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HomeMy WebLinkAboutBOARD MINUTES 07-27-72 LV' MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JULY 27, 1972 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring- brook Road, Walnut Creek, County of Contra Costa, State of California, on July 27, 1972, at 8:00 o'clock P.M. The meeting was called to order by President Allan. 1. ROLL CALL PRESENT: Members: Boneysteele, Mitchell and Allan ABSENT: Members: Gibbs and Rustigian II . APPROVAL OF MINUTES Secretary Davis explained that there were clerical corrections to the Minutes, a corrected copy of which was available to Board Members. Member Mitchell commented on an item in the Minutes regarding "Domestic Water Supply, Martinez Pump Stations" and the feasibility of including cost of this project in Local Improvement District No. 50. Mr. Jerry Laster, Wilson, Jones, Morton & Lynch, Special Counsel for the District, stated such cost could be included in the total cost for Local Improve- ment District No. 50 as an Engineer's estimate. After discussion by Board Members, staff and Mr. Laster, Member Mitchell suggested approval of the Minutes as presented on this item but that the Board may wish to reconsider the matter at a future date. It was moved by Member Boneysteele, seconded by Member Mitchell, that the Minutes of the meeting of July 6, 1972, be approved after ad- dition of the following sentence. Under "REPORTS, GENERAL MANAGER- CHIEF ENGINEER", after the las t paragraph, page 9, shall read as follows: "Member Boneysteele expressed concern that an unforeseen cash flow deficit might occur and requested that a current detailed cash flow forecast be prepared, using outside assistance if necessary." Motion changing Minutes of the meeting of July 6, 1972, carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian II 1. APPROVAL OF EXPENDITURES None. IV. HEARINGS LOCAL IMPROVEMENT DISTRICT 51 President Allan opened the hearing and asked if there were persons in the audience who wished to register protests. There were none. Mr. Jerry Laster of Wilson, Jones, Morton & Lynch, Special Counsel for the District, stated that as a quorum of four votes by Members was necessary for definitive action by the Board on the matter of assessment, he suggested the hearing should be continued to the meeting of August 3, 1972. However, as presently constituted, the Board could take action on Resolution No. 72-35. 07 2\.( 72 --------,._--- ,------ --------------- 110 07 RESOLUTION NO. 72-35s A RESOLUTION ACCEPTING COMPLETION AND DIRECTING ENGINEER TO FILE NOTICE OF ACCEPTANCE AND COMPLETION, LOCAL IMPROVEMENT DISTRICT NO. 5l r After discussion by Board Members and staff, it was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 72-35 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneystee1e, Mitchell and Allan None Gibbs and Rustigian President Allan continued the hearing on Local Improvement District No. 51 to the meeting of August 3, 1972. "SHOCKED TAXPAYERS IN REVOLT" Marilyn Gray, representing "Shocked Taxpayers in Revolt" (STIR), a volunteer organization concerned with use of the taxpayer's money, made a brief statement regarding the District's 1972-1973 budget. President Allan expressed the appreciation of the Board Members for STIR's interest. EXECUTIVE SESSION At 8:34 o'clock P.M.s President Allan declared an Executive Session to discuss a personnel matter. Upon reconvening the meeting at 9:03 o'clock P.M., President Allan announced that Mr. G. A. Horstkotte, Jr., General Manager-Chief Engineer, was ill, thereby necessitating Board action. RESOLUTION NO. 72-36, A RESOLUTION APPROVING BOARD LEAVE FOR GENERAL MANAGER-CHIEF ENGINEER Mr. Bohn, Counsel for the District, introduced Resolution No. 72-36 placing Mr. Horstkotte, General Manager-Chief Engineer, on sick leave for a period of ninety days. It was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 72-36 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian RESOLUTION NO. 72-37i A RESOLUTION APPOINTING MR. W. C. DALTON, ACTING GENERAL MANAGER-CHIEF ENGINEER Mr. Bohn, Counsel for the District, introduced Resolution No. 72-37, appointing Mr. W. C. Dalton, Acting General Manager-Chief Engineer, for a period of ninety days with authority to execute all documents and act in all matters for the District in the same manner and extent as authorized for the General Manager-Chief Engineer. It was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 72-37 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian V. BIDS DISTRICT SEWERING PROJECT 2054, CAROL LANE, LAFAYETTE Mr. Dalton, Acting General Manager-Chief Engineer, reported the bids for District Sewering Project 2054i Carol Lane, Lafayette, opened at 2:00 o'clock P.M., this day, were as follows: 27 72 ill Bidder Amount 1- 2. 