne has requested the Board of Supervisors create a Task Force through their Publ ic Works Department to investigate the affect of pollution problems on private property. Mr. Robert H. Hinkson, CSO Department Manager, reported that a CSO staff member attended the Board of Supervisors' meeting where this item was discussed and referred to the Grand Jury. d. Mr. Dolan presented a draft letter to the other garbage franchising agencies in the central county relative to siting a new sanitary landfill. The Board reviewed and approved said letter with minor modifications. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato, Counsel for the District, requested authorization for the President and Secretary of the District to execute a Mutual Release and Settlement Agreement with K & E Construction, Inc. It was moved by Member Clausen, seconded by Member Carlson, that the President and Secretary of the District be authorized to execute the Mutual Release and Settlement Agreement with K & E Construction, Inc., a Cal ifornia corporation, Gen Y. Lin and Eileen Eng Lin. There being no objections, the motion was unanimously approved. 3. SECRETARY OF THE DISTRICT a. Ms. Joyce McMillan, Secretary of the District, presented the Training/Conference Summary of Authorizations approved by the General Manager-Chief Engineer for the fiscal year 1983-1984, January through March. 4. BOARD MEMBERS a. Members Carlson and Clausen reported on a meeting between the City of Concord and Central Contra Costa Sanitary District relative to the flow metering issue. b. Member Boneysteele requested and received a status report of the proposed purchase of the Blum Road property from Contra Costa County. 04 05 84 _K 36 c. Detour signs in the area of North Cal ifornia Boulevard, Walnut Creek, and CALTRANS plans for that area were discussed. d. President Dalton commended staff on an excellent job in compil ing the Boll inger Canyon Leachfield Financial Summary and Status Report. IX. MATTERS FROM THE BOARD NOT ON THE AGENDA Member Stanley advised the Board that he would be unable to attend the April 19, 1984 Board Meeting. X. CLOSED SESSION At 9:12 p.m., President Dalton declared a closed session to discuss pending 1 itigation and/or personnel matters. At 9:48 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XI. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XII. ADJOURNMENT At 9:49 p.m., President Dalton adjourned the meeting. ( L-Ú'~~~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of Cal ifornia COUNTERSIGNED: CLt/n Se e ary of the Cen ral Contra Costa Sanitary District, County of Contra Costa, State of Cal ifornia 04. 05 84