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HomeMy WebLinkAboutBOARD MINUTES 02-20-69 , ,",,>1'; "~/ ( '" MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUARY 20, 1969 The District Board of Central Contra Costa Sanitary District convened in an Adjourned Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on February 20, 1969, at 8:00 o'clock P.M. The meeting was called to order by President Gibbs. I. ROLL CALL PRESENT: Members: Boneysteele, Rustigian, Mitchell and Gibbs ABSENT: Member: Allan Member Allan arrived at 8:05 o'clock P.M. II. APPROVAL OF MINUTES It was moved by Member Mitchell, seconded by Member Rustigian, that the Minutes of the February 6, 1969, meeting be approved subject to the following corrections: Under the heading of "VII. NEW BUSINESS, SALARIES", there shall be added after the first paragraph, the following: "President Gibbs thanked Members Allan and Rustigian, the Personnel Committee, for their work with the District staff and their salary recommenda- tions effective January ls 1969." And the paragraph under "VII. NEW BUSINESS. MATTERS FROM THE FLOOR, RECLAIMED WATER RIGHTS", shall read: ,"Member Mitchell stated that he had attended a symposium on the legal aspects of water allocation at the University of California. "The subject of this meeting was discussed with the Board Members." Motion correcting Minutes carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Mitchell and Gibbs None Allan III. APPROVAL OF EXPENDITURES None. IV. HEARINGS None. V. BIDS LOCAL IMPROVEMENT DISTRICT NO. 25 ASSESSMENT BONDS, $342,000 Bids, opened at 2:00 o'clock P.M. this day, were presented to the Board, as follows: Net Interest Rate l. 2. 3. 4. s. Stone & Youngberg Boettcher & Company First California Company Miller & Schroeder, Inc. Robert E. Schweser Co. of Calif., Ltd. & Kirchner, Moore and Company Barcus, Kindred & Company 5.6336 5.7458 5.7467 S.888l 6. 5.9456 5.9527 02 20 69 "-.l?c!' Mr. Horstkotte, Engineer for Local Improvement District No. 25, stated that the office of Ernest Wilson, Attorney for Local Improvement District No. 25, had checked the bids and recommended award to Stone & Youngberg. RESOLUTION NO. 19l5, A RESOLUTION AWARDING SALE OF BONDS, LOCAL IMPROVE- MENT DISTRICT NO. 25 It was moved by Member Boneysteele, seconded by Member Mitchell, that Resolution No. 19l5 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Mitchell and Gibbs None Allan VI. OLD BUSINESS LOCAL IMPROVEMENT DISTRICT NO. 50 Mr. Horstkotte, Engineer for Local Improvement District No. 50, reported that the District staff has met with Mr. Monson, Martinez City Manager, relative to the higher cost now estimated for Local Improvement District No. SO work, and the Hearing date is being changed from March 6 to March 27,1969, for the Resolution of Intention to Issue Sewer Revenue Bonds. RESOLUTION NO. 19l6, A RESOLUTION RESCINDING PROCEEDINGS RELATING TO RESOLUTION NO. 1909. A RESOLUTION OF INTENTION TO ISSUE SEWER REVENUE BONDS It was moved by Member Mitchell, seconded by Member Boneysteele, that Resolution No. 19l6 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None Mr. Monson, Martinez City Manager, requested that, prior to further action by the District Board, the project be discussed due to the higher cost estimate. President Gibbs stated that the City of Martinez had requested audience and asked Mr. Monson to proceed. Mr. Monson stated that at the City Council meeting the previous night he was authorized to appear before the District Board and speak on behalf of the City relative to the Local Improvement District No. SO project. He stated the City was concerned about the amount of the assessment now to be levied against property owners resulting from the higher cost estimate. Mr. Monson stated that, due to the higher cost estimate, the City questions the feasibility of the project as planned. Mr. Monson requested a delay in any policy decision until such time as the District and City have had time to review the project as proposed. Members of the Board felt that the whole problem should be thoroughly reviewed. Mr. Horstkotte stated that he was in agreement for review of the project, but any decision would be premature until such time as bids have been received on March 20,1969. Mr. Bohn, Counsel for the District, stated that the bid for the work can be held open for not more than thirty days, during which time any difference between the District and City will have to be settled or lose the bid. Mr. Horstkotte suggested proceeding with the Hearing date of March 27, 1969, which will be one week following opening of bids (March 20,1969). The Members of the District Board discussed with Mr. Monson the problems involved in any change in policy not to proceed with Local Improvement District No. 50 as proposed. 