HomeMy WebLinkAboutBOARD MINUTES 08-05-82
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MINUTES OF A REGULAR MEETING OF THE
DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON AUGUST 5,1982
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 5019
Imhoff Place, Martinez (Pacheco area), County of Contra Costa, State of
California, on August 5,1982 at 7:30 p.m.
President Stanley called the meeting to order and requested the
Secretary to call roll.
I.
ROLL CALL
PRESENT: Members:
ABSENT: Members:
Carlson, Boneysteele, Dalton, Campbell and Stanley
None
1.
II. APPROVAL OF MINUTES
MINUTES OF JUNE 17, 1982
It was moved by Member Boneystee1e, seconded by Member Campbell,
that the minutes of June 17, 1982 be approved as presented.
III.
EXPENDITURES
1.
LIST DATED AUGUST 5,1982
Member Boneystee1e, member of the Budget and Finance Committee,
reviewed the expenditures and found them to be satisfactory.
It was moved by Member Boneystee1e, seconded by Member Dalton, that
the Expenditure List dated August 5,1982, covering Running Expense
Voucher Nos. 21088-21091 and 21135-21541; Sewer Construction Voucher
Nos. 4112-4137 and 2149-2220; and Payroll Voucher Nos. 5451338-5451582
and 1814-1830; be approved. Motion was unanimously approved.
IV.
BIDS AND AWARDS
1.
AWARD CONTRACT FOR DISTRICT PROJECT NO. 3636 - 1981-82 STORM DAMAGE
REPAIR TO EX 30 - X1618 LINCOLN AVE./CARMEL CT., WALNUT CREEK AND
AUTHORIZE 47,600 IN SEWER CONSTRUCTION FUNDS FOR THE PROJECT
Mr. Dolan, General Manager-Chief Engineer (GM-CE), advised that the
required permits for this project has been secured from the California
Fish and Game Department and the contract can now be awarded.
After discussion, it was moved by Member Carlson, seconded by
Member Campbell, to award the contract for construction of District
Project No. 3636 to Kenneth Barker, General Engineering Contractor, for
storm damage repair to EX (30" - X1618) Lincoln Ave./Carmel Ct., Walnut
Creek, and authorize $47,600 in Sewer Construction funds for contract
construction, construction management, incidentals and contingencies for the
project. Motion was unanimously approved.
2.
AWARD CONTRACT FOR DISTRICT PROJECT NO. 3623, ELECTRIC MOTOR DRIVEN
BLOWER INSTALLATION AND AUTHORIZE $301,143 IN SEWER CONSTRUCTION FUNDS,
FOR THE PROJECT
Mr. Dolan, GM-CE, requested Dr. Clark Weddle, Deputy Chief Engineer,
to brief the Board on the proposed contract award.
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Dr. Weddle pointed out that because of design modification, the
prepurchased blower being ready for installation and the existing com-
petitive bidding climate, the bids received were considerably lower than
the Engineers Estimate prepared by Metcalf/Eddy.
After Board and staff discussion, it was moved by Member Carlson,
seconded by Member Dalton, to award the contract for construction of
District Project 3623 to Amos & Andrews, contingent upon approval from
the State Water Resources Control Board, and to authorize $301,143 in
Sewer Construction Funds for construction, incidentals and contingencies
of the project. Motion was unanimously approved.
3.
AWARD CONTRACT FOR DISTRICT PROJECT NO. 3433, RENOVATION OF LOWER
ORINDA AND MARTINEZ PUMP STATIONS, $645,700 IN SEWER CONSTRUCTION
FUNDS FOR THE PROJECT
After a brief explanation by Dr. Clark Weddle, Deputy Chief Engineer,
and Board discussion, it was moved by Member Carlson, seconded by Member
Dalton, to award the contract for District Project to Dalzell Corporation
and authorize $645,700 from Sewer Construction funds for project completion.
