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HomeMy WebLinkAboutBOARD MINUTES 04-04-74 325 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD APRIL 4,1974 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring- brook Road, Walnut Creek, County of Contra Costa, State of California, on April 4, 1974, at 8:00 o'clock P.M. The meeting was called to order by President Mitchell. 1. ROLL CALL PRESENT: Members: Gibbs, Boneysteele, Allan and Mitchell ABSENT: Members: Rustigian II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF MARCH 21,1974 1. After comment by Member Gibbs, it was moved by Member Gibbs, seconded by Member Allan, that the Minutes of the Meeting of March 21,1974, be approved after making the following corrections: Under "VII. NEW BUSINESS, item 9d" delete "title and second paragraph" and insert the following: Ti.tle- "AUTHORIZE FINAL PAYMENT OF $6,679.28 TO J. B. GILBERT AND ASSOCIATES" Second paragraph - "After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that authorization of $6,679.28 from the Sewer Construction Fund as final payment to J. B. Gilbert and Associates for consultant services to the District, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell None None" Motion correcting the Minutes of the meeting of March 21, 1974, carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian 2. MINUTES OF THE MEETING OF MARCH 28, 1974 Item continued. III. APPROVAL OF EXPENDITURES After explanation by staff regarding Sewer Construction Fund Voucher Number 2117, it was moved by Member Gibbs, seconded by Member Allan, that the Expenditures as reviewed by Member Gibbs of theExpenditure Committee and Member Allan, specifically Sewer Construction Vouchers Numbers 2101 to 2132 inclusive, Running Expense Vouchers Numbers 17953 to 18093 inclusive, Local Improvement District No. 50 Voucher Number 200, Local Improvement District No. 51 Voucher Number 30, Local Improvement District No. 54 Vouchers Numbers 5 to 8 inclusive, and Payroll Vouchers Numbers 4423 to 4548 inclusive, be approved. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rus tigian 04 04 74 326 IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. ALTERNATIVES FOR ENERGY CONSERVATION FOR OPERATION OF THE WATER RECLAMATION FACILITY Board Members, staff, Mr. David Eisenhauer and Mr. Michael Flanagan, representatives, Brown and Caldwell, reviewed and discussed a report sub- mitted by Brown and Caldwell which depicts energy requirements for alternative - . modes of operation for the District's Water Reclamation Facility. .Also discussed were the availability of alternate types of fuel and the priorities assigned on allocation of fuels for wastewater treatment facilities by State and Federal Agencies. At the conclusion, President Mitchell expressed the appreciation of the Board to Mr. Eisenhauer and Mr. Flanagan for their report. 2. REVIEW OF PROPOSED DRAFT AGREEMENT AND LETTER OF TRANSMITTAL FROM CENTRAL CONTRA COSTA SANITARY DISTRICT Board Members reviewed and discussed a draft contractual agreement prepared by staff whichp~pose~ certain conditions and terms for the Sanitary District to treat and dispose of wastewater from Mt. View Sanitary District. After discussion, it was moved by Member Allan, seconded by Member Gibbs, that the President be authorized to execute the letter of transmittal forwarding the draft contractual agreement to Mt. View Sanitary District. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian VII. NEW BUSINESS 1. CONSENT ITEMS a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Gibbs, seconded by Member Boneystee1e, that easements from: Grantor Job No. Parcel No. Westgate-French Co., Partnership Westgate-French Co., Partnership Contra Costa County Water District J. Smoot, et al A. M. Chambliss, et ux D. F. Shapiro, et ux LaJolla Development Co. Green Valley Shopping Center Ltd. 2189 2189 2247 2306 2381 2381 2389 2259 1 5 R-1 1 1 2 3 4 R-1 1 be accepted and their recording ordered. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian b. AUTHORIZE EXECUTION OF QUIT CLAIM DEED TO: It was moved by Member Gibbs, seconded by Member Boneystee1e, that the President and Secretary be authorized to execute Quit Claim Deeds to: Westgate-French Co., Job No. 2189, Parcels SA and B; and to LaJolla Development Company, Job No. 2389, Parcel 4. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rus tigian 0', .~.¡ ." ," . i. ~, . X " ~ J '1, .is t~ ~!: ¡;,,: ~ 'I . ':.'C. 327 2. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH MORAGA BUILDERS, INC., LID 24, PARCEL 2, WALNUT CREEK After explanation by staff and Mr. Bohn, Counsel for the District, it was moved by Member Gibbs, seconded by Member Boneysteele, that the President and Secretary be authorized to execute Agreement Relating to Real Property with Moraga Builders, Inc., LID 24, Parcel 2, Walnut Creek. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneystee1e, Allan and Mitchell Rustigian 3. AUTHORIZE EXECUTION OF GRANT OF EASEMENT TO PACIFIC GAS AND ELECTRIC CO., MALTBY PUMP SITE, JOB NO. 1380 After discussion and explanation by Mr. Horstkotte, General Manager- Chief Engineer, it was moved by Member Gibbs, seconded by Member Allan, that the President and Secretary be authorized to execute Grant of Easement to Pacific Gas and Electric Co., Maltby Pump Site, Job No. l380. Carried by the following vote: AYES: ABSENT: Members: Membe r : Gibbs, Boneysteele, Allan and Mitchell Rustigian 4. AUTHORIZE ACCEPTANCE FROM AND EXECUTION OF GRANT OF EASEMENT WITH SHELL OIL COMPANY, JOB NOS. 1825 AND 1830, MARTINEZ After discussion, it was moved by Member Gibbs, seconded by Member Boneysteele, that authorization to accept Grant of Easement from Shell Oil Co., Job Nos. 1825 and 1830, be approved and that the President and Secretary be authorized to exe~ute said Grant of Easement. Carried by the following vote: AYES: ABSENT: Members: Hember: Gibbs, Boneysteele, Allan and Mitchell Rustigian 5. CLAIM OF GUILLEEMO CARRILLO IN THE AMOUNT OF $299.83 After explanation by staff, it was moved by Member Gibbs, seconded by Member Boneysteele, that the claim of Guil1eemo Carrillo in the amount of $299.83 be paid following receipt of a signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian 6. AUTHORIZE $370.90 FOR RETIREMENT PURPOSES, CASE OF GEORGE RIGGS After explanation by staff, it was moved by Member Boneysteele, seconded by Member Gibbs, that authorization of $370.90 to pay the District's share in the case of George Riggs for retirement purposes, be. approved. Carried by the following vote: AYES: Members: ABSENT: Member: Gibbs, Boneysteele, Allan and Mitchell Rus tigian 7. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte reported that the State had given conceptual approval for the District's Water Reclamation Plant, Phase II, with funding scheduled for Fiscal year 1974-1975. The estimated total cost for the Phase II project is $15,250,000.00 b. Mr. Horstkotte reported on the current status of construction for the Water Reclamation Facility. He stated that 16% of the work had been 04 04 74 328 completed and that the anticipated progress payment to the Contractor for the month of March 1974, is $1,300,000.00. c. Mr. Horstkotte reported on contingency plans developed by staff to permit the District to continue to function in the event of emergency, earthquakes, or public disaster. d. Mr. Horstkotte reported that he had issued a District directive precluding the issuance of District sewage permits to contractors or home- owners without prior presentation of a permit issued in compliance with the California Occupational Safety and Health Act. e. Mr. Horstkotte presented Board Members with a copy of a letter dated April 4, 1974, addressed to the City of Concord. The purpose o~ th: letter was to review the current status of negotiations between the D1str1ct and the.City regarding contractual tre~tment of Concord wastewater and to suggest that the City of Concord present a counter proposal to the District's proposal outlined in a letter dated August 29,1973. 2. COUNSEL FOR THE DISTRICT a. Mr. Bohn reported that he had established liaison with Mrs. Linda A. Moody regarding her objections to the District's annexation in principal of the Bryan and Blackhawk Ranches. Discussion followed. b. Mr. Bohn presented Board Members with a draft of proposed remarks to be made by President Mitchell regarding the County Water Quality Control Study at the City Council meeting, City of Walnut Creek on April 8,1974. Discussion followed. c. Mr. Bohn presented Board Members, for information, a copy of a letter dated March 8, 1974, prepared by him and addressed to the Retirement Board, Contra Costa County Employees Association. The purpose of the letter is to obtain the opportunity for three District employees to extend their membership in the County Retirement Program for professional services they rendered for the per~od when Clyde C. Kennedy served as "District Engineer." Mr. Bohn indicated that formal Board act,ion on the matter may be requested at the meeting of April 18, 1974. Item continued. d. Mr. Bohn and Mr. Horstkotte, General