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HomeMy WebLinkAboutBOARD MINUTES 04-18-74 334 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD APRIL 18,1974 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring- brook Road, Walnut Creek, County of Contra Costa, State of California, on April 18, 1974, at 8:00 o'clock P.M. The meeting was called to order by President Mitchell. 1. ROLL CALL PRESENT: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell ABSENT: Members: None II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF APRIL 4, 1974 After comment by Member Boneysteele and discussion, it was moved by Member Allan, seconded by Member Boneysteele, that Minutes of the Meeting of April 4,1974, be approved after making the following correction: Under "VIII. REPORTS, 4. COMMITTEES. a. PERSONNEL," delete the penultimate sentence and insert the following: "After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that authorization to advertise and hold examination for two accounting positions (Range 39), one of which to be filled at the present time, be approved." Motion correcting the Minutes of the Meeting of April 4,1974, carried by unanimous vote. MINUTES OF THE MEETING OF APRIL 11, 1974 2. After comment by Mr. Bohn, Counsel for the District, it was moved by Member Gibbs, seconded by Member Boneysteele, that the Minutes of the meeting of April 11, 1974, be approved after making the following correction: "Under "VIII. REPORTS, 2. COUNSEL FOR THE DISTRICT," delete the sentence and insert the following: "Mr. Dalton, Deputy General Manager- Chief Engineer, reported that Mr. Bohn, Counsel for the District, was unable to attend this meeting." Motion correcting the Minutes of April II, 1974, carried by unanimous vote. III. APPROVAL OF EXPENDITURES None. IV. HEARINGS 1. PROPOSED CONSTRUCTION OF PIPELINE AND CLEARWELL Mr. Horstkotte, General Manager-Chief Engineer, explained that the proposed clearwell would have a capacity of 30 MGD and that approximately 6500 feet of 42" pipeline would be installed. President Mitchell then opened the hearing on the proposed construction of pipeline and clearwell. After noting that no written correspondence had been received regarding the matter under consideration, President Mitchell asked if there were persons in the audience that wished to address the Board on the matter. One gentleman (name not given) inquired as to the location of the proposed construction. Mr. Horstkotte responded to the inquiry by utilizing a map. After discussion, wherein Member Rustigian expressed concern that the clearwell should be screened, President Mitchell closed the hearing. 04 13 .74 335 Mr. Horstkotte stated that no further action was required by the Board. V. BIDS None. V1. OLD BUSINESS 1. STATUS REPORT, PSA 49, CAMELLIA LANE, LAFAYETTE Mr. Horstkotte, General Manager-Chief Engineer, presented a report on the results of a survey conducted by staff of property owners located in PSA 49. Utilizing maps, he indicated individual property owners expressing approval of the project and those that were opposed. Discussion followed with Mr. Horstkotte explaining an alternate engineering method to sewer the property owners favoring the project, but that costs for individual owners would increase from an estimated $5,500.00 to $7,000.00. After discussion, staff was requested to conduct a survey of those property owners favoring the project and inform them of the estimated increased cost for the project. No further definitive action was taken by the Board. Item continued. VII. NEW BUSINESS 1. CONSENT ITEMS: a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Allan, seconded by Member Rustigian, that easements from: Grantor Job No. Parcel No. A. O. Epps, et ux '2442 1 S. R. Farr, et ux 2287 2 N. T. Walter, et ux 2155 5R-l be accepted and their recording ordered. vote. Motion carried by unanimous CONFIRM "AMENDED ASSESSMENT DIAGRAM(S)" AND AUTHORIZE RECORDING OF SAID DIAGRAM(S) b. It was moved by Member Allan, seconded by Member Rustigian, that authorization of confirmation of the below amended assessment diagram(s) and their recording be approved: Original Assessment No. Amended Assessment No. Apportioned Amt. 42-25-l6 42-25-25 $l,042.00 42-25-26 2,084.00 Motion carried by unanimous vote. RATE INCREASE REQUEST BY LAFAYETTE AND STUDY SESSION GARBAGE DISPOSAL SERVICE, INC., 2. Board Members, staff, Mr. Louis Repetto and Mr. Arthur DiGrazia, management of Lafayette Garbage Disposal Service, Inc., and their accountant, Mr. Jack Vernon, conducted a study session wherein they discussed in detail the rate increases requested by Lafayette Garbage and the financial analysis and rate recommendations as prepared by staff. 