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HomeMy WebLinkAboutBOARD MINUTES 01-03-74 269 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JANUARY 3,1974 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Spring- brook Road, Walnut Creek, County of Contra Costa, State of California, on January 3,1974, at 8:00 o'clock P.M. In the absence of President Mitchell, it was moved by Member Rustigian, seconded by Member Allan, that Member Boneysteele act as President Pro Tern for the meeting. After Member Boneysteele declined the honor, it was the consensus of the Board that Member Rustigian act as President Pro Tern. President Pro Tern Rustigian then called the meeting to order. I. ROLL CALL PRESENT: Members: Boneysteele, Allan and Rustigian ABSENT: Members: Gibbs and Mitchell II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF DECEMBER 6, 1973 Member Boneysteele read a statement which. he stated more accurately reflected his connnents made under "VII New Business, lla., Election to the Office of President, Central Contra Costa Sanitary District." After discussion, it was moved by Member Boneysteele, that the Minutes of the Meeting of December 6,1973, as amended by the statement of Member Boneysteele, be approved. Motion failed for-lack aLa secõnd. It was the consensus of the Board that the Minutes of the Meeting of December 6, 1973, be revised and then presented to the Board. Item continued. 2. MINUTES OF THE MEETING OF DECEMBER 13,1973 It was moved by Member Boneysteele, seconded by Member Allan, that the Minutes of the Meeting of December 13,1973, be approved. Carried by the following vote: AYES: NOES: ABSENT: Memb ers : Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell III. APPROVAL OF EXPENDITURES It was moved by Member Boneysteele, seconded by Member Rustigian that the expenditures, as reviewed by Member Rustigian of the Expenditure Com- mittee and Member Boneysteele, and as submitted by the General Manager-Chief Engineer be approved. reference being specifically made to Sewer Construction Vouchers Numbers 2003 to 2024, inclusive, Running Expense Vouche~ Numbers 17488 to 17611, inclusive, Local Improvement District No. 50 Construction Fund Vouchers Numbers 197 and 198, Local Improvement District No. 54 Construction Fund Voucher Number 1, and Payroll Voucher Numbers 4047 to 4171, inclusive. Carried by the following vote: AYES: NOES: ABSENT: Members: Memb ers : Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell 01 03 74- 270 IV. HEARINGS None. V. BIDS 1. DISTRICT SEWERING PROJECT 2404 Mr. Horstkotte, General Manager-Chief Engineer, reported that bids for District Sewering Project 2404, Hill Lane, Pleasant Hill, opened at 2:00 0' clock P.M., this day, were as follows: Bidder Bid Price 1. Aldrich Construction Co. Castro Valley $ 4,517.00 2. G. M. Labrucherie & Associates, Inc. Pleasanton 4,590.00 3. Billings Plumbing, Inc. Concord 4,735.00 4. Peter Cole Jensen Danville 4,880.00 5. Bepco, Inc. Oakland 6. H. F. Ehler Co., Inc. Pleasant Hill 7. A. J. Edwards Fremont 5,104.00 5,144.32 5,188.00 8. McGuire & Hes t er Oakland 9. V. N. Vukasin Castro Valley 10. Eas twoo d & Son Pleas ant Hill 5,450.00 5,944.00 6,000.09 11. W. R. Thomason, Inc. Martinez 7,650.00 Upon the recommendation of Mr. Horstkotte, it was moved by Member Boneysteele, seconded by Member Allan, that award of District Sewering Project 2404 be made to the lowest bidder, Aldrich Construction Company. Carried by the following vote: AYES: NOES: ABSENT: Members: Memb ers : Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell VI. OLD BUSINESS 1. ANNEXATION OF LARWIN DEVELOPMENT Mr. Horstkotte, General Manager-Chief Engineer, stated that there was neither economic or engineering justification for pump stations to be located on both the Bishop Ranch.and Larwin Development in order to service both areas . A general discussion followed with Mr. George Gordon and Mr. Sidney Lippow, both representing Western Electric Corporation (Bishop Ranch Development), stating that a major concern of Western Electric Corporation 01, 0;) 74 271 was that nothing be done by the District Board which might impede Western Electric's formation of a local assessment district for the Bishop Ranch development. They indicated that current plans are to go to bid by March 1, 1974, for the facilities for the Western Electric property. Mr. James McKeehan and Mr. Rod Stevenson, representing Larwin Development, stated that Larwin had retained Brown and Caldwell for the engineering design of its pump station. They explained that Larwin's time schedule for its project would be compressed so as not to impede the Bishop Ranch project. After the discussion, which included comments by Mr. Phil Phillips, Valley Community Services District, it was the consensus of the Board that the District not adopt a formal position regarding the Larwin application to the Local Agency Formation Commission for detachment from VCSD and annexation to the District. Item èontinued. . At 9:12 o'clock P.M., President Pro Tern Rustigian recessed the meeting. At 9:18 o'clock P.M., President Pro Tern Rustigian reconvened the meeting. 