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Home My WebLink AboutBOARD MINUTES 07-01-82 2098 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 1, 1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez (Pacheco area), County of Contra Costa, State of California, on July 1, 1982, at 7:30 p.m. President Stanley called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Carlson, Dalton and Stanley Members: Boneysteele and Campbell I!. APPROVAL OF MINUTES MINUTES OF THE MEETING OF MAY 20, 1982 1. After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the Minutes of May 20, 1982 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Dalton and Stanley Members: None Members: Boneystee1e and Campbell II!. APPROVAL OF EXPENDITURES 1. LIST DATED JULY 1,1982 It was moved by Member Dalton, seconded by Member Carlson, that the Expenditures on the list dated July 1,1982 covering Running Expense Warrant Nos. 20913-21083; Sewer Construction Warrant Nos. 2126-2148, 4097-4108 and 4109-4110; and Payroll Warrant Nos. 1812 and 5422977- 5423223; be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneysteele and Campbell ,IV. HEARINGS la. CONDUCT A PUBLIC HEARING IN REGARD TO DISTRICT ANNEXATION NO. 79 AS AMENDED BY THE LOCAL AGENCY FORMATION COMMISSION ADOPT A RESOLUTION CONCURRING WITH THE NEGATIVE DECLARATION AND ORDERING ANNEXATION OF ALL PARCELS AS AMENDED WHICH HAVE INSUFFICIENT PROTESTS b. c. TAKE APPROPRIATE ACTION ON ANY PROTESTED ANNEXATION PARCEL At 7:39 p.m., President 'Stanley opened'the-Heáring and asked if there was anyone present who wished to address the Board in regard to Annexation No. 79. There were no requests to be heard, therefore~ President Stanley declared the Hearing closed at 7:40 p.m. After discussion, it was moved by Member Carlson, seconded by Member Dalton, that a resolution be adopted concurring with the Negative Declaration and ordering annexation of all parcels as amended. Resolution No. 82-90. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Dalton and Stanley Members: None Members: Boneysteele and Campbell f}'7 (~, .. - " ~) \t) r-<" .-" . "_,7 -- 2099 v. CONSENT CALENDAR It was moved by Member Dalton, seconded by Member Carlson, that Items 1 and 2 of the Consent Calendar be approved, resolutions adopted and their recording authorized as applicable. 1. Acceptance of easements at no cost to the District, adopt respective resolutions and authorize recording. Grantee Area Job No. Pc1 Res. No. Goodyear Prop. Inc. Orinda 3146 1,2&3 82-91 Dame' Const. Co. San Ramon 3638 2 82-92 Dame I Const. Co. San Ramon 3638 3 82-93 M. Z. Berkowitz et ux Pleasant Hill 3334 1 82-94 2. Order completion of District Annexation No. 79A (unamended parcels). (Res Nos. 82-95 through 82-101) Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneysteele and Campbell At this point, President Stanley asked if there were any requests to take agenda items out of order. There were no requests. VI. ADMINISTRATIVE 1. ADOPT MEMORANDUM OF UNDERSTANDING WITH THE MANAGEMENT SUPPORT/ CONFIDENTIAL GROUP, EFFECTIVE 7/1/82 THROUGH 4/30/85 Mr. Dolan, GM-CE, gave an overview of the benefits contained in the Memorandum of Understanding (MOU) for the Management Support/Confidential Group. The agreement covers a 34-month period and provides a 20% general wage increase with 8% on July 1, 1982,8% on May 1,1983 and 4% on May 1, 1984. The Benefit Option Plan is to be increased by $12.00 on July 1, 1982, $12.00 on May 1, 1983 and $6.00 on May 1, 1984. After discussion, it was moved by Member Dalton, seconded by Member Carlson, that the Memorandum of Understanding with the Management Support/ Confidential Group be approved and be effective July 1, 1982, through April 30, 1985 and that a resolution be adopted to that effect. Resolution No. 82-102. