HomeMy WebLinkAboutBOARD MINUTES 02-07-74 290 MINUTES OF A REGULAR MEETING OF THE ,DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUARY 7, 1974 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on February 7,1974, at 8:00 o'clock P.M. In the absence of President Mitchell, it was moved by Member Allan, seconded by Member Boneysteele, that Member Gibbs act as President Pro-Tern. Carried by the following vote: AYES: NOES: ABSTAINING: ABSENT: Members: Boneysteele, Rustigian and Allan Members: None Member: Gibbs Member: Mitchell President Pro Tern Gibbs called the meeting to order. I. ROLL CALL PRESENT: ABSENT: Members: Member: Boneysteele, Rustigian, Allan and Gibbs Mitchell . II. APPROVAL OF MINUTES It was moved by Member Rustigian, seconded, by Member Allan, that the Minutes of the Meeting of January 31, 1974, be approved as presented. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell III. APPROVAL OF EXPENDITURES After staff clarification in response to query by Member Boneysteele, it was moved by Member Rustigian, seconded by Member Allan, that the Expenditures, as reviewed by Member Rustigian of the Expenditure Committee and Member Allan, and as submitted by the General Manager-Chief Engineer be approved, reference being specifically made to Sewer Construction Vouchers Numbers 2025 to 2065, inclusive, Running Expense Vouchers Numbers 17612 to 17804, inclusive, Local Improvement District No. SO Construction Fund Voucher Number 199, Local Improvement District No. 54 Construction Fund Vouchers Nos. 2 and 3, and Payroll Vouchers Numbers 4172 to 4297, inclusive. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneystee'le, Rustigian, Allan and Gibbs None Mitchell IV. HEARINGS None. V. BIDS None VI. OLD BUSINESS 1. PSA NO. 51, SPRINGHILL ROAD, LAFAYETTE Mr. Horstkotte, General Manager-Chief Engineer, utilizing maps, stated that the PSA No. 51 area was a developed residential area. 0,2 07 74 291 Discussion, followed regarding proposed location of sewer lines in relationship to open space with Mr. Horstkotte stating that only one 75 foot lot line easement would be necessary in order to provide sewer service to the area. Remaining sewer lines would conform to existing roads. Board Members then reviewed a proposed notice to property owners in PSA No. 51 (LID No. 55-1) which states that the Board will consider the environmental aspects of constructing sewers in their area at the meeting of February 21, 1974. After exchange of comments, it was moved by Member Boneysteele, seconded by Member Allan, that staff be authorized to proceed with the preparation of an Environmental Impact Assessment for PSA No. 51 and that the staff's proposed notice be forwarded to all affected property owners. Carried by the following vote: AYES: NOES: ABS ENT: Members: Member: Member: Boneysteele, Allan and Gibbs Rus tigian Mitchell , Member Rustigian explained that his negative vote on this matter was applicable only to the contents and wording of the notice to property owners. He approved authorization for staff to proceed with the preparation of an Environmental Impact Report. ORDINANCE 94, AN ORDINANCE TO REVISE THE UNIFORM REBATE FEES OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CODE 2. After explanation and clarification by Mr. Horstkotte, General Manager- Chief Engineer, it was moved by Member Rustigian, seconded by Member Allan, that Ordinance 94 be adopted and placed in the official files and Ordinances of the District; and further that the said Ordinance shall be a general regulation of the District, shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra Costa Sanitary District. Carried by the following vote: AYES: Members: Boneysteele, Rustigian, Allan and Gibbs NOES: Members: None ABS ENT: Member: Mitchell 3. SLIDE CONDITION, 154 LA ESPIRAL, ORINDA Board Members reviewed a report dated January 18,1974, from Mr. Burton H. Marliave, consultant geologist to the District, regarding the slide condition at 154 La Espiral, Orinda. Mr. Horstkotte, General Manager- Chief Engineer, reported that staff was taking corrective action to maintain the District's sewer line in the affected area. 4. CONCORD CONTRACT PROPOSAL Mr. Horstkotte, General Manager-Chief Engineer, stated that there had been no further developments. Item continued. VII. NEW BUSINESS 1. CONSENT ITEMS: a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Allan, seconded by Member Rustigian, that easements from: Grantor Job No. Parcel No. State of California Sierras West Investment Co. 1~72 & 1373 2247 Misc. 3 be accepted and their recording ordered. Carried by the following vote: 02 0'1 74 292 AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell b. CONFIRM "AMENDED ASSESSMEN'r DIAGRAM(S)" AND AUTHORIZE RECORDING OF SAID DIAGRAM(S) It was moved by Member Allan, seconded by Member Rustigian, that authorization of confirmation of the below amended assessment diagram (s) and their recording be approved. Amended Assessment No. Apportioned Amt. Original Assessment No. 45-1-2-4 45-1-2-15 4S-1-2-16 45-1-2-17 $2,887.32 2,887.33 0.00 Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell c. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO FILE NOTICE OF COMPLETION, DSP 2404, HILL LANE, LAFAYETTE Mr. Horstkotte, General Manager-Chief Engineer, reported that DSP 2404 had not yet been completed by the contractor. Item continued. d. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO FILE NOTICE OF COMPLETION, MAINTENANCE STORAGE BUILDING It was ,moved by Member Allan, seconded by Member Rustigian, that the General Manager-Chief Engineer be authorized to file Notice of Completion, Maintenance Storage Building. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell 2. REVIEW OF INSURANCE COVERAGE FOR DISTRICT VEHICLES Mr. Norman Phillips, representing Schroder Insurance Company, the District's insurance agent, aqdressed the Board. He explained that current insurance coverage for Bodily Injury and Property Damage by the District was inadequate to meet liability coverage as required by Atchison, Topeka and Santa Fe Railroad as a condition for grant of easement at the District's Water Reclamation Facility. After discussion and upon the recommenda~ion of Mr. Phillips, it was moved by Member Boneysteele, seconded by Member Allan, that District insurance coverage for Bodily Injury and Property Damage be increased to $5,000,000.00 effective April 1, 1974. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell 3. AUTHORIZE $3,000.00 FOR EIR STUDY, PSA NO. 49, CAMELLIA LANE, LAFAYETTE, AND RELATED PRELIMINARY INFORMATION Mr. Horstkotte, General Manager-Chief Engineer, utilizing maps, reported that PSA No~ 49 consists of 37 properties and that petitions have been received from 69.5% of the property owners (87.4% of property assessed valuation) requesting formation of a local improvement district to provide sewer service. 02 07 74 293 After discussion it was moved by Member Rustigian, seconded by Member Boneysteele, that authorization for $3,000.00 from the Sewer Construction Fund for an Environmental Impact Report Study and related preliminary information for PSA No. 49 be approved. Carried by the following vote: AYES: NOES: ABSENT: 4. Members: Members: Memb er: Boneysteele, Rustigian, Allan and Gibbs None Mitchell AUTHORIZE INSTALLATION OF 10,000 GALLON GASOLINE STORAGE TANK Mr. Horstkotte, General Manager-Chief Engineer, explained that the current 3,000 gallon gasoline storage tank was 16 years old and needed replacement. He recommended installation of a steel 10,000 gallon tank and pump with cathodic protection cost of which would approximate $10,000.00. Discussion followed regarding the advantages of fiberglass vs. steel tanks, with participation by Mr. Geno Banducci, 30 Descanso Drive, Orinda, present in the audience. After discussion, it was moved by Member Allan, seconded by Member Rustigian, that authorization to install a 10,000 gallon fiberglass tank with pump be approved. Carried by the following vote: AYES: NOES: ABSENT: 5. Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell PROPOSAL OF ELMER FOX AND COMPANY FOR PROFESSIONAL SERVICES Board Members reviewed the proposal dated January 15,1974, by Elmer Fox and Company, for professional services to the District. After review and upon the recommendation of Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Rustigian, seconded by Member Boneysteele, that authorization for the General Manager-Chief Engineer to execute an agreement with Elmer Fox and Company for professional services, at a cost of $2,500.00, be approved. Carried by the following vote: AYES: NOES: ABSENT: 6. Members: Members: Member :. Boneysteele, Rustigian, Allan and Gibbs None Mitchell AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH CAMPOLINDA HOMEOWNERS ASSOCIATION After explanation by and upon the recommendation of Mr. Bohn, Counsel for the District, it was moved by Member Rustigian, seconded by Member Allan, that the President and Secretary be authorized to execute Agreement Relating to Real Property with Campolinda Homeowners Association. Carried by the following vote: AYES: NOES: ABSENT: 7. Mernb e rs : Members: Memb er: Boneysteele, Rustigian, Allan and Gibbs None Mitchell CLAIM OF W. A. ADAMS IN THE AMOUNT OF $35.00 After explanation by Mr. Hinkson, Manager, Maintenance Department, it was