HomeMy WebLinkAboutBOARD MINUTES 10-20-83
2253
MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON OCTOBER 20, 1983
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 5019
Imhoff Place, Martinez, County of Contra Costa, State of Cal ifornia,
on October 20, 1983 at 7:30 p.m.
President Dalton called the meeting to order and requested the
Secretary Pro Tem call roll.
I.
ROLL CALL
PRESENT:
Members:
Carlson, Boneysteele, Dalton, Campbell
ABSENT:
Members:
Stanley
Member Stanley had previously indicated he would be unable to attend
this meeting and requested that he be excused.
II.
APPROVAL OF MINUTES
MINUTES OF OCTOBER 6, 1983
1.
It was moved by Member Campbell, seconded by Member Carlson, that
the minutes of October 6, 1983, be approved as presented. There being
no objections, the motion was carried.
III .
EXPENDITURES
EXPENDITURE LIST DATED OCTOBER 20, 1983
1.
Member Boneysteele, member of the Budget and Finance Committee,
stated he had reviewed the expenditures and found them to be satisfactory.
It was moved by Member Boneysteele, seconded by Member Dalton, that
the Expenditure List dated October 20, 1983, including Running Expense
Warrant Nos. 10892-11066 and Sewer Construction Warrant Nos. 1236-1280,
be approved. There being no objections, the motion was approved.
XI.
CLOSED SESS I ON
At this time, Mr. Dolan, General Manager-Chief Engineer, requested
the Board digress from the order of the agenda and adjourn into closed
session to discuss pending 1 itigation. Board Members voiced no objection
to the request, and at 7:33 p.m., President Dalton declared a closed session.
At 8:02 p.m., President Dalton concluded the closed session and reconvened
the meeting into open session. President Dalton reverted to the order of
the agenda.
IV.
BIDS AND AWARDS
1.
AWARD OF CONTRACT FOR THE CLEANING OF ALUM SLUDGE BASIN I AND
AUTHORIZE $41,000 IN SEWER CONSTRUCTION FUNDS
Mr. Dolan, General Manager-Chief Engineer, advised the Board that the
low bid is considerably under the estimate. Mr. Dolan noted however that
this bid does not include final disposal of the alum sludge.
Following discussion, it was moved by Member Carlson, seconded by
Member Boneysteele, to award the contract for the cleaning of Alum Sludge
Basin I to Winton Jones for a cost of $35,700 and authorize a total of
$41,000 in Sewer Construction Funds for construction, contingencies, and
incidentials. Motion was carried on the following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneysteele, Dalton, Campbell
None
Stanley
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2254
V.
CONSENT CALENDAR
It was moved by Member Carlson, seconded by Member Boneysteele,
that the Consent Calendar, consisting of five items, be approved as
recommended, resolutions adopted as appropriate, and recordings duly
authorized.
1.
Resolution No. 83-135, a resolution accepting an easement
at no cost to the District from B. H. ZAVALNEY, Orinda area
(Job 3659, Parcell).
2.
Resolution No. 83-136, a resolution accepting an easement
at no cost to the District from D & M DEVELOPMENT COMPANY,
Walnut Creek Area (Job 3902, Parcell).
3.
Order completion of District Annexation No. 84 (Magee
Annexation), Resolution No. 83-137.
4.
Accept the contract for construction of caucus room extension
(Project 3903) and authorize the fil ing of the notice of
completion.
5.
Accept the contract for construction of incinerator system
fuel gas modifications (Project 3694.2) and authorize the
fil ing of the notice of completion.
Motion was carried with Member Stanley being absent.
VI.
ADMINISTRATIVE
1.
ACCEPT DISTRICT CLASSIFICATION STUDY FOR REVIEW
Mr. Dolan, General Manager-Chief Engineer, distributed the District
Classification Study and accompanying position paper and advised the Board
that staff would be available during the next two weeks to answer any
questions. This matter was scheduled for action on November 3, 1983,
following review by Board Members.
VII.
ENGINEERING
AUTHORIZE $9,100 FROM SEWER CONSTRUCTION FUNDS FOR THE DESIGN AND
CONSTRUCTION OF DSP 3914, WALNUT BLVD. RELIEF SEWER
1.
After explanation by Mr. Dolan, General Manager-Chief Engineer, it
was moved by Member Carlson, seconded by Member Campbell, to authorize
$9,100 from Sewer Construction Funds for the design and construction of
DSP 3914, Walnut Blvd. ReI ief Sewer. Motion was carried on the following
roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneysteele, Dalton, Campbell
None
Stanley
AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE A CONTRACT WITH
LOWRY & ASSOCIATES FOR A PLANNING STUDY IN THE SAN RAMON VALLEY
2.