Motion was unanimously approved.
4.
AWARD PURCHASE OF CHLORINE LIQUID TO OCCIDENTAL CHEMICAL FOR THE
PERIOD FROM DATE OF APPROVAL THROUGH JUNE 1983
After Board and staff discussion, it was moved by Member Dalton,
seconded by Member Carlson, to award the purchase of liquid chlorine
to Occidental Chemical Corporation for the period from this date through
June 1983. Motion was unanimously approved.
Board Members requested staff to investigate Occidental Chemical's
safety response time and safety record.
Staff was also instructed that anytime staff feels there is a safety
issue with the vendor this contract matter should be brought back to the
Board for further consideration.
v.
CONSENT CALENDAR
After Board and staff discussion, it was moved by Member Dalton,
seconded by Member Carlson, that Item 1 and Items 3 through 6 be approved
as recommended, resolutions adopted and their recording authorized as
applicable; and that Item 2 be approved subject to review and approval
of District Counsel.
1.
Acceptance of easements at no cost to the District, adopt respective
resolutions and authorize recording;
Grantor
Area
Job No.
Pcl
Res. No.
a.
b.
c.
Central CC Trans. Authority
Shadelands West Assn.
Elwood H. Horton, et ux
82-112
82-113
82-114
Concord 3616
Walnut Creek 3364
Pleasant Hill 3334
1
2
2
2.
Authorize execution of Easement Agreement with Contra Costa Water
District for Water Main over Treatment Plant Property, Job 3698,
Resolution No. 82-115
3.
Authorize ekecutioh of Quitclaim Sewer Easement to Donald & Lorel1e
Hunt, Job 3578, Orinda area, Resolution No. 116.
4.
Authorize execution of Agreement Relating to Real Property with
John W. Piggott, et ux, Job 1462 - Subd. 3681, Lot 16, Lafayette,
Resolution No. 82-117
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5.
Authorize execution of Agreement Relating to Real Property with
William J. Bondy, Jr., et ux, Job 165, Subd 2138, Lot 7, Orinda
area, Resolution No. 82-118.
Authorize PA 82-12 (Walnut Creek area) to be included in a formal
annexation to the District.
6.
Motion was unanimously approved.
President Stanley asked if there were any requests to take agenda
items out of order. Mr. Dolan requested that Item 1 under Section VII.
SOLID WASTE be taken out of order. Board Members voiced no objections
to the request.
VI I.
SOLID WASTE
1.
CONSIDER ALTERNATIVE PROPOSALS BY PRICE/WATERHOUSE FOR MANAGERIAL
REVIEW OF VALLEY DISPOSAL SERVICES, INC.
Mr. Dolan, GM-CE, requested Mr. Paul Morsen, Administrative
Department Manager, to outline the three proposals concerning payment
of the consultant's fees for performing the proposed managerial review
of Valley Disposal Service, Inc.
Discussion followed wherein Mr. Dolan advised that Price/Waterhouse
provided a proposal for an alternative management and performance review
of Valley Disposal Company at a cost of $35,000. The scope of the
report would involve 5 tasks: '
(1) assessment of refuse collection effectiveness
(2) review of affiliates company transactions;
(3) management performance review;
(4) review of rate setting procedures;
(5) preparing final report;
and productivity;
Member Boneystee1e agreed with the staff recommendation and felt
it was important that the District have a definitive understanding of
Valley's Management procedures.
Member Dalton disagreed with the most recent proposal stating that
he did not feel it was necessary to require detailed intimate knowledge
of the company's operations in order to set the garbage rate. However,
Member Dalton indicated that he would like to see the consultants explore
the items in Task 1 and 4.
Member Carlson indicated that he was not in favor of a managerial
audit. He favored Mr. Dolan's approach of using incentives in the
rate setting process.
Member Campbell commented that the audit may not produce any cost
savings and therefore advocated a slower approach.
