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HomeMy WebLinkAboutBOARD MINUTES 06-03-82 2084 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 3, 1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on June 3,1982 at 7:30 p.m. President Stanley called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Members: Carlson, Boneysteele, Dalton, Campbell and Stanley None II. APPROVAL OF MINUTES 1. MINUTES OF APRIL 22, 1982 After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the minutes of April 22, 1982 be approved with the following correction. Under "VIII. REPORTS 4. COMMITTEES, a.", delete the second and third sentence. Motion was unanimously approved. 1. III. LIST DATED JUNE 3, 1982 EXPENDITURES Member Boneystee1e, Member of the Budget and Finance Committee, stated that he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele, seconded by Member Dalton, that the expenditures on the list dated June 3, 1982 covering Running Expense Warrant Nos. 20524-20768; Sewer Construction Warrant Nos. 4065-4089 and 2075-2098; and Payroll Warrant Nos. 5400718-5400942 and 1809-1810, be approved. Motion was unanimously approved. IV. HEARING Board Members requested that the Hearing calendared on the agenda be delayed to allow the public more time to arrive at the new meeting place. President Stanley had no objections and moved to the next item on the agenda. v. CONSENT CALENDAR After discussion, wherein it was requested that Item 2 be considered separately, it was moved by Member Boneystee1e, seconded by Member Carlson, that Items 1 and 3 of the Consent Calendar be approved, necessary resolutions adopted, and recordings authorized. Grantee Area Job No. Pc1 Res. No. a. First Nationwide Savings Mtz. 3544 3 82-75 b. Chilpancingo Vista Inc. Pleasant 3480 1 82-76 Hi 11 c. D. K. McMahon, et ux Alamo 3671 1 82- 77 d. J. A. Nava, et ux Orinda 3486 5A&B 82-78 Of~ ".: ,'~', ..1 ,? l' ,"""', ~'" ','~' ," , 'It "..ç' 2085 3. Approve Request for six-month maternity leave of absence for Julie Lopez. Motion was unanimously approved. 2. Accept District Project No. 3639, Landfill Gas Utilization It was moved by Member Campbell, seconded by Member Carlson, that Item 2 of the Consent Calendar be approved. Motion carried by the following vote: AYES: NOES: ABSTAINING: ABSENT: Members: Members: Member: Members: Carlson, Dalton, Campbell and Stanley None Boneysteele None President Stanley then stated that he would revert to the order of the Agenda and consider Section IV. Hearings. There were no objections from the Board. IV. HEARINGS 1. CONDUCT PUBLIC HEARING IN REGARD TO PROPOSED CHANGES IN SCHEDULE OF PLAN REVIEW FEES, INSPECTION FEES AND MISCELLANEOUS CHANGES FOR PRIVATE SEWER CONSTRUCTION PROJECTS President Stanley referred to Mr. Dolan, GM-CE, for introductory comments. Mr. Dolan reviewed the background leading to the proposed schedule for increasing the fees for private sewer connections. He stated that a letter has been received from Mr. Dean LaField of the Building Industry Association (BIA) in which the Association submitted its recommendation for the option that most appropriately reflects the associated job costs. President Stanley declared the Hearing open and asked if there was anyone in the audience wishing to speak on this item. There being no one, he closed the Hearing. President Stanley declared the Hearing open and asked if there was anyone in the audience wishing to speak on this item. There being no one, he closed the Hearing. President Stanley then requested that staff meet with Mr. LaField and other representatives of the BIA to discuss application and processing procedures to effect cost savings for both applicants and the District. Mr. Dolan replied that he had requested Dr. Weddle to take such steps. After further discussion, it was moved by Member Dalton, seconded by Member Carlson, to adopt an ordinance amending Section 11-101 of the District Code, relating to fees for permits, inspection fees and miscellaneous changes and that said Ordinance shall be a general regulation of the District and shall become effective as of August 1, 1982. Ordinance No.151. Motion was unanimously approved. VI. ENGINEERING 1. REVIEW AND CONTINUE CONSIDERATION OF AREA DESIGNATED AS DA 77-0 FOR ANNEXATION TO THE DISTRICT Mr. Dolan, GM-CE, advised that a letter had been received from Mr. Tuckerman Moss of Alta Vista/Dos Osos Assn., under the signature of Mr. John Whitten, expressing concern over the proposed amended annexation to this area. They contend that the District1s position paper to the Board does not address the potential problem of reduced road access resulting from slides as well as the general deterioration of roads in the area. Î)f~~ , "'<" " ... '-t It.