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneystee1e and Campbell 2. ADOPT SALARY AND BENEFIT ADJUSTMENT FOR MANAGEMENT AND EXECUTIVE MANAGEMENT EMPLOYEES Mr. Dolan, GM-CE, advised that the Management Group desires to be consistent with the other two employees groups, and therefore requests the following adjustments in management compensation: a) 20% increase distributed over the next 34-months (7% effective July 1, 1982, 7% effective May 1, 1983 and 6% effective May 1, 1984) b) Management Long-term Disability Plan c) Increase the Benefit Option Plan by an additional $30 over the next 34-months. ($10 effective 7/1/82, $10 effective 5/1/83 and $10 effective 5/1/84). ()~ , i tv ~ ",",' ) "'., "-" 2100 Insofar as the Executive Management employees, the General-Manager- Chief Engineer requests that he be considered for the same wage and benefit compensation package as the Management Group. The District Counsel requests he be considered for the Disability Insurance Program and the Benefit Option Plan increases. As for the general salary increase, District Counsel is in the process of conducting a comparative salary analysis with the other attorneys holding similar positions. Therefor, he requested that consideration of his salary increase be held over to a future date. After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the salary and benefit adjustments (as detailed above) for the Management 'Group Employees and the Executive Management Employees be approved, with the proviso that any salary increase for District Counsel be deferred until a comparative study has been completed, and that a resolution be adopted to that effect. Resolution No. 82-103. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneysteele and Campbell 3. ADOPT 1982-83 PERSONNEL, EQUIPMENT, AND OPERATIONS AND MAINTENANCE BUDGETS Mr. Dolan. GM-CE, advised that the 1982-83 O&M Budget has now been revised to reflect the District's Employees' wage and benefit changes. Discussion followed wherein Member Carlson requested an explanation of the high labor percentage costs. Mr. Dolan and staff members responded that the calculation includes step increases for those employees who have not yet reached their maximum step increases; projections of hiring personnel to fill authorized unfilled positions in the Engineering and Plant Operations Departments. After further Board and staff discussion, it was moved by Member Carlson, seconded by Member Dalton, that the 1982-83 Personnel, Equipment and Operations, and Maintenance budget be approved and a resolution adopted to that effect. Resolution No. 82-104. Motion carried by the following vote: -- '- AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneystee1e and Campbell VI!. ENGINEERING 1. AUTHORIZE EXECUTION OF AMENDMENT NO.4 TO THE AGREEMENT WITH KENNEDY/JENKS ENGINEERS FOR TREATMENT PLANT CHLORINE/SULFUR DIOXIDE SYSTEM IMPROVEMENTS AND AUTHORIZE $23,000 IN SEWER CONSTRUCTION FUNDS FOR COMPLETION OF THE DESIGN WORK Mr. Dolan, GM-CE, explained the additional scope of the work included in the amendment to the existing agreement with Kennedy/Jenks. Dr. Clark Weddle, Deputy Chief Engineer, provided further backup information to the Board for this request. After discussio~, it was moved by Member Carlson, seconded by Member Dalton, to execute Amendment No.4 to the Agreement with Kennedy/Jenks Engineers for Treatment Plant Chlorine/Sulfur Dioxide System Improvements and authorize $23,000 in Sewer Construction Funds. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneysteele and Campbell .," < .'"',. t,ff (þ t ~~:; ;~ 2101 2. AUTHORIZE STAFF TO NEGOTIATE ENGINEERING CONTRACT WITH MALCOLM/PIRNIE, INC. AND AUTHORIZE FUNDS TO COVER INITIAL SCOPE OF WORK At Mr. Dolan's request, Dr. Weddle, Deputy Chief Engineer, briefed the Board on the scope of the Multiple Hearth Furnace Project. Dr. Weddle stated that the amount of funds requested at this time is to cover cost of consultant and Distri ct staff's pre1 iminary work in the development of design criteria, cost estimates, etc" The District will be negotiating a formal contract with Malcolm/Pirnie which will detail the scope of tee proj ect. After Board and staff discussion, it was moved by Member Dalton, seconded by