HomeMy WebLinkAboutBOARD MINUTES 08-15-74
406
MINUTES OF A REGULAR MEETING
OF THE DISTRICT BOARD
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD AUGUST 15, 1974
The District Board of Central Contra
in a Regular Session at its regular place
Springbrook Road, Walnut Creek, County of
on August 15,1974, at 8:00 o'clock P.M.
Costa Sanitary District convened
of meeting located at 1250
Contra Costa, State of California,
The meeting was called to order by President Mitchell.
1.
ROLL CALL
PRESENT:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
Ta.
PRESENTATION OF SAFE DRIVING AWARDS
President Mitchell acknowledged safety driving awards presented by
Firemans Fund Insurance Company to the following District personnel:
Period
Name
25 years
25 years
20 years
15 years
"
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Jack Best
Leonard Wald
Robert Hinkson
John Bennett
William Dalton
Charles Doran
Noble Dorris
Antonio Granzotto
Mark Ivory
Ben Netto
William Ramsay
Lloyd Smith
Gerald Smothers
James Stevens
Beryl Vanderpool
David Niles
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II.
APPROVAL OF MINUTES
1.
MINUTES OF THE MEETING OF JULY 25,1974
It was moved by Member Allan, seconded by Member Gibbs, that the Minutes
of the meeting of July 25,1974, be approved as presented. Carried by the
following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
2.
MINUTES OF THE MEETING OF AUGUST 1, 1974
After comments by President Mitchell and Member Gibbs, it was moved
by Member Allan, seconded by Member Gibbs, that the Minutes of the meeting
of August 1, 1974, be approved after making the following corrections:
Under "II. APPROVAL OF MINUTES, 1. MINUTES OF THE MEETING OF JULY 13,
1974," delete the fourth paragraph and insert the following:
"After preliminary discussion wherein Board Members queried Mr. Pate
regarding plans for construction of approximately 150 units per year in a
staged development of the Devil Mountain project over a period of five years,
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407
Member Allan and President Mitchell discussed alternatives on limitations
for annexation. Member Allan stated that the Board could limit annexation
to the 650 foot elevation level since the plan for the first year development
of the project is not expected to exceed this 650 foot level. President
Mitchell noted that an additional alternative is a yearly limitation on
annexation based upon actions and conditions imposed yearly by the Board
of Supervisors regarding the development."
Under "VII. NEW BUSINESS, 4. CORRESPONDENCE DATED JULY 26,1974, FROM
JOHN A. BOHN REGARDING DISCLOSURE OF INFORMATION," delete the word
"selected" in the last paragraph.
Motion correcting the Minutes of the meeting of August 1,1974, carried
by the following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
III.
APPROVAL OF EXPENDITURES
None.
IV.
HEARINGS
None.
V.
BIDS
1.
DSP 2121
Mr. Horstkotte, General Manager-Chief Engineer, reported that bids for
DSP 2121, opened at ø:OO o'clock P.M., this day were as follows:
Mission Pipeline Inc.
1265 North Main St.
Milpitas, CA 95053
$176,583.00
408-262-6300
Silva's Pipeline, Inc.
Box 751
Hayward, CA
$210,661.00
537-6747
Ernest E. Pestana, Inc.
2225 Old Oakland Hwy.
San Jose, CA
$214,834.00
262-4ll0
McGuire & Hester
796 - 66th Avenue
Oakland, CA 94609
$235,243.00
632-7676
J. & M., Inc.
Box 128
Hayward, CA 94543
$238,239.50
782-3434
W. R. Thomason, Inc.
Box 2249
Martinez, CA 94553
$254,560.00
229-2720
Mr. Horstkotte reported that he had been in consultation with
Mr. R. A. Grasseschi, President, Mission Pipeline, Inc., this date
regarding the apparent low bid of Mission Pipeline in the amount of
$176,583.00. Mr. Horstkotte reported that the Management of Mission
Pipeline, Inc., had made a substantial error in its calculations in
preparing its bid, and that therefore, it wished to withdraw its bid
from further consideration for DSP 2121 because of the impossibility
of completing the project with this financial handicap. Mr. Horstkotte
having looked into the cost figures of the bidder and verifying the error,
then recommended that award of bid be made to the next lowest bidder
Silva's Pipeline, Inc., which had now become the lowest "responsible"
bidder.
