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HomeMy WebLinkAboutBOARD MINUTES 09-15-83 2243 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 15, 1983 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of Cal ifornia, on September 15, 1983 at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary Pro Tem call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneystee1e, Dalton, Campbell ABSENT: Members: Stanley Member Stanley had previously indicated he would be unable to attend this meeting and requested that he be excused. II. APPROVAL OF MINUTES MINUTES OF AUGUST 18, 1983 1. MINUTES OF SEPTEMBER 1, 1983 2. It was moved by Member Boneysteele, seconded by Member Campbell, that the minutes of August 18, 1983 and September 1, 1983 be approved as presented. There being no objections, the motion was carried. III. EXPENDITURES EXPENDITURE LIST DATED SEPTEMBER 15, 1983 1. Member Boneystee1e, member of the Budget and Finance Committee, stated he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneystee1e, seconded by Member Carlson, that the Expenditure List dated September 15, 1983, including Running Expense Warrant Nos. 10324-10591; Sewer Construction Warrant Nos. 1097- 1161; and Payroll Warrant Nos. 577471-577713, be approved. There being no objections, the motion was approved. IV. BIDS AND AWARDS 1. AWARD CONTRACT FOR DISTRICT PROJECT 3586, SCHEDULE A, AS AMENDED, LINE M-6, CATHODIC PROTECTION SYSTEM AND AUTHORIZE $37,337 FROM SEWER CONSTRUCTION FUND Mr. Dolan, General Manager-Chief Engineer (GM-CE), briefed the Board on the project background and advised that the low bid for District Project 3586, Schedule A, Amendment No.1, was submitted by Smith & Denison, Inc. at $18,780. After discussion, it was moved by Member Carlson, seconded by Member Campbell, that the contract for District Project No. 3586, Schedule A, as amended be awarded to Smith & Denison, Inc., the lowest responsive, responsible bidder, per their proposal received September 6, 1983 and $37,337 in Sewer Construction Funds be authorized for the construction contract, contingencies, and District force account costs. Motion carried on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Dalton and Campbell None Stanley 9Ø JA 83 ; .~ 2244 v. CONSENT CALENDAR --,------- It was moved by Member Boneysteele, seconded by Member Carlson, tnat the Consent CalenrlRr, co~sistinQ of four ¡terns, be approved as recorTlmended, resolutions ReJoptE':r] as ñfJpropriõte and recordings duly authorized. 1. A resùlution accepting an easement at no ccst to the District from E. B. Fountain, Orinda area (Jar; 3£:28, ?~rcel l~, Resolution No. 83-114. ~ L. A resolution accepting an easement at no cost to the District from Hamilton-Garnick-Haas Properties, Orinda area (Job 3628, Parcel 2), Resolution No. (;3-115. 3. Authorize inclusior, of P.A. B)-Ii' (Alamo~ in õ future formal annexation to the District. 4. Exterlò riled i call eave of öl:.ser,ce for Dona 1 d Jcaqu i n unt i I the cùmmen<.:ernerlt of d i sab ¡ 1 i ty ret ¡ rement. Motion was carried with ~~ember 5tãnjey being absent. vi. ENGINE.EI'-ltHi I. AUTHOR¡ZE. $533,000 FROM SEW[~ CONS7ItUCT¡ON F~ND FOR MANAGEMENT, ENGINEERING AND CONSTRUCTION OF G~OUP ¡ ~ A~D GROUP III STORM REPAIR PROJECTS ------- After exJ,Jlanatiol' by HI-. Oolön, Gt',"CE, it ~Jas [,îoyed by Member Carlson, seconded by Member Campbel1, ~o õuthorize an ~d¿¡tional $533,000 from the Sewer Construction Fund for continued management and engineerillY Oil Group II and (rGl.ip ¡ i; storr,î dalìiãge projects and construC'LÍorl 0.