Member Carlson, to authorize the GM-CE to execute a contract with Malcolm/Pirnie, Inc., for development of design criteria and cost estimates on the Multiple Hearth Project not to exceed $30,000 and authorize $38,000 in Sewer Construction Funds for such work by consultant and District staff. AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneystee1e and Campbell VII 1. WATER POLLUTION CONTROL PLANT AUTHORIZE $15,000 IN SEWER CONSTRUCTION FUNDS FOR SECURITY FENCING OF THE KIEWIT PROPERTY 1. After discussion, it was moved by Member Dalton, seconded by Member Carlson, to authorize $15,000 in Sewer Construction Funds for Security Fencing of the Kiewit Property. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneystee1e and Campbell IX. PERSONNEL 1. AUTHORIZE EXPANSION OF THE DISTRICT'S PERSONNEL ADVANCEMENT POLICY TO INCLUDE THE ADVANCEMENT OF CLERK TYPIST I TO CLERK TYPIST II - - --- After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Carlson, that the District Personnel Advancement Policy for Clerical Support Personnel be modified to include Clerk Typist I advance- ment to Clerk Typist II. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Carlson, Dalton and Stanley None Boneystee1e and Campbell X. ITEMS LATE FOR THE AGENDA None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported on the Solid Waste meeting he had attended with the Cities and the County. b. Mr. Dolan discussed the present EQC refund policy wherein homeowners who are billed and pay EQ Charges and are subsequently determined not to be connected to our facilities (septic tank, etc.) are refunded all EQ Charges that were inadvertently or erroneously paid. He asked if the Board thought it might be appropriate to establish a statute of limitation on the refund of such payments, since it is the homeowner's responsibility to verify the accuracy of such charges, whether 0"7 i~ I .' , ". "'.~ " ~, ,,~ (;, .... 2102 on the tax bill or otherwise billed. Discussion followed wherein Mr. Dolan stated he would present this matter as an agenda item at a future meeting. c. Mr. Dolan informed the Board that MWM has reached the cost ceiling on their scope of work for the new Office Building. MWM is predicting a $37,000 shortfall for their work on the project. d. Mr. Dolan advised that he and Curt Swanson, Associate Engineer, had attended a Hearing at the State Board regarding the Grant Program. Receipt of grant funding for the 5-B project does not appear encouraging at this point. e. Mr. Dolan advised that the District is in the process of advertising the Lincoln Avenue Project. The Blower Installation Project will be advertised for bid after more information is obtained in regard to grant funding. f. Mr. Dolan directed the Board's attention to the Final Report on the Central Contra Costa County Solid Waste Fueled Energy Plant Project Description by Wegman/Carollo. He commented that the report was excellent and it reflects a lot of effort on the part of the District's engineering staff and Wegman/Carollo engineers. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY None 4. COMMITTEES None XI I. MATTERS FROM THE BOARD NOT ON THE AGENDA None XII 1. CLOSED SESSION At 9:09 p.m., President Stanley declared a Closed Session to discuss matters of litigation and litigation bills. At 9:41 p.m., President Stanley concluded the Closed Session and reconvened the meeting in Open Session. XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION 1. APPROVE BILLS FOR LITIGATION SERVICES It was moved by Member Carlson, seconded by Member Dalton, that the statement from Crosby, Heafey, Roach & May, dated June 21,1982 in the amount of $33,522.52; and the statement from John J. Carniato dated June 23, 1982 in the amount of $5,751.62 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Dalton and Stanley None Boneysteele and Campbell XV. ADJOURNMENT At 9:42 p.m., President Stanley adjourned the meeting. () ~;f {'"; ~ ¡ i " ,. :~' .' '4# 2103 Or"! ,,' i â of the District, of Ca 1 Horn i a (..,. I . '" H~~