HomeMy WebLinkAboutBOARD MINUTES 10-21-76 907 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD OCTOBER 21,1976 The District Board of the Central Contra Costa Sanitary District con- vened in a regular session at its regular place of meeting, 1250 Spring- brook Road, Walnut Creek, County of Contra Costa, State of California, on October 21, 1976, at 7:30 p.m. President Boneysteele called the meeting to order and requested the Secretary of the District to call roll. 1. ROLL CALL PRESENT: Members: Hitchell, Rustigian and Boneysteele ABSENT: Hembers: Gibbs and Allan Member Gibbs arrived at 7:35 P.M. Member Allan arrived at 7:38 P.M. Member Mitchell advised President Boneysteele that he would be absent from the meeting of November 4, 1976, and wished to be shown as excused. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF SEPTEMBER 23,1976 After discussion, it was moved by Member Mitchell, seconded by Member Rustigian, that the Minutes of September 23, be approved with the following addition: Under "VI; OLD BUSINESS, 1. REVENUE PROGRAM, a. CONSIDERATION OF CHARGE FOR TAX EXEMPT PROPERTIES", at the end of the sixth paragraph, add the following sentence: "Mr. Gwin suggested that the District should have sought bond issues instead of Federal and State Grants." Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Mitchell, Rustigian and Boneysteele None Gibbs and Allan 2. MINUTES OF THE MEETING OF SEPTEMBER 30, 1976 Board Members deferred the Minutes of September 30,1976, meeting to the meeting of November 4, 1976. III. EXPENDITURES ') None. IV. HEARINGS 1. CONFLICT OF INTEREST CODE President Boneysteele opened the Hearing and asked if there was anyone in the audience wishing to be heard regarding the Conflict of Interest Code. There was no one wishing to be heard concerning the matter. Mr. Carniato, District Counsel, stated that it is most probable that by the end of the year, the requirements for the Code will be substantially revised. . 10 21 76 908 Board Members queried the District Counsel regarding the Code and it was agreed that Counsel will meet with the Board Members and assist them in completing their forms, which must be filed within 30 days after adop- tion of Code. There being no further questions, President Boneysteele declared the hearing closed. It was moved by Member Allan, seconded by Member Mitchell, that a Resolution adopting the Conflict of Interest Code be adopted. RESOLUTION NO. 76-217, A RESOLUTION ADOPTING THE CONFLICT OF INTEREST CODE Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None V. BIDS None. VI. OLD BUSINESS PROPOSED D.A. 54 (THOMAS PROPERTY) ANNEXATION 1. After discussion, it was moved by Member Mitchell, seconded by Member Rustigian, that a resolution ordering the annexation of D.A. 54 (Thomas Property) be adopted. RESOLUTION NO. 76-216, A RESOLUTION ORDERING THE ANNEXATION OF TERRITORY CONTAINED IN DISTRICT ANNEXATION NO. 54 (THOMAS PROPERTY, LAFAYETTE) TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 2. ENGINEERING REVIEW SERVICES WATER RECLAMATION PLANT - STAGE 5B Mr. Horstkotte, General Manager-Chief Engineer, advised the Board that the State will not fund on a "Firm" basis, (Le., REM, Bechtel, Brown and Caldwell) but will on an individual basis. He therefore, requested an executive session be held later in the meeting. 3 a. RESOLUTION NO. A RESOLUTION APPOINTING CYNTHIA A. DELEON TO THE POSITION OF ENGINEERING AID I, RANGE 49-C, ($1,042), EFFECTIVE NOVEMBER 1, 1976 3 b. RESOLUTION NO. A RESOLUTION CANCELING ELIGIBLE LIST . (RESOLUTION 75-61) ENGINEERING AID I 3 c. AUTHORIZATION TO HOLD EXAMINATION AND ESTABLISH ELIGIBLE LIST FOR ENGINEERING AID I, RANGE 49-C ($1,042-1,145) It was moved by Member Allan, seconded by Member Gibbs, that the two above resolutions, (3a and 3b) be adopted and that authorization to hold examination and establish an eligible list for Engineering Aid I, Range 49-C ($1,042-1,145) be approved. RESOLUTION NO. 76-218, A RESOLUTION APPOINTING CYNTHIA