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HomeMy WebLinkAboutBOARD MINUTES 10-02-75 638 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD OCTOBER 2, 1975 l~e District Board of Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on October 2, 1975, at 8:00 P.M. President Boneysteele called the meeting to order and requested the Secretary to call the roll. I. ROLL CALL PRESENT: Members: Gibbs, Rustigian, Allan and Boneysteele ABSENT: Member: Mitchell (excused) II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF SEPTEMBER 18,1975 Item continued. 2. MINUTES OF THE MEETING OF SEPTEMBER 25, 1975 It was moved by Member Allan, seconded by Member Gibbs, that the Minutes of September 25, 1975, be approved as read. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell III. APPROVAL OF EXPENDITURES After discussion between Board Members and staff regarding water reclamation plant tours and entertainment of tour guests, it was suggested by Board Members that tours be limited to one weekly at a regularly scheduled time. It was then moved by Member Rustigian, seconded by President Boneysteele, that the expenditures, including Sewer Construction Vouchers Nos. 2575 to 2584 inclusive, and Running Expense Vouchers Nos. 21110 to 21231 inclusive, and LID 54 Nos. 34-35 and LID 55, No.5 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. AUTHORIZATION TO PROCEED ~nTH THE CONSTRUCTION OF 6" GAS MAIN AT TREATMENT PLANT After discussion, it was moved by Member Rustigian, seconded by Member Gibbs, to authorize staff to proceed with the construction of 6" gas main at the Treatment Plant. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 10 9~ 75 639 2. AUTHORIZE BOARD PRESIDENT TO EXECUTE A CONTRACT FOR INDUSTRY TRACK WITH ATCHISON, TOPEKA & SANTA FE RR CO. After explanation by Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Gibbs, seconded by Member Allan, to authorize the Board President to execute a contract for industry track with Atchison, Topeka & Santa Fe RR Co. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell VII. NEW BUSINESS 1. CONSENT ITEMS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS fu~D AUTHORIZE RECORDING It was moved. by Member Rustigian, seconded by Member Gibbs, that easements as listed below be accepted at no cost to the District and that respective Resolutions of Acceptance be adopted; and that their recording be authorized. Job No. Parcel No. Grantor Richard F. Tracy and Judith A. Tracy 2611 2 John C. Merkel and Michele E. Merkel 2617 1 RESOLUTION NO. 75-104, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM RICHARD F. TRACY AND JUDITH A. TRACY, ALAMO AREA (JOB NO. 2611 - PARCEL NO.2) RESOLUTION NO. 75-105, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM JOHN C. MERKEL AND MICHELE E. MERKEL, WALNUT CREEK AREA, (JOB NO. 2617 - PARCEL NO.1) Hotion carried by the following vote: AYES: Members: Gibbs, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Member: Mitchell 2. INVESTIGATION OF METHANOL ALTERNATIVES FOR THE CCCSD WATER RECLAMATION/ POLLUTION CONTROL PLANT After discussion between Board Members and staff, it was moved by Member Gibbs, seconded by Member Rustigian, that Brown and Caldwell be authorized to conduct and report on an investigation of Methanol Alternatives for the District Water Reclamation/Pollution Control Plant. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Hembers: Member: Gibbs, Rustigian, Allan and Boneystee1e None Mitchell 10 02 75 640 3. CONFIRM "AMENDED ASSESSMENT DIAGRAMS" AND AUTHORIZE RECORDING OF SAID DIAGRAMS It was moved by Member Gibbs, seconded by Member Rustigian, to confirm the "Amended Assessment Diagrams" and authorize the recording of said diagrams. Original Assessment NO'. Amended Assessment No. Apportioned Amount 52-7-9-15 52-7-9-18 -19 $ 962.86 1,925.72 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 4. CORRESPONDENCE FROM CASA REGARDING PROPOSED INSURANCE PROGRAM FOR CASA MEMBERS After discussian between Mr. Horstkotte, General Manager-Chief Engineer, and Board Members, it was the consensus of the Board that Mr. Horstkotte draft a letter to Mr. Walter E. Garrison, Chairman, Insurance Cammittee, requesting a breakdown of distribution cost and for more information regarding the proposed insurance program for CASA members. 