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15
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408
Mr. Bohn, Counsel for the District, gave his professional opinion,
that in cases of substantial error which may jeopardize a project, the
Board may authorize the withdrawal of the lowest bid as not being the
lowest "responsible" bid.
With Mr. Grasseschi present in the audience, and upon the recommendation
of Mr. Horstkotte and concurrence by Mr. Bohn, it was moved by Member Allan,
seconded by Member Boneysteele, that award of bid for DSP 2121 be made to
the second lowest bidder, Silva's Pipeline, Inc. Carried by the following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
In response to query, Mr. Horstkotte explained that the Engineer's
Estimate of $168,198.00 did not accurately reflect the current volatile
costs for labor.
VI.
OLD BUSINESS
1.
DISCUSSION OF POLICY FOR GROWTH THROUGH ANNEXATION
Mr. Joseph S. Connery, Executive Officer, Local Agency Formation Commission,
Contra Costa County, addressed the Board. Utilizing maps and charts, Mr. Connery
reviewed the development of local agency formation commissions and their
responsibilities as defined by law. Mr. Connery then explained recent actions
and the experiences of LAFCO in delineating "sphers of influence" for cities
in Contra Costa County. Mr. .Connery related these actions to LAFCO's next
task which is to delineate the ultimate boundaries for water and sewer
governmental agencies. He indicated that these boundaries would probably
extend to and coincide with the ultimate urban designated boundaries.
Board Members, staff and Mr. Bohn, Counsel for the District, discussed with
Mr. Connery various aspects of District policy concerning annex~tion and as
to how this may relate to action by LAFCO and to planning by cities and the
County.
After the discussion, President Mitchell expressed the appreciation of
the Board to Mr. Connery for his informative comments.
2.
PROPOSED DRAFT CORRESPONDENCE ADDRESSED TO EAST/CENTRAL AGENCY
Mr. Horstkotte, General Manager-Chief Engineer, stated that Mr. Bohn,
Counsel for the District, had prepared a second draft of a proposed letter to
be forwarded to the Chairman of the East/Central Joint Powers Agency.
After Mr. Bohn read this proposed draft, discussion followed between
Board Members, staff and Mr. Bohn.
After discussion, it was moved by Member Allan, secQnded by Member Gibbs,
that the President be authorized to execute and forward to the East/Central
Agency the correspondence prepared by Mr. Bohn, as amended. Carried by the
following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
3.
CONCORD CONTRACT AGREEMENT
President Mitchell reported on a recent meeting between the District's
Negotiating Committee and officials of the City of Concord. He indicated
that as a result of the negotiations, certain revisions were agreed to by
both parties concerninb ~heproposed draft contract with particular reference
to the City of Concord financing its proportionate share of District facilities
by a general bond issue.
After discussion, item was continued:
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15
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409
VII.
NEW BUSINESS
1.
CONSENT ITEMS
a.
ACCEPTANCE'OF EASEMENTS AT NO COST TO THE DISTRICT
It was moved by Member Allan, seconded by Member Boneysteele, that easem~nt
from Gernanen Brothers, A Partnership, Job No. 2473, Parcel 5, be accepted and
its recording ordered. Carried by the following vote:
AY~S:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
2.
AUTHORIZE FUNDS FOR DSP 2121, LINE E, MORAGA AREA
Mr. Horstkotte, General Manager-Chief Engineer, stated that as a
result of the bid awarded this date by the Board to Silva's Pipeline Inc.,
in the amount of $210,661.00, he requested total authorization of $243,000.00
to complete DSP 2121.
After explanation by Mr. Horstkotte that cause for failure of Line E,
Moraga, a ma~n trunk line, was due to the pressure line generating sulfide
gas, it was moved by Member Gibbs, seconded by Member Allan, that authorization
of $243,000.00 from the Sewer Construction Fund for DSP 2121, Line E, Moraga,
be approved. Carried by the following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
3.