( erflE:rgency ¡-epairs at foul Croup I, sterr,¡ Gamage sites. ill responst: to a reqL;es'.: from l1ember Cë.rl son tor ¡;:.r: est ¡mate for com :,det¡u/I or stOrti, dcifí:agE: repairs, [r,g¡lîee,ing anG Coris'.:ruction Depart- ment Manager Robert Baker repùrteG that eigl1t Group; 11 projects are in the pre-design phase. Currently staff is proceeding only with Group II projec.t~ that coulû result in sewerì ille rLiptllre. /" ~o1 ie cest figure shuuìJ lie åvcd1able by NOVE:lr,be, barring compì icaUons. After discussion, the above motion ~as carried on th~ foJ¡o~¡ng ro I J cë:l1l vote: A'rES: NOES: ABSENT: Mt:lTluers: Members: Members: Car1son, Goneysteele, Dalton a~d Ca~pbcJJ None Stanley \i Ii. COLL~CT¡GN SYS1¿K ì. .A_u.:rHGKi2.E ~2,Oú::;.53 Í'r-Oi~ S¿w;:l~ CGNSTI;~C110N rul~c Fep, H,E H.JKC;~ASE ù¡:_J..H_~~-ELGHO~Œ SY';-i¿i< AT SF'It; ¡'~GBnCO¡~ ~\~;,¡), W,ê,i..NUT Co',::_iK 11r. 001é:1II, GM-Cè., äû'vised tj-Iat PLiïC:-,õS€: of tl1;::, te;ep:",o,-,c system would enhance the lease potelltiã1 0',= the 'walnut Creek f.;ciiít,. Fol10willg üis¡;;us:5ion by ¡joard õnd staff, it \...ûs moved by Member Boneysteele, seconded by Member Campbell, to aûthor¡ze $2,00].53 from the Sewer Construction Fund for purchase of the telephone system st Springbrook Road, Walnut Creek. Motion carried on the following roll call vote: AYES: NOES: hßSi:]{j. Members: Members: i'lenlbeï's; Ci'Jrlson, í:loroE:ystE:eic, [;¿;;lton ë.nc.: Cam¡)bell None StanJey 0 9,," 15~ 88; 2245 1. VIII. SOLID WASTE CONSIDER STAFF ANALYSIS OF APPLICATION FOR GARBAGE RATE INCREASE BY VALLEY DISPOSAL SERVICE, INC. AND SET PUBLIC HEARING FOR OCTOBER 6, 1983 Mr. Dolan, GM-CE, outl ined the principal issues for the Board's consideration as follows: a. A different rate increase is being proposed for commercial and debris box service as compared to residential service. b. Valley Disposal Service, Inc. has proposed a rate increase retroactive to August, 1983 and District Counsel has indicated this would not be appropriate. c. The projected percentage increase in revenue required to produce a 95% operating ratio is proposed for recovery over an eight- month period rather than the normal 12-month period. If the Board refuses to make the increase retroactive to August, 1983, recovery would be 1 imited to a six-month period. d. Favorable action on this proposal as made followed by a request in February or March of 1984 could conceivably result in commercial and residential customers receiving two rate increases in a six-month period. e. Following analysis by staff, the requested increase in projected revenue was augmented to include the pro rata share of the cost of the Price Waterhouse study. f. The Price Waterhouse study recommendations were followed and the return on equity compared to industry standards has been calculated. g. Estimated costs for the coming year include projected increases in labor related costs, workers compensation costs, repair costs and garbage disposal charges. Mr. Sandy Skaggs, attorney for Valley Disposal Service, Inc., add- ressed the Board relative to the differential rate increase request and the appropriateness of management salaries. Debris box rates are based on last year's rates as well as increases in the cost of providing the service. They are competitive and comparable on a county-wide basis. The company has had a reasonable level of management salaries approved by the Board in the past. Currently the company is reorganizing its management staffing within the same costs as previously approved. After further discussion regarding adoption of a longer term for the scheduled rate increase and the establ ishment of a uniform rate for all three zones, it was moved by Member Carlson, seconded by Member Campbell, to set a Publ ic Hearing for October 6, 1983 to consider commercial and drop box rate requests as proposed by Valley Disposal Service, Inc. and as analyzed by staff with a subsequent residential rate increase proposal to be con- sidered at a Publ ic Hearing to be set in November or December, 1983. Motion carried on the following roll call vote: 2. AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Dalton and Campbell None Stanley CONSIDER REQUEST FROM ORINDA ASSOCIATION FOR A CHANGE IN THE LEVEL OF TRASH PICKUP FOR ORINDA RESIDENTS