President Stanley stated that the Board had taken the action at a
previous meeting to conduct a managerial audit and felt that such an
audit would provide the Board with necessary expertise in the rate
setting process.
After discussion, it was moved by Member Boneysteele, seconded by
President Stanley, to adopt the most recent proposal to retain Price/
Waterhouse to conduct a management study at a cost of $35,000. Motion
failed by the following vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Boneysteele and Stanley
Carlson, Dalton and Campbell
None
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Discussion followed regarding the availability of District staff to
perform some of the tasks contained in the proposal. It was then moved
by Member Dalton, seconded by Member Campbell, that Price/Waterhouse be
retained to conduct a portion of the review contrained in Tasks 1 and 4,
at a cost not to exceed $10,000 and District staff provide the necessary
backup.
Prior to the vote, Mr. Mortenson of Price/Waterhouse addressed the
Board stating that under the proposed conditions, the proposal would
have to be rewritten and he would have to see whether his company could
provide the proposed services for the $10,000 amount.
Member Boneysteele expressed his disappointment and felt that the
proposed modified review would not achieve the desired effect for
establishing competent and justified rates.
President Stanley called for the vote and the motion failed by the
fo 11 owi ng vote:
AYES:
NOES:
ABSENT:
Members:
Members:
Members:
Dalton and Campbell
Carlson, Boneysteele and Stanley
None
Further discussion followed wherein Mr. Fiorentino, President of
Valley Disposal Services, Inc., addressed the Board indicating that
his company would forego any request for further increases in garbage
collection rates until April of next year so the Board would have time
to conduct its analysis. After further discussion, it was the consensus
of the Board that staff be instructed to reappraise the proposed analysis
process based on discussions at this meeting, negotiate costs with
Price/Waterhouse and submit a new proposal to the Board for consideration.
There being no further discussion, President Stanley thanked
Mr. Mortenson and Mr. Fiorentino for their participation and reverted
to the order of the agenda.
VI.
ENGINEERING
1.
AUTHORIZE EXECUTION OF CONTRACT AMENDMENT NO.2 WITH JOHN CAROLLO
ENGINEERS FOR FINAL DESIGN OF SLUDGE THICKENERS AND AUTHORIZE
$307,434 IN SEWER CONSTRUCTION FUNDS FOR THE WORK
Dr. Weddle, Deputy Chief Engineer, explained that based on the
results of the preliminary design work and a successful demonstration,
dissolved air floatation is the most cost effective method of waste
activated sludge thickening. He briefed the Board on development costs
of the proposed process and stated that implementation of this method
would eliminate the present use of lime which would result in considerable
cost savings per year. Mr. Walt Howard, Project Engineer from Carollo
Engineers, was present to answer any questions posed by the Board.
After discussion, it was moved by Member Dalton, seconded by Member
Carlson, to approve Amendment No.2 to the agreement with John Carollo
Engineers for the final design of sludge thickeners and authorize
$307,434 in Sewer Construction Funds for the project. Motion was
unanimously approved.
2.
APPROVE AMENDMENT NO.4 TO THE AGREEMENT WITH WASTE & WATER INTERNATIONAL
FOR ENGINEERING SERVICES FOR RENOVATION OF DISTRICT PUMPING STATIONS
(PROJECT 3433) AND AUTHORIZE EXECUTION OF AMENDMENT
After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton,
seconded by Member Campbell, to approve Amendment No.4 to the agreement
with Waste Water International for engineering services for renovation
of District Pumping Stations (Project 3433) and authorize the General
Manager-Chief Engineer to execute the agreement. Motion was unanimously approved.
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3.