CLAIM OF MRS. LUIGI SAVIONI IN THE AMOUNT OF $2,150.26 ($1,000.00)
Mr. Horstkotte, General Manager-Chief Engineer, explained that staff had
inadvertently referred the claim of Mrs. Savioni to the District's insurance
carrier. The insurance carrier had settled the claim in the amount of $2,150.26
and that based upon the deductible provisions of the District's policy, the
District is obligated to pay $1,000.00.
It was then moved by Member Boneysteele, seconded by Member Gibbs, that
authorization of $1,000.00 as District payment for claim of Mrs. Savioni be
approved. Carried by the following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
4.
CORRESPONDENCE FROM SUB-COMMITTEE ON INVESTIGATIONS AND REVIEW OF THE
COMMITTEE ON PUBLIC WORKS DATED JULY 31,1974
The Board noted the correspondence.
5.
CORRESPONDENCE FROM CONTRA COSTA COUNTY BOARD OF SUPERVISORS DATED
JULY 29, 1974
Board Members noted the correspondence with President Mitchell requesting
that a meeting between two Board Members and the County's Intergovernmental
Relations Committee be scheduled.
CORRESPONDENCE FROM MT. VIEW SANITARY DISTRICT DATED JULY 26, 01974,
AND AUGUST 1, 1974
6.
Board Members noted the correspondence.
7.
AUTHORIZE STAFF ATTENDANCE AT CALIFORNIA ASSOCIATION OF REPRQGRAPHIC
SERVICES SEMINAR, OCTOBER 9-12, 1974, LAKE TAHOE, CALIFORNIA
After explanation by Mr. Horstkotte, General Manager-Chief Engineer,
and comment by President Mitchell that he considered staff attendance at
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410
the Reprographic Services Seminar as unnecessary for District requirements,
it was moved by Member Allan, seconded by Member Boneysteele, that authorization
for registration fees, per diem and transportation for Mr. Robert Marple to
attend the California Association of Reprographic Services Seminar, October 9-12,
1974-, at' .Lake Tahoe, California, be approved. Carried by the' following vote:
AYES:
NOES:
ABSENT:
Members:
Member:
Member:
Gibbs, Boneysteele and Allan
Mi tchell
Rustigian
8.
AUTHORIZAITON FOR GENERAL MANAGER-CHIEF ENGINEER TO FILE NOTICE OF
COMPLETION, HOLDING BASIN, DSP 2032 II
After report by Mr. Horstkotte, General Manager-Chief Engineer, that
the Holding Basin, DSP 2032 II had been completed, it was moved by Member
Boneysteele, seconded by Member Gibbs, that authorization for the General Manager-
Chief Engineer to file Notice of Completion for Holding Basin, DSP 2032 II,
,be approved. Carried by the following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
9.
AUTHORIZE $25,000.00 FOR STAFF PARTICIPATION, WATER RECLAMATION PLANT,
STAGE 5B
After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it
was moved by Member Gibbs, seconded by Member Boneysteele, that authorization
of $25,000.00 from the Sewer Construction Fund for staff participation for the
Water Reclamation Plant, Stage.5B, be approved. Carried by the following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
10.
OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA
APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE CALL FOR BIDS,
DSP 2519, CROW CANYON ROAD, SAN RAMON
a.
After review of the Engineer's Estimate and the Preliminary Environmental
Assessment and after explanation by Mr. Dalton, Deputy General Manager-Chief
Engineer, it was moved by Mem1Ser.Boneysteele, seconded by Member Gibbs, that
Plans and Specifications for DSP 2519 be approved and that call for bids for
'DSP 2519, Crow Canyon Road, San Ramon, be authorized. Carried by the following
vote:
AYES:
NOES:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
11.
INFORMATION
a.
BAY AREA SEWAGE SERVICES AGENCY RESOLUTION NO. 74-33
Board Members noted BASSA Resolution No. 74-33.
VII 1.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
Mr. Horstkotte reported that construction had recommenced at the
District's Treatment Plant. He suggested that the Board consider extend-
ing invitations to various governmental officials to tour the District's
facilities.
2.
COUNSEL FOR THE DISTRICT
a. Mr. Bohn presented Board Members with a copy of a draft agreement
between the District and Mr. Royce Buffington and Mr. Brian H. Jeffcott.
Mr. Bohn explained that the agreement related to the slide condition existing
at 154 La Espiral, Orinda.