moved by Member Rustigian, seconded by Member Boneysteele, that the claim of W. A. Adams in the amount of $35.00 be paid following receipt of signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell 02 07 '74 294 8. AUTHORIZE $150.00 FOR ELECTRONIC CALCULATOR, PERMIT SECTION After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Rustigian, seconded by Member Allan, that authorization of $150.00 for an electronic calculator for the Permit Section, Engineering Department, be approved. Carried by the following vote: AYES: NOES: ABSENT: 9. Members: Members: Memb er : Boneysteele, Rustigian, Allan and Gibbs None Mi tchell RESOLUTION NO. 74-5, A RESOLUTION OF APPRECIATION TO DOROTHEA CADY After Board Member expression of regret that Mrs. Cady was retiring effective March 30, 1974, it was moved by Member Allan, seconded by Member Rustigian, that Resolution No. 74-5, be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell 10. RESOLUTION NO. 74-6, A RESOLUTION APPOINTING ROBERT L. ELKINS TO POSITION OF ADMINISTRATIVE ACCOUNTANT After discussion, it was moved by Member Allan, seconded by Member Boneysteele, that Resolution No. 74-6, appointing Robert L. Elkins to position of Administrative Accountant, effective February I, 1974, be adopted. Carried by the following vote: AYES: NOES: ABSENT: 11. Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell AUTHORIZE EXAMINATION AND ESTABLISHMENT OF ELIGIBLE LIST FOR ACCOUNTANT, RANGE 58 ($1,137-$1,383) , After explanation by Mr. Horstkotte, General Manager-Chief Engineer that there was no change in the job title classification and salary range for the position being vacated by Mr. Elkins' promotion, it was moved by Member Boneysteele, seconded by Member Allan, that authorization to hold oral examination and establishment of an eligible list for the position of Accountant be approved. Carried by the following vote: AYES: NOES: ABSENT: 12. Members: Boneysteele, Rustigian, Allan and Gibbs Members:, None Member: Mitchell RESOLUTION NO. 74-7, A RESOLUTION ESTABLISHING CLASSIFICATION OF DEPARTMENT SECRETARY After explanation by Mr. Horstkotte, General Manager-Chief Engineer, and staff's recommendation having been reviewed by the Personnel Committee, it was moved by Member Allan, seconded by Member Boneysteele, that Resolution No. 74-7, be adopted. Carried by the following vote: AYES: NOES: ABSENT: 13. Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell RESOLUTION NO.7 4-8, A RESOLUTION APPO INTING YVONNE BROWN, ,SHIRLEY FOWLE, AND MARJORIE GRIFFIN TO POSITION OF DEPARTMENT SECRETARY Upon the recommendation of Mr. Horstkotte, General Manager-Chief Engineer~ and having been reviewed by the Personnel Committee, it was moved by Member Boneysteele, seconded by Member Allan, that Resolution No. 74-8, be adopted. Carried by the following vote: 02' 07 74 295 AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Rustigian, Allan and Gibbs None' Mitchell 14. STATUS OF CONNECTION OF MT. VIEW SANITARY DISTRICT Board Members, Mr. Horstkotte, General Manager-Chief Engineer, and Mr. Bohn, Counsel for the District, reviewed and discussed the status of negotiations with Mt. View Sanitary District regarding conditions for annexation to the District or a contractual agreement for treatment of Mt. View Sanitary District sewage by Central Contra Costa Sanitary District. After comment by Mr. Bohn that a contractual agreement similar to that proposed to the City of Concord had been prepared, item was continued. 15. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUTHORIZE $10,000.00 FOR EMERGENCY RE-ESTABLISHMENT OF CATHODIC PROTECTION, LID'NO. 50 Utilizing maps, Mr. Horstkotte, General Manager-Chief Engineer, explained that LID No. SO line M-2, a pressure line, is currently without cathodi~protection due to a break in underground electrical service. The exact loc~tion of the electrical break was unknown. After discussion, with staff recommending that it would be more economical to re-establish cathodic protection by reconstituting the underground electrical service, it was moved by Member Rustigian, seconded by Member Allan, that authorization of $10,000.00 from the Sewer Construction Fund for emergency cathodic protection, LID No. 50, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell RESOLUTION NO. 74-9, A RESOLUTION DECLARING EMERGENCY RE-ESTABLISHMENT OF CATHODIC PROTECTION, LID NO. 50 b. Upon the recommendation of Mr. Horstkotte, General Manager~Chief Engineer, it was moved by Member Rustigian, seconded by Member Allan, that Resolution No. 74-9, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitche II VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte presented, on behalf of staff, mementos in recognition of Member Boneysteele's contribution to the Citizens Advisory Committee on Solid Waste Recycling. b. Mr. Horstkotte reported on staff action initiated in regard to plans for a solid waste energy production study'. He indicated that he would have a recommendation to make to the Board on a consultant firm to conduct the study at the meeting of February 21, 1974. c. Mr. Horstkotte reported on the current progress of constru~tion of the District's Water Reclamation Facility. He reported that the Contractor was experiencing additional labor problems with a local union. Board Members were invited to inspect the construction site at their convenience. 2. COUNSEL FOR THE DISTRICT a. Mr. Bohn discussed with Board Members a proposed "Pilot Program for Litter Control" which is to be considered by the State Solid Waste Management Board. Copies of the proposed pilot program were provided to Board Members. 02 011 74 29(1 b. Mr. Bohn reported that a symposium on solid waste conversion to energy, sponsored by the State Solid Waste Management Board, was scheduled for February 15, 1974, in Los Angeles. After discussion, it was moved by Member Rustigian, seconded by Member Allan, that authorization for Mr. Bohn to attend the symposium for the period February 14-l6, 1974, be approved and that registration fees, travel and expenses be authorized. Carried by the following vote: AYES: NOES: ABSENT: Hembers: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell c. Mr. Bohn stated that the Board, by previous action, had authorized payment of $400.00 regarding a claim against the District by Louis and Nora Trujillo,S Pico Court, Orinda. He reported that a Compromise and Settlement Agreement had been prepared and requested authorization for the President and Secretary to execute the agreement. It was moved by Member Boneysteele, seconded by Member Allan, that the President Pro Tern and Secretary be authorized to execute a Compromise and Settlement Agreement with Louis and Nora Trujillo. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell d. Mr. Bohn reported on a litigation matter involving the East Bay Municipal Utility District. He stated the matter involves financial responsibility be governmental utilities agencies in the relocation of their service lines when selected property areas are designated for redevelopment. Mr. Bohn stated that final determination of the litigation matter would have impact upon the District and therefore, he recommended that the District actively support the legal position proposed by EBMUD. After discussion wherein Mr. Bohn, in response to query, reviewed the extent of his professional services to the District, it was moved by Member Allan, seconded by Member Rustigian, that authorization for Counsel for the District to proceed with appropriate legal action in this matter be approved. Cost of such action to include printing expenses and legal fees not to exceed $1,000.00. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Rustigian, Allan and Gibbs None Mitchell 3. SECRETARY Mr. Davis reported receipt of correspondence dated February 5,1974, from Orinda/Moraga Disposal Service, Inc., requesting consideration of garbage rate increases for the years 1974-1976. He explained that staff has tentatively scheduled the meeting of March 21, 1974, for a presentation on rate recommendations. 4. COMMITTEES BAY AREA SEWAGE SERVICES AGENCY a. President Pro Tern Gibbs, Member of the Executive and Operating Committees, BASSA, reported that BASSA representatives had appeared before the Contra Costa County Grand Jury in regard to the Grand Jury's preliminary report on regional and special districts. He indicated that the purpose of BASSA's attendance was to clarify and correct certain aspects of the Grand Jury's report. President Pro Tern Gibbs reported that BASSA had initiated legal action to obtain tax monies due from the Counties of Solano and Sonoma. 02 07 74 297 President Pro Tern Gibbs and Board Members discussed in general the activities of BASSA. IX. MATTERS FROM THE FLOOR Member Allan, Chairman of the Personnel Committee, suggested that a personnel consultant be considered to review District personnel job descriptions, classifications and salaries. After discussion, Mr. Horstkotte, General Manager-Chief Engineer, stated that staff would obtain a consultant proposal for the meeting of February 21, 1974. X. ADJOURNMENT At lO:lO o'clock P.M., President Pro Tern Gibbs adjourned the meeting. ΓΈ~~~ President Pro Tern of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: c;~/( 'ch~ Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 02 07 74