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HomeMy WebLinkAboutBOARD MINUTES 12-02-82 2151 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON DECEMBER 2,1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on December 2,1982 at 7:30 p.m. Prior to calling the meeting to order, outgoing President Stanley transferred the gavel to Member Dalton, the newly elected President of the District Board for the coming year. President Dalton accepted the gavel, called the meeting to order and requested the Secretary to 'call roll. I. ROLL CALL PRESENT: ABSENT: Members: Members: Carlson, Boneysteele, Stanley, Campbell and Dalton None II. APPROVAL OF EXPENDITURES LIST DATED DECEMBER 2, 1982 1. Member Boneysteele, member of the Budget and Finance Committee stated that he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneystee1e, seconded by President Dalton, that Running Expense Warrant Nos. 22870-23050; Sewer Construction Fund Nos. 4223-4238 and 2388-2420; and Payroll Warrant Nos. 5543741-5543968 be approved. Motion was unanimously approved. III. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Campbell, that the Consent Calendar be approved (Items 1 through 5). 1. Acceptance of easements at no cost to the District, adopt respective resolutions and authorize their recordings. Grantor Area Job No. Pcl Res. No. a. Stanley Tomchin, eta1 Orinda 3822 1 82-163 b. William E. Hoskins Lafayette 1276 2 82-164 2. Authorize PA 82-19 (San Ramon area) to be included in a future formal annexation to the District. 3. Authorize execution of "Consent to Common Use" Agreement with PG&E - Job 3482, Walnut Creek area. Res. No. 82-165. 4. Authorize execution of "Consent to Dedication of Drainage Easement" to Contra Costa County, Job No. 1574, Pcl 13, Walnut Creek area. 5. Authorize Maternity Leave of Absence for D. Barone, Jr. Accountant, effective 12/13/82. Motion was unanimously approved. IV. ADMINISTRATIVE 1. RECEIVE RESUBMITTED AUDIT REPORT FOR THE 1981-82 FISCAL YEAR Board Members reviewed the resubmitted Audit Report for the 1981-82 Fiscal Year and agreed that it was an improvement over the previously submitted report. It was then moved by Member Boneysteele, seconded by Member Stanley, to receive the Audit Report for the 1981-82 Fiscal Year. Motion was unanimously approved. 1') .~ " '~ '-' t, ~ 8 ;;~ 2152 V. ENGINEERING AUTHORIZE $5000.21 FOR CLOSE OUT OF THE HIGH VOLTAGE EMERGENCY ELECTRIC SERVICE ACCOUNT, DISTRICT PROJECT NO. 3525 1. Mr. Dolan, GM-CE, explained that a combination of high administrative costs and State delays in project approval caused a cost overrun in this project's force account budget. After Board and staff discussion, it was moved by Member Stanley, seconded by Member Carlson, to authorize an additional $5000.21 to close out the account for the High Voltage Emergency Electrical Service Project No. 3525. Motion was unanimously approved. VI. COLLECTION SYSTEM 1. AUTHORIZE $3,206 OF THE CSO DEPARTMENT 1982-83 EQUIPMENT BUDGET CONTINGENCY FUNDS TO PURCHASE REPLACEMENTS FOR THREE EMMET CGS-10 TRI-TECTOR GAS DETECTORS After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Carlson, seconded by Member Boneysteele to authorize $3,206 from the Collection Systems Operations Department 1982-83 Equipment Budget Contingency Fund to purchase replacements for three unreliable EMMET CGS-10 TRI-TECTOR Gas Detectors. Motion was unanimously approved. 2. RECEIVE INFORMATION CONCERNING EXPRESSIONS OF APPRECIATION BY MEMBERS OF THE PUBLIC ' Mr. Dolan advised that the CSO Department received expressions of appreciation from property owners commending CSO crews for their 'courteous and informative attitudes while working on sewer maintenance and repair projects. Board Members congratulated Mr. Hinkson, Manager of the CSO Department, on the performance of personnel in his department. VI I. ITEMS LATE FOR THE AGENDA None. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that the furnace project is proceeding in accordance with the CPM schedule. The Soot Ash Equipment is being advertised for bids. b. Request for Proposals for computer software have been sent to various vendors. The scope of the Proposal was broadened due to delays that resulted from the previous supplier being unable to fu11fil1 its contractual obligations. c. Mr. Dolan discussed the procedure for approval of expenditures from the Sewer Construction Fund, and asked the Board how it wished to handle expenditures of less than $5,000. The Board's consensus was that they would like to have approvals of less than $5,000 from Sewer Construction funds to be approved by the Board by inclusion on the Consent Calendar. d. Mr. Dolan reminded the Board Members of the Employees' Christmas Party on December 11 to be held at Heather Farms. e. Mr. Dolan advised that staff is in the process of developing a procedure for interdepartmental transfers of budgeted funds, which would allow for adjustment to coyer unforeseen costs. l' ç", ." f~ "-"f¡,. ,'... I , '10, 'J f<V R~) '~.. ,~ 2153 f. At Mr. Dolan's request, Messrs. Hinkson and Baker provided reports on the status of storm damage and any wastewater treatment or equipment problems that resulted from the November storms. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato reported on the CASA Attorney's meeting in Monterey. b. Mr. Carniato advised that he would have one item for discussion in Closed Session. 3. SECRETARY None. 4. COMMITTEES a. President Dalton suggested that the present committee assignments be continued with the exception that Member Stanley will replace President Dalton on the Budget and Finance Committee. b. President Dalton suggested that a District Board Vice-President be elected to serve in the President's absence. It was moved by Member Campbell, second~d by Member Carlson, that Member Boneystee1e be elected Vice-President of the District Board for the coming year. Motion was unanimously approved. IX. MATTERS FROM THE BOARD NOT ON THE AGENDA None. X. CLOSED SESSION At 8:12 p.m., President Dalton declared a Closed Session to discuss litigation bills and personnel items. At 9:07 p.m., President Dalton concluded the Closed Session and reconvened the meeting in Open Session. XI. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION 1. APPROVAL OF BILLS FOR LITIGATION SERVICES a. It was moved by Member Stanley, seconded by Member Boneystee1e, that the statements from O'Brien Kreitzberg in the amount of $13,617.38 and John J. Carniato in the amount of $3,636 be approved. Motion was unanimously approved. 2. ANNOUNCEMENT BY DISTRICT COUNSEL a. Mr. Carniato announced he was terminating his employer-employee relationship with the District and will henceforth represent the District as an attorney in private practice. XI I. ADJOURNMENT At 9:09 p.m., President Dalton adjourned the meeting. lbCWßhs President of the District Board of the Central Contra Costa Sanitary Di stri ct, County of Contra Costa, State of California COUNTERSI~ED: " / 12 02 Q~' O(~