3. A. P. Pipeline Peter Cole Jensen, Inc. Sub-Surface Pipeline, Inc. and Vincent Rodrigues Cleverdon Co., Inc. M.G.M. Construction Co. $10,709.00 11,600.00 4. 5. l5,l60.00 15,260.00 20,560.00 Upon recommendation of Mr. Dalton, it was moved by Member Boneysteele, seconded by Member Mitchell, that award of bid for District Sewering Project 2054, Carol Lane, Lafayette, be made to the lowest bidder, A. P. Pipeline. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe rs : Boneysteele, Mitchell and Allan None Gibbs and Rustigian V1. OLD BUSINESS BROWN AND CALDWELL REPORT ON LIME SLUDGE RECYCLE PROJECT Mr. Dalton, Atting General Manager-Chief Engineer, introduced Dr. David Caldwell and his associate, Dr. Denny Parker, of Brown and Caldwell. Dr. Parker presented a detailed status report on the "Combined Sludge Processing Project" which has been in operation at the District's Advance Treatment Test Facility and which is partially funded by State and Federal grants. Board Members and staff posed questions and discussed various as- pects of Dr. Parker's report. Dr. Parker then presented a detailed report on a proposed Lime Sludge Recycle Project for which partial funding by State and Federal regulatory agencies may be possible. Board Members, staff, Dr. Parker and Dr. Caldwell discussed various aspects of the report and recognized that the cooperation of the City of Concord would be necessary in order to obtain use of that city's incinerator for use in the project. Staff was directed to establish liaison with officials of the City of Concord regarding incinerator use. Dr. Caldwell presented a detailed report on a process developed by Boeing Corporation for the handling of sludge. Dr. Caldwell was optimistic regarding the process and indicated that his firmhad entered into a joint venture pro- ject with Boeing Corporation for Metropolitan Seattle, Washington. He indicated that this process, if proven successful, would be an alternative choice for the District when decision is made to proceed to Stage 5B in the treatment plant expansion program. Board Members, staff and Dr. Caldwell discussed various aspects of the report with Dr. Caldwell suggesting that it may be advantageous for the District to test the process by transporting a mobile unit which has been constructed from Seattle, Washington, to the District's treatment plant. DRAFT ORDINANCE ON DISPOSAL SITES Mr. Bohn, Counsel for the District, explained he was still discussions with Mr. George Gordon, Attorney, representing Acme oration, on the proposed District Ordinance. He suggested that should exclude disposal sites for liquid waste. Item continued Augus t 3, 1972. conducting Fi II Corp- the Ordinance to meeting of CLAIM OF MRS. CLYDE E. BROWN IN THE AMOUNT OF $697.81 Mr. Dalton, Acting General Manager-Chief Engineer, explained the circum- stances relating to Mrs. Brown's claim. Board Members, staff and Mr. Bohn, Counsel for the District, discussed the matter with staff indicating its operational procedures for District installation of overflow devices to pre- clude recurrence of such claims. Mr. Bohn, Counsel for the District, stres- sed that it is the clear responsibility of the homeowner to insure installa- tion of overflow devices and not an obligation of the District. Board Members expressed interest in staff formulating a positive method of alerting property 07 2 ~¡' 72 ll2 07 owners that overflow devices have been installed and should not be removed. After Mr. Dalton indicated this would be done, it was moved by Member Boneysteele, seconded by Member Mitchell, that the claim of Mrs. Brown in the amount of $697.81 be paid following receipt of signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: NOES: AB SENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian RETIREMENT CLAIM OF MR. MELVIN KELMMICK, FORMER DISTRICT EMPLOYEE, IN THE AMOUNT OF $218.04 Mr. Bohn, Counsel for the District, requested continuance of the item. Item was