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HomeMy WebLinkAboutBOARD MINUTES 02-18-82 2037 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUARY 18, 1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on February 18, 1982. In the absence of President Stanley, it was moved by Member Campbell, seconded by Member Carlson, that Member Boneysteele be designated to act as President Pro Tem for the meeting. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneystee1e None Dalton and Stanley President Pro Tem Boneysteele called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Members: Carlson, Campbell and Boneystee1e Dalton and Stanley Member Dalton indicated at the meeting of February 4, that he would not be present. President Stanley had advised earlier that he would be unable to attend the meeting. II. APPROVAL OF MINUTES 1. MINUTES OF JANUARY 7, 1982 - MINUTES OF JANUARY 14, 1982 2. It was moved by Member Carlson, seconded by Member Campbell, that the minutes of January 7 and 14, 1982 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneysteele None Dalton and Stanley III. EXPENDITURES President Pro Tem Boneysteele stated that he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Campbell, seconded by Member Carlson, that the expenditures on the list dated February 18, 1982, covering Running Expense Warrant Nos. 19048-19222; Sewer Construction Fund Warrant Nos. 1901-1920; and Payroll Warrant Nos. 5321518-5321746, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneysteele None Dalton and Stanley d' .,'ì". ~, fI- ':,4J I 82- M~ 1~"'~ I ~~~~~ L~~..~~~~..~~ n......~..~~ M~~~~~~ ~~~~~~"'~"',J.~ ç..~,J.""~~ 2038 IV. CONSENT CALENDAR 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT, ADOPT RESPECTIVE RESOLUTIONS AND AUTHORIZE THEIR RECORDING 2040 After discussion, it was moved by Member Carlson, seconded by Member Campbell, to authorize the GM-CE, to execute the agreement with John Carollo Engineers and authorize $255,000 in Sewer Construction Funds for the preliminary design of the Stage 5B Project. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneystee1e None Dalton and Stanley 3. AUTHORIZE EXECUTION OF AMENDMENT NO.9 TO TASK A AGREEMENT WITH M&E FOR INVESTIGATION OF SEISMIC STABILITY OF MAJOR STRUCTURES AND EQUIPMENT OF THE STAGE 5A PROJECT AND $63,800 IN SEWER CONSTRUCTION FUNDS Mr. Dolan, GM-CE, advised that during an evaluation of the precast concrete wall panels, Metcalf and Eddy's subconsu1tant (H. J. Degenko1b) discovered seismic deficiencies in the structures constructed under Stage 5A-I as well as deficiencies in the seismic restraint or the equipment. Mr. Dolan requested Mrs. Joye Kurasaki, Associate Engineer, to present to the Board an overview identifying the problem areas invo1ved.Mrs. Kurasaki explained the three problem areas and the procedure suggested for their correction. Board and staff discussion followed. It was then moved by Member Campbell, seconded by Member Carlson, that the General Manager-Chief Engineer be authorized to execute Amendment 9 to the Metcalf & Eddy Task A Agreement for investigation of seismic stability of major structures and equipment under Stage 5A-I and that $63,800 in Sewer Construction Funds be authorized to cover the cost of this project. Motion carried by the following vote: AYES: Members: Carlson, Campbell ~nd Bo.heys tee 1 e NOES: Members: None ABSENT: Members: Dalton and Stanley VI I. WATER POLLUTION CONTROL PLANT 1. ACCEPT 1981 ANNUAL SELF-MONITORING REPORT After explanation by Mr. Dolan, GM-CE, it was moved by Member Carlson, seconded by Member Campbell, that the 1981 Annual Self-Monitoring Report be accepted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneystee1e None Dalton and Stanley Mr. Dolan and Board Members complimented the Plant Operations Department's efforts in producing such a fine report. VII!. BUDGET AND FINANCE 1. 1981-82 SIX-MONTH O&M BUDGET REVIEW Mr. Dolan, GM-CE, reviewed the budgeted Operations and Maintenance revenues and expenditures for the first six-month of the 1981-82 fiscal year. He pointed out that, as of mid-year, the departmental expenditures were below 50% of their budgeted amount. Mr. Dolan requested Mr. Robert Baker, Plant Operations Department Manager, and Mr. Charles Batts, Plant Maintenance Division Manager, to highlight some of the areas included in the Plant Operations Budget Summary. Mr. Dolan and Board Members thanked the management staff for their efforts in keeping costs down. The Board also commended staff for the level of information being presented to the Board. 