04 18 74, 336 As a result of the study session, wherein comments were exchanged by the participants, staff was requested to provide additional information to the Board concerning comparative costs to lease vehicles vs. cost of ownership. After discussion, it was moved by Member Rustigian; seconded by Member Allan, that a public'hearing to consider the garbage rate increases requested by Lafayette Garbage Service be scheduled for the meeting of May 2, 1974, and that such hearing be duly published in local news media. Motion carried by unanimous vote. ' At 9:l8 o'clock, President Mitchell recessed the meeting. At 9:20 o'clock, President Mitchell reconvened the meeting. AUTHORIZE $900.00 FOR DISTRICT OFFICE ALARM SYSTEM CONTRACT 3. After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Gibbs, seconded by Member Boneysteele, that the General Manager-Chief Engineer be authorized to execute an annual cont~act with Bay Alarm Company at a cost of $900.00 to provide security for the District's offices and corporate yard. Motion carried by unanimous vote. 4. RESOLUTION NO. 74-25, A RESOLUTION FINDING AND DETERMINING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISITION, CONSTRUCTION AND COMPLETION OF CERTAIN PUBLIC IMPROVEMENTS AND AUTHORIZING THE FILING OF CONDEMNATION PROCEEDINGS After explanation by Mr. Horstkotte, General Manager-Chief Engineer, regarding the circumstances and necessity to proceed with condemnation proceedings in the case of Richard A. Bobet, et ux, Job No. 2259, Parcel 8, it was'moved by Member Rustigian, seconded by Member Gibbs, that Resolution No. 74-25 be adopted. Motion carried by unanimous vote. 5. RESOLUTION NO. 74-26, A RESOLUTION FINDING AND DETERMINING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISITION, CONSTRUCTION A}.'D COMPLETION OF CERTAIN ,PUBLIC IMPROVEMENTS AND AUTHORIZING THE FILING OF CONDEMNATION PROCEEDINGS After explanation by Mr. Horstkotte, General Manager-Chief Engineer, regarding the circumstances and necessity to proceed with condemnation proceedings in the case of Richard L. S. _Ring,.:eL:ux~'_'Joh.:.,22J9~o:rarceL], it was moved by Member Rustigian, seconded by Member Gibbs, that Resolution No. 74-26 be adopted. Motion carried by unanimous vote. 6. AUTHORIZE ADDITIONAL $59,000.00 FOR WATERSHED TRUNK PLANNING Mr. Horstkotte, General Manager-Chief Engineer, and Mr. Dalton, Deputy General Manager-Chief Engineer, utilizing maps depicting the location of the affected Watersheds, explained that current studies of selected Watersheds require updating due to recent or pending new developments in the attached, areas. Discussion followed wherein staff stated that funds authorized would be recoverable through current Watershed Trunk Charges. After comment by Member Rustigian that the additional funds requested by staff amounted to $66,000.00 for the individual Watersheds vice $59,000.00, it was moved by Member Boneysteele, seconded by Member Gibbs, that authorization of an additional $66,000.00 from the Sewer Construction Fund for Watershed Trunk Planning as depicted below be approved. W/S No. 1974-75 33N 33S 23 & 30 35N 24S 35S 8 lO $30,000'.00 lO,OOO.OO 5,000.00 4,000.00 5,000.00 5,000.00 3,000.00 4,000.00 $66,000.00 Motion carried by unanimous vote. 04 1& 74 337 AUTHORIZE $6,550.00 FOR PLANNING SEWER LINE RESTORATION IN SLIDE AREAS 7. After explanation by Mr. Horstkotte, General Manager-Chief Engineer, that staff planning was required for the restoration of eight District Sewer Lines, it was moved by Member Rustigian, seconded by Member Gibbs, that authorization of $6,550.00 from the Sewer Construction Fund for planning sewer line restoration in slide areas be approved. Motion carried by unanimous vote. 8. AUTHORIZE $l3,l50.00 TO RESTORE SEWER SERVICE, MUTH DRIVE, ORINDA After explanation by Mr. Horstkotte, General Manager-Chief Engineer, that installation of a small pump station was recommended due to high maintenance costs to operate the current temporary sewer system, it was moved by Member Gibbs, seconded by Member Rustigian, that authorization of $l3,l50.00 from thè Sewer Construction Fund to restore sewer service, Muth Drive, Orinda, be approved. Motion carried by unanimous vote. 9. RESOLUTION NO. 74-27, A RESOLUTION APPOINTING BARBARA L. STRONG TO POSITION OF ACCOUNTING ASSISTANT After comment by Member Allan, Chairman of the Personnel Committee, and explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that Resolution No. 74-27, appointing Barbara L. Strong to the position of Accounting Assistant, pending examination, be adopted. Motion carried by unanimous vote. 10. AUTHORIZE STAFF ATTENDANCE AT CALIFORNIA WATER POLLUTION CONTROL ASSOCIATION CONVENTION, APRIL 24, 1974, SAN JOSE After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Rustigian, seconded by Member Allan, that eleven staff personnel be authorized to attend the California Water Pollution Control Association Convention, April 24, 1974, in San Jose at a cost of $l32.00. Motion carried by unanimous vote. 11. ORDINANCE 96, AN ORDINANCE AMENDING SECTIONS 12-122, 12-l23 AND 12-124 OF THE CODE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT RELATING TO GARBAGE COLLECTIONS RATES After explanation by Mr. Horstkotte, General Manager-Chief Engineer, that Ordinance 96 reflected the recent action of the Board in authorizing in- creased garbage rates for Orinda/Moraga Disposal Service, Inc., it was moved by Member Gibbs, seconded by Member Boneysteele, that Ordinance 96 be adopted and placed in the official files and Ordinances of the District; and further that said Ordinance shall be a general regulation of the District, shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra Costa Sanitary District. Motion carried by unanimous vote. l2. AUTHORIZE ACCEPTANCE OF EASEMENT FROM G. A. ROSS, ET UK, LID 54-2, PARCEL 25, KUSS ROAD AREA, DANVILLE AT A COST OF $53l.00 Mr. Horstkotte, General Manager-Chief Engineer, explained that the Board had previously authorized condemnation proceedings in the case of G. A. Ross, et ux, but that an equitable settlement had been obtained and was, therefore, recommended by Mr. Bohn, Counsel for the District. It was then moved by Member Rustigian, seconded by ~mber Gibbs, that authorization to accept easement from G. A. Ross, et ux, LID 54-2, Parcel 25, at a cost of $531.00 be approved and its recording ordered. Motion carried by unanimous vote. 13. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. 04 18 74 338 l4. INFORMATION a. CORRESPONDENCE DATED APRIL l3, 1974, RECEIVED FROM BASSA Board Members noted the correspondence received from BASSA. b. Board Members noted an excerpt of the Minutes of April l, 1974, of the City Council of Walnut Creek regarding the County Water Quality Control Study. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte reported that the life insurance policy for District employees was now carried by Provident Mutual Life Insurance Company of Philadelphia vice Republic National Life Insurance Company. b. Mr. Horstkotte noted that the California Association of Sanitation Agencies' next quarterly meeting was scheduled for May 3-4, 1974, in San Diego. After discussion regarding those planning to attend, it was moved by Member Boneysteele, seconded by Member Gibbs, that authorization for registration fees, tranSP9rtatìon and expenses for one Board Member, the General Manager-Chief Engineer, and Counsel for the District to attend the meeting be approved. Motion carried by unanimous vote. c. After Mr. Horstkotte reported that he would forward to Board Members information regarding a new association formed to serve sanitary agencies, discussion followed regarding CASA, its purpose, and its policy for membership. It was the consensus of the Board that at the next quarterly meeting of the Executive Committee, CASA, District Members of that Executive Committee be directed to propose exclusion of additional city membership in CASA. 2. COUNSEL FOR THE DISTRICT None. 3. ' SECRETARY a. Mr. Davis reported that Mrs. Dorothea Cady had forwarded a card addressed to the Members of the Board, wherein she expressed her appreciation for the considerations extended to her by Board Members while she was an active District employee. b. Mr. Davis reported on recent conversations held with representatives of the City of Walnut Creek and the City of Pleasant Hill regarding the County Water Quality Control Study. Discussion followed. c. Mr. Davis noted receipt of correspondence dated April 15, 1974, from Mt. View Sanitary District, wherein acknowledgement was made of receipt of the District's contract proposal to Mt. View Sanitary District. Discussion followed regarding Sanitary District attendance at a Board Meeting scheduled for May 9, 1974, when the contract proposal will be discussed by the Board of Directors, Mt. View Sanitary District. 4. COMMITTEES a. PERSONNEL Member Allan, Chairman of the Personnel Committee, reported that the Committee had met with Mr. Horstkotte, General Manager-Chief Engineer, to review and discuss current and future classifications and positions in the Accounting Division. Discussion followed wherein comments were exchanged between Board Members and staff and with Mr. Horstkotte requesting authorization to fill immediately the position of Senior Accountant, Rang~ 58. 04 18 74 339 After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that authorization to advertise and hold examination for the position of Senior Accountant, Range 58, be approved. Motion carried by unanimous vote. ' b. BAY AREA SEWAGE SERVICES AGENCY Member Gibbs, Member of the Executive and Operating Committees, BASSA, reported on recent activities of BASSA with particular reference to EPA guidelines for designation of "208" agencies. Member Gibbs reported that BASSA had been requested to hold a public hearing concerning wastewater management at Stinson Beach, Marin County. President Mitchell reported that arrangements were being made to schedule a meeting of the Contra Costa County Sanitary Districts President's Council. The purpose is to discuss qualified candidates for possible recommendation to fill two Trustee positions of BASSA that currently exist for Contra Costa County. After discussion, it was the consensus of the Board that Central Contra Costa Sanitary District host the President's Council meeting. IX. MATTERS FROM THE FLOOR l. Mr. Horstkotte, General Manager-Chief Engineer, suggested that the District Budget for Fiscal Year 1974-75, be considered by the Board acting as a "Committee of the Whole." After discussion, wherein Mr. Horstkotte proposed a sequence for consideration of the Budget, it was the consensus of the Board to schedule the first meeting to consider the Fiscal Year 1974-75 Budget for the Meeting of May 23, 1974. Mr. Horstkotte stated that Department personnel requirements will be made available to Board Members during the week of April 22-26, 1974. X. ADJOURNMENT At lO:52 o'clock P.M., President Mitchell adjourned the meetifig. COUNTERSIGNED: S' I¿£;~~r~ Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 04 18 74