continued to the meeting of~gust 17, 1972. VII. NEW BUSINESS CONSENT ITEMS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT It was moved by Member Mitchell, seconded by Member Boneysteele, that easements from G. T. Duffy, Job 2129, Parcell, The Orinda Community Church, Inc., Job 1798, Parcell, Marthamae Snyder, Job 2188, Parcels 1 and 2, Franklin D. Carson, et ux, Job 2l88, Parcels 3 and 4, and Contra Costa County, Buchanan Field, be accepted and their recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Membe rs : Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian REQUEST OF MR. THOMAS F. REISER, LAND WEST, REGARDING PAYMENT OF SEWER SERVICE CHARGES Mr. Dalton, Acting General Manager-Chief Engineer, explained that staff had initially opposed the request by Mr. Reiser that he be granted relief from District Ordinance 86 recently adopted by the Board. However, after further investigation he thought relief should be granted in the matter of fixture charges. Concerning the proviso in Ordinance No. 86 that requires full payment of sewer service charges, Mr. Dalton had no recommendation. After discussion by Board Members, staff and Mr. Reiser, and after disclosure that the District had issued a permit prior to the effective date of District Ordinance No. 86 authorizing preliminary connection to the District's mainline sewer, it was moved by Member Boneysteele, seconded by Member Mitchell, that the schedule of fixture charges and payment there- of which was in effect prior to adoption of District Ordinance No. 86, be applicable to the property development of Mr. Reiser. Carried by the fol- lowing vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian Mr. Jerome A. Soba, Viking Homes, addressed the Board and explained that he, too, had been issued a District permit prior to the effective date of District Ordinance No. 86 authorizing preliminary connection to mainline sewer. Mr. Soba requested similar relief from Ordinance No. 86. After suggestion by Member Mitchell and discussion, President Allan directed staff to apply the Board policy established in the instance of Mr. Reiser. President Allan then declared a ten minute recess. 2i1 72 lU REQUEST OF MR. V. FRANK HUBAL REGARDING GARDEN TRIMMING SERVICE IN THE CITY OF LAFAYETTE Mr. Hubal addressed the Board requesting that it change its policy regarding mandatory garden trimming service for residents of Lafayette who have regular weekly garbage service. Mr. Hubal explained that he had no use for this type of service, that he composted his grass trim- mings, and, therefore, objected to having to pay for this type of ser- vice. Discussion by Board Members, staff and Mr. Hubal followed with Member Boneysteele reviewing the circumstances that led the Board of Directors to adopt the policy of garden trimming service. However, he indicated that he was willing to re-examine this policy at a future date. Member Mitchell noted that an additional contributory factor was that the City Council of Lafayette had expressed interest in a uniform type of garbage service for residents of Lafayette. President Allan suggested that, since this type of garbage service was newly instituted, the Board not review its policy at this time. It was the consensus of the Board that the matter would be reviewed when the Board met to consider garbage rates for 1973. Staff was directed to return Mr. Hubal's check for gar- bage service which he had deposited with the Secretary of the District. AUTHORIZATION FOR PRESIDENT AND SECRETARY TO EXECUTE QUITCLAIM DEED TO JAMES M. CORNETT AND LEO J. PASQUINI, ET UX After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Mitchell, that au- thorization for the President and Secretary to execute Quitclaim Deed to James M. Cornett and Leo J. Pasquini, et ux, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian AUTHORIZATION FOR PRESIDENT AND SECRETARY TO EXECUTE CONSENT TO DEDICATION OF PUBLIC ROADS, CURRAN PROPERTY, LAFAYETTE After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, staff, and being reviewed by Mr. Bohn, Counsel for the District, it was moved by Member Boneysteele, seconded by Member Mitchell, that authorization for the President and Secretary to execute Consent to Dedication of Public Roads, Curran Property, Lafayette, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian AUTHORIZATION FOR PRESIDENT AND SECRETARY TO