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411
After reviewing the conditions of the draft agreement, Mr. Bohn
reported that amendments to the agreement had been proposed by the attorney
representing Mr. Buffington and Mr. Jeffcott. Further legal consultations
will be necessary in order to resolve the questions of degree of liability
and grant of deed by the District to portions of Parcel No. 506.
Discussion followed with Mr. Horstkotte, General Manager-Chief Engineer,
utilizing a map, explaining staff's position on the extent of District
property to be deeded to Mr. Buffington and Mr. Jeffcott. Item continued.
b. Mr. Bohn reviewed previous Board action concerning District con-
demnation proceedings, case of R. A. Bobet, et ux, Job No. 2259, Parcel 8.
After Mr. Bohn explained that a settlement had been reached with Mr. Bobet
to grant an easement to the District at cost of $500.00, and upon Mr. Bohn's
recommendation, it was moved by Member Allan, seconded by Member Boneysteele,
that authorization of $500.00 be paid to Mr. Bobet, et ux, for grant of ease-
ment, Job No. 2259, Parcel 8, be approved. Carried by the following vote:
AYES:
ABSENT:
Members:
Member:
Gibbs, Boneysteele, Allan and Mitchell
Rustigian
c. Mr. Bohn reported on the current status of solid waste management
planning at the State level involving the Department of Public Health and
the State Solid Waste Management Board. After defining the respective areas
of responsibility and authority for ~l(~ organization, Mr. Botn stated that
State guidelines on solid waste manag~ment will be forthcominb'
3.
SECR!nARY
a. Mr. Davis reported that management of Valley Disposal Service, Inc.,
had instituted a new computerized internal system for allocation of costs.
He stated the new method could alter results reported for the year 1973.
After discussion, it was the consensus of the Board that any request for
garbage rate increases from Valley Disposal Service, Inc., should be
predicated on the new internal computerized cost allocation system with
financial data accumulated over a period of time.
b. Mr. Davis reported that, in accordance with previous Board action,
response had been made to The Orinda Association regarding disclosure of
District records related to the Orinda/Moraga Disposal Service, Inc.
c. Mr. Davis reported the untimely death of Mrs. Norma Repetto, wife
of Mr. Louis Repetto and sister of Mr. Arthur DiGrazia, management of
Lafayette Garbage Disposal Service, Inc., a franchisee of the District.
The Board authorized President Mitchell to express condolences of the
Board to Mr. Repetto, Mr. DiGrazia and their families.
4.
COMMITTEES
a.
PERSONNEL
Member Allan, Chairman of the Personnel Committee, reported that
Mr. Jack Case had achieved registration by the State as a Civil Engineer.
After discussion regarding change of classification for Mr. Case in
recognition of his achievement, item was continued.
b.
BAY AREA SEWAGE SERVICES AGENCY
Member Gibbs, Trustee of BASSA, reported on a recent regional meeting
held by BASSA in Dublin, California, with officials from Valley Community
Services District, Flood Control District, Zone 7, and other governmental
agencies.
IX.
MATTERS FROM THE FLOOR
1. President Mitchell reported receipt of correspondence from Daniel W.
Wells, dated August 10, 1974, wherein Mr. Wells reported a sewer overflow
condition. After discussion, item was continued.
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412
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2. Member Boneysteele reported that he had attended the Commonwealth
Club special group meeting wherein Mr. Horstkotte appeared and discussed
wastewater management. Member Boneysteele commended Mr. Horstkotte for
his presentation.
3. At 10:30 o'clock P.M., President Mitchell declared an executive session
to discuss a personnel matter.
At 11:03 o'clock P.M., President Mitchell reconvened the regular
meeting.
x.
ADJOURNMENT
At 11:04 o'clock P.M., President Mitchell adjourned the meeting to
Thursday, August 29,1974.
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f~I...L-4.L..l.' ,ÞÍt.l.{,.¿
President Í the District Board of the
Central Contra Costa Sanitary District of
Contra Costa County, State of California
COUNTERSIGNED:
Co' / . \., ~
{<..... L....'- G.<. " 1. ,i-
I-,'
Secretary of the District Board of the
Central Contra Costa Sanitary District of
Contra Costa County, State of California
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