Manager-Chief Engineer, explained the terms and conditions of a contractual agreement with Industrial Tank Co., Inc., regarding grant of easement rights from the Atchison, Topeka, and Santa Fe Railroad Co., for a joint access road to service the District's 42" outfall line and Industrial Tank property. After explanation and discussion, it was moved by Member Gibbs, seconded by Member Allan, that the President and Secretary be authorized to execute Agreement with Industrial Tank Co., Inc. Carried by the following vote: AYES: ABSENT: Memb ers : Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian e. After explanation by Mr. Bohn, it was moved by Member Gibbs, seconded by Member Boneysteele that authorization to accept Grant of Easement from Industrial Tank Co., Inc., for an access road to the District's outfall line, Bechtel Treatment Plant Expansion 1973, parcel 10, sub-parcels E,F,G,H and .1, be approved and that the President and Secretary be authorized to execute said Grant of Easement. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian f. After explanation by Mr. Bohn, it was moved by Member Gibbs, seconded by Member Boneysteele, that authorization for the President and Secretary to execute Grant of Easement to Industrial Tank Co., Inc., for an access road, Bechtel Treatment Plant Expansion 1973, parcel 10, sub-parcels A, B-1 and B-2, be approved. Carried by the following vote: AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian 04 04 74 329 3. SECRETARY a. Mr. Davis reported that a copy of correspondence addressed to Orinda/Moraga Disposal Service, Inc., had been received from The Orinda Association dated March 29,1974, which indicated persons authorized to speak as representatives for The Orinda Association in matters of garbage collection and rates. b. Mr. Davis reported that a request for an increase in garbage rates had been received from Lafayette Garbage Disposal Service, Inc. Discussion followed wherein guidance of the Board was received by staff regarding data and format desired by the Board in its consideration of requests for garbage rate increases. c. Mr. Davis presented Board Members with the agenda for April 8, 1974, of the City Council, City of Walnut Creek, wherein President Mitchell is to address the City Council on the County Water Quality Control Study. d. Mr. Davis reported that correspondence had been forwarded this date notifying affected cities, committee members, and the County Solid Waste Management Policy Committee, that the District Board had scheduled a public hearing on Aprilll, 1974, to consider the Final Report by the Citizens Advisory Committee on Solid Waste Recycling. 4. COMMITTEES PERSONNEL a. Member Allan, Chairman of the Personnel Committee, reported that the Committee had held discussions with Mr. Horstkotte, General Manager-Chief Engineer, regarding job classifications and reorganizaiton of the Account- ing Division. Discussion followed with Mr. Horstkotte presenting a current personnel summary. After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that authorization to advertise and hold examination for 2 accounting positions (Range 39), one of which would be filled at the present time, be approved: , AYES: ABSENT: Members: Member: Gibbs, Boneysteele, Allan and Mitchell Rustigian b. NEGOTIATING COMMITTEE FOR CITY OF CONCORD Board Members, Mr. Horstkotte, General Manager-Chief Engineer, and Mr. Bohn, Counsel for the District, discussed the current status of negotiations with the City of Concord regarding District treatment of waste- wate'r from the City of Concord on a contractual basis. c. CITIZENS ADVISORY COMMITTEE ON SOLID WASTE RECYCLING Member Boneystee1e, Chairman of the Advisory Committee, suggested that it was appropriate for the Board at the public hearing scheduled for April ll, 1974, "after acceptance and consideration of the Advisory Comrr.ittee' s Final Report, to formally dissolve the Committee. Discussion followed. IX. MATTERS FROM THE FLOOR 1. Member Gibbs reported on his personal schedule for attendance at future Board Meetings. 2. In response to query, Mr. Horstkotte, General Manager-Chief Engineer, reported that the State Personnel Board Salary survey is scheduled to com- mence in June or July, 1974. . 04 04 74 330 04 x. ADJOURNMENT At 10:04 o'clock P.M., President Mitchell adjourned the meeting to April 11, 1974. '7 t::/l~J- i, --/J( President f the District Board of the 1./ Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSINGNED: fl</~~~ Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 04 74