- .,j, 2086 President Stanley asked if there was anyone in the audience wishing to address the Board. Mrs. Mary Thomforde, a resident at 7 Alta Vista, expressed concern of her neighborhood to the Board Members. Board Members commented that concern over the road accessibility have been discussed on previous occasions and that this problem belongs with the Contra Costa County Board of Supervisors and the Planning Agency. After further discussion, it was moved by Member Dalton, seconded by Member Carlson, to consent to LAFC amendment to DA 77-0, and order completion of the annexation of this area as amended. Motion was unanimously approved. ESTABLISH DATE FOR ANNEXATION HEARING - DISTRICT ANNEXATION 79 AS AMENDED BY THE LAFC 2. After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Carlson, that a Hearing date of July 1, 1982 be established to hear public comments concerning District Annexation 79, Parcels B,C,D,E,F, and G as amended by LAFC. Motion was unanimously approved. AUTHORIZE $12,000 FOR DISTRICT PARTICIPATION IN JOB NO. 3334 BUTTNER RD. SEWER INSTALLATION 3. Mr. Dolan, GM-CE, explained that the Buttner Road Homeowners Group will have to have financial assistance if they are to proceed with the installation of a public sewer in their area, which is necessary to eliminate a health hazard. All but three of the property owners have agreed to finance their portion of the sewering cost. The Homeowners Group has now requested that the District make a financial contribution to the project equal to the obligation of the three property owners who have not agreed to pay. The District will recover such contribution through a rebate process. Discussion followed, after which Member Dalton moved to authorize $12,000 for District participation in the Buttner Road Sewer Project, with the condition that a program be established for the District to recover its financial contribution. Member Carlson seconded the motion with the stipulation that the District be protected by recorded liens against the properties. Mr. Carniato, District Counsel, indicated that a property lien would not fit within the framework of the District1s rebate program. also stated that it could be construed that the District, a public agency, was loaning money to individual homeowners. He After discussion, Members Dalton and Carlson amended their motion as follows: that $12,000 be authorized for District participation in Job 3334, Buttner Road Sewer Project, with the condition that the District receive all rebate rights to the project. Motion was unanimously approved. The Board requested that Mr. Carniato, District Counsel, research the legality of the District's placing a lien against properties whose share of a sewer project has been financed by the District. 4. AUTHORIZE EXECUTION OF CONTRACT AMENDMENT NO.1 WITH JOHN CAROLLO ENGINEERS AND AUTHORIZE $200,000 IN SEWER CONSTRUCTION FUNDS FOR DESIGN OF STAGE 5B PROJECT Mr. Dolan, GM-CE, explained that the 5B Project was originally conceived to proceed in two stages: Hydraulic Expansion and Solids 06 '+,.'4, 1<.) \r 'j \:" '} ;',}' ~ 2087 Handling. Carollo Engineers have completed the preliminary design of the Hydraulic Expansion portion. The District's Engineering Staff is expediting completion of this Hydraulic Expansion portion of the 58 Project and has negotiated a lump sum amendment to the Carollo Contract for the final design services on this portion. Member Carlson expressed his approval of staff's selection of a firm to do the work and in staff's negotiating a contract amendment on a lump sum basis. After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the GM-CE be authorized to execute Amendment #1 to the Contract with John Carollo Engineers and authorize $200,000 in Sewer Construction Funds for final design of the Hydraulic Design of the Stage 5B Project. Motion was unanimously approved. VI I. BUDGET AND FINANCE 1. RECEIVE 1982-83 OPERATIONS AND MAINTENANCE BUDGET Mr. Dolan, GM-CE, gave a brief synopsis of the contents of the O&M Budget. Board Members complimented staff on the new format that was developed by staff's utilizing the new computer system. Board Members queried staff on various items contained in the O&M Budget. Managers from