A. DELEON TO THE POSITION OF ENGINEERING AID I 10 21 76 909 RESOLUTION NO. 76-219, A RESOLUTION CANCELING THE ELIGIBLE LIST FOR ENGINEERING AID I Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 4. APPROVAL OF WATERSHED 33 SOUTH TRUNK SEWER, A PROJECT DESCRIBED IN "NEGATIVE DECLARATION" - RESOLUTION NO. 76-215 DATED 10/7/76 (TOWN OF DANVILLE TO SAN RAMON CREEK) Mr. Horstkotte, General Manager-Chief Engineer, advised the Board that application for EDA funds has been made for this project. After discussion, it was moved by Member Rustigian, seconded by Member Mitchell, that the Watershed 33 South Trunk Sewer Project be approved, with the understanding that the project will only include work that can be paid for by EDA and Watershed funds. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None EXTENSION OF SEPTIC TANK USERS SURVEY AND INVENTORY, WITH SUGGESTED NEW REGULATIONS 5. Mr. Dalton, Deputy General Manager-Chief Engineer, explained prelim- inary recommendations relating to the establishment of a permit and fee system for septic tanks. . Board Members discussed the matter and were of the opinion that the District should not become involved with the issuance of septic tank permits and suggested that staff establish a liaison with the County Health Department for the purpose of obtaining a current list of septic tank permits. 6. PROJECT SB EIR/EIS FOLLO\WP Mr. Dalton, Deputy General Manager-Chief Engineer, advised the Board that staff had amended the Resolution passed by the Board on October 7, 1976. Board Members reviewed and approved the changes in the Resolution. 7. REPORT ON SOLID WASTE COMMITTEE MEETING OF OCTOBER 13,1976 Member Mitchell advised that the Solid Waste Meeting was held at which staff was requested to send out two letters, one to the garbage collectors stating that a utilization of the Uniform Cost Accounting Method is required and the other letter to all cities requesting their participation in a meeting to discuss the impact of higher rates. \ Mr. Horstkotte, General Manager-Chief Engineer, indicated that the letter to the collectors has been sent out and introduced Mr. Jack Case, who has been assigned to work on the garbage collection cost study. He then discussed the feasibility of a joint use transfer station. Mr. DeGrazia of the Lafayette Garbage Disposal Company advised the Board that the collectors have been considering establishment of a transfer station for a number of years, but have been unable to obtain a site. Considerable difficulty would now be anticipated as far as obtaining site approval from the City of Lafayette. President Boneysteele stated that the Board was pleased that staff has taken i~itiative on the solid waste cost study. Mr. Horstkotte stated that Messrs. Coe and Case should be commended for the time and energy they have devoted to this matter. "r) ~ ~ ~'" :',.ï ',.,;~ !.¡ .~ j, I'} ~. ~} \} 910 Member Mitchell stated that he desires to. get the cities tagether far an expressian af their thaughts an the subject befare ~time 'far Ïlegati- . atian arrives. 8. AUTHORIZE AUXILIARY CONTRACT TO WATER RECLAMATION PLANT SA, PHASE II FOR INSTALLATION OF DECLORINATION EQUIPMENT AND MODIFICATION OF EXISTING FACILITIES Mr. Harstkatte, General Manager-Chief Engineer, advised that this item had been discussed with the Baard at a previaus meeting and praceeded to. give further details. He stated that the cast af the auxiliary cantract wauld be deducted fram the ariginal cantract. Mr. Bahn, Special Caunsel far the District, advised that this was in cancert with Bechtel. After discussion, it was maved by Member Mitchell, seco.nded by Member Allan, that the Baard autharize the advertisement far bids af an auxiliary . contract to. complete installation o.f the Stage SA, Phase II, declo.rination equipment and madificatio.n af existing facilities in the estimated amaunt o.f $200,000. Matian carried by the fallawing vo.te: AYES: NOES: ABSENT: Members: Gibbs, Mitchell, Rustigian, Allan and