Mr. Dolan, GM-CE, reported that 12% of the households in Orinda responded to the Orinda Association poll and the majority of those res- ponding indicated they preferred to receive increased service. Mr. Duane Robinson, Member of the Board of Directors of the Orinda Association, was present and answered questions by the Board and staff. OQ\ } "5$ 83; 2246 Mr. George Navone, of Orinda-Moraga Disposal Service, voiced the necessity for a more comprehensive survey, stating further that 12% is not a sufficient response to justify the considerable rate increase involved. Mr. Nsvone suggested that his firm sur~ey tne community along with the next quarterly billing. The Board acce~ted Mr. Navcne's cffer to poll the r~sidents of Orinda, directing staff to work with Mr. Navone if: this regud. Th~ Board will consider the results of the survey when available. IX. ITEMS LATE FOR THE AGENDA --,--- None x. ¡:: E P:)1:;T S 1. GE~[RAL MANAGER-CHIEF E~:INEER a. Mr. Dolan advised the Board that t~e Industria! T3nk ~ond5 located over the District outfall have been pumped and Charles Batts, Plant Operatior:s, nas prepared an issue IT,em-:-randt:m. b. Mr. Dolan advised that the furnace is working at 35Qo and a 48-hour bake-out period which will be completed Friday, September 1983, the furnace will be fir8o to 12500 for further testing. The is presently burning natural gas but will switch to landfill gas at of the test period. after 16, furnace the end c. Four of the seven Group I Storm Repair Projects have been completed. 2. COUNSEL FOR THE DISTRICT Ncne :. "". SECfJ.ETÞJ:Y P?O TEti None 4. BOARD MEMBERS a. Member Carlson requested authorization for staff to do the initial preparation of a CAS A Directory which would include a 1 ist of sanitary districts, managers, Boards of Directors, association attorneys, glossary information, et al. After the;;'"Iit:äl preparért:ún this project would be turned over to CASA for publ ;cat¡~n 'n sub~e~u~nt ye~rs. Following discussion, the Board concurred with tierlber Car1snn's reciuesL b. Member Carlson reported that the Contra Costa Water District is holding a study session tonight, September 15, 1983, relative to the San Luis Drain issue. Mr. Dolan advised that a staff member has been assigned to attend this session and will report back to the Board. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA 1. RESOLUTION COMMENDING JULIE VERNON FOR HER SERVICE TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT Mr. Dolan, GM-CE, read a resolution commending Jul ie Vernon for her years of service to the District as Recording Secretary for the Board of Directors. It was moved by Member Boneystee1e', seconded by Member Carlson, to adopt A Resolution Commending Jul ie Vernon for Her Service to the Central Contra Costa Sanitary District, Resolution No. 83-116. Motion was carried on the following roll call vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Boneysteele, Dalton and Campbell None Stanley ~, ' ',' - ',,' ,<¡. '" ' . " " \ ,~': ;. ~, 83' ~' iI, 09 15 ----,-",-,---------,--,-,,-------------"----'---'--" ",,--- --..- 2247 2. CENTRAL CONTRA COSTA SANITARY DISTRICT 1981-1983 ANNUAL REPORT The Board received the Central Contra Costa Sanitary District 1981-1983 Annual Report and commended Paul Morsen and Harriette Stahl on an excellent job. 3. CANYON LAKES DEVELOPMENT Board and staff briefly discussed treatment plant and sewer capacity in regard to the Canyon Lakes Development. XII. CLOSED SESSION At 9:18 p.m., President Dalton declared a closed session. At 10:08 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION None XIV. ADJOURNMENT At 10:08 p.m., President Dalton adjourned the meeting. . -, c'l L lY ';"J.~t lJ._, President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of Cal ifornia COUNTERSIGNED: G, 'the; p y Secretary, Central Contra osta Sanitary District, County of Contra Costa, State of Cal ifornia 09 15 ~ ,Y, ",4 X ,'; ", 83 j