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HomeMy WebLinkAboutBOARD MINUTES 09-07-72 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD SEPTEMBER 7, 1972 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring- brook Road, Walnut Creek, County of Contra Costa, State of California, on September 7, 1972, at 8:00 o'clock P.M. The meeting was called to order by President Allan. 1. ROLL CALL PRESENT: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan ABSENT: Members: None II. APPROVAL OF MINUTES After discussion by Board Members and comment by Mr. Bohn, Counsel for the District, it was moved by Member Mitchell, seconded by Member Rustigian, that the Minutes of the meeting of August 31, 1972, be approved after making the following corrections: Under "V1. OLD BUSINESS, DRAFT ORDINANCE ON DISPOSAL SITES", de lete the paragraph and insert the following: "Mr. Carniato, representing Mr. Bohn, Counsel for the District, re- quested clarification of the Board's intentions regarding the draft ordin- ance on disposal sites in view of recent action by the County Board of Super- visors. After discussion by Board Members wherein a motion was made by Member Mitchell, but not seconded, to introduce the draft ordinance at the meeting of September 7, 1972, it was the consensus of the Board to defe.r definitive action on the ordinance until the meeting of September 28, 1972. Staff was directed to advise all interested parties that any com- mitment to defer definitive action extended only to September 28, 1972." And under "VIr. NEW BUSINESS, INFORMATION", delete the last sentence and insert the following: "Member Gibbs requested that correspondence addressed to him from BASSA continue to be forwarded to him." And under "VII. NEW BUSINESS, EXECUTIVE MEETING OF CALIFORNIA ASSOCIA- TION OF SANITATION AGENCIES", insert "Committee" after the word "Executive" in both instances. And under "VIII. REPORTS, COUNSEL FOR THE DISTRICT, RETIREMENT CLAIM OF MR. MELVIN KLEMMICK, FORMER DISTRICT EMPLOYEE, IN THE AMOUNT OF $218.04", delete the paragraph and insert the following: "After explanation by Mr. Carniato, representing Mr. Bohn, Counsel for the District, that the District is required by law to pay the claim, it was moved by Member Gibbs, seconded by Member Boneysteele, that authorization to pay retirement claim of Mr. Melvin Klemmick in the amount of $218.04, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None" Motion changing Minutes of the meeting of August 31, 1972, carried by the following vote: AYES: NOES: ABSENT: Members: Membe rs : Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None 09 07 72 138 II 1. APPROVAL OF EXPENDITURES It was moved by Member Gibbs, seconded by Member Rustigian) that the expenditures, as reviewed by the Expenditure Committee, and as submitted by the Acting General Manager-Chief Engineer, be approved, reference being specifically made to Sewer Construction Vouchers Numbers lS3l to lS70, in- clusive, Running Expense Vouchers Numbers 15007 to 15161, inclusive, Pay- roll Vouchers Numbers 2065 to 2194) inclusive, Local Improvement District 50 Construction Fund Vouchers Numbers 154 and 155 and Local Improvement District 5l Construction Fund Vouchers Numbers l8 and 19. Carried by the following vote: AYES: NOES: ABSENT: None. Members: Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None IV. HEARINGS V. BIDS DISTRICT SEWERING PROJECT 1926, ACACIA DRIVE) ORINDA Mr. Dalton) Acting General Manager-Chief Engineer, reported that bids for District Sewering Project 1926, Acacia Drive, Orinda, opened at 2:00 o'clock P.M., this date, were as follows: Bidder Amount 1. 2. 3. 4. 5. 6. Harry Cleverdon, Inc. Peter Cole Jensen C. W. Roen Construction Company M.G.M. Construction Company McGuire & Hester Billings Plumbing, Inc. $4l,370.00 47,681.25 48,373.00 50,202.00 52,492.00 60,ll3.50 After explanation and upon the recommendation of Mr. Dalton, Acting General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Boneysteele) that award of bid for District Sewering Project 1926, be made to the lowest bidder, Harry Cleverdon, Inc. Carried by the fol- lowing vote: AYES: NOES: ABSENT: Members: Members: Membe rs : Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None DISTRICT SEWERING PROJECT 1957, RAHN COURT, WALNUT CREEK Mr. Dalton, Acting General Manager-Chief Engineer, reported that bids for District Sewering Project 1957, Rahn Court, Walnut Creek, opened at 2:00 o'clock P.M. this date, were as follows: Bidder Amount 1- 2. 3. 4. 5. 