the Administration, Engineering, Collection System Operat~ons and Plant Operations Departments replied to questions posed by the Board. Discussion followed. VIII. SOLI 0 WASTE 1. CONSIDER REQUEST BY VALLEY DISPOSAL SERVICE, LAFAYETTE GARBAGE DISPOSAL SERVICE AND DIABLO DISPOSAL SERVICE TO RECONSIDER ACTION TAKEN BY THE BOARD OF DIRECTORS ON APRIL 22, 1982 IN THE ADOPTION OF RATES FOR COLLECTION OF GARBAGE FROM APARTMENTS AND COMMERCIAL ESTABLISHMENTS BY THE COMPANIES Mr. Dolan, GM-CE, advised that at the meeting of May 20, the Board requested staff to obtain specific clarification from Valley Disposal Service, et a1, as to what effect the inclusion of their $75,000 in interest expenses would have on their garbage rate and to provide a Source and Application of Funds Statement. Mr. Skaggs, Counsel for Valley Disposal Company, had indicated to staff that he would be unable to attend this evening's Board Meeting and that the Source Application Statement had not yet been prepared. Member Carlson commented that it is unfair for a business to operate at a loss and that staff should provide the Board with necessary calculations so that the commercial rates could be adjusted to allow for inclusion of the $75,000 interest expense. After further discussion, it was moved by Member Dalton, seconded by Member Campbell, that action on this matter be deferred to the meeting of June 17. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Dalton, Campbell and Stanley Members: Carlson Members: None IX. ITEMS LATE FOR THE AGENDA None. Of, ".. ~ " \,1 ~j ~,J ") C, "V 2088 O,i x. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER Mr. Dolan reported as follows: a) Request for Proposal for the Garbage Management Audit are being sent to three firms. He requested two Board Members to sit on the review panel that will interview the respondents. President Stanley and Member Boneysteele indicated that they would participate. The interviews were set to take place on June 16 at the Conference Room in the Main Office Building at 7:30 p.m. b) Plans and Specifications for Installation of the Electric Driven Blower are still at the State Board and that project cannot be bid until State approval is received. The Blower is on site. " c) The 5-B Solids Handling Plant Project is proceeding. d) Malcolm Pernie Engineers are currently conducting a check of the plant furnaces and will provide District engineers with a report. e) At a previous meeting, the Board authorized $106,000 to broaden the scope of the work under the new Administration Building Contract. Negotiations have been conducted with the architect and contractor for the work. This matter will be presented to the Board for discussion at the next regular meeting. Preliminary indications are that the cost of the work may exceed the authorization. f) Mr. Carniato, Mr. Niles and he attended the AMSA meeting held in Boston, Mass., on May 21-25. Mr. Dolan gave a brief report on the meeting. g) Mr. Chuck Batts, Maintenance Division Manager, and Mr. Clyde Hopkins, District Secretary, are in the process of obtaining prices for fencing the Kiewit property at the Treatment Plant. This matter will be coming to the Board for consideration in the near future. 2. COUNSEL FOR THE DISTRICT None. 3. SECRETARY None. 4. COMMITTEES a) Member Campbell reported on an ABAG Regional Planning Committee Meeting he had attended. CASA was well represented there. x!. MATTERS FROM THE BOARD NOT ON THE AGENDA None. At 9:41 p.m., President Stanley recessed the meeting. At 9:51 p.m., President Stanley reconvened the meeting. XI I. CLOSED SESSION At 9:53 p.m., President Stanley declared a Closed Session to discuss litigation, potential litigation and meet and confer items. At 11:25 p.m., President Stanley concluded the Closed Session and reconvened the meeting in Open Session. (Î ;J ~~',"" .. J ..., "'W 2089 XIII. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION 1. APPROVAL OF BILLS FOR LITIGATION SERVICES It was moved by Member Boneystee1e, seconded by Member Dalton, that the statements from Crosby, Heafey, Roach and May in the amount of $28,065.83; Coopers Lybrand in the amount of $26,039; O'Brien-Kreitzberg in the amount of $22,330.12; and John J. Carniato in the amount of $8,237.73, be approved. Motion was unanimously approved. XIV. ADJOURNMENT At 11 :26 p.m., President Stanley adjourned the meeting to Friday, June 11, at 7:30 p.m. COUNTERSIGNED: ," 4, , , #' j,~ ,,; '", ',~ . f " " , ','" }~ ,,' ',~. ~