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HomeMy WebLinkAboutBOARD MINUTES 02-02-84 11 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUARY 2, 1984 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular session at their regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of Ca1 ifornia, on February 2, 1984, at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. I. ROLL CALL PRESENT: ABSENT: Members: Membe rs: Carlson, Boneystee1e, Stanley, Dalton None II. APPROVAL OF MINUTES 1. MINUTES OF JANUARY 19, 1984 It was moved by Member Carlson, seconded by Member Stanley, that the minutes of January 19, 1984, be approved as presented. There being no objections, the motion was unanimously approved. III. EXPENDITURES 1. EXPENDITURE LIST DATED FEBRUARY 2, 1984 Member Boneystee1e, member of the Budget and Finance Committee, stated he and Member Stanley had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneystee1e, seconded by Member Stanley, that the Expenditure List dated February 2, 1984, including Running Expense Warrant Nos. 12453-12635 and Sewer Construction Warrant Nos. 1622-1667, be approved as presented. There being no objections, the motion was unanimously approved. IV. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Boneystee1e, that the Consent Calendar, consisting of three items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. The Consent to Common Use with Contra Costa County, Job 3844, Parcell, was approved and the General Manager-Chief Engineer was authorized to execute same. 2. Authorization was given to include P.A. 84-4 in a future formal annexation to the District. 3. The contract for installation of the Service Air Compressor (Project 3812) was accepted and the fi1 ing of the notice of completion was authorized. There being no objections, the motion was unanimously approved. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 02 02 ~ 84 ., - Jf ~ 12 V. WATER POLLUTION CONTROL PLANT AUTHORIZATION OF $25,000 IN SEWER CONSTRUCTION FUNDS TO COMPLETE THE RELOCATION OF THE GRIT SYSTEM 1. Roger J. Dolan, General Manager-Chief of the Grit System previously authorized by tion was $65,000. An additional $25,000 is the project. Engineer, presented photographs the Board. The prior authoriza- requested at this time to complete It was moved by Member Carlson, seconded by Member Boneysteele, to authorize $25,000 in sewer construction funds to complete the relocation of the Grit System. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Dalton None None VI. COLLECTION SYSTEM 1. AUTHORIZE THE GM-CE TO EXECUTE A CONTRACT WITH HAVILAND ASSOCIATES FOR ARCHITECTURAL SERVICES FOR DESIGN OF CSO DEPARTMENT REMODEL PROJECT - DSP 3836 Mr. Dolan, General Manager-Chief Engineer (GM-CE), advised that this item is pursuant to a previous authorization made by the Board. Three architects were interviewed. Haviland Associates had the lowest priced proposal and they had adequate experience to qual ify them for the job. October is the scheduled completion date for the project. CSO will occupy the upper level of the facil ity during remodel ing. Fol10wing completion, the upper floor will be leased, Member Carlson stated he has contracted with this firm for other work but has no financial interest in the company. John J. Carniato, Counsel for the District, advised there would be no confl ict of interest. It was moved by Member Carlson, seconded by Member Stanley, that the General Manager-Chief Engineer be authorized to execute a contract with Haviland Associates for architectural services for design of the CSO Department Remodel Project (DSP 3836). The motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Boneysteele, Stanley, Dalton NOES: Members: None ABSENT: Members: None V II. BUDGET AND FINANCE 1. RECEIVE 1983-1984 SIX MONTH 0 & M BUDGET REVIEW Mr. Dolan, General Manager-Chief Engineer, stated that at the completion of the Six Month 0 & M Budget Review, it appears the District will be successful in receiving anticipated revenues and will not go over budget. The position paper contains a comparative review of actual and budgeted Operations and Maintenance revenues and expenses for the first six months of the fiscal year ending June 30, 1984. The attachments detail issues involving changes in the method of accounting for compensated absences and postemployment benefits, and the establ ishment of a general overhead charge to capital projects and an 0 & M Contingency account, Member Carlson recommended staff util ize a tighter budgetary accounting system in the hopes of reducing the EQC in the coming year. The Concord metering issue was discussed. Although staff is endeavoring to resolve this issue before the EQC setting process, no guarantee can be made at this time. The Board commended staff on an excellent budget review and timely introduction of changes in accounting methods. 02 ",,' :.z( ", ~ 'r"'¡, " i . . -, I/o . - ,; J 02 84 13 VIII. PERSONNEL 1. REQUEST THE DELETION OF ONE SEC~ETARY III POSITION (RANGE G52, $1610- $1946; ADOPT A CLASS DESCRIPTION OF A RECEPTIONIST; AND ESTABLISH A NEW POSITION OF RECEPTIONIST (RANGE G43, $1305-$1574) After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Stanley, to delete one authorized position of Secretary III (Range G52, $1610-$1946); adopt the class description of Receptionist (Range G43, $1305-$1574); and establ ish one authorized position of Receptionist. There being no objections, the motion was unanimously approved. IX. ITEMS LATE FOR THE AGENDA None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, advised the Board that the District is currently advertising for two bar screens as part of the Table 8 Projects. These screens will provide increased wet weather reI iabil ity. The contract for installation will be awarded later in the fall of the year. b. Mr. Dolan reported that more meetings relative to the development at Buchanan Field were held and a letter summarizing the findings will be provided to the Board. c. The Board discussed a draft letter regarding the meeting held January 17, 1984, between Mr. Craig Randall and Mr. John DeVito, of the Contra Costa Water District, and President Dalton and Mr. Dolan, of Central Contra Costa Sanitary District, concerning a water reclamation project. With minor modification, the letter was approved for the President.s execution. COUNSEL FOR THE DISTRICT 2. None 3. SECRETARY Joyce McMillan, Secretary of the District, presented appl ications of 23 candidates for appointment to the vacancy on the Board of Directors. Following discussion, a meeting was scheduled for 9:30 a.m., Saturday, February 11, 1984, to interview the appl icants. The Secretary will notify the candidates. 4. BOARD MEMBERS Member Carlson reported that over 100 representatives were in attendance at the CASA Directors. meeting held in January. Util ization of capital ization as an approach to financing projects was discussed. This program would possibly be more effective for smaller or new Districts which would allow the contracting for service operations. Other items of interest included the retirement of Mr. Walter E. Garrison, General Manager of County Sanitation Districts of Los Angeles County. Mr. Dolan reported that a position is being formulated by the CASA Committee for the Department of Health/State Board joint hearing scheduled for February 9, 1984. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA Member Boneysteele discussed recycl ing alternatives, reporting that this had been an issue in the election campaign. Member Boneysteele suggested that a planning level staff member assume leadership of a renewed recycl ing effort in the County. Following discussion by Board and staff, it was determined that President Dalton, in his capacity on the County Sol id Waste Commission, would represent the District's concerns in this area. 02"(~2.' "184, -.,. 14 XII. CLOSED SESSION At 9:00 p.m., President Dalton declared a closed session to discuss pending 1 itigation. At 9:48 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XIV. ADJOURNMENT At 9:48 p.m., President Dalton adjourned the meeting to reconvene in Adjourned Session on Saturday, February 11, 1984, at 9:30 a.m., for the purpose of interviewing appl icants for the vacant position on the Board of Directors. ~ ;eD..J2C~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of Cal ifornia COUNTERSIGNED: CL- G.711 c tary of the Central Contra osta Sanitary District, County of Contra Costa, State of Cal ifornia 0 2 ~O 2 .;8 4,. r .~ .