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HomeMy WebLinkAboutBOARD MINUTES 11-04-82 2142 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 4, 1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez (Pacheco area) County of Contra Costa, State of California, on November 4, 1982 at 7:30 p.m. President Stanley called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: ABSENT: ~1embers : Members: Carlson, Boneystee1e, Dalton, Campbell and Stanley None I!. APPROVAL OF MINUTES 1. 2. MINUTES OF SEPTEMBER 30, 1982 MINUTES OF OCTOBER 14, 1982 It was moved by Member Dalton, seconded by Member Boneysteele, that the minutes of September 30, 1982, and October 14,1982, be approved as presented. Motion was unanimously approved. III. EXPENDITURES 1. LIST DATED NOVEMBER 4, 1982 Member Boneysteele, member of the Budget and Finance Committee, stated that he had reviewed the expenditures and found them to be satisfactory. After Board and staff discussion regarding the warrant pertaining to Kelly Services, Inc. for temporary office help, it was moved by Member Boneystee1e, seconded by Member Dalton, that the Expenditure List dated November 4, 1982 covering Running Expense Warrant Nos. 22473- 22654; Sewer Construction Warrant Nos. 2343-2360 and 4183-4206; and Payroll Voucher Nos. 1835-1836 and 05520773-05521001; be approved. Motion was unanimously approved. IV. HEARINGS 1. CONDUCT A PUBLIC HEARING ON DISTRICT ANNEXATION 80 AS AMENDED BY THE LOCAL AGENCY FORMATION COMMISSION After explanation by Mr. Dolan, General Manager-Chief Engineer (GM- CE), President Stanley opened the Hearing and asked if there was anyone in the audience wishing to address the Board on the issue. There being no one present in the audience, President Stanley closed the Hearing. After discussion, it was moved by Member Dalton, seconded by Member Carlson, that a resolution be adopted concurring with the Negative Declaration and ordering the annexation of Parcels 80-B, 80-C, 80-0, 80-E, and 80-F as amended by the Local Agency Formation Commission. Resolution Nos. 82-143,82-144,82-145,82-146,82-147 and 82-148. Motion was unanimously approved. ' ],1 (},'i ~,:'), /"'10. JII\ ,- "I' ',..¿ ~:.w. 2143 1. BIDS AND AWARDS REJECT ALL BIDS FOR DISTRICT PROJECT 3586, SCHEDULE A, LINE M-6 CATHODIC PROTECTION AND AUTHORIZE $5,500 IN SEWER CONSTRUCTION FUNDS FOR PREPURCHASE OF MATERIALS V. Mr. Dolan, GM-CE, explained that the District entered into an agreement with HARCO Corporation to design a cathodic protection system. Because of complications that arose concerning the bidding of the specified equipment, it was requested that the Board reject all bids and that staff would evaluate the construction contract. It is intended that the cathodic protection equipment will be prepurchased by the District and the project will be rebid as an installation only contract. After discussion, it was moved by Member Dalton, seconded by Member Campbell, to reject all bids for District Project 3586, Schedule A, and authorize $5,500 for prepurchase of cathodic protection equipment for the District's M-6 line. Motion was unanimously approved. VI. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Dalton, that Items 1 through 4 be approved as recommended, applicable resolutions adopted and their recording authorized as required. 1. Acceptance of easements at no cost to the District, adopt respective resolutions and authorize their recording. Grantor Area Job No. Pcl Res. No. a. R. M. Garner, et ux Orinda 3808 3 82-149 b. R. J. Doolittle Orinda 3808 4 82-150 c. Moreland Dev. Co. Roundhi11 area 3178 9 82-151 d. Roundhill Estates No. Property Owners Assn. II II 3178 10 82-152 e. Moreland Dev. Co. II II 3178 11 82-153 f. C. H. Wright, et ux Lafayette 3515 3 82-154 g. N. Hauskens, et ux Lafayette 3515 4 82-155 h. Lucas Paving, Inc. Lafayette 3515 5 82-156 2. Authorize execution of Agreement Relating to Real Property with George Glines, et ux, Job 1551, Parcel No. 40, Pleasant Hill area, (Resolution No. 82-157). 3. Adopt a resolution concurring with the Negative Declaration and Ordering the Completion of District Annexation No. 80-A. Confirm IIAmended Assessment Diagramll for Assessment No. 52-7-10-13 and authorize its recording. 