6. A. P. Pipeline Billings Plumbing, Inc. Eastwood & Son Subsurface Pipeline C. W. Roen Const. Co. McGuire & Hester $11,902.50 l2,452.5l 13,215.00 14,967.50 15,020.00 16,666.00 After discussion by Board Members, and upon the recommendation of Mr. Dalton, Acting General Manager-Chief Engineer, it was moved by Member Rustigian, seconded by Member Boneysteele, that award of bid for District Sewering Project 1957 be made to the lowest bidder, A. P. Pipeline. Car- ried by the following vote: AYES: NOES: ABSENT: 09 Oil Members: Membe rs : Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None 72 u~ V1. OLD BUSINESS LOCAL IMPROVEMENT DISTRICT NO. 50 RESOLUTION NO. 72-47, A RESOLUTION OF PRELIMINARY APPROVAL OF ENGINEER'S REPORT, LOCAL IMPROVEMENT DISTRICT NO. 50 After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, and discussion by Board Members regarding publication of notices and number of units of assessment, it was moved by Member Mitchell, seconded by Member Gibbs, that Resolution No. 72-47, be adopted. Carried by the following vote: AYES: NOES: ABSENT: Membe rs : Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None RESOLUTION NO. 72-48, A RESOLUTION APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ACQUISITIONS AND IM- PROVEMENTS, AND DIRECTING NOTICE, LOCAL IMPROVEMENT DISTRICT NO. 50 After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, and discussion by Board Members regarding administrative matters for the Hearing of October 19, 1972, and procedures for hearing protests, it was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 72-48 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None FINANCIAL CONSULTANT'S PROPOSALS After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, that staff requires a Board decision on the matter by September 2l, 1972, Mr. Dalton introduced Mr. Ed Wells, of Bartle Wells Associates, Municipal Financing Consultants of San Francisco. Utilizing charts, Mr. Wells explained his firms capabilities and ex- perience in providing financial consultant service to governmental agencies such as the Sanitary District. Board Members, staff and Mr. Bohn, Counsel for the District, discussed with Mr. Wells various aspects of his presenta- tion with particular emphasis on the desirability that Bartle Wells' pro- posal be formalized in contract form in the event Bartle Wells was selected. Utilizing slides, Mr. Robert Jackson and his Associates, Mr. George Maverick and Mr. Charles Spink, Bechtel Corporation, explained in detail the scope of services and assistance that Bechtel Corporation could provide the District in its treatment and water reclamation plant expansion program. Board Members, staff and Mr. Bohn, Counsel for the District, discussed with Mr. Jackson and his Associates various aspects of his presentation with particular emphasis on "bridge financing" and construction management as related to the project budget. Board Members and staff discussed aspects of both proposals with com- parison being made. Upon request of the Board, Mr. Dalton, Acting General Manager-Chief Engineer, stated that, while both firms were professionally capable, after the consideration of all factors and careful examination of each proposal, staff recommended that award be made to Bartle Wells as being more responsive to the needs of the District in this particular matter. After further discussion by Board Members, it was moved by Member Gibbs, seconded by Member Boneysteele, that the firm of Bartle Wells be employed by the District as financial consultant and that its proposal of services be formally defined in contract form. Carried by the following vote: AYES: NOES: ABSENT: Membe rs : Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None 09 07 72 L40 Mr. Wells thanked the Board Members for their expression of confidence in his firm and indicated that his services would be primarily oriented to- ward financial services thereby leaving execution of schedules for procure- ment of equipment to the staff and its engineering consultants. President Allan called a recess at lO:22 o'clock P.M. P.M., President Allan reconvened the regular meeting. At lO:25 o'clock BUDGET ITEM, PURCHASE OF ICEMAKER MACHINE After comment by Member Rustigian regarding prices for icemaking machines, it was moved by Member Boneystee1e, seconded by Member Gibbs, that the cost of budget item, icemaking machine, be increased in the amount of $125.00. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None ORDINANCE NO. , AN ORDINANCE AMENDING SECTION l2-l04 OF THE CODE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT (50 LB. WEIGHT LIMITATION) After comment by Secretary Davis and comment by Board Members and recognizing that Mr. Carniato, representing Mr. Bohn, Counsel for the District, was to present a report on the matter, item was continued. VII. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT It was moved by Member Rustigian, seconded by Member Gibbs, that ease- ments from Jean Jauretche, Job 2212, Parcell, Court F. Stewart, Job 2112, Parcels 1 and 2, and Rheem California Land Co., Job 1933, Parcell, be ac- cepted and their recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Members: Membe rs : Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None PLANT MODEL - BECHTEL CORPORATION After explanation by Mr. Niles, Superintendent of Plant Operations, and Mr. Robert Jackson, Bechtel Corporation, regarding the need and use for a model depicting the District's proposed expanded treatment and water reclama- tion plant and discussion by Board Members and staff concerning how detailed the model would be, it was moved by Member Gibbs, seconded by Member Mitchell, that authorization in the amount of $7,000.00 from the Sewer Construction Fund be approved for a plant model to be constructed by Bechtel Corporation, the model to conform to the following requirements: a. The plant model will reflect the final design for the project. b. The plant model will depict accurately the shape and form of the various plant installations and facilities. c. A numbering system will be included to facilitate identification of installations while indicating the plant flow processes. Carried by the following vote: AYES: NOES: ABSTAINING: ABSENT: Members: Member: Member: Members: Gibbs, Mitchell and Allan Boneysteele Rustigian None OTHER BUS INESS ADDED BY SUPPLEMENTAL AGENDA RESOLUTION NO. 72-49, A RESOLUTION ORDERING THE ANNEXATION OF TERRITORY CONTAINED IN DISTRICT ANNEXATION NO. 35 TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, ()9 \0', ~7 2 l4l it was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 72-49 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None RESOLUTION NO. 72-50, A RESOLUTION OF APPLICATION FOR THE ANNEXATION OF VARIOUS PROPERTIES TO CENTRAL CONTRA COSTA SANITARY DISTRICT After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, and discussion by Board Members with assurance by staff that all property owners would be individually notified regarding annexation, it was moved by Member Gibbs, seconded by Member Mitchell, that Resolution No. 72-50 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None MATTERS FROM THE FLOOR In response to query, Mr. Dalton, Acting General Manager-Chief Engineer, explained the actions staff was initiating to temporarily solve the sewage odor problem on Seven Hills Ranch Road, Walnut Creek. VIII. REPORTS COMMITTEES Member Boneysteele reported that the University of Califomia Extension School at Berkeley has scheduled a course, "Solid Waste Management: Funda- mentals and Applications". He suggested that perhaps a member of the staff may wish to attend the course. Mr. Dalton, Acting General Manager-Chief Engineer, will explore the matter. In response connnented on the garding District search project. to query, Mr. Dalton, Acting General Manager-Chief Engineer, current status of negotiations with the City of Concord re- use of Concord's incinerator for a District lime sludge re- ACTING GENERAL MANAGER-CHIEF ENGINEER Mr. Dalton connnented on activities of Contra Costa County special districts in regard to the pending Watson Amendment Initiative. Discussion followed with Mr. Dalton being requestEd to review the matter and further report to the Board. COUNSEL FOR THE DISTRICT Mr. Bohn reported receipt of a check in favor of the Sanitary District in the amount of $5,720.72 from the Western Pipe litigation cases. After explanation by Mr. Bohn, Counsel for the District, and concurrence by Mr. Dalton, Acting General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Gibbs, that the President and Secretary be authorized to execute Offer of Dedication to Contra Costa County for an easement, Job 2148. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Gibbs, Mitchell, Rustigian and Allan None None SECRETARY None. Member Gibbs commented on correspondence addressed to him from the Institute for Local Self Government which, after discussion, was referred to staff for appropriate action. 09 07 72 l42 09 EXECUTIVE SESSION At 11:l3 o'clock P.M., President Allan declared an Executive Session to discuss a personnel matter. At ll:33 o'clock P.M., President Allan reconvened the regular meeting. IX. ADJOURNMENT At 11:34 o'clock P.M., President Allan adjourned the regular meeting. i~ Jád~~~ President of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: c.-' 1/ I (\, C f-' li~ (,v.JL.- \ Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 07 72