EXECUTE CONSENT TO OFFER-OF- DEDICATION OFFER TO CONSENT TO DEDICATION OF PUBLIC ROADS AND SUBORDINATION OF EASEMENT RIGHTS, TO DAME CONSTRUCTION COMPANY After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, staff, and being reviewed by Mr. Bohn, Counsel for the District, it was moved by Member Boneysteele, seconded by Member Mitchell, that authorization for the President and Secretary to execute two Consent to Dedication of Public Roads and Subordination of Easement Rights, March Road, San Ramon, to Dame Construction Company, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian AUTHORIZATION FOR EXECUTION OF OFFER AND ACCEPTANCE DOCUMENTS FROM THE EN- VIRONMENTAL PROTECTION AGENCY FOR THE COMBINED SLUDGE PROCESSING PROJECT After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Boneysteele, that authori- zation for Mr. Dalton, Acting General Manager-Chief Engineer, to execute Offer and Acceptance Documents from the Environmental Protection Agency for grant funds for the "Combined Sludge Processing Project" be approved. Carried by the following vote: 07 2\1 72 114 Û 7 AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian CLAIM OF WILHELM KLEIN IN THE AMOUNT OF $4l.00 After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, and staff, and discussion by Board Members regarding District policy re- garding claims, it was moved by Member Boneysteele, seconded by Member Mitchell, that the claim of Wilhelm Klein in the amount of $41.00 be paid, following receipt of signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: NOES: ABSENT: Boneysteele, Mitchell and Allan None Gibbs and Rustigian Members: Members: Members: AUTHORIZATION TO EXECUTE AMENDMENT TO KAISER FOUNDATION GROUPS MEDICAL AND HOSPITAL SERVICE AGREEMENT FOR EMPLOYEES OF THE DISTRICT TO BE EF- FECTIVE OCTOBER 1, 1972 After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Mitchell, that au- thorization for the President and Secretary to execute Amendment to Kaiser Foundation Groups Medical and Hospital Service Agreement to be effective October 1, 1972, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian AUTHORIZATION FOR BECHTEL CORPORATION TO EMPLOY A SPECIAL CONSULTANT FOR THE WATER RECLAMATION PROJECT After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Mitchell, that au- thorization for Bechtel Corporation to employ a Special Consultant for one day on membrane linings for the water reclamation project be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian AUTHORIZATION TO EMPLOY DISTRICT BOND COUNSEL REGARDING FINANCING THE DISTRICT'S TREATMENT PLANT EXPANSION PROGRAM Mr. Dalton, Acting General Manager-Chief Engineer, explained that he desires Board authorization to employ the services of Wilson, Jones, Morton and Lynch to explore alternative financial methods available to the District with regard to the treatment plant expansion program. Board Members, staff and Mr. Bohn, Counsel for the District, discussed the matter, and it was the consensus of the Board that it may be more appropriate to initially obtain the services of a financial consultant. Mr. Bohn noted that the District's cash flow problem could be eased if State and Federal regulatory agencies were to revise their procedures for administering grant funds. Item was continued to meeting of August 17, 1972. AUTHORIZATION TO FILE, NOTICE OFCOMPLETDN,DISTRICT SEWERING PROJECT 1961 After explanation by Mr. Dalton, Acting General Manager-Chief Engineer, and Mr. Jack Best, Office Engineer, it was moved by Member Mitchell, seconded by Member Boneysteele, that authorization for the Acting General Manager- Chief Engineer, to file Notice of Completion, District Sewering Project 1961, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian 2-' 72 ll5 BUDGET, FISCAL YEAR 1972-l973 At the suggestion of Mr. Dalton, Acting General Manager-Chief Engineer, the Board Members and staff discussed initially at length personnel matters as related to the budget for fiscal year 1972-l973. Interest was expressed in the matter of staff augmentation, staff promotions, internal staff re- lationships and salaries. After discussion, it was moved by Member Mitchell, seconded by Member Boneysteele, that the following Resolutions be adopted: RESOLUTION NO. 72-38, A RESOLUTION ESTABLISHING CLASSIFICATION OF SUPERVISING TREATMENT PLANT CHEMIST EFFECTIVE JULY 1, 1972 Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian RESOLUTION NO. 72-39, A RESOLUTION APPOINTING WALTER FOX, SUPERVISING TREATMENT PLANT CHEMIST, ERNEST W. D'ATRlt PLANT OPERATOR, JESSIE LEE THOMAS, MAINTENANCE LEADMAN, AND MELVIN R. BEARDEN t MAINTENANCE MAN II, EFFECTIVE JULY l, 1972 Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian RESOLUTION NO. 72-40t A RESOLUTION AUTHORIZING TWO NEW ENGINEERING AID III POSITIONS AND ELIMINATING TWO ENGINEERING AID II POSITIONS AND APPOINTING OLIVER INGERSOLL AND DOUGLAS NEUFELD TO POSITION OF ENGINEERING AID III, EFFECTIVE JULY 1, 1972 Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian RESOLUTION NO. 72-41, A RESOLUTION ESTABLISHING A 5% INCREASE IN SALARY SCHEDULE FOR ALL DISTRICT EMPLOYEES INCLUDING MANAGEMENT TO BE EFFECTIVE JULY 1, 1972 Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian RESOLUTION NO. 72-42, A RESOLUTION AUTHORIZING STAFF AUGMENTATION OF FOUR MAINTENANCE MAN I POSITIONS AND APPOINTMENT OF ONE MAINTENANCE MAN I TO POSITION OF MAINTENANCE MAN II IN THE MAINTENANCE DEPARTMENT AND ONE POSITION AT THE TREATMENT PLANT, EFFECTIVE JULY 1, 1972 Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian Board Members and staff then discussed the fiscal year 1972-1973 budget request for equipment for the Engineering Department. It was the consensus of the Board to give tentative approval for one electronic desk computer, one distance measuring device and two ~ansits. Due to the lateness of the hour, item was continued to the meeting of August 3, 1972. 07 27 72 116 07 INFORMATION Board Members noted correspondence from the State Water Resources Control Board and a staff memorandum projecting power demand for the water reclamation plant. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. MATTE RS FROM THE FLOOR President Allan read a letter to Board Members received by him from Mr. William P. Baker, Executive Vice President, Contra Costa Taxpayers Association. After discussion of the content of the letter which requested Board consideration in its budget for 1972-l973 for increase of service charges rather than an increase in property taxes, President Allan provided guidance to Secretary Davis and requested that he prepare an appropriate response. Member Boneysteele commented on a bill recently passed by the State Legislature on solid waste management. He expressed disappointment that the California Association of Sanitation Agencies had not been successful in fostering certain revisions to the bill which he considered of importance. He explained that this interest in solid waste management was his primary motivation for seeking successful election to the Board of Directors of CASA at its recent meeting in San Diego, California. VIII. REPORTS COMMITTEES Member Boneysteele reported on the meeting of July 26, 1972, of the Advisory Committee for Solid Waste Recycling. He commented on the parti- cipation on the Committee by Mr. Lee Hertzberg of East Bay Municipal Utility District, a newly appointed member, and stated the Committee was considering a recommendation to the Board of support a legislative program related to solid waste recycling. ACTING GENERAL MANAGER-CHIEF ENGINEER After explanation by Mr. Dalton, it was moved by Member Boneysteele, seconded by Member Mitchell, that authorization to grant a leave of absence to Mrs. Eileen Heidenreich, be approved. Carried by the following vote: AYES: NOES: ABSENT: Membe rs : Members: Members: Boneysteele, Mitchell and Allan None Gibbs and Rustigian Mr. Dalton suggested the Board Members give consideration to adding to Mr. David Niles' current job title of "Superintendent of Plant Operations" the title "Reclamation Plant Project Manager". He explained that this new job title would be more descriptive and facilitate Mr. Niles' activities during the construction phase of the District's treatment plant expansion program. After brief discussion, Board Members took the matter under con- sideration. COUNSEL FOR THE DISTRICT None. SECRETARY Mr. Davis reported that he had been informed by Mr. George Jacobson that his insurance company had settled claims with Mrs. Bridie Williams and Mr. Forrister. 2" 72 IX. ADJOURNMENT At l2:l5 A.M., President Allan adjourned the meeting. J~ dÍ tf'Æ;~u President of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: C {(~Qá-I.~~ Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 07 27 117 72