4. Motion was unanimously approved. VI I. ADMI N I STRATI VE 1. CONSIDER PROPOSAL BY PRICE WATERHOUSE FOR REVIEW OF REFUSE COLLECTION RATE SETTING PROCEDURES Mr. Dolan. GM-CE, advised that at the Board1s direction, Price Waterhouse has prepared an alternative work plan for review of refuse collection rate setting procedures, which eliminates some of the detailed on-site work. The revised work plan includes a survey of rates charged for similar service by companies operating in other cities and/or areas, a procedure which incorporates a test of rate comparability, a reporting format to be used by franchisees when submitting rate increase applications, and a procedure which will provide financial incentives to the franchise operator to implement cost reducing programs. Should the Board feel additional work is required, a detailed operational review could be conducted during or subsequent to the Spring quarter of 1983. 1] () "I 8')~) , -'"'\.>\1" 2144 Mr. Larry J. Strauss of Price Waterhouse provided further explanation of the proposed work plan and answered questions posed by the Board. After discussion and Board comment, it was moved by Member Campbell, seconded by Member Carlson, to accept the work plan and estimated fee as presented by Price Waterhouse for reviewing the District's refuse rate setting procedures. Motion was unanimously approved. VII I. ENGINEERING 1. RECEIVE A PRESENTATION ON THE CENTRAL COUNTY WASTE TO ENERGY PROJECT BY DAVE OKITA,CIVILENGINEER, WITH COUNTY ENVIRONMENTAL CONTROL DIVISION Mr. Dolan, GM-CE, advised that last summer the Ad Hoc Planning Committee for the Central County Waste to Energy Project developed a narrative slide presentation to acquaint cities and sanitary districts with the significance of the proposed project. He introduced Mr. Dave Okita, Civil Engineer from the County Environmental Control Division, to conduct the presentation. At the conclusion of the presentstion, Mr. Paul Kilkenny, Assistant Public Works Director, addressed the Board requesting its endorsement of the proposed Waste to Energy concept for Project. He also requested that Central San designate a representative to serve on the committee for the Project. Mr. Dolan replied that Member Dalton is already serving as the District's representative on that committee with himself serving as an alternate. After discussion, it was moved by Member Dalton, seconded by Member Campbell, to adopt a resolution whereby Central San endorses the concept of a Central County Waste to Energy project. (Resolution No. 82-158). Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF AMENDMENT NO.1 TO THE AGREEMENT WITH WOODWARD-CLYDE CONSULTANTS FOR MORAGA TRUNK SEWER REPAIR AND AUTHORIZE $11,400 IN SEWER CONSTRUCTION FUNDS FOR THE WORK After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Dalton, seconded by Member Boneystee1e, to authorize execution of Amendment No.1 to the agreement with Woodward-Clyde consultants for Moraga Trunk Sewer Repair and authorize $11,400 in Sewer Construction Funds for the work. Motion carried by the following vote: AYES: NOES: ABSENT: ABSTAINING: ~1embers :' Boneystee Je, Da Hon, Campbell and Stan 1 ey Members: None Members: None Member: Carlson 3. AUTHORIZE EXECUTION OF AMENDMENT NO.4 TO THE AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR INVESTIGATION OF THE TREATMENT PLANT'S AERATION AND AUTHORIZE $8,500 IN SEWER CONSTRUCTION FUNDS FOR THE PROJECT Mr. Dolan, GM-CE, and staff members explained to the Board that an analysis has revealed that modifications to the Treatment Plant's aeration air turbine/blower system would reduce energy consumption, further improve the system and provide a substantial cost savings. In order to select the most viable alternative, staff is suggesting that John Carollo be retained to document the current efficiency of the system and to investigate equipment modifications to increase the overall efficiency of the system. After discussion, it was moved by Member Carlson, seconded by Member Dalton, to authorize execution of Amendment 4 to the agreement with John Carollo Engineers and authorize $8,500 in Sewer Construction' Funds for the investigation of the Treatment Plant's areation air turbine/ blower system. Motion was unanimously approved. l' ", J l}4 tS2 2145 IX. PERSONNEL CONSIDER REQUEST FOR APPROVAL OF REORGANIZATION PLAN WITHIN THE ADMINISTRATIVE DEPARTMENT AND RECLASSIFICATION OF ONE POSITION 1. Mr. Paul Morsen, Administrative Department Manager, summarized for the Board the proposed reorganization within his Department and the concept for centralization of the clerical pool. After Board and staff discussion, it was moved by Member Campbell, seconded by Member Carlson, to approve the reorganization of the Administrative Department Clerical Section as follows effective January 17, 1983: (1) Laterally transfer two clerical positions from the Plant Operations Department to the Administrative Department; (2) Laterally transfer two clerical positions from the Engineering Department to the Administrative Department; (3) Delete one authorized position of Clerk Typist 1/11 and authorize one position of Supervisory Secretary, Range 60; and (4) Adopt Class Description for the position of Supervising Secretary. (Resolution No. 82-159). Motion was unanimously approved. X. ITEMS LATE FOR THE AGENDA None. x!. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that a review of the furniture bid resulted in the selection of less expensive but acceptable movable partitions with a cost savings of $14,000. b. The date for moving into the new Office Building has been established as January 24, 1983. c. Mr. Dolan advised that in discussion with the Engineering Department staff, it was proposed that changes be made with regard to the Board President's signature of plans. Board members voiced support for the concept of having the Board President sign the title page of the specifications, and eliminate the signing of plans. d. CSO has changed the organizational arrangement for handling overflow damage claims by handling more claims directly with our own personnel. This change appears to have achieved favorable and cost effective results. e. Mr. Dolan and the Board discussed alternatives for financing future capital improvements. Board discussion followed wherein Member Boneysteele suggested that staff provide further input to the Board on the viable alternatives for consideration and discussion at a future board meeting. Member Carlson suggested that since Concord would be effected by any future capital requirements, the GM-CE should contact the City of Concord advising them of the District's concern. f. Mr. Dolan advised that he would be meeting tomorrow with the two new members of the State Water Resources Control Board. g. Mr. Dolan stated that an update on the Landfill Gas Project was reported this morning on Radio Station KNBR. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato stated that there have been instances where the District has been referred to as an lIenterprise districtll. He indicated that there is a definite difference between lIenterpriseli and IIgovernmentalli agencies. Although certain State agencies have classified CCCSD as an lIenterprise district", Mr. Carniato stated he believed CCCSD is a governmental agency and should be referred to as such. 11 '(J4". 0...) 04.1 2146 b. The EQC rebate policy is presently under consideration. However, there is a new State Law that may effect any decision. This item will be calendared for a future meeting. c. Mr. Carniato advised that the insurance claim from Micro Age Computers' has been paid through their insurance carrier, Zurich American Insurance Company. The insurance carrier has submitted a claim to the District in the amount of $26,000. After discussion, it was moved by Member Carlson, seconded by Member Dalton, to reject the claim in the amount of $26,000 from Zurich Insurance Company. Motion was unanimously approved. 3. SECRETARY a. Mr Hopkins advised that the Board should consider the election of a President for 1983 at the next Board Meeting. 4. COMMITTEES None. XI I. MATTERS FROM THE BOARD NOT ON THE AGENDA None. XIII. CLOSED SESSION At 10:17 p.m., President Stanley declared a closed session to discuss personnel and litigation matters. At 11 :20 p.m., President Stanley concluded the closed session and reconvened the meeting in open discussion. XIV. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION 1. APPROVAL OF BILLS FOR LITIGATION SERVICES It was moved by Member Boneysteele, seconded by Member Dalton, that the statements from John J. Carniato in the amount of $5,493.66, Metcalf and Eddy Inc. in the amount of $3,489.63; O'Brien-Krietzberg in the amount of $32,795.92; and S. J. Gallina in the amount of $315; be approved. Motion was unanimously approved. 2. As a result of discussion in closed session, it was moved by Member Boneystee1e, seconded by Member Dalton, that the proposed Efron settlement be approved. Motion was unanimously approved. XV. ADJOURNMENT At 11 :23 p.m., President Stanley adjourned the meeting. COUNTERSIGNED: l~~~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California ],1. f) 4, '."", ~, ::,~