Mr. Dolan, General Manager-Chief Engineer, advised the Board that growth
within the San Ramon Valley is proceeding rapidly and a major planning effort
is required at this time to provide for the orderly design and construction of
facil ities necessary to accommodate this growth.
Following discussion by Board and staff, it was moved by Member Carlson,
seconded by Member Boneysteele, to authorize the General Manager-Chief Engineer
to execute a contract with Lowry and Associates for a planning study in the San
Ramon Valley at a cost not to exceed $37,000. Motion was carried on the
following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneyst~ele, Dalton, Campbell
None
Stanley
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VIII.
ITEMS LATE FOR THE AGENDA
None
IX.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan, General Manager-Chief Engineer, discussed alternatives
for future CSO location. Factors considered in the options included the
remaining 1 ife of CSO facil ities, physical location of the vehicle mainten-
ance site, degree of refurbishing necessary at the present location, the
proximity of proposed building sites to the Home Office Building, travel
time of mobile field crews, and the State Transportation Improvement Plan
(STIP) relative to the 680 Corridor. A new facil ity at the District's
Pacheco site could cost up to $2.1 mill ion. Considerable up-dating at
Walnut Creek would cost between $650,000 and $750,000. A renovation which
would address the immediate needs of our CSO personnel, correction of code
problems, separation of facil ities to permit rental of part of the office,
and minimal correction of deferred maintenance at Walnut Creek could be
done for between $175,000 and $200,000.
After discussion by Board, staff was directed to research rental
potentials more thoroughly at the time staff returns to the Board with
a position paper recommending a particular alternative.
XI.
CLOSED SESSION
At this time, Mr. Dolan, General Manager-Chief Engineer, requested
the Board digress from the order of the agenda and adjourn into closed
session to discuss pending 1 itigation. Board Members voiced no objection
to the request, and at 9:05 p.m., President Dalton declared a closed
session. At 10:28 p.m., President Dalton concluded the closed session
and reconvened the meeting into open session.
XII.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
It was moved by Member Carlson, seconded by Member Boneysteele, to
authorize staff to enter into hiring negotiations with the legal firm of
Shartsis, Friese & Ginsburg to represent the District and named defendants
in the D. W. Young suit. There being no objections, the motion was carried
with Member Stanley being absent.
President Dalton reverted to the order of the agenda.
IX.
REPORTS
GENERAL MANAGER-CHIEF ENGINEER (Continued)
1.
b. Mr. Dolan, General Manager-Chief Engineer, requested and received
authorization to purchase a display and writing board cabinet for the caucus
room bill ing same to the caucus room renovation account.
c. Mr. Dolan advised the Board that storm damage repair projects are
proceeding on schedule.
d. Mr. Dolan reported the furnace is presently burning sludge while
testing continues. Natural gas is being burned for the purposes of the
tests but we will convert to landfill gas following the tests.
e. The Service and Safety Awards Picnic was a success and much
positive feedback was received from employees.
f.
Mr. Dolan briefed the Board on the Concord flow meter issue.
g.
Mr. Dolan distributed the monthly financial statements.
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2.
COUNSEL FOR THE DISTRICT
None
3.
SECRETARY PRO TEM
None
4.
BOARD MEMBERS
a. Member Boneysteele reported the balance that makes up Retained
Earnings in the Annual Audit Report has been identified. A considerable
amount of the Retained Earnings figure is derived from connection charges.
Member Boneysteele proposed that if there are no objections, the Annual
Audit Report be approved for distribution. Board Members voiced no
objection.
b. President Dalton read a letter from Mr. Vic Sauer, former General
Manager-Chief Engineer of Central Contra Costa Sanitary District, thanking
the Board for their resolution supporting the Physical Science Scholarship
Program.
x.
MATTERS FROM THE BOARD NOT ON THE AGENDA
None
XI.
CLOSED SESSION
At 10:40 p.m., President Dalton declared a closed session to discuss
pending 1 itigation. At 10:55 p.m., President Dalton concluded the closed
session and reconvened the meeting into open session.
XII.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
It was moved by Member Carlson, seconded by Member Campbell, to
authorize an additional $22,071 be added to the 1 itigation budget. Motion
was carried on the following roll call vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Carlson, Boneysteele, Dalton, Campbell
None
Stanley
A 1 itigation workshop to be held in closed session was scheduled for
Wednesday, November 9, 1983, to review and discuss the Quarterly Litigation
Report.
XIII.
ADJOURNMENT
At 11 :00 p.m., President Dalton adjourned the meeting.
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President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of Cal ifornia
COUNTERSIGNED:
¿ /l)C
D t Secretary, Central Contra
Costa Sanitary District, County of
Contra Costa, State of Cal ifornia
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