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HomeMy WebLinkAboutBOARD MINUTES 10-23-75 650 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD OCTOBER 23, 1975 The District Board of Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on October 23, 1975, at 8:00 P.M. President Boneysteele called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: Mitchell, Rustigian, Allan and Boneysteele ABSENT: Member: Gibbs (excused) In the audience attending the Board Meeting were three visitors from Krakow, Poland, who had toured our Treatment Plant Facilities this date. President Boneysteele requested that Julie L. Vernon, Recording Secretary, who speaks Russian, introduce our guests. They were Dr. Janina Pudo, Aquatic Biologist, Emilia Petlicka, Chemist, and Janina Juszczak, Sanitary Engineer, and President Boneysteele introduced members of the Board and staff. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF OCTOBER 16, 1975 Minutes of the meeting of October 16, 1975, were approved as read. III. APPROVAL OF EXPENDITURES None. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. UPDATED FINANCIAL PLAN President Boneysteele requested Mr. Dalton, Deputy General Manager- Chief Engineer to make a report on the Updated Financial Plan. Mr. Dalton reviewed the salient features of the District Financial Plan dated October 10,1975, and directed the Board's attention to line 7 showing Stage 6, expansion of the treatment plant to 60 MGD. This project has been delayed in time to the late 1980's as a result of the latest ABAG population projection for Contra Costa County, but it has been increased in cost due to delay and due to the assumption that Federal and State discharge standards will be more stringent at the time it is put in service. Line 10, Trunk Sewer G, has been substantially decreased in cost due to new population projection which show that the existing trunk will suffice except between Danvi1le and San Ramon and in the City of Walnut Creek. 110 23 75 651 Line 15 made provision for future LID financing loans to cover perimeter areas which have no other practical means of installing local sewers. Such loans would be repaid when bonds are sold the following year (Line 38). Line 21 reflects costs for treatment plant as furnished by Brown & Caldwell 1976-77 through 1978-79 and increased by inflation thereafter. Line 29, property taxes for O&M stop when the service charge becomes effective, and property taxes for capital improvements (Line 37) stop when the Reserve funds (Lines 42 and 43) are considered adequate to meet future plant requirements. This assumes a continuation of the present pay-as-you-go policy and no further grants after Stage 5B. Methods of depreciating plant and use of accumulated depreciation were discussed by Board Members and Mr. Dalton and it was agreed that the methods used by the State are practical for District purposes. The ABAG population projections used (Line 56) resulted in lowering the estimate for the year 1984-85 from 435,000 to 389,000 persons, but increasing the sewer service charge units from 90,000 to 111,000 which reflects smaller family units. Concord is to be considered a large connection as they pay their share of the Treatment Plant operation and they will need to have their own revenue plan. Julie Vernon was requested to briefly explain the discussion and the purpose of the plan to our Polish guests. After discussion and numerous queries by the Board, Mr. Dalton concluded by stating that our Financial Plan including a revenue plan will have to be submitted to the State in the near future. DISCUSSION OF STAFF ATTENDANCE AT CONVENTIONS, ORGANIZATION DUES, SUBSCRIPTIONS 2. Item continued. At 9:00 P.M., President Boneysteele recessed the meeting. At 9:05 P.M., President Boneysteele reconvened the meeting. 3. REVIEW OF REVISED DISTRICT EMPLOYMENT APPLICATIONS Member Allan, Chairman of the Personnel Committee, and Mr. Bohn, Counsel for the District, presented to the Board a revised draft of the District employment applications. After discussion, it was the consensus of the Board that the application form be redrafted and brought back to the Board in a proposed final form. 4. DISCUSSION OF THE AFFIRMATIVE ACTION PROGRAM Hr. Bohn, Counsel for the District, and Member Allan, reviewed and discussed with the Board Members and staff the progress on the District's affirmative action program and the draft of an interim Affirmative Action Policy as presented by Mr. Bohn and Member Allan. After a lengthy discussion, it was moved by Member Allan, seconded by Member Rustigian, that the draft of the Affirmative Action Policy be adopted by Resolution, as District policy as it relates to Affirmative Action. RESOLUTION NO. 75-119, A RESOLUTION ADOPTING AN AFFIRMATIVE ACTION POLICY FOR THE CENTRAL CONTRA COSTA SANITARY DISTRICT Hotion carried by the following vote: AYES: NOES: ABSENT: Hembers: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs At this time, President Boneysteele requested that we depart from the order of the Agenda and take New Business, Item No.3. 