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HomeMy WebLinkAboutBOARD MINUTES 12-04-75 669 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD DECEMBER 4, 1975 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on December 4, 1975, at 8:00 P.M. President Boneysteele called the meeting to order and requested the District Secretary to call roll. I. ROLL CALL PRESENT: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele ABSENT: Members: None II. APPROVAL OF MINUTES It was moved by Member Allan, seconded by Member Gibbs, that the Minutes of November 20,1975, be approved after making the following carrections: Under "VI. OLD BUSINESS, 1.," in the heading insert the word "Deferred" before "Compensation." Under "VII I. REPORTS, 1. GENERAL MANAGER-CHIEF ENGINEER, c." to the end of the second paragraph add the following words: "on the conversion of refuse to energy." Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None III. EXPENDITURES Board Members instructed the District staff to revert back to their past practice of listing all expense vouchers on the monthly expenditure list and to prepare lists of all vouchers dropped from the past expenditure lists, since the practice was changed. It was then moved by Member Mitchell, Chairman of the Expenditure Committee, seconded by Member Rustigian, that the expenditures, including Sewer Construction Vouchers Nos. 2626 to 2641 inclusive and Running Expense Vouchers Nos. 21463 to 21553 inclusive, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None IV. HEARINGS ~1one V. BIDS None. At this time, President Boneysteele requested the Board to digress from the order of the Agenda to take up the matters of New Business Items Nos. 3 and 5 as a convenience to the people present in the audience. 12 04 75 670 3. CONSENT TO EXECUTION OF EASEMENT FROM JOHN STACK, ET AL, TO EAST BAY MUNICIPAL UTILITY DISTRICT OVER CENTRAL CONTRA COSTA SANITARY DISTRICT EXCLUSIVE EASEMENT Mr. Dalton, Deputy General Manager-Chief Engineer, requested Clyde M. Hopkins, Secretary of the District, to explain the above proposal to the Board Members. Mr. Hopkins explained that East Bay Municipal Utility District wishes to construct a water main parallel with our existing sewer line and inside our exclusive easement (Job No. 2443) located in Ivanhoe Avenue. EBMUD has been unable to obtain an easement from the adjoining property owner. If any relocation of any EBMUD facilities become necessary, they will relocate such facilities at their own expense. President Boneysteele asked if there was anyone present in the audience who opposed this construction. There was no one. It was therefore moved by Member Rustigian, seconded by Member Mitchell, to grant East Bay Municipal Utility District, a Consent to Joint Use of our easement with the understanding that any expenses incurred for relocation be borne by EBMUD. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Hembers: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None CORRESPONDENCE FROM MR. HANS RODDE REGARDING EXTENSION OF CEDAR LANE SEWER, ALAMO 5. Mr. Hans Radde was requested to explain to Board Members and staff his proposal, as outlined in his letter. It was Mr. Rodde's contention that his share of connection to the sewer should be $1,600. On May 8, 1975, a project was approved for a sewer extension in Cedar Lane. The contract was awarded, construction is nearing completion and a rebate charge of $2,500 has been established. Staff recommendation was to permit Mr. Radde to extend the line 75 feet at his expense and establish a rebate of $2,000 for Mr. Rodde's connection to the sewer and refund $500 to Mr. Albertz. President Boneysteele queried Mr. Dalton, Deputy General Manager-Chief Engineer, as to how staff arrived at the $2,000 figure. Mr. Dalton responded that computations using the standard formula gave a figure of $1,863 and since the District rebate system is set up in $200 increments, the nearest amount above that is $2,000. Mr. Dalton further stated that the $2,000 amount should be valid for only one year and if Mr. Rodde does not extend the sewer prior to that time, the rebate figure should revert back to $2,500. President Boneysteele then asked Mr. Rodde if he had any comment. Mr. Rodde indicated his satisfaction, but said he could not speak for Mr. Albertz. It was moved by Member Gibbs, seconded by Member Mitchell, that the rebate cost for Mr. Rodde to connect to the sewer be established at $2,000 for a period of one year (if his cost of extension runs over $2,000, he will pay no rebate - if under, he shall pay the difference to the District as rebate), that Mr. Rodde arrange for the extension at his expense; that if Mr. Rodde extends the sewer and connects, the District will refund to Mr. Albertz the amount of $500. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None At this time, President Boneysteele requested that the Board revert back to the order of the Agenda. 12 04 75 671 VI. OLD BUSINESS L REVIEW OF DISTRICT EMPLOYEES' DEFERRED COMPENSATION PLAN Mr. Bohn, Counsel for the District, requested that the Board Members study the draft copy of the Employees' Deferred Compensation Plan, which was presented to them that evening. Mr. Bohn also stated that he plans to meet with a committee from the Employees' Association for any further comments they may have in regard to the draft of the Plan. After a discussion, Mr. Bohn indicated that if agreeable after the review and study, Mr. Bohn would like to have the Board adopt the Deferred Compensation Plan at its next meeting on December 18, 1975. 2. ESTABLISH HEARING DATE FOR THE 292 ACRE SHUMATE SYCAMORE FARM INVESTMENT COMPANY PARCEL IN THE DANVILLE AREA After a lengthy discussion and questions by the Board Members to the staff, it was the Board consensus that no hearing date would be established at this time and not until full planning approval was obtained, but that since the parcel has petitioned for annexation, the District will hold the annexation fee at $400/acre if the parcel is subsequently annexed. Present in the audience was Mr. Gene DeBolt, DeBolt Civil Engineering, who questioned the Board Members on the annexation policies of the District. Mr. Horstkotte, General Manager-Chief Engineer, replied to his questions along with the Members of the Board. 3. AUTHORIZATION FOR PRESIDENT OF THE BOARD TO SIGN A CONTRACT FOR DISTRICT SEWERING PROJECT 112636 - EMERGENCY REPAIR OF 27" TRUNK SEWER - ST. MARY'S ROAD, MORAGA As a result of the damage inflicted by East Bay Municipal Utility District construction parallel to the District's 27" RCP Trunk Sewer in the vicinity of St. Mary's College, the District staff obtained authorization from the Board in September for repairs on an emergency basis and subsequently solicited proposals for this work on a force account basis. The low bid submitted was by Slavo Rigisich, Inc. Staff is now requesting Board authorization for the President of the Board to sign the contract. It was moved by Member Mitchell, seconded by Member Rustigian, that the Board accept the Bid from Salvo Rigisich, Inc., and that the Board President be authorized to sign the cost plus contract. Motion carried by the following vote: AYES: NOES: ABSENT: Hembers: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None ENVIRONMENTAL IMPACT ASSESSMENT - NEGATIVE DECLARATION DISTRICT ANNEXATION NO. 48 AND PROVIDING NOTICE THEREOF 4. Mr. Dalton, Deputy General Manager-Chief Engineer, requested Board approval for the Negative Declaration to apply to all the parcels in DA No. 48 that have not had an Environmental Impact Assessment or EIRs. After discussion, it was moved by Member Mitchell, seconded by Member Gibbs, that a resolution of a Negative Declaration and Providing Notice thereof for those parcels in DA No. 48 be adopted. RESOLUTION NO. 75-143, A RESOLUTION MAKING A NEGATIVE DECLARATION AND PROVIDING NOTICE THEREOF (DISTRICT ANNEXATION NO. 48) notion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 12 04 75 672 5. ENVIRONMENTAL IMPACT ASSESSMENT - NEGATIVE DECLARATION DISTRICT DETACHMENT NO. 49 AND PROVIDING NOTICE THEREOF It was moved by Member Gibbs, seconded by Member Mitchell, that a resolution be adopted making a negative declaration and providing notice thereof (District Detachment No. 49). RESOLUTION NO. 75-144, A RESOLUTION MAKING A NEGATIVE DECLARATION AND PROVIDING NOTICE THEREOF (DISTRICT DETACHMENT NO. 49) Motion carried by the following vote: AYES: NOES: ABSENT : Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None Staff requested that the Minutes reflect that the motion be amended to also state that the property be relieved of any bonded indebtedness to the Central Contra Costa Sanitary District. It was moved by Member Gibbs, seconded by Member Mitchell, that the property (District Detachment No. 49) be relieved of any bonded indebtedness to the Central Contra Costa Sanitary District. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None VII. NEW BUSINESS 1. CONSENT ITEMS None. 2. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND THE ADOPTION OF RESPECTIVE RESOLUTIONS AND THE AUTHORIZATION OF RECORDING It was moved by Member Gibbs, seconded by Member Rustigian, that the easements, as listed below, be accepted at no cost to the District and that respective resolutions of acceptance be adopted and that their recordation be authorized. Grantor Job No. Parcel H. Ronald Child Victor W. Baranco, et ux Victor W. Baranco, et ux Robert L. Jones, et ux William Dahn So. Pacific Transportation Co. Maude E. Herder 2429 2625 2625 2182 2587 2497 2587 1 3 2 1 2 3 6 RESOLUTION NO. 75-145, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM H. RONALD CHILD, ET UX, WALNUT CREEK AREA, (JOB NO. 2429 - PARCEL NO.1) RESOLUTION NO. 75-146, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM VICTOR W. BARANCO, ET UX, WALNUT CREEK AREA, (JOB NO. 2625 - PARCEL NO.3) RESOLUTION NO. 75-147, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM VICTOR W. BARANCO, ET UX, WALNUT CREEK AREA (JOB NO. 2625 - PARCEL NO.2) RESOLUTION NO. 75-148, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ROBERT L. JONES, ET UX, WALNUT CREEK AREA (JOB NO. 2182 - PARCEL NO.1) 12 ;;---:. ,1 ~ ~ l-~ V J...:.,;: re'/ 5' 'oJ 673 RESOLUTION NO. 75-149, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM WILLIAM DARN, PLEASANT HILL AREA, (JOB NO. 2587 - PARCEL NO.2) RESOLUTION NO. 75-150, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM SOUTHERN PACIFIC TRANSPORTATION COMPANY, SAN RAMON AREA, (JOB NO. 2497 - PARCEL NO.3) RESOLUTION NO. 75-151, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM MAUDE E. WERDER, PLEASANT HILL AREA, (JOB NO. 2587 - PARCEL NO.6) Motion carried by the following vote: AYES: NOES: ABSENT: Membe rs : Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None (Item 3 taken up as first order of business after V. BIDS) AUTHORIZE $6,000 TO PREPARE PLANS AND SPECIFICATIONS AND CONSTRUCT SEWER EXTENSION ADJACENT TO ROSSI STREET, LAFAYETTE 4. Mr. Horstkotte, General Manager-Chief Engineer, explained to the Board that the two properties in LID 25-5 were assessed as though they had full gravity service but the house plumbing system in each case is too low to connect to the sewer in Rossi Street by gravity. Therefore, a public main should be extended 220' to the rear of the properties to provide the gravity service for which the properties were assessed. It was moved by Member Rustigian, seconded by Member Allan, that authorization of $6,000 for engineering, advertising for bids and construction of the required extension be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None (Item 5 taken up as second order of business after V. BIDS) 6. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA CONFIRM "AMENDED ASSESSMENT DIAGRAM(S)" AND AUTHORIZE RECORDING OF SAID DIAGRAM(S) It was moved by Member Gibbs, seconded by Member Mitchell, that confirmation of the following "Amended Assessment Diagram(s)" and the authorization and recording of said Diagram(s) be approved. Original Assessment Number Amended Assessment No. Apportioned Amt. a. 25-4-7 25-5-4-15 25-5-4-16 $1,697. 52 0.00 b. 52-7-3-15 52-7-3-27 52- 7-3-28 $ 823.34 0.00 c. 52-7-8-6 52- 7-8-20 52- 7-8-21 52-7-8-22 $ 0.00 1,057.69 2,888.58 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 12 04 75 674 7. INFORMATION CORRESPONDENCE FROM CONTRA COSTA COUNTY REGARDING CHARGES FOR CANDIDATES STATEMENT OF QUALIFICATION FOR THE DISTRICT ELECTION a. After discussion, Mr. Bohn Counsel for the District, commented that this was a matter that should be taken up with the County to determine the District's responsibility. The Secretary was instructed to prepare a letter and bill the candidates for their share of the cost billed to the District by the Election Department. b. ARTICLE ON "COMPUTER CONTROLLED WASTEWATER RECLAMATION PLANT" PUBLISHED IN THE PUBLIC WORKS MAGAZINE Board Members noted receipt of said article which was authored by Mr. G. A. Horstkotte, Jr., General Manager-Chief Engineer, and D. L. Eisenhauer, Project Manager, Brown and Caldwell. CORRESPONDENCE FROM CONTRA COSTA COUNTY REGARDING INCLUSION OF PERMANENT PART-TIME EMPLOYEES IN RETIREMENT SYSTEM c. Correspondence was referred to the Personnel Committee. d. Board Members noted receipt of the letter entitled "To All Property Owners Who Are Requesting Annexation to Central Contra Costa Sanitary District," for their review. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte reported that the Treatment Plant construction is progressing very well. There was an accident where the lime bin tipped over. There were no human casualties, but a large portion of the bin was damaged. 2. COUNSEL FOR THE DISTRICT a. Mr. Bohn reported that a decision in favor of the District had been handed down by the Superior Court as to the use of certain County Tax Assessor's Records, namely "Use Codes" for the purpose of establishing our sewer service charges. Also pursuant to the court decision, it was stated that the District cannot pass this information on to anyone. These "Use Codes" are to be used solely for our information and once the information has served its purpose, it shall be destroyed. It was then moved by Member Allan, seconded by Member Rustigian, that President Boneysteele be authorized to sign a letter to Mr. Fred Wanaka, County Assessor, regarding the Special Service Charge - Use Codes. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None b. Mr. Bohn reported on the County Solid Waste Management Policy Committee and read to the Board Members and staff a draft of the Resolution wherein the Committee approves and endorses the program of the Central Contra Costa Sanitary District for Conversion of Solid Waste into Energy. 3. SECRETARY Mr. Hopkins informed the Board Members that his six-month appointment as District Secretary would terminate on December 19, 1975. President Boneysteele stated that the Board would consider that matter later in the meeting. 12 04 75 675 4. COMMITTEES a. Member Mitchell asked Mr. Bohn as to what progress has been made concerning our agreement with the City of Walnut Creek regarding garbage. Mr. Bohn stated that no date had been set, but he would check further into the matter. b. BASSA Member Gibbs, Trustee for BASSA, reported that Assemblyman John Knox will present a bill to place BASSA under ABAG. IX. MATTERS FROM THE FLOOR a. Mr. Dalton asked the Board Members to look over the revenue plan book and placed special emphasis on pages 21 and 22. b. Mr. Horstkotte infomed the Board Members of the District Employees' Christmas party to be held at the Red Rooster on December 19,1975. c. Mr. Hopkins was requested by the Board to obtain a list of the District Board Committees and their membership. Board Members again discussed the formation of various committees in order to shorten the length of the meetings. Member Gibbs proposed tpe formation of a rules and ordinance committee. d. Member Gibbs inquired as to what the District is doing with regard to the United Crusade. Mr. Horstkotte, General Manager-Chief Engineer, informed Member Gibbs that the District supports the program and it is available to all who wish to participate in it, including payroll deductions. e. President Boneysteele reported that he had received a letter from Mr. Garrison of CASA regarding insurance and requested that District staff review and give a report. f. Board Members queried as to what progress has been made with the Contra Costa County Water District in regard to the Reclaimed Water Supply Contract and it was the consensus that the Water District Contract Committee should review the contract. g. Board Members took under consideration the matter of electing a new president to the District Board. It was moved by Member Gibbs, seconded by Member Mitchell, that President Boneysteele be re-elected as President of the District Board. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None It was then moved by Member Mitchell, seconded by Member Rustigian, that Clyde M. Hopkins be appointed permanently to the position of Secretary of the District. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 12 04 75 676 It was the consensus of the Board that Julie L. Vernon continue as Recording Secretary of the District. x. ADJOURNMENT President Boneysteele adjourned the meeting at 10:30 P.M. President of tñe Board Directors of Central Contra Costa S itary District of Contra Costa County, State of California COUNTERSIGNED: ~)~ d of Directors of Sanitary District of State of California 12 ,,~ d t' !!,','!, j i., V -..z 75