2039 V. ADMINISTRATIVE APPROVE MANAGEMENT/SUPERVISORY DINNER PROGRAMS ON A SEMI-ANNUAL BASIS 1. Mr. Dolan, GM-CE, stated that the two previous Management/Supervisory dinner meetings proved most successful in providing a communication link between management and supervisory personnel. Management staff is of the opinion that it would be beneficial to continue holding such meetings on a semi-annual basis. He also requested that two Board Members attend the meeting. Member Campbell asked what the cost of the dinner meeting would be and staff responded, saying that the cost at present would be approximately $1,000. After discussion, it was moved by Member Campbell, seconded by Member Carlson, to approve the Management/Supervisory dinner meetings on a semi-annual basis. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Campbell and Boneystee1e None Dalton and Stanley 2. AUTHORIZE GM-CE TO EXECUTE AN AGREEMENT WITH W. A. GOLOMSKI & ASSOCIATES AS QUALITY CIRCLE CONSULTANT AT A COST NOT TO EXCEED $14,000 Mr. Dolan, GM-CE, explained that a Committee of District staff members has reviewed proposals submitted by five Quality Circle consulting firms. Upon evaluation~ the firm of W. A. Go1omski & Associates was selected as being the most qualified to establish a basic Quality Circle Program for the District and provide materials for present and future growth. Mrs. Gail Koff, Personnel Officer, responded to questions posed by the Board in regard to applicant qualifications and the selection process. It was then moved by Member Carlson, seconded by Member Campbell, to authorize the General Manager-Chief Engineer to execute an Agreement with W. A. Go1omski and Associates as Quality Circle Consultant for the District at a cost not to exceed $14,000. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Campbell and Boneystee1e None Dalton and Stanley VI. ENGINEERING 1. ADOPT A RESOLUTION APPROVING FINAL EIR AND FACILITIES PLAN FOR THE STAGE 5B PROJECT This item was considered as the first item of business following the Consent Calendar 2. AUTHORIZE EXECUTION OF THE AGREEMENT WITH JOHN CAROLLO ENGINEERS AND AUTHORIZE THE EXPENDITURE OF $255,000 IN SEWER CONSTRUCTION FUNDS FOR THE DESIGN OF THE STAGE 5B PROJECT Mr. Dolan, GM-CE, explained that design of the Stage 5B project is divided into two phases - the preliminary design and final design. The $255,000 expenditure covers the first phase of the project. Staff intends to negotiate a contract amendment for final design of the Stage 5B Project near the completion of the preliminary design phase at which point the scope of the work should be sufficiently defined to allow the use of a lump-sum contract. Mr. John Larson, Engineering Division Manager, responded to further questions posed by the Board regarding total cost of the project and the management control devices being employed to assure cost control and avoidance of overruns. ~ ~ t.: ."~ '",., J',:. ' ...) ð"'~ '") /' ". 2040 After discussion, it was moved by Member Carlson, seconded by Member Campbell, to authorize the GM-CE, to execute the agreement with John Carollo Engineers and authorize $255,000 in Sewer Construction Funds for the preliminary design of the Stage 5B Project. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneysteele None Dalton and Stanley 3. AUTHORIZE EXECUTION OF AMENDMENT NO.9 TO TASK A AGREEMENT WITH M&E FOR INVESTIGATION OF SEISMIC STABILITY OF MAJOR STRUCTURES AND EQUIPMENT OF THE STAGE 5A PROJECT AND $63,800 IN SEWER CONSTRUCTION FUNDS Mr. Dolan, GM-CE, advised that during an evaluation of the precast concrete wall panels, Metcalf and Eddy's subconsultant (H. J. Degenkolb) discovered seismic deficiencies in the structures constructed under Stage 5A-I as well as deficiencies in the seismic restraint or the equipment. Mr. Dolan requested Mrs. Joye Kurasaki, Associate Engineer, to present to the Board an overview identifying the problem areas invo1ved.Mrs. Kurasaki explained the three problem areas and the procedure suggested for their correction. Board and staff discussion followed. It was then moved by Member Campbell, seconded by Member Carlson, that the General Manager-Chief Engineer be authorized to execute Amendment 9 to the Metcalf & Eddy Task A Agreement for investigation of seismic stability of major structures and equipment under Stage 5A-I and that $63,800 in Sewer Construction Funds be authorized to cover the cost of this project. Motion carried by the following vote: AYES: Members: Carlson, Campbell ~nd Bo,heys tee 1 e NOES: Members: None ABSENT: Members: Dalton and Stanley VII. WATER POLLUTION CONTROL PLANT 1. ACCEPT 1981 ANNUAL SELF-MONITORING REPORT After explanation by Mr. Dolan, GM-CE, it was moved by Member Carlson, seconded by Member Campbell, that the 1981 Annual Self-Monitoring Report be accepted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneystee1e None Dalton and Stanley Mr. Dolan and Board Members complimented the Plant Operations Department's efforts in producing such a fine report. VIII. BUDGET AND FINANCE 1. 