10 23 75 652 3. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA 3-1. FACTORY WITNESS TEST FOR WATER RECLAMATION PROJECT MAJOR EQUIPMENT (CONNERSVILLE, IND.), OCTOBER 28-31, 1975 After discussion, it was moved by Member Allan, seconded by Member Rustigian, that Mr. Fred Markey be authorized per diem and travel expenses to attend the factory witness test on October 28-31, 1975, at Connersville, Indiana. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs 3-2. FACTORY WITNESS TEST FOR WATER RECLAMATION PROJECT MAJOR EQUIPMENT, BURLINGTON, IOWA, OCTOBER 28-29, 1975 It was moved by Member Allan, seconded by Member Rustigian, that Mr. Jack Case be authorized per diem and travel expenses to attend the factory witness test in Burlington, Iowa, October 28-29, 1975. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Membe rs : Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs 3-3. AUTHORIZATION TO HOLD PROHOTIONAL EXAMINATION FOR SENIOR PLANT OPERATOR RANGE 65-A ($1349-$1641) Staff explained that due to the promotion of James Buxton, a vacancy exists in the position of Senior Plant Operator and they are requesting authorization to hold a promotional examination and the establishment of an eligibility list. The eligibility list to terminate after one appointment. It was moved by Member Allan, seconded by Member Mitchell, that authorization to hold a promotional examination and establish an eligibility list for one appointment to the position of Senior Plant Operator, Range 65-A ($1349-$1641), be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs 3-4. AUTHORIZATION TO HOLD EXAMINATION FOR MAINTENANCE TECHNICIAN II, RANGE 59-A, ($1165-$1417) Staff stated that there are three authorized positions which have been held contingent upon the construction progress of the Water Reclamation Facility. Construction has now reached a point where these people are needed. It was then moved by Member Allan, seconded by Member Mitchell, that authorization to advertise and hold open examination (written and oral) for the establishment of an eligibility list for the position of Maintenance Technician II, Range 59-A, ($1165-$1417) be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Mitchell, Rustigian, Allan and Boneysteele None Gibbs 3-5. AUTHORIZATION TO HIRE 3 ASSISTANT PLANT OPERATORS RANGE 53-A ($1007- $122 3) Staff explained that due to retirements and promotions, there are three replacements required. It was moved by Member Allan, seconded by Member Mitchell, that authorization to hire three Assistant Plant Operators from the existing eligibility list, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs 10 23 75 653 3-6. AUTHORIZATION TO ESTABLISH A CLASSIFICATION FOR THE POSITION OF PROCESS ENGINEER FOR THE WATER RECLAMATION PLANT STAFFING PLAN Due to the difficulty experienced by staff and consultants in establishing a satisfactory list of candidates for the position of Plant Operations/ Research Engineer, staff is recommending that the Plant Operations/Research Engineer classification be separated into two positions, the presently authorized position as Plant Operations Engineer (R-76, $1755-2145), and a new position of Process Engineer (R-7l, $1562-1898). It was moved by Member Allan, seconded by Member Rustigian, that author- ization to change the title of the presently authorized position of Plant Operations/Research Engineer to Plant Operations Engineer and to establish the classification for the new position of Process Engineer for the Water Reclamation Plant, at the recommended ranges be approved. RESOLUTION NO. 75-124, A RESOLUTION ESTABLISHING THE CLASSIFICATION FOR PLANT OPERATIONS ENGINEER, (R-76, $1755-2145) RESOLUTION NO. 75-125, A RESOLUTION ESTABLISHING THE CLASSIFICATION FOR THE POSITION OF PROCESS ENGINEER (R-7l, $1562-1898) Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs At this point the Board returned to the regular order of the Agenda. VII. NEW BUSINESS 1. CONSENT ITEMS It was moved by Member Allan, seconded by Member Rustigian, that easements as listed below be accepted at no cost to the District and that respective Resolutions of Acceptance be adopted; and that their recording be authorized. Grantor Job No. Parcel No. FCC, A Gen'l. Ptnship 2634 Peter Ostrosky & Violet A. Ostrosky 262l Michael Eisenberg & Bonnie Eisenberg 2243 Boundary Oaks Indoor-Outdoor Racquet Club 2400 1 1 l-Rl 3 RESOLUTION NO. 75-120, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM FCC, A GENERAL PARTNERSHIP, LAFAYETTE AREA, QOB NO. 2634 - PARCEL