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Home My WebLink AboutBOARD MINUTES 08-18-83 2233 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 18, 1983 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on August 18, 1983, at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary Pro Tem to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Member: Boneysteele, Stanley, Campbell and Dalton Carlson Member Carlson arrived at 7:32 p.m. II. EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, stated he had reviewed the expenditures and found them to be satisfactory. It was then moved by Member Boneysteele, seconded by Member Stanley, that the Expenditure List dated August 18, 1983, including Running Expense Fund Warrant Nos. 10001-10182; and Sewer Construction Fund Warrant Nos. 4539 and 1001-1051, be approved. Motion was unanimously approved. III. BIDS AND AWARDS 1. AWARD OF CONTRACT FOR DISTRICT PROJECT NO. 3824-0UTFALL PROTECTION BRIDGES, AUTHORIZE GM-CE TO EXECUTE AN AGREEMENT AMENDMENT FOR CONSULTANT SERVICES DURING CONSTRUCTION AND AUTHORIZE $197,000 FROM SEWER CONSTRUCTION FUND After explanation by Mr. Dolan, General Manager-Chief Engineer (GM-CE), it was moved by Member Carlson, seconded by Member Stanley, to award the contract for the construction of the Outfall Protection Bridges (DP-3824) to Albay Construction, authorize 197,000 from the Sewer Construction Fund for the completion of the project, and to authorize the General Manager-Chief Engineer to execute Agreement Amendment #2 with Woodward Clyde for consultant services during the course of construction. Motion was unanimously approved. 2. AWARD OF CONTRACT FOR DISTRICT PROJECT 3660-CHLORINE AND SULFUR DIOXIDE FACILITIES IMPROVEMENTS, AUTHORIZE THE GM-CE TO EXECUTE AN AGREEMENT AMENDMENT FOR SERVICES DURING CONSTRUCTION, AND AUTHORIZE $630,700 FROM SEWER CONSTRUCTION FUNDS After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by r~ember Carl son, seconded by Member Campbell, to award the contract for District Project 3660 - Chlorine and Sulfur Dioxide Facilities Improvements to Monterey Mechanical Company; to authorize $630,700 from the Sewer Construction Fund for the completion of the project; and to authorize the GM-CE to execute Agreement Amendment #5 with Kennedy/Jenks Engineers for services during the course of construction. Motion was unanimously approved. 3. AWARD OF CONTRACT FOR THE CAUCUS ROOM EXTENSION AND AUTHORIZE $13,545 FROM THE SEWER CONSTRUCTION FUND After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, to award the contract for the construction of the Caucus Room Extension to John M. Derespini and to authorize $13,545 from the Sewer Construction Fund for the completion of the project. Motion was unanimously approved. Us 18 83 4. 2234 AUTHORIZE THE GM-CE TO AWARD THE CONTRACT FOR THE GROUP I STORM REPAIR PROJECT (NO. 3874) Mr. Dolan explained that there are 7 sites in the Group I Project requiring storm damage repair before the start of the wet weather season. The locations of the 7 sites are as follows: Site 20 Blackhawk Rd., Lafayette II 29 Lost Valley Dr., Orinda II 30 Carrol Place, Walnut Creek II 31 South Trail, Orinda II 32 Park Lane, Lafayette II 33 Milton Avenue, Walnut Creek II 38 La Espiral, Orinda After Board and staff discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that the contract for storm damage in the amount of $98,300 involving the 7 sites in the Group I Project (No. 3874) be awarded to the lowest responsible bidder - Mountain Cascade Company. Motion was unanimously approved. Staff will request funding for construction, construction contingencies, and incidental expenditures for the project at the next Board Meeting. IV. CONSENT CALENDAR After discussion, it was moved by Member Campbell, seconded by Member Stanley, that the Consent Calendar consisting of 8 items be approved, appropriate resolutions adopted and recorded as necessary. Staff recommends the following: 1. Resolution accepting an easement at no cost to the District from Canyon Place Office Venture, San Ramon area, (Job No. 3332-Parcel 2) Resolution No. 83-96. 2. Resolution accepting an easement at no cost to the District from G. C. Cappelletti, etal, Danville area, (Job No. 3863-Parcel 1) Resolution No. 83-97. 3. Resolution accepting an easement at no cost to the District from King, Wing and Wu, etal, Lafayette area, (Job No. 3900-Parcel 1), Resolution No. 83-98. 4. Resolution accepting an easement at no cost to the District from D. A. Elton, et ux. Lafayette area, (Job 3900, Parcel 2) Resolution No. 83-99. 5. Authorization for P.A. 83-12 (Concord) to be included in a future formal annexation to the District. 6. Accept the contract for the Electrical Motor Driven Blower (Project 3623) and authorize the Filing of Notice of Completion Accept District Project X3659, 1982 Storm Damage Repair, Soares Lane, Lafayette, and authorize Filing of Notice of Completion 7. 8. Authorization of $3,600 for the purchase of a programmer for Plant Operations Department. Motion was unanimously approved. 1. V. ENGINEERING DECLARATION OF EMERGENCY AT 4 STORM DAMAGE LOCATIONS WITHIN THE COLLECTION SYSTEM Mr. Dolan, GM-CE, explained that a declaration of an emergency is required in order to allow storm damage repair at 4 locations in the collection system. The locations of the 4 projects are: 1,iIi "~" -", t;, "'0'" ~;. ,;"'" ¡~ 08 18 83 2235 St. Mary's Rd., Moraga (DSP No. 3462) Oak Arbor Rd. ~ Orinda (DSP No. 3882) Evergreen Dr., Orinda (DSP No. 3889) Tarry Lane, Orinda (DSP No. 3888) After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that a resolution be adopted declaring that an emergency situation exists at 4 storm damage repair locations (DSP Nos. 3462, 3882, 3889, 3888) within the collection system in the Group II Project classification. Resolution No. 83-100. Motion was unanimously approved. VI. LEGAL/LITIGATION 1. ANNEXATION 83-C: ORAL REPORT FROM DISTRICT COUNSEL Mr. Carniato reported that he had conversed