1981-82 SIX-MONTH O&M BUDGET REVIEW Mr. Dolan, GM-CE, reviewed the budgeted Operations and Maintenance revenues and expenditures for the first six-month of the 1981-82 fiscal year. He pointed out that, as of mid-year, the departmental expenditures were below 50% of their budgeted amount. Mr. Dolan requested Mr. Robert Baker, Plant Operations Department Manager, and Mr. Charles Batts, Plant Maintenance Division Manager, to highlight some of the areas included in the Plant Operations Budget Summary. Mr. Dolan and Board Members thanked the management staff for their efforts in keeping costs down. The Board also commended staff for the level of information being presented to the Board. ()2 18 ~, ~) l.,.' -.. 2041 IX. PERSONNEL ELIMINATE ONE ENGINEERING AID II POSITION IN THE ENGINEERING DIVISION AND CREATE ONE NEW ENGINEERING AID III POSITION 1. After an explanation from Mr. Dolan, GM-CE, and Mr. John Larson, Engineering Division Manager, and Board discussion, it was moved by Member Campbell, seconded by Member Carlson, to eliminate one Engineering Aid II position in the Engineering Division and create one Engineering Aid III position. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneysteele None Dalton and Stanley X. ITEMS LATE FOR THE AGENDA None. XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan gave a status report on the No. Walnut Creek Sewering Project (DSP 2695). All the easements have been obtained with the exception of two, one of which may require a condemnation action. The design work on the project has been completed. The project is related to the Oak Park Blvd. Project and is scheduled to go to bid within the next week. b. Mr. Dolan reminded the Board of the adjourned regular District Board meeting to be held at the Treatment Plant on February 27, 1982 at 10:00 a.m., which will include a tour of the facilities as well as the new Board Room and Office construction. c. Mr. Dolan advised that Valley Disposal Company is planning to submit a rate increase request by the first of March. d. Mr. Dolan advised that he will have two items for discussion in closed session: an issue involving potential litigation on contract disputes and a report on Meet and Confer matters. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he intends to schedule a Condemnation Hearing on March 18 regarding an easement necessary for completion of the Walnut Creek North Project No. 2695. b. Mr. Carniato suggested that the Board schedule an adjourned meeting on March 11, 1982 to discuss litigation matters, should there be insufficient time for discussion at the meeting of February 27. c. Mr. Carniato advised that he would have several items for discussion in closed session. 3. SECRETARY None. 4. COMMITTEES: None 0, ',"','," ,ß ,: '-wi 1 ~~ ..'.. j 82 2042 XI!. MATTERS FROM THE BOARD NOT ON AGENDA a. Member Campbell advised that he would be unable to attend the District Board meeting on March 4. and the bi-monthly meeting with the Employees Assn. Mr. Robert Collins, President of the Employees Association advised that the bi-month1y Employees Assn. and Board Personnel Committee meeting scheduled for that date could be rescheduled to fit the Board Members schedule. It was determined that the Assn./Board meeting would be held on March 18, 1982 at 4:30 p.m. b. President Pro Tem Boneysteele requested information regarding an overflow claim submitted by Waterbury Properties and a subsequent letter from Zimmerman Company. Mr. Carniato, District Counsel and Mr. Hinkson, Collection System Operations Manager, explained the situation to the Board. Discussion followed. At 9:11 p.m., President Pro Tem Boneysteele adjourned the meeting. At 9:27 p.m., President Pro Tem Boneystee1e reconvened the meeting. XII I. CLOSED SESSION (AS Required) At 9:28 p.m., President Pro Tem Boneysteele declared a closed session to discuss statements from John J. Carniato, Contra Costa Water District Agreement, Meet/Confer, Acme Fill and Walnut Creek North Project (DSP 2695) At 10:44 p.m., President Pro Tem Boneystee1e concluded the closed session and reconvened into open session. XIV. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION 1. APPROVAL OF BILLS FOR LITIGATION SERVICES It was moved by Member Carlson, seconded by Member Campbell, that the statement from John J. Carniato, dated February 10, 1982 in the amount of $8,842.67, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Campbell and Boneystee1e None Dalton and Stanley XV. ADJOURNMENT At 10:48 p.m., President Pro Tem Boneysteele adjourned the meeting to Saturday, February 27, 1982 at 10:00 a.m., at the Treatment Plant Training Room. // L) rI~? / ~'-¿ ,/ ),"/M '-t. //~ /' , . ~-- t' j/ ../v ('þ,z;té:t:------ President Pro Tem 0 the District Board of the Central Contra, osta Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 02 1,' ";'Í'. f,j, .~) ~"J t) f.. ,7 Iv