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Home My WebLink AboutBOARD MINUTES 01-05-84 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 5, 1984 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular session at their regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of Cal ifornia, on January 5, 1984, at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary call roll. I. rWLL CALL PRESENT: Members: Carlson, Boneystee1e, Campbell, Dalton ABSENT: Members: Stanley Member Stanley entered the meeting at the hour of 7:50 p.m. II. APPROVAL OF MINUTES MINUTES OF DECEMBER 15, 1983 1. It was moved by Member Carlson, seconded by Member Campbell, that the minutes of December 15, 1983, be approved as presented. There being no objections, the motion was approved. I II . EXPENDITURES EXPENDITURE LIST DATED JANUARY 5, 1984 1. Member Boneysteele, member of the Budget and Finance Committee, stated he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneystee1e, seconded by Member Campbell, that the Expenditure List dated January 5, 1984, including Running Expense Warrant Nos. 11913-12215; Payroll Warrant Nos. 200170771-200170996; and Sewer Construction Warrant Nos. 1502-1577, be approved as presented. There being no objections, the motion was approved. IV. HEARIN':;S CONDUCT A PUBLIC HEARING TO CONSIDER THE APPLICATION FOR RESIDENTIAL GARBAGE RATE INCREASES BY VALLEY DISPOSAL SERVICE, INC. 1. President Dalton stated the purpose of the hearing is to receive comments from the pub1 ic regarding the app1 ication of Valley Disposal Service, Inc. for increases in residential refuse collection rates. Presirent Dalton noted for the record that commercial and drop box rates had been previously reviewed and adjusted. Mr. Roger J. Dolan, General Manager-Chief Engineer, briefly summarized the District staff report. President Dalton declared the Pub1 ic Hearing open at the hour of 7:38 p.m. Mr. Sanford Skaggs, attorney for Valley Disposal Service, Inc., advised the Board that the requested rate increase would raise the basic residential rate to $8.55 per month effective January I, 1984. This would create a uniform rate in the three franchise areas served by Valley Disposal Service. If that uniform rate structure were granted, Valley Disposal Service proposed to increase the level of service in Lafayette so it too would be uniform. He indicated that Valley Disposal Service has formally requested consol idation of the financial records which have been kept separately for the three franchise areas. Mr. Skaggs stated further that by uti1 izing the Return on Equity approach rather than using the 95% Operating Ratio, a 9.1% increase would be necessary to achieve the desired Return on Equity, and would produce a residential rate of approximately $8.60 to $8.65 per month. Based on the above, Mr. Skaggs stated the appl ication of Valley Disposal Service is reasonable and consistent with comparable rates in the area. {)il}" ~S: i 8~ 2 Member Stanley entered the meeting at the hour of 7:50 p.m. A discussion followed relative to proposed rates and levels of service. Member Carlson requested that a statement be prepared and enclosed with the next billing advising the public of the increased level of service now available to them. Representatives from Valley indicated that they would do this. There being no further comments, President Dalton closed the Public Hearing at the hour of 7:55 p.m. It was moved by Member Carlson, seconded by Member Campbell, that effective January 1, 1984, the proposed rates for residential service for the Valley Disposal Service, Inc. franchise holders as set forth on Attachment 2, were adopted with the exception that the proposed rates for multi-apartmentservice for Lafayette apply to all areas, and authorization was given for the app1 icant to consol idate their financial records. Resolution No. 84-005. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Campbell, Dalton None None Mr. Skaggs inquired if there would be any objection from the Board if the app1 icant should decide to use a single name in the future. The Board stated there would be no objection. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Because of the presence of interested parties in the audience, President Dalton departed from the order of the agenda to consider: IX. ITEMS LATE FOR THE AGENDA 1. PETITIONS OF EMPLOYEES ASSOCIATION LOCAL NO.1 AND MANAGEMENT SUPPORT CONFIDENTIAL GROUP FOR DESIGNATION OF THE THIRD MONDAY OF JANUARY AS A HOLIDAY TO COMMEMORATE MARTIN LUTHER KING'S BIRTHDAY Mr. Benjamin Bell, representing Central ~Contra Costa Sanitary District Employees' Association Local #1, and t1r. Leonard Swanson, representing the Management Support Confidential Group, addressed the Board of Directors requesting that the District commemorate the birthday of the late Reverend Martin Luther King, Jr., by declaring the third Monday in January of 1984 and 1985 as a District ho1 iday. Both represen- tation groups stated their understanding that ho1 idays are a Meet and Confer item. However, since our current contract does not expire until April 30, 1985, they requested Board consideration for this hol iday until that time with the understanding that the matter would be subject to Meet and Confer for inclusion in subsequent MOUs. After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that in honor of the memory of Dr. Martin Luther King, Jr., the third Monday of January, 1984 and 1985, was declared a District hol iday with the understanding that this ho1 iday will be observed in 1984 and 1985 only, and will be a matter of Meet and Confer for future Memorandums of Understanding. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Membe rs: Carlson, Boneysteele, Stanley, Campbell, Dalton None None The representatives of the employees groups thanked the Board for their consideration in this matter. President Dalton then reverted to the order of the agenda. O';l;~ OS. f 8 ;JJ. ~,l' 'f::~ 3 V. BIDS AND AWARDS 1. AUTHORIZATION TO AWARD PURCHASE ORDER FOR HIGH PRESSURE WASHER/ STEAM CLEANER FOR THE TREATMENT PLANT OPERATIONS DEPARTMENT' After explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Stanley, seconded by Member Carlson, that purchase order award to Mar Len Supply, the lowest responsive, responsible bidder, for ALKOTA 2300D high pressure washer/steam cleaner for a total cost of $7,367.40, was authorized. The motion was unanimously approved on the following roll call vote: AYES: Members: Carlson, Soneystee1e, Stanley, Campbell, Dalton NOES: Members: None ABSENT: Members: None V I. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Campbell, that the Consent Calendar, consisting of five items, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. The contract for construction of 1983 Storm Damage Repair - Group I Project (No. 3874) was accepted and the fi1 ing of the Notice of Completion was authorized. 2. Authorization was given to include P.A. 84-1 (Alamo) in a future formal annexation to the District. 3. Resolution No. 84-002, a resolution accepting an easement at no cost to the District from JAMES A. REINER, Danville area (Job 3445, Parcel 3) was adopted. 4. Resolution No. 84-003, a resolution accepting an easement at no cost to the District from PEACH LAND COMPANY, San Ramon area (Job 3392, Parcell) was adopted. 5. Resolution No. 84-004, a resolution accepting an easement at no cost to the District from ROBERT A. FERREIRA, et ux, San Ramon area (Job 3392, Parcel 2) was adopted. There being no objections, the motion was unanimously approved. VII. WATER POLLUTION CONTROL PLANT 1. AUTHORIZATION OF $29,900 IN SEWER CONSTRUCTION FUNDS FOR THE PURCHASE AND INSTALLATION OF TWO MUFFIN MONSTERS, MODEL 30000-12-6, GRINDERS Mr. Dolan, General Manager-Chief Engineer, presented the staff recommendation for purchase of two "muffin monster" type sludge grinders and advised there would be substantial savings from reduced maintenance and reduced operating power costs. It was moved by Member Carlson, seconded by Member Stanley, that $29,900 in Sewer Construction Funds was authorized for purchase and installation of two 'Irnuffin monster'l, Model 30000-12-6, grinders. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneystee1e, Stanley, Campbell, Dalton None None VIII. LEGAL/LITIGATION I. AUTHORIZATION OF $134,475 FROM SEWER CONSTRUCTION FUNDS FOR PROJECT 5A-1 (C-06-0696-010 STEP 3) CLAIMS ADMINISTRATION ACCOUNT NO. 3760.20311 Mr. Dave Niles, Deputy General Manager, advised the Board that all District force account work is charged to this on-going account. The attachment includes all expenses since the account was origina11y~utho~ized in 1979." , '" ~ ... ',. " t"X ,i ' '; '} ~ t; - ,,' ;I, f 4' 010S'8 "'..1' 4 It was moved by Member Carlson, seconded by Member Campbell, that an additional $134,475 from Sewer Construction Funds to Account No. 3760.20311 be authorized for Sanitary District expenses in connection with SA Phase I claims evaluation and I itigation support. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Stanley, Campbell, Dalton None None IX. ITEMS LATE FOR THE AGENDA 1. PETITIONS OF EMPLOYEES ASSOCIATION LOCAL NO. I AND MANAGEMENT SUPPORT CONFIDENTIAL GROUP FOR DESIGNATION OF THE THIRD MONDAY OF JANUARY AS A HOLIDAY TO COMMEMORATE MARTIN LUTHER KING'S BIRTHDAY This item was considered earl ier under ITEMS OUT OF ORDER to accommodate interested parties in the audience. X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, read a resolution commending Mr. David G. Niles, Deputy General Manager, upon his retirement from the District. It was moved by Member Carlson, seconded by Member Campbell, that Resolution No. 84-001, A Resolution Commending David G. Niles for his Service to the Central Contra Costa Sanitary District, be adopted. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneystee1e, Stanley, Campbell, Dalton None None b. Mr. Dolan advised that a Tri-TAC Subcommittee recently made a presentation before the State Water Resources Control Board addressing the issue of their future role in State Water Resources Control Board activities. c. Mr. Dolan reported that an Acme Fill expansion publ ic hearing is scheduled for January 19, 1984. The Engineering Department will prepare a letter containing the District1s position for that hearing. d. Mr. Dolan reported that the Bay Area Dischargers Association Joint Powers Agreement has been executed by all parties. The first official meeting was held this week. Jerry Gilbert was selected to Chair the Association. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY a. Joyce McMillan, Secretary of the District, advised the Board that off-year campaign statements covering the period July 1, 1983 through December 31, 1983, must be filed in the County Election Office no later than January 31, 1984. For those Board Members recently re-elected to the Board, no additional statements need be filed at this time, if a statement was filed in September and total receipts and expenditures remain less than $500, excluding the cost of the candidate's statement if it was paid from personal funds. If not, a statement must be filed no later than January 31, 1984. b. Conf1 ict of Interest Annual Statements will be available after January 15, 1984, and must be returned by the end of February. c. A summary of Training/Conference Authorizations approved by the General Manager-Chief Engineer for the quarter ended December 31, 1983, was presented. 01.,05 84 """,,, j,"I:¡ ,,<': i " 5 4. BOARD MEMBERS a. Member Boneystee1e discussed present LAFCo annexation fees and possible revisions to that fee structure. Mr. Dolan, General Manager-Chief Engineer, reported this matter 'is under consideration at this time and a firm recommendation will be made at a later date. b. President Dalton reported on a meeting of the Subcommittee of the Sol id Waste Commission studying the Waste to Energy Project. The end result of the meeting was that Acme will be given a firm deadl ine for submission of their report on the feasibil ity of a Garbage to Energy facil ity. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA Member Jack E. Campbell submitted his resignation from the Central Contra Costa Sanitary District Board of Directors effective January 5, 1984. Subsequently, Member Campbell advised the Board of his intention to be considered a candidate for the District position which will become open due to the retirement of Mr. Dave Niles, Deputy General Manager. As the senior member of the Board of Directors, Member Boneysteele commended Member Campbell on his contribution to the Board and the District. Member Boneystee1e was joined by the remaining Members of the Board, who expressed their pleasure at being associated with Member Campbell during his six years on the Board of Directors. Mr. John J. Carniato, District Counsel, advised that 60 days from January 5, 1984, the Board must either call a special election, or appoint someone to serve the remainder of Member Campbell's term. The Secretary of the District was directed to place a display ad in three local newspapers, requesting persons interested in serving the remainder of Member Campbell's term to submit a letter of appl ication including a resume or statement of qual ifications, by January 26, 1984. XII. CLOSED SESSION At 9:25 p.m., President Dalton declared a closed session to discuss pending 1 itigation and personnel matters. At 11 :10 p.m., President Dalton cònc1ude~ the closed session and reconvened the meeting into open session, with all parties present as heretofore designated with the exception of Member Campbell. XIII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION It was moved by Member Stanley, seconded by Member Boneystee1e, that the Litigation Budget be augmented in the amount of $26,000. The motion was unanimously approved on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneystee1e, Stanley, Dalton None None XIV. ADJOURNMENT At 11 :15 p.m., President Dalton adjourned the meeting. ~~~-~~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of Cal ifornia COUNTERSIGNED: S r ary, Central Contra Costa Sanitary District, County of Contra Costa, State of Cal ifornia 01 05 84 J.' ~ LJ' ¡, \f' :~ , " ,,-.. . ,; ~ f