with Mr. Scott Gordon, attorney representing Mr. & Mrs. Winton Jones, regarding the deletion of Parcel 83-C from the annexation procedure. The matter is being continued to the September 1, 1983 Board Meeting. VIr. SOLID WASTE 1. CONSIDER REQUEST FROM ORINDA/MORAGA DISPOSAL CUSTOMER FOR INCLUSION OF REMITTANCE ENVELOPE WITH STATEMENT Mr. Dolan, GM-CE, explained that correspondence had been received from an Orinda/Moraga Disposal Service customer, Mr. Deacon Anderson~ requesting that a remittance envelope be included with the quarterly billing. Discussion followed wherein it was the consensus of the Board that a letter be written to Mr. Deacon Anderson inviting him to attend the next Orinda/Moraga garbage rate increase hearing at which time he could voice his request. VII 1. PERSONNEL 1. APPOINT JOYCE McMILLAN TO THE EXEMPT POSITION OF DEPUTY SECRETARY OF THE DISTRICT EFFECTIVE AUGUST 29, 1983 After explanation by Mr. Dolan, GM-CE, it was moved by Member Campbell, seconded by Member Carlson, that Joyce McMillan be appointed to the position of Deputy Secretary of the District, along with the adoption of the following resolutions: (1) Resolution adopting a class description for the position of Deputy Secretary of the District (Resolution No. 83-101); (2) Resolution creating the position of Deputy Secretary of the District (Resolution No. 83-102); (3) Resolution appointing Joyce McMillan as Deputy Secretary of the District (Resolution No. 83-103); and (4) 104) . Resolution Amending Resolution No. 82-167 (Resolution No. 83- Motion was unanimously approved. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA None. 08 18 83 ;.~ ,~¡~ ~..;J 2236 x. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER: Mr. Dolan gave the following report: a. The California Association of Sanitary Agencies (CASA) will award Certificates of Safety Award at their upcoming meeting. CCCSD did not achieve finalist status this year. b. Concord flow meters are in the process of being tested at this time. These calibration tests will be evaluated against the reported historical flows. Initial results indicate that the flow meters mentioned by Concord are reading low. c. Ms. Bertie Houlette thanked the Board Members for considering her as a candidate for the position of Deputy Secretary of the District. d. The Orinda Association has conducted a post-card poll regarding increasing the garbage pickup service for residential customers with preliminary indications being that more service is desired. The District expects to receive a letter from the association on this subject in the near future. e. The date of the WPCF Conference, which will be attended by several District Staff members, conflicts with the regularly scheduled Board Meeting of October 6, 1983. After discussion, it was decided the Board Meeting date should not be changed. f. The bid opening for Cathodic Protection for the Martinez Force Main which is now being advertised has been scheduled for September 6,1983. g. As a result of discussion with the auditors (Hood and Strong), it was suggested that the District establish a termination compensation fund for vacation and sick leave. Mr. Dolan outlined for the Board the various options that could be implemented. Discussion followed wherein it was the consensus of the Board that staff would recommend a specific action on this matter at the mid year budget review. h. The auditors (Hood and Strong) will be available for an exit interview with the Board's Finance Committee, should it be desired. The Board Finance Committee indicated that they wished to conduct such an interview and requested staff to set up the interview. 2. COUNSEL FOR THE DISTRICT: a. After explanation from Mr. Carniato and Board discussion, it was moved by Member Stanley, seconded by Member Campbell, that a resolution be adopted authorizing the President and Secretary Pro Tem of the District to execute the Acme Fill Comndemnation Settlement Agreement. Resolution No. 105. Motion was unanimously approved. b. Mr. Carniato explained that a miscalculation had been made in the amount of the Zuckerman property damage claim. He therefore requested the Board adopt a resolution correcting the amount of the Zuckerman settlement. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that a resolution be adopted correcting the amount of the Zuckerman Property Damage Claim to read $5,720.67. Resolution No. 83-106. Motion was unanimously approved. 3. SECRETARY PRO TEM None. :ì , ' ¡¡: t~: t'# í ,,>" " 08 1 8 8 3 2237 4. BOARD MEMBERS a. Member Stanley reported a conversation he had with an individual who owns property adjacent to Blackhawk. A concern was expressed over the size of the existing and proposed sewers and if those sizes were adequate for future development of his property. Staff will confirm the specifics of the concern and report back to Mr. Stanley. b. Member Boneysteele advised he had been contacted by Mr. Elbert Trantow regarding his chairing the CASA By-Laws Committee. c. President Dalton reported on the Solid Waste Commission Meeting he had attended. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA None XI!. CLOSED SESSION At 9:15 p.m., President Dalton declared a closed session to discuss personnel and litigation matters. At 10:15 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XIII. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION As a result of discussion in closed session, the following action was taken: It was moved by Member Boneysteele, seconded by Member Campbell, that a resolution be adopted authorizing a defènse at District expense for the individuals named in the D. W. Young litigation. Resolution No. 83-107. Motion was unanimously approved. XIV. ADJOURNMENT At 10:24 p.m., President Dalton adjourned the meeting. ( r-) /~ ('\ L L ~C\. ~l i:_- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERS IGNED: ~cretar Tem of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California , 08 },8 83 "~' i~~ .¡';', " J 0,;,