2. STATUS OF DISCUSSIONS WITH BROBECK, PHLEGER AND HARRISON Mr. Bohn, Counsel for the District, reported that discussions were continuing. Item continued. 3. CONCORD CONTRACT PROPOSAL Mr. Horstkotte, General Manager-Chief Engineer, stated there was nothing new to report. Item continued. 4. COUNTY WATER QUALITY CONTROL STUDY Mr. Horstktte, General Manager-Chief Engineer, reported on a recent meeting between staff and County Officials. Discussion followed. Item continued. 5. REPORT ON CAMPAIGN FINANCING DISCLOSURE LAW Board Members and Mr. Bohn, Counsel for the District, reviewed and dis- cussed an analysis on the "Governmental Conflict of Interests Act" as prepared by Mr. Bohn and dated January 2,1974. After discussion, item was continued for a future meeting. VII. NEW BUSINESS 1. CONSENT ITEMS a. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT: It was moved by Member Boneysteele, seconded by Member Allan, that easements from: Grantor Job No. Parcel No. R. C. Cooper, et ux Gospel Foundation of California Dean Les he r Mathias D. Hummel, et ux Western Title Insurance Co. Warehouse Associates M. P. Olson, et ux F. P. Negus George E. Griesinger Kaiser Aetna Lid 54-4 2089 2089 2341 2387 2413 2428 2428 1564 ' 2416 1 1 A, B, 2 & 3 1 2 1 1 2 Misc. 1 C, D be accepted and their recording ordered. Carried by the following vote: 01 03 14 272 AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs ánd Mitchell b. AUTHORIZE GRANT OF EASEMENTS TO AND ACCEPT QUIT CLAIM DEED FROM JOHN PERRELLI, ET UX, JOB NO. 1546, PARCELS MISCELLANEOUS, AT NO COST TO THE DISTRICT It was moved by Member Boneysteele, seconded by Member Allan, that authorization for the President and Secretary to execute Grant of Easement to and accept Quit Claim Deed from John Perrelli, et ux, Job No. 1546, miscellaneous parcels at no cost to the District. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Memb ers: Boneysteele, Allan and Rustigian None Gibbs and Mitchell 2. ADJUSTMENT OF UNIFORM REBATE FEES Board Members reviewed and discussed a staff memorandum dated December 18,1973, which recommends establishment of a range of rebate fees which would reflect the higher costs of construction since 1967. After discussion and further explanation by Mr. Dalton, Deputy General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that authorization for staff to prepare and present to the Board a draft ordinance to reflect adjustment of uniform rebate fees, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Hi tchell 3. ADJUSTMENTS OF SECONDARY WATERSHED TRUNK SEWER CHARGES AND INCLUSION IN DISTRICT CODE ORDINANCE 93, AN ORDINANCE OF CENTRAL CONTRA COSTA SANITARY DISTRICT TO DEFINE AND INCLUDE SECONDARY WATERSHED TRUNK SEWER PLANS AND CHARGES IN THE CODE OF CENTRAL CONTRA COSTA SANITARY DISTRICT After explanation by Mr. Dalton, Deputy General Manager-Chief Engineer, and discussion by the Board Members, it was moved by Member Boneysteele, seconded by Member Allan, that Ordinance 93 be adopted effective February 1, 1974, and placed in the official files of Ordinances of the District; and further that the said Ordinance shall be a general regulation of the District, shall be published once in the Contra Costa Times, a newspaper of general circulation, published and circulated in Central Contra Costa Sanitary District. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: ~oneysteele, Allan and Rustigian None Gibbs and Mitchell 4. ACT ON NOTICE OF DETERMINATION, DSP 2259, DIABLO ROAD, DANVILLE After explanation and upon the recommendation of Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that the Board by a Notice of Determination, has approved District Sewering Project 2259 and has determined that DSP 2259 will not have a significant effect on the environment. Carried by the following vote: AYES: NOES: ABSENT: 01 Oij Members: Members: Members: 74 Boneysteele, Allan and Rustigian None Gib bs and Mi tchell 5. 273 CORRESPONDENCE FROM BARTLE WELLS ASSOCIATES Board Members noted correspondence dated December 20, 1973, received from Bartle Wells Associates regarding financial services and fees. 6. AUTHORIZE PURCHASE OF THREE M-2A EXPLOSIMETERS, COST $421.68 After explanation by staff, it was moved by Member Boneysteele, seconded by Member Allan, that authorization to purchase three M-2A Explosimeters at a cost of $421.68, be approved. Carried by the following vote: AYES: NOES: ABSENT: 7. Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell AUTHORIZE PARTICIPATION IN APWA COOPERATIVE RESEARCH PROJECT 73-8 After explanation by Mr. Horstkotte, General Manager-Chief Engineer, and discussion by Board Members, it was moved by Member Allan, seconded by Member Boneysteele, that authorization for the District to participate in the American Public Works Association Cooperative Research Project 73-8, be approved and that cost to the District for such participation shall not exceed $5,000.00 from the Sewer Construction Fund. Carried by the following vote: AYES: NOES: ABSENT: 8. Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell AUTHORIZE $3,000.00 TO PREPARE EIR FOR PSA 51, SPRINGHILL LANE, LAFAYETTE, AND RELEVANT PRELIMINARY INFORMATION After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Allan, that authorization for $3,000.00 from the Sewer Construction Fund to prepare an Environmental Impact Report and relevant preliminary information for Proposed Sewering Area 51, be approved. Carried by the following vote: AYES: NOES: ABSENT: 9. Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell CLAIM OF THEODORE KELLER IN THE AMOUNT OF $125.01 After explanation by staff, it was moved by Member Allan, seconded by Member Boneysteele, that claim of Theodore Keller in the amount of $125.01 be paid following receipt of a signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: NOES: ABSENT: 10. Members: Memb ers : Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell AUTHORIZE $8,500.00 FOR INFILTRATION/INFLOW STUDY, LAMPMAN AND ASSOCATES Board Members reviewed a staff memorandum dated December 28,1973, which provided staff rationale for authorizing an Infiltration/Inflow Study to be conducted by Lampman and Associates. After further explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Boneysteele, seconded by Member Allan that authorization for Lampman and Associates to proceed with a Phase I Infiltration/Inflow Study for the District at a cost not to exceed $8,500.00 from the Sewer Construction Fund, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell ()1 03 74 274 11. RESOLUTION NO. 74-1, A RESOLUTION TRANSFERRING EDWARD ABEL'S APPOINTMENT TO SENIOR CONSTRUCTION INSPECTOR After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Allan, seconded by Member Boneysteele, that Resolution No. 74-1, be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell 12. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA , a. AUTHORIZE PRESIDENT AND COUNSEL TO EXECUTE DESIGN CONTRACT WITH BROWN AND CALDWELL FOR STAGE 5B, WATER RECLAMATION PLANT ENLARGEMENT- Mr. Horstkotte, General Manager-Chief Engineer, stated that Stage 5B, an enlargement of plant capacity from 30 MGD to 45 MGD, was a necessary requirement for the District. He explained the lead time necessary to obtain grant funds, even though the District's project is on the grant list for funding. After discussion and assurance by Mr. Horstkotte that Counsel for the District had reviewed the contract, it was moved by Member Boneysteele, seconded by Member Allan that the President Pro Tern and the Counsel be authorized to execute a Design Contract for Stage 5B, Water Reclamation Plant Englargement with Brown and CaldwelL Carried by the following vote: AYES: NOES: - ABSENT: Members: - Boneysteele, Allan and Rustigian Members: None Members: Gibbs and Mitchell b. AUTHORIZE PRESIDENT AND SECRETARY TO EXECUTE ENCROACHMENT PERMIT TO CONTRA COSTA-COUNTY, MORAGA LIBRARY, PARKING AND LANDSCAPING After explanation by Mr. Horstkotte, General Manager-Chief Engineer, and Mr. Bohn, Counsel for the District, it was moved by Member Allan, seconded by Member Boneysteele, that the President Pro Tern and the Secretary be authorized to execute'Encroachment Permit to Contra Costa County, Moraga Library, Parking and Landscaping. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell 13. INFORMATION FINANCIAL STATEMENT, NOVEMBER, 1973 a. In response to query, Mr. Horstkotte, General Manager-Chief Engineer, and Mr. Dalton, Deputy General Manager-Chief Engineer, explained that the District is restricted on investment of funds in the Running Expense fund to $100,000.00. b. PROJECTED CASH FLOW FOR WATER RECLAMATION FACILITY Board Members noted a chart depicting projected cash flow for the Water Reclamation Facility. c. GLOSSARY OF TERMS RELATED TO RESOURCE RECOVERY Mr. Bohn, Counsel for the District provided Board Members with a Glossary of Terms Related to Resource Recovery which are being reviewed for adoption by the State Solid Waste Management Board. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER Mr. Horstkotte reported that Brown and Caldwell was proposing a test program for the Stage 5B plant enlargement which would explore alternatives 01 03 74 275 for removing solids in the second stage centrifugation, and thereby reduce energy requirements. Coat of the test program would approximate $17,000.00. In addition to test program, Mr. Horstkotte stated that he would like Brown and Caldwell to prepare a report on energy requirements for alternative modes of operation for the Water Reclamation Plant. Mr. Horstkotte stated that the cost for this study would approximate $3,000.00. For both projects, the cost would be about $20,000.00, 87-1/2% of which would be recoverable from grant funds. After discussion, it was the consensus of the Board that Brown and Caldwell proceed with the test program for Stage 5B and the study on energy requirements. Mr. Horstkotte reported that as a result of activities by Urich Oil Company which are in proximity to the District's out fall line, it would be necessary to expand the scope of the quarterly outfall inspections to include pilings and docks. Additional cost involved is estimated at $3,000.00. Mr. Horstkotte reported that construction progress on the Water Reclamation Facility has been hampered by a carpenters' strike. He stated that the contractor's progress payment for December, 1973, would approximate $750,000.00 for a total payment to date of $3,100,000.00 or 6-1/2% of the contract bid. Mr. Horstkotte reported that he has held discussions with several consultant firms regarding solid waste and power generation. He indicated that several sources for fed~ral funding and programs were available, and therefore, he recommended that Mr. Dalton, Deputy General Manager-Chief Engineer, be authorized to explore the matter in Washington, D. C., on District business. After discussion, it was moved by Member Boneysteele, seconded by Member Allan, - that Mr. Dalton, Deputy General Manager-Chief Engineer, be authorized transportation and actual expenses for a period of ten calendar days to visit Washington, D. C. on District business. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Boneysteele, Allan and Rustigian None Gibbs and Mitchell 2. COUNSEL FOR THE DISTRICT Mr. Bohn reported that he had been in consultation with attorneys re- presenting Mr. Ferdinand Simon and Mr. Peter Meagher regarding District condemnation proceedings. He stated the matter would be placed on the Agenda for the next meeting. Mr. Bohn reported on the current activities of the ABAG Committee on Solid Waste and the Bay Area Delta Demonstration Project. He indicated that consideration was being given toward formation of a Joint Exercise of Powers Agreement for the management of solid waste on a regional basis. Mr. Bohn stated that he would have a report on the matter to be placed on the Agenda for the next meeting. - Mr. Bohn reported that, as an accomodation, he was representing three District employees before the Board of the Contra Costa Retirement Association. He stated the employees involved (Jack Best, Clyde Hopkins and LLoyd Smith) had been employed by the then District Engineer (Clyde C. Kennedy) prior to entry into the County Retirement Plan. He stated that in the event the Retirement Board equates service with the District Engineer (Clyde C. Kennedy) as "public service" for retirement purposes, it would be at no cost to the 'District. After discussion, it was the consensus of the Board that there would be no objection to Mr. Bohn acting as personal representative for the three District employees before the Retirement Board. 01 03 74 276 01 Mr. Bohn stated that he would have certain revisions for the Minutes of the meeting of December 6, 1973. 3. SECRETARY Mr. Davis reported on the current status of labor negotiations between Teamster Union, Local 315 and the Contra Costa County Refuse Association. 4. COMMITTEES I a. CITIZENS' ADVISORY COMMITTEE ON SOLID WASTE RECYCLING Member Boneysteele, Chairman of the Advisory Committee, reported that the Committee was in the process of finalizing its report. At Member Boneysteele's suggestion, the cost for preparing the Committee's final report will be placed on the Agenda for the next meeting. IX. MATTERS FROM THE FLOOR Mr. Horstkotte, General Manager-Chief Engineer, reported that personnel requirements for the Water Reclamation Facility will be available for con- sideration by the Board at the next meeting. x. ADJOURNMENT "- At 10:52 o'clock, P.M., President Pro Tern Rustigian adjourned the meeting. Preside t Pr'o '.tern -or th'e-: 'striét ,}bard of the I Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: f c¿~~ Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California I 03 74