AUTHORIZE EXECUTION OF A JOINT USE AGREEMENT WITH CONTRA COSTA
COUNTY FOR CONSTRUCTION OF STORM DRAINAGE FACILITIES UNDER
DISTRICT'S EXISTING 66-INCH TRUNK SEWER, JOB 1541, CONCORD AREA
After explanation and discussion, it was moved by Member Dalton,
seconded by Member Carlson, that the President of the Board be authorized
to execute a Joint Powers Agreement with Contra Costa County for construction
of storm drainage facilities within our rights of way and under the District's
existing 66-inch trunk sewer, Job 1541, Concord area. Resolution No. 82-119.
Motion was unanimously approved.
VI I.
SOLI 0 WASTE
1.
CONSIDER ALTERNATIVE PROPOSALS BY PRICE/WATERHOUSE FOR MANAGERIAL
REVIEW OF VALLEY DISPOSAL SERVICE, INC.
This item was discussed immediately following the Consent Calendar.
VII I.
ITEMS LATE FOR THE AGENDA
None.
IX.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan introduced Mr. Curt Swanson, who has now been promoted
to the position of Sr. Engineer with the District.
b. Mr. Dolan advised that Mr. Patrick Hassey, Safety and Training
Officer, has resigned from the District to become a Safety Consultant.
c. Messrs. Robert Hinkson and Jim Coe of the Collection System
Operations Department (CSO) are in the process of drafting plants for
remodeling the present District Office Building to expand CSO's facilities
at that location.
d. Mr. Dolan advised that a letter has been received from Mr. Ray
Horne proposing that the District adopt an ordinance mandating overflow
devices on service connections. Mr. Hinkson, Manager of CSO, is preparing
a response to that letter. .
e. Mr. Dolan reported a statement which Mrs. Barbara Zivica had left
with the District regarding Va,lley Disposal Service.
f. Staff Members are working on the selection of office furniture
for the new Office Building and will be making a Board presentation in the
near future.
g. Mr. Dolan requested the Board to submit any ideas they may have
regarding the new Caucus Room. Staff will be giving a presentation at the
next meeting.
2.
COUNSEL FOR THE DISTRICT
None.
3.
SECRETARY
a. Mr. Hopkins requested that the Board establish a date for the next
Board meeting since the CAS A Conference will be held during the date of the
regular Board meeting. It was the consensus of the Board that the regularly
scheduled District Board meeting for August 19, 1982 be rescheduled to
August 26, 1982.
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4.
COMMITTEES
a. Member Campbell reported on the ABAG Regional Planning Committee
meeting.
x.
MATTERS FROM THE BOARD NOT ON THE AGENDA
a. Member Campbell indicated that he would be out of town and unable
to attend the September 16th meeting. Member Carlson stated that he would
be away during the last week of September and the first week of October.
b. President Stanley advised that he would have an item for closed
session.
XI.
CLOSED SESSION
At 10:10 p.m., President Stanley declared a closed session to discuss
personnel and litigation matters.
At 10:50 p.m., President Stanley concluded the closed session and
reconvened the meeting in open session.
XI1.
ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION
As a result of discussion in closed session, the following action was
taken:
1.
APPROVAL OF BILLS FOR LITIGATION SERVICES
It was moved by Member Campbell, seconded by Member Dalton, that the
statements from Metcalf/Eddy dated May 11 and June 17, 1982 in the amounts
of $11,510.12 and $6,477.66 respectively; O'Brien-Kreitzberg dated July 5,
1982 in the amount of $16,250.93; Larry Walker Associates, Inc., dated
July 9, 1982 in the amount of $525; Malcolm Pirnie, Inc., dated July 1,
1982 in the amount of $21,012.64; Crosby, Heafey, Roach and May dated
July 13,1982 in the amount of $40,711.45; and John J. Carniato dated
July 28, 1982 in the amount of $12,297.32; be approved. Motion was
unanimously approved.
XIII.
ADJOURNMENT
At 10:52 p.m., President Stanley adjourned the meeting to August 26,
1982 at 7:30 p.m.
COUNTERSIGNED:
istrict Board of the
sta Sanitary District,
Costa, State of California
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