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HomeMy WebLinkAboutBOARD MINUTES 03-15-84 25 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 15, 1984 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular session at their regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of Cal ifornia, on March 15, 1984, at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton ABSENT: Members: None II. APPROVAL OF MINUTES 1. MINUTES OF MARCH 1, 1984 It was moved by Member Boneysteele, seconded by Member Stanley, that the minutes of March 1, 1984, be approved as corrected. Under "X. REPORTS, GENERAL MANAGER-CHIEF ENGINEER, b." the phrase "District boundaries are not contiguous with precinct boundaries" was amended to read 'IDistrict boundaries are not coterminous with precinct boundaries". There being no objections, the above motion was unanimously approved. III. EXPENDITURES 1. EXPENDITURE LIST DATED MARCH 15, 1984 Member Boneysteele, member of the Budget and Finance Committee, stated he and Member Stanley had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele, seconded by Member Stanley, that the Expenditure List dated'March 15, 1984, including Running Expense Warrant Nos. 13168-13344; Payroll Warrant Nos. 359 and 580-585; and Sewer Construction Warrant Nos. lï54-1790, be approved as presented. There being no objections, the motion was unanimously approved. IV. BIDS AND AWARDS AUTHORIZATION TO AWARD PURCHASE ORDER FOR FABRICATION OF STRUCTURAL STEEL, GRATING, HANDRAIL, AND OTHER MISCELLANEOUS ITEMS 1. After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Stanley, that purchase order award to Kembcom Corporation for the fabrication of structural steel, grating, handrail, and other miscellaneous items for a total cost of $5,696 be authorized. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton None None V. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Boneysteele, that the Consent Calendar, con~isting of seven items, be approved as recommended, resolutions adopted as appropriate, and recordings duly author i zed. 08 15 84 .~' .i. ~.~I .~ ."( i ,.: (. >. f >, 26 1. Notification of election of officers of Management Support/ Confidential Group and Employees' Association/Local No.1 for 1984-1985 as required in Chapter 4 of the District Code, was received. 2. Resolution No. 84-024, a resolution accepting an easement at no cost to the District from JERRY BETTENCOURT - Blackhawk area (Job 3465, Parcell) was adopted and recording was authorized. 3. Resolution No. 84-025, a resolution accepting an easement at no cost to the District from HARRY C. ADAMSON, et ux - Lafayette area (Job 227, Parcel 8) was adopted and recording was authorized. 4. Quitclaim Sewer Easement, Job 227, Portion of Parcel 2, Lafayette area (Resolution No. 84-026) was approved, execution and recording were authorized. 5. Quitclaim Sewer Easement, Job 869, Martinez area (Resolution No. 84-027) was approved, execution and recording were authorized. 6. April 19, 1984, was establ ished as the date for a hearing on Annexation 86 as amended by the Local Agency Formation Commission. 7. Authorization was given for inclusion of P.A. 84-7 (Danville area) in a future formal annexation to the District. There being no objections, the above motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Dolan, General Manager-Chief Engineer, requested that Item VI" Award of Certificate of Commendation to Mr. Joe Vallero, be held pending the arrival of Mr. Vallero. I. VII. PERSONNEL AUTHORIZATION TO HIRE PERSONS FOR SUMMER SEASONAL EMPLOYMENT Mr. Dolan, General Manager-Chief Engineer, presented the annual authorization request to hire persons for summer seasonal employment. Mr. Robert A. Baker, Engineering and Construction Department Manager, presented a status report of the mapping program. It was moved by Member Carlson, seconded by Member Clausen, that approval and authorization be given for the hiring of 40 persons for seasonal summer employment. The motion was unanimously approved on the following roll call vote: 2. AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton None None DELEGATE THE AUTHORITY TO THE GENERAL HANAGER-CHIEF ENGINEER TO APPOINT JAMES KELLY TO THE PLANNING DIVISION MANAGER POSITION, SALARY $4,534/MO (M-26 RANGE) Following a brief presentation of Mr. Kellyls background and experience by Engineering and Construction Department Manager Robert A. Baker, it was moved by Member Carlson, seconded by Member Clausen, that authority be dele- gated to the General Manager-Chief Engineer to appoint Mr. James Kelly to the Planning Division Manager position at a beginning salary of $4,534 per month (M-26 Range), contingent upon successful completion of a physical examination, (Resolution No. 84-028) There being no objections, the motion was un~nimously approved. 3. DEFERRED COMPENSATION PLAN EMERGENCY WITHDRAWAL REQUEST It was moved by Member Carlson, seconded by Member Clausen, that the Deferred Compensation Plan emergency withdrawal request of L. Shepardson in the amount of $1,200 be approved. The motion was unanimously approved ,,9n the following rol t call vote: .;..~' i, ' .' 1 y. 'j ,t r '- ", '., 1 03 15 84 27 AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton None None VIII. ITEMS LATE FOR THE AGENDA None IX. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Roger J. Dolan, General Manager-Chief Engineer, advised the Board that a Commodore User Group has requested the use of the District board room for group meetings. Following discussion, staff was directed to research this matter and formulate a draft pol icy for the Board's consideration. b. Mr. Dolan distributed the 1984-1985 Budget Schedule detail ing dates for Board review, approval, and adoption. Mr. Dolan requested and received Board concurrence to hold a special board meeting on Thursday, May 31, 1984, for budgetary review. c. Mr. Dolan inquired if the Board wished to have the Personnel Budget reviewed by the Personnel Committee prior to review by the full Board. It was the consensus of the Board that the Personnel Budget should be presented as scheduled on April 5; and if necessary, the Personnel Committee wil I meet between April 5 and April 19, 1984. d. Mr. Dolan distributed and discussed the CCC5D Sol id Waste Landfill Project Meeting Summary dated March 6, 1984. Mr. Dolan reported the following Plan of Action has been developed: 1. CCCSD will initiate a preliminary engineering study of the two iandfill sites including a plan of study, consultant scope of work, and revised implementation schedule. 2. Administrative Department will write alternative draft amendments to the County Sol id Waste Management Plan. 3. The General Manager-Chief Engineer will contact appropriate city officials to seek their support of the project. e. Mr. Dolan advised the Board that Acme Fill has requested to fill over a portion of the Martinez force main gravity sewer 1 ine. There is currently a 20 foot height 1 imitation. Acme proposes this be increased to 50 feet. Mr. Dolan stated he could not recommend that the Board authorize fill ing over that 1 ine; however, if the Board wishes to consider this further, additional engineering studies will be initiated. The Board indicated they could not respond favorably to the Acme Fill request. f. Mr. Dolan reported that Mr. Sanford Skaggs, representing Orinda- Moraga Disposal, Inc., has requested that the Board receive their rate increase request and staff analysis and conduct the publ ic hearing on April 5, 1984. This would not allow the Board an opportunity to review the rate increase request or staff analysis prior to the hearing. Following discussion, it was moved by Member Carlson, seconded by Member Stanley, to set a Publ ic Hearing for April 19, 1984 to consider the rate increase request of Orinda-Moraga Disposal, Inc. Staff was directed to forward copies of the rate increase appl ication and staff analysis to the Town of Moraga and the Orinda Association. The staff analysis will be distributed to the Board on March 21, 1984 anJ reviewed on April 5, 1984. There being no objections, the motion was unanimously approved. g. Mr. Dolan reported that the Prel iminary Analysis of Alternatives for Landfill Disposal of Sewage Sludge Ash Report prepared by K. P. Lindstrom and Associates has been received. Copies are available for the Board's perusal. Copies were requested by Members Clausen, Boneysteele, and Dalton. O:¡~~l~ i 84 ~ ~ 28 2. COUNSEL FOR THE DISTRICT a. John J. Carniato, Counsel for the District, reported that the documents relative to the Acme FiJI condemnation settlement have been received. Acme Fill has executed the required deeds and easements, Mr. Carniato requested that this matter be scheduled for final Board consideration on March 21, 1984, following verification of property descriptions. 3. SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. Member Carlson reported on curbside garbage collection arrange- ments currently being util ized on a trial basis in Concord. The 1 ightweight containers are approximately two and one half times the volume of a normal container, but costs are approximately 60% to 70% of those for a comparable volume. Trucks have an automatic 1 ifting device for quick and easy collection. This arrangement might be unsuitable for hillside areas. b. President Dalton reported he received a letter from P G & E containing a press release commending the District for participation in their Load Curtailment Program. VI. COLLECTION SYSTEM 1. AWARD CERTIFICATE OF COMMENDATION TO JOE VALLERO, CSO, FOR HIS ACTION THAT PREVENTED SERIOUS INJURY TO HIS FELLOW EMPLOYEE Mr. Robert H. Hinkson, Collection System Operations Manager, advised the Board that although Mr. Joe Val1ero was invited tonight to personally receive this Certificate of Commendation, he is a very modest man. Never- theless, Mr. Vallero's heroic action is worthy of commendation. Were it not for his quick and unselfish act of valor, a fellow employee could have been seriously injured. It was moved by Member Carlson, seconded by Member Clausen, that Mr. Joe Vallero be awarded a Certificate of Commendation and that CSO Manager Bob Hinkson be authorized to present said Certificate on behalf of the Board. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton None None President Dalton then reverted to the order of the agenda. x. MATTERS FROM THE BOARD NOT ON THE AGENDA None XI. CLOSED SESSION At 9:02 p.m., President Dalton declared a closed session to discuss pending 1 itigation and/or personnel matters. At 10:20 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION a. It was moved by Member Clausen, seconded by Member Carlson, that the claim for damages in the amount of $165,000 of Mr. and Mrs. Dejarnett be denied and referred to District Counsel, who will in turn notify the insurance carrier. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Member!;;: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton None None 0 a:~ k 1 5~ ~. 8 4 ;, 29 b. President Dalton officially appointed Member Carlson and Member Clausen to a committee to resolve the Concord flow issue. c. It was moved by Member Carlson, seconded by Member Stanley, that the General Manager-Chief Engineer be authorized to execute a protest relative to the Permit to Appropriate Unappropriated Water appl ied for by Contra Costa Water District. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Clausen, Dalton None None XIII. ADJOURNMENT At 10:28 p.m., President Dalton adjourned the meeting to reconvene in Adjourned Regular Session on March 21, 1984, for the purpose of a Litigation Review to be conducted in Closed Session. lue:5O £Q -, President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of Cal ifornia COUNTERSIGNED: 03 15 84 :~" ,,~ 4: ., , . 1\