02 20 69 ,~"',' '--' . ,,:,' Mr. Monson stated a major policy decision to be decided in the next couple of weeks was the feasibility under the new cost estimate, and the City did not want to proceed without thorough review and study. He requested that the District staff be authorized to confer with the City staff to consider the full range of economic implications of the project. Board Members stated they should proceed with the Hearing for March 27, 1969. RESOLUTION NO. 19l9. A RESOLUTION APPROVING ENGINEER'S REPORT, LOCAL IMPROVEMENT DISTRICT NO. 50 It was moved by Member Rustigian, seconded by Member Allan, that Resolu- tion No. 19l9 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1920, A RESOLUTION OF INTENTION TO ISSUE SEWER REVENUE BONDS, LOCAL IMPROVEMENT DISTRICT NO. SO It was moved by Member Rustigian, seconded by Member Allan, that Resolu- tion No. 1920 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1921, A RESOLUTION CREATING CONSTRUCTION FUND. LOCAL IMPROVEMENT DISTRICT NO. 50 It was moved by Member Rustigian, seconded by Member Allan, that Resolu- tion No. 1921 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None Mr. Horstkotte, G!neral Nmager-Chief Engineer, requested authorization to transfer $400,000.00 from Sewer Construction Funds to the Local Improvement District No. SO Construction Fund. It was moved by }'ßmber Allan, seconded by ~mber Rustigian, that $400,000.00 be transferred from the Sewer Construction Fund to the Local Improvement District No. SO Construction Fund. Carried by the following vote: AYES: NOES: ABSENT: }'enb ers: ~mbers: }lenD ers : Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None It was moved by Member Mitchell, seconded by Member Allan, that the Board of Directors of the Central Contra Costa Sanitary District desires to hear and consider at its public Hearing on March 27, 1969, to be held pursuant to its Resolution No. 1920, the opinions of the City of Martinez as to all pertinent matters. Pending the date of that Hearing, the staff of this District is directed to confer with the staff of the City of Martinez to consider the full range of economic implications of the proposed Martinez project and to report to the Directors, prior to the Hearing, the results of their delibera- tions. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None LOCAL IMPROVEMENT DISTRICT NO. 47 Mr. Horstkotte, Engineer for Local Improvement District No. 47, presented and explained two Resolutions for adoption, to correct Assessments in Local Improvement District No. 47. 02 20 69 r.... ' _.' t:~¡.j RESOLUTION NO. 1917, A RESOLUTION CORRECTING RESOLUTION NO. 1828, A RESOLUTION DETERMINING UNPAID ASSESSMENTS AND PROVIDING FOR ISSUANCE OF BONDS, LOCAL IMPROVEMENT DISTRICT NO. 47 It was moved by Member Allan, seconded by Member Rustigian, that Resolu- tion No. 1917 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None RESOLUTION NO. 1918, A RESOLUTION CORRECTING AUDITOR'S RECORD AND TAX ROLL, LOCAL IMPROVEMENT DISTRICT NO. 47 It was moved by Member Allan, seconded by Member Mitchell, that Resolution No. 19l8 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None VII. NEW BUSINESS JOINT USE AGREEMENT RE SHELL OIL COMPANY EASEMENT PARCEL M, LOCAL IMPROVEMENT DISTRICT NO. SO, NO COST TO DISTRICT Mr. Horstkotte, Engineer for Local Improvement District No. SO, stated this was an agreement for sewer line crossing Shell Oil Company's easement. It was moved by Member Rustigian, seconded by Member Allan, that President Gibbs be authorized to execute the Joint Use Agreement with Shell Oil Company, Local Improvement District No. SO easement Parcel M, and its recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None ACCEPTANCE OF EASEMENT FROM PETER C. LEY, NO COST TO DISTRICT It was moved by Member Mitchell, seconded by Member Allan, that the ease- ment from Peter C. Ley be accepted and its recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None TREATMENT PLANT PROPERTY Mr. Horstkotte, General Manager-Chief Engineer, discussed with Board Members his memorandum dated February 17, 1969, "Treatment Plant Property Revisions", pertaining to sale of 2l~ acres to the County and the purchase of 90+ acres for surge pond, etc. CLAIM OF DAN L. CHASE Mr. Horstkotte, General Manager-Chief Engineer, presented a claim from Dan L. Chase relative to overflow at 3019 Vessing Road, Pleasant Hill, in the sum of $lll.93, stating it was the staff recommendation to pay. It was moved by Member Allan, seconded by Member Rustigian, that the claim