NO.1) RESOLUTION NO. 75-121, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM PETER OSTROSKY AND VIOLET A. OSTROSKY, ALAMO AREA (JOB NO. 2621 - PARCEL 1) RESOLUTION NO. 75-122, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM MICHAEL EISENBERG AND BONNIE EISENBERG, PLEASANT HILL AREA, (JOB NO. 2243 - PARCEL l-Rl) RESOLUTION NO. 75-123, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM BOUNDARY OAKS INDOOR-OUTDOOR RACQUET CLUB, WALNUT CREEK AREA, (JOB NO. 2400 - PARCEL NO.3 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs 10 23 75 654 2. CLAIM OF MRS. R. FENZER IN THE AMOUNT OF $28.75 After query by Board Members and explanation by staff, it was moved by Member Mitchell, seconded by Member Rustigian, that the District pay the claim of Mrs. R. Fenzer in the amount of $28.75. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs (Item 3 taken care of previously in the Minutes) 4. INFORMATION REPORT ON BENEFITS DERIVED FROM STAFF ATTENDANCE AT C.A.R.S. a. Board noted receipt of report and expressed their satisfaction with same. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Larwin Pumping Station is 90% complete with completion and acceptance anticipated by December 1,1975. b. Treatment Plant construction is going well. A second cell of the clearwell has been asphalt coated and all side slopes are covered with asphalt which will eliminate wet weather erosion. Peterson-Simpson portion of the job is proceeding very well. Major equipment being installed. Wall panels going up at the present time. Glazing, plastering and installation of metal siding are scheduled for next week. Centrifuges are due to arrive in November. The major pump which Mr. Horstkotte will witness in Scotland should be delivered in December. 2. COUNSEL FOR THE DISTRICT a. Mr. Bohn discussed the letter received from Mr. Bill Dendy pertaining to the Solid Waste Contract which includes the five cooperating agencies (San Jose, BASSA, EBMUD, City of San Francisco and Central Contra Costa Sanitary District). The draft agreement was sent to Mr. Bohn and in essence was satisfactory, however, the District has agreed to a maximum commitment of $50,000 as an equal share in the local obligation of 12-1/2%. The State is now recommending that the maximum commitment of each party should be $100,000. Mr. Bohn stated that he had written back indicating that the District did not approve of committing $100,000 to our local share of participation in the program as we already have heavy cash flow commitments. Mr. Bohn suggested to the Board that they authorize the President to sign this contract with a $50,000 limitation. It was moved by Member Allan, seconded by Member Rustigia~ that the President be authorized to sign the contract for the Municipal Wastewater Solids Management Study contract with a $50,000 maximum commitment limitation. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs 10 23 75 655 b. SOLID WASTE REPORT - Mr. Bohn reported that there is some controversy regarding the solid waste plan. The County is basically behind the District's plan and would like to have everyone get behind it. However, the Board of Supervisors has been requested for an additional $15,000 for consultants by the County staff and the Solid Waste Committee does not want to go along with this. At this point, Mr. Horstkotte advised the Board Members that our Research and Development grant is forthcoming and in his absence wished to authorize Mr. William C. Dalton, Deputy General Manager-Chief Engineer, to accept the grant. It was moved by Member Allan, seconded by Member Rustigian, that Mr. W. C. Dalton, Deputy General Manager-Chief Engineer, be authorized to accept the grant on behalf of the District. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Mitchell, Rustigian, Allan and Boneysteele None Gibbs Board Members queried Mr. Bohn as to the status of the Deferred Compensation Plan. Mr. Bohn replied that it should be completed by the end of November. 3. SECRETARY None. 4. COMMITTEES Member Mitchell of the Expenditure Committee queried staff as to the type of form used for reporting expenses. Mr. Horstkotte stated that travel expenses are logged into a book. Member Mitchell felt that the District should have a more explicit form of keeping track of expenses. Board Members discussed the per diem of $44.00 as to how that amount came about. President Boneysteele felt that the per diem should be adopted by Board action. IX. MATTERS FROM THE FLOOR None. X. ADJOURNMENT At 10:27 P.M., President Boneysteele adjourned the meeting to November 6, 1975. i~ U?-- ~ President of the District Bard of the Central Contra Costa Sani ry District of Contra Costa County, State of California COUNTERSIGNED: Se re ary of the Distr t Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 10 23 75