Baneysteele Members: No.ne Members: No.ne 9. AMENDMENT TO CENTRAL CONTRA COSTA SANITARY DISTRICT-CITY OF CONCORD AGREEMENT Mr. Daltan, Deputy General Manager-Chief Engineer, stated that he checked into. the Baard's questians regarding the retirement benefits af the City af Cancard emplayees transferred to. CCCSD and was infarmed as fallaws: the City af Canco.rd retirement benefits will be frazen far these emplayees UPo.n their departure to. CCCSD. As CCCSD emplayees, they will became a part o.f the Caunty retirement system and will be no. greater liability to. the District than any o.ther new emplo.yee. After discussio.n, it was maved by Member Gibbs, secanded by Member Allan, that the Amendment to. the CCCSD-Co.ncard Agreement be appraved and the President be autho.riz.ed to. execute the ...same, subject to. Caunsell,s .appraval af the Amendmerit~ with the .undeistandìng that the District is assuming no. 'liability far the pensians attributable to. the City af Co.ncard. Matio.n carried by the fallawing vate: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Baneysteele No.ne Nane 10. AMENDMENT NO.4 TO AGREEMENT DATED JANUARY 3,1974, BETWEEN CCCSD AND BRO~m AND CALDWELL FOR ENGINEERING SERVICES FOR DESIGN AND CONSTRUCTION OF STAGE 5B ENLARGEMENT OF THE WATER RECLAMATION PLANT Hr. Ho.rstko.tte, General Manager-Chief Engineer, introduced Mr. Brian' Bracken af Bro.wn and Caldwell to. discuss the Amendment with the Baard. Mr. Bracken explained that a majarity af the casts are due to. changes in the scape o.f the wo.rk. The State and EPA will pay fo.r their share af these casts. Member Mitchell requested that aur Co.unsel receive assurance that the District will be reimbursed fo.r 87-1/2% o.f these casts prio.r to. executio.n. After discussion, it was moved by Member Mitchell, seconded by Member Rustigian, that the President and Secretary be autharized to. execute Amendment No.. 4 Agreement dated January 3, 1974, between CCCSD and Brawn , and Caldwell for engineering services fo.r design and co.nstruction o.f Stage 5B enlargement af the Water Reclamatian Plant, subject to. assurance fram Caunsel that the District has a firm agreement with the State far 87-1/2% recavery. Mo.tian carried by the fo.llawing vo.te: 10 21 76 911 AYES: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Members: None 11. STAGE SA, PHASE I, WATER RECLAMATION PLANT LIMITING FEE FOR ENGINEERING SERVICES Mr. Horstkotte, General Manager-Chief Engineer, proposed that the Board put this over to a subsequent meeting and in the interim, he would compile a dossier on the subject and send it to the Board. 12. APPOINTMENT OF RAMENDRA CHATTERJEE FROM A PERMANENT-INTERMITTENT BASIS TO A PERMANENT FOR THE PROCESS COMPUTER ENGINEER POSITION, RANGE 74-D, ($1,981), EFFECTIVE NOVEMBER 1, 1976 After discussion, it was moved by Member Allan, seconded by Member Gibbs, that Ramendra Chatterjee be appointed to the position of Process Computer Engineer on a permanent basis, Range 74-D, ($1,981), effective November 1,1976 and that a Resolution be adopted to that effect. RESOLUTION NO. 76-220, A RESOLUTION APPOINTING RAMENDRA CHATTERJEE TO THE POSITION OF PROCESS COMPUTER ENGINEER Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None VII. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING - After discussion, it was moved by Member Rustigian, seconded by Member Gibbs, that the easements, as listed below, be accepted at ~o cost to the I District, and that resolutions be adopted and that their recordation be authorized. Grantor Job No. Parcel No. Lester C. Pia Susannah R. May Robert W. Jackson Bobbie C. Coil & Roseann Coil Whitney S. Haist 2764 2764 2620 2755 2671 1 2 2 1 2 RESOLUTION NO. 76-221, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM LESTER C. PIO, ALAMO AREA (JOB NO. 2764 - PARCEL NO.1) RESOLUTION NO. 76-222, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM SUSANNAH R. MAY, ALAMO AREA (JOB NO. 2764 - PARCEL NO.2) RESOLUTION NO. 