of Mr. Dan L. Chase in the sum of $lll.93 be paid after receipt of signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: NOES: ABSENT: 02 20 Members: Members: Members: 6'9 Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None c' " _:d ,~ MATTERS FROM THE FLOOR UNIFORM ACCOUNTING SYSTEM FOR GARBAGE COLLECTORS Member Boneysteele stated that he had reviewed the comments from Mr. Brown, C.P.A., auditor for Lafayette Garbage Disposal Service, relative to the uniform accounting system prepared by Mr. J. S. Plourde, C.P.A., and passed on his comments to Mr. Plourde. Member Boneysteele stated the garbage contracts are going to be affected by the "no burning" edict by the Air Pollution Control Board. VIII. REPORTS PERSONNEL COMMITTEE Member Allan stated that he and Member Rustigian had met with the District staff to clarify step increases at the successful completion of the probationary period and subsequent increases, and the following was set forth: The anniversary date for in-range step increases for new employees or an employee àppointed to á new classification other than on the first day of a month shall be the first day of the following month. The probationary period shall be not less than six months, nor more than a year, from the anniversary date. At completion of the probationary period, an employee will be eligible for the first salary increase (Step II). The subsequent increases (Steps III, IV and V), if successfully completed, will be made at one year intervals dating from the Step II date with Step III being adjusted to fall on the first day of January or July, which is not less than nine months nor more than fifteen months after completion of the probationary period (Step II). GENERAL MANAGER-CHIEF ENGINEER INSTALLATION OF CHLORINATOR Mr. Horstkotte, General Manager-Chief Engineer, stated that the staff had abandoned its intention to monitor Suisun Bay, and suggested that it might be better to install chlorination equipment at a cost of $60,000.00, with annual cost of $60,000.00, to meet the Bay Area Water Pollution Control Board require- ments which he feels are about to be imposed upon the District. PLEASANT HILL SEWERS Mr. Horstkotte stated that the City of Pleasant Hill is about to recon- struct several streets which always presents the danger of damaging sewer lines. It is the intention of the Maintenance Department to have television inspection before and after the work at a cost estimated to be $2,700.00 which, due to its recent planning, was not provided for in the Running Expense Fund Budget to which the costs will be charged. REPLACEMENT CHAIN FOR SEDIMENTATION TANKS NOS. 1 AND 2 Mr. Horstkotte requested $4,489.80 from Sewer Construction Funds for replacement of chain for sedimentation tanks Nos. 1 and 2 at the Treatment Plant, which was the lowest of three bids (Geiger, Inc.). It was moved by Member Allan, seconded by Member Rustigian, that $4,489.80 be authorized from Sewer Construction Funds to replace chain for sedimentation tanks Nos. 1 and 2 at the Treatment Plant. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs None None EMERGENCY REPAIR OF THE DISTRICT OUTFALL Mr. Horstkotte stated that, in accordance with Resolution No. 19l2, he had received proposals for the emergency repair of the District Outfall from Podesta Divers, Inc., A. Chisholm Divers, and Richard G. Clements. 02 20 69 r, ~', ..., L} ,Á ,.' He recommended award to Richard G. Clements, the low bidder. He stated it was planned to use $12,800.87 of funds remaining in an old Sewer Construc- tion Fund authorization for Outfall Sewer Manhole Extensions, Appurtenances and Access Road to cover District costs over and above the low bid. It was moved by Member Allan, seconded by Member Boneysteele, that the Outfall Sewer work authorized under Resolution No. 1912 be awarded to Richard G.Clements on his bid, and District costs be authorized from Sewer Construction Funds. The $l2,800.87 remaining in the Outfall Sewer Manhole Extensions, Appurtenances and Access Road be authorized for transfer to this account. Carried by the following vote: AYES: Members: Boneysteele, Rustigian, Mitchell, Allan and Gibbs NOES: Members: None ABSENT: Members: None COUNSEL FOR THE DISTRICT None. IX. ADJOURNMENT At lO:lS o'clock P.M., the meeting was adjourned by President Gibbs to March 6, 1969. £- // ~~ è~ ~~~~/ ~~¿r .-:::> President of thé"District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: " ) } /' , / - ( :', /< J/ /~~ A--~ 'cretary of the District Boar~ of the Centra Contra Costa Sanitary District of Contra Costa County, State of California 09.. , f'C¡;¡;I 'J (\ {...jJ " ,,;I J'" ('"". ~f'i-. \A \.If .;..s