76-223, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ROBERT W. JACKSON, DANVILLE AREA (JOB NO. 2620 - PARCEL NO.2) RESOLUTION NO. 76-224, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM BOBBIE C. COIL AND ROSEANN COIL, LAFAYETTE AREA (JOB NO. 2755 - PARCEL NO.1) RESOLUTION NO. 76-225, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM WHITNEY S. HAIST, LAFAYETTE AREA (JOB NO. 2671- PARCEL NO.2) 10 21 76 912 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Hembers: Gibbs, Mitchell, Rustigian, Allan and Boneystee1e ' None None 2. AUTHORIZATION FOR TWO PARCELS (P.A. 76-27 & 28) TO BE CONSIDERED IN PENDING ANNEXATION TO THE DISTRICT After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Gibbs, seconded by Member Mitchell, that P.A. 76-27 (Martinez) and P.A. 76-28 (Alamo) be approved for consideration in pending annexations. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 3. AUTHORIZE THE ESTABLISHMENT OF AN ELIGIBILITY LIST FOR THE POSITION OF SHIFT OPERATOR After discussion, it was moved by Member Allan, seconded by Member Gibbs, that authorization to establish an eligible list for the position of Shift Operator be approved and a Resolution be adopted to that effect. RESOLUTION NO. 76-226, A RESOLUTION ESTABLISHING AN ELIGIBILITY LIST FOR THE POSITION OF SHIFT OPERATOR Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneys~ee1e None None 4. CONSENT ITEMS: (AUTHORIZED BY DISTRICT BUDGET FOR 1976-77) After discussion, it was moved by Member Allan, seconded by Member Gibbs, that the items authorized in the 1976-77 budget be approved as follows and resolutions be adopted to that effect. a. Appointing Robert S. Harris to the Position of Maintenance Crew Member I, Range 50-A ($971-1,172) effective November 1,1976. RESOLUTION NO. 76-227, A RESOLUTION APPOINTING RICHARD S. HARRIS TO THE POSITION OF MAINTENANCE CREW MEMBER I b. Appointing Richard Austin to the Position of Maintenance Crew Member I, Range 50-A, ($971-1,172) effective November 1,1976. RESOLUTION NO. 76-228, A RESOLUTION APPOINTING RICHARD AUSTIN TO THE POSITION OF MAINTENANCE CREW MEMBER I c. Appointing Roy Johnson to the Position of Shift Supervisor, Range 68-A, ($1,487-1,800) effective November 1, 1976. RESOLUTION NO. 76-229, A RESOLUTION APPOINTING ROY JOHNSON TO THE POSITION OF SHIFT SUPERVISOR d. Appointing Michael Higares to the Position of Shift Supervisor, Range 68-A, ($1,487-1,800) effective November 1, 1976. RESOLUTION NO. 76-230. A RESOLUTION APPOINTING MICHAEL HIGARES TO THE POSITION OF SHIFT SUPERVISOR e. Appointing Theodore Smith to the Position of Shift Supervisor, Range 68-C, ($1.637-1,800) effective November 1, 1976. RESOLUTION NO. 76-231, A RESOLUTION APPOINTING THEODORE SMITH TO THE POSITION OF SHIFT SUPERVISOR 1,0 2.1 76 913 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 5. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA AUTHORIZATION OF ENVIRONMENTAL PROTECTION AGENCY DEMONSTRATION GRANT- EVALUATION OF AUTOMATIC CONTROL AND MANAGEMENT INFORMATION SYSTEMS $16,666 Mr. Horstkotte, General Manager-Chief Engineer, explained that the Board had authorized the application for this Grant on April 1,1976. The total cost of the study is $66,666, of which EPA will fund $50,000. The $16,666 balance represents District personnel participation which will not require additional staffing. This item is already budgeted. Staff is now requesting the establishment of a drawing account. It was moved by Member Allan, seconded by Member Rustigian, that auth- orization to establish a drawing account in the amount of $66,666 be approved' and that Flanagan and Asso.ciates be authorized to proceed with the work. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 6. INFORMATION MINUTES OF CALIFORNIA WATER POLLUTION CONTROL ASSOCIATION, CASA, LEAGUE OF CALIFORNIA CITIES a. Board Members noted the Minutes of the California Water Pollution Control Association, CASA, League of California Cities dated September 14. b. CORRESPONDENCE FROM CASA RE STATE WATER RESOURCES CONTROL BOARD REGULAR MEETING - SEPTEMBER 9,1976 Board Members noted the correspondence from CASA dated September 9, regarding the above captioned matter. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte reported that he has attended a series of meetings with the State & Regional staff relating to the progress of the 5A, Phase I proj ecL b. Mr. Horstkotte reported that a letter of appreciation has been received from the Walnut Festival Committee wherein they thanked our Main- tenance Department for their assistance during the recent Festival: c. Mr. Horstkotte directed the Board's attention to the fact that Mr. Robert H. Hinkson, Manager, Maintenance Department, had presented a paper at the convention in Minneapolis, on October 3-8,1976. d. Mr. Horstkotte advised the Board that staff was the Board's authorization to attend the IAWPR conference to the fact that it involved a charter flight and we did time for the reservation to comply with Charter rules. unable to fulfill in Australia, due not allow enough e. Mr. Horstkotte advised the Board that we are upgrading our Xerox copy equipment by replacing our existing 4000 Copier with a Xerox 4500, which features an automatic sorter, plus other improvements. There are funds in the Engineering Department equipment budget to pay for the increased rental charge. 10 21 76 914 f. Mr. Horstkotte directed the Board's attention to the computerized' financial statement ending September 30, 1976. g. tlr. Horstkotte distributed for Board's perusal, the Financial Statement on Contract C-O6-0696 - Water Reclamation Project, Stage SA, Phase 1. 2. COUNSEL FOR THE DISTRICT None. 3. SPECIAL COUNSEL FOR THE DISTRICT a. Mr. Bohn reported that the summary judgment for Teichert case has been taken for submission. b. Mr. Bohn reported on the progress of Kaiser Sand and Gravel case. Mr. Bohn has agreed to the substitution of a Brown and Caldwell attorney in the case. To date, he has not been able to get a quotation of the attorney's fee, but will keep the Board advised. President Boneysteele stated that Mr. Hopkins, Secretary of the District, has advised that a check in the amount of $435 has been received from Mr. Peter Knoedler. 4. SECRETARY Hr. Hopkins submitted an up-to-date supplement to the list of appli- cants for the position of General Manager-Chief Engineer. Board Members discussed having a meeting at a later date to review the resumes. 5. COMMITTEES None. IX. MATTERS FROM THE FLOOR a. Mr. Robert H. ,Hinkson, Manager, Maintenance Department, wished to express his thanks to the Board for allowing him to attend the conference in Minneapolis, at which time he distributed copies of his paper. b. Mr. Horstkotte reported that there will be a CASA Conference on November 12-13, at Quail Lodge, Carmel Valley. After discussion, it was moved by Member Rustigian, seconded by Member Gibbs, that authorization for cost and transportation for Mr. G.A. Horstkotte, Jr., and John J. Carniato, President Boneysteele and Member. Allan to attend the CAS A Conference on November 12 and 13 at Quail Lodge, Carmel Valley, be approved. Motion carried by the following vote: AYES: NOES: ABSENT : Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None At 9:30 p.ri., President Boneysteele recessed the meeting. At 9:38 p.rI., President Boneysteele reconvened the meeting. At 9:39 P.M., President Boneysteele declared an executive session to discuss individuals proposed for engineering services, Stage 5B Enlarge- ments. At 9:59 P.M., President Boneysteele declared the executive session closed. 10 21 76 915 x. ADJOURNMENT At 10:00 P.M., President Boneysteele adjourned the meeting to November 4, 1976. /: L,-/-L. . " Z;; ¿. President of the Board Q Directors of Central Contra Costa Sa itary District of Contra Costa County, State of California COUNTERSIGNED: ~-'/' "-- .--' .~ ,.??, , -' 6'/'1""'/.- Secreta of the Board Directors of Central Contra Costa Sanitary District of Contra Costa County, State of California 10 21 76