5. APPROVAL OF RESOLUTION ADOPTING AN ELIGIBILITY LIST FOR SUPERVISING PUMP PLANT OPERATOR RESOLUTION NO. 75-106, A RESOLUTION ADOPTING AN ELIGIBILITY LIST FOR SUPERVISING PUMP PLANT OPERATOR After discussion, it was moved by Member Gibbs, seconded by Member Allan, that Resolution No. 75-106 be adopted. Motion carried by the fallowing vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 6. AUTHORIZATION TO APPOINT JAMES BUXTON TO SUPERVISING PUMP PLANT OPERATOR EFFECTIVE OCTOBER 13, 1975 RESOLUTION NO. 75-107, A RESOLUTION APPOINTING JAMES BUXTON TO THE POSITION OF SUPERVISING PUMP PLANT OPERATOR t~mber Allan, Chairman of the Personnel Committee, requested that it be reflected in the Minutes that it is the Board's intention that the General Manager-Chief Engineer have the authO'rization to appoint or select from the top three candidates of any eligibility list. The Board confirmed that this is an oversight in our Code and it should be added as soon as practical. It was then moved by Member Allan, seconded by Member Gibbs, that autharization to appoint James Buxton to supervising pump plant aperator be approved and that Resolution No. 75-107 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 10 02 75 641 7. ESTABLISH A POSITION OF PLANT CONSTRUCTION INSPECTOR ON A PERMANENT INTERMITTENT BASIS FOR SOLIDS CONDITIONING Member Allan, Chairman of the Personnel Committee, explained that this position on a permanent intermittent basis can exist up to one year and will be submitted as one of the positions to be covered on our reimbursement program with the Federal Government. Member Gibbs stated that this position will only exist until construction is completed and that the establishment of the position is necessary to qualify for grant reimbursement. It was moved by Member Allan, seconded by Member Gibbs, to approve the establishment of the position of Plant Construction Inspector on a permanent intermittent basis for solids conditioning inspection. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 8. AUTHORIZATION TO APPOINT BRUCE R. FORD TO THE POSITION OF PLANT CONSTRUCTION INSPECTOR FOR SOLIDS CONDITIONING, PERMANENT INTERMITTENT BASIS It was moved by Member Allan, seconded by Member Gibbs, to authorize the appointment of Bruce R. Ford to the Position of Plant Construction Inspector for Solids Conditioning, permanent intermittent basis, and to adopt a Resolution reflecting the same. RESOLUTION NO. 75-111, A RESOLUTION APPOINTING BRUCE R. FORD TO THE POSITION OF PLANT CONSTRUCTION INSPECTOR FOR SOLIDS CONDITIONING ON A PERMANENT INTERMITTENT BASIS Hotion carried by the following vote: AYES: NOES: ABSENT : Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell AUTHORIZATION FOR MANAGEMENT AND STAFF ATTENDANCE OF CALIFORNIA WATER POLLUTION CONTROL ASSOC., NORTHERN REGIONAL CONFERENCE, OCTOBER 9-10, 1975, STOCKTON, CALIFORNIA 9. After a brief discussion, it was moved by Member Allan, seconded by Member Rustigian, to authorize management and staff attendance of California Water Pollution Control Assoc., Northern Regional Conference, October 9-10, 1975, Stockton, California, on an actual expense basis rather than a per diem basis. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneystee1e None Mi tchell Mr. Horstkotte, General Manager-Chief Engineer, at this time requested the Board to consider changing the authorization for David Niles to attend the convention in Miami Beach to an expense basis rather than per diem basis. It was moved by Member Allan, seconded by Member Rustigian, that David Niles be authorized to attend the Miami Beach convention on an expense basis rather than per diem. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 10 02 75 642 10. AUTHORIZE STAFF ATTENDANCE AT THE AMERICAN CONGRESS OF SURVEYING AND MAPPING - ASP FALL CONVENTION - PHOENIX, ARIZONA, OCTOBER 26-31, 1975 After discussion between Board Members, Mr. Horstkotte, General Manager- Chief Engineer, and Mr. Wendle Whipple, Engineering Associate, who was present to speak on this matter, it was moved by Member Gibbs, seconded by Member Rustigian, that authorization for a staff member to attend the American Congress of Surveying and Mapping - ASP Fall Convention, Phoenix, Arizona, October 26-31, 1975, with per diem, registration and transportation, be approved. Motion carried by the following vote: AYES: NOES: ABSENT : Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 11. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA ADDITIONAL AUTHORIZATION OF $40,000 TO MEET THE REQUIREMENTS OF AIR POLLUTION a. Mr. Horstkotte, General Manager-Chief Engineer, informed the Board Members that the Treatment Plant has been cited several times for odor problems. He explained that the Board had previously authorized $20,000 for odor control during the period of construction, however, the present procedure is not proving satisfactory. Mr. Horstkotte reviewed the proposed plan to solve this problem and stated to the Board that the estimated amount of $51,200 is needed for the proposed project. A balance of $15,635.44 is rmaining from the previous authorization, therefore, an additional authorization of $40,000 is being requested to meet the air pollution requirements. It was then moved by Member Allan, seconded by Member Gibbs, that a resolution be adopted, establishing a Declaration of Emergency and authorizing an additional $40,000 be approved to meet the air pollution requirements during plant construction. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell RESOLUTION NO. 75-110, A RESOLUTION ESTABLISHING A DECLARATION OF EMERGENCY AND AUTHORIZING AN ADDITIONAL $40,000 TO MEET THE AIR POLLUTION REQUIREMENTS DURING PLANT CONSTRUCTION 12. INFORMATION a. CORRESPONDENCE FROM DIVISION OF WATER QUALITY CONTROL REGARDING CITY OF CONCORD WATER POLLUTION CONTROL FACILITIES REVENUE PROGRAM C-06-0765 Board noted receipt of the copy of the correspondence from Division of Water Quality Control. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte, General Hanager-Chief Engineer, in reviewing District operations, stated that Mr. William C. Dalton, Deputy General Manager- Chief Engineer, has done an expert job in the field of finance and in achieving rapport with Financial and Engineering Consultants; Robert H. Hinkson, Manager, Maintenance Department, has excelled in his efforts towards preventative maintenance; David G. Niles, Manager, Plant Operations, deserves commendation for his outstanding performance in the management of the Treatment Plant; and Clyde M. Hopkins for his work as the District Secretary. 10 02 75 643 b. Treatment Plant Progress - 65% of Phase 5A, Stage I, has been completed. Peterson-Simpson has gained speed. Clearwell underdrainage has been finished and workers are putting in the asphalt base for the reservoir lining. 2. COUNSEL FOR THE DISTRICT a. Mr. Bohn stated that Jack L. Best had been named as an individual in the legal suit of Trask vs. CCCSD and requested authorization from the Board to represent him as District Counsel at no cost to him. RESOLUTION NO. 75-108, A RESOLUTION AUTHORIZING DISTRICT COUNSEL TO DEFEND DISTRICT EMPLOYEE IN CIVIL ACTION NO. 156798 It was moved by Member Allan, seconded by Member Gibbs, that authorization for Counsel to represent Jack L. Best as an employee of the District, at no cost to him, be approved and that Resolution No. 75-108 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mi t che 11 b. Mr. Bohn informed the Board that a Writ of Mandate will be filed against Contra Costa County Tax Assessor's Office to obtain access of the "Use Codes" for the purpose of establishing sewer service charges. RESOLUTION NO. 75-109, A RESOLUTION AUTHORIZING DISTRICT COUNSEL TO FILE SUIT AGAINST THE OFFICE OF THE COUNTY OF CONTRA COSTA TAX ASSESSOR TO COMPEL ACCESS TO SAID OFFICE'S "USE CODES" FOR THE PURPOSE OF ESTABLISHING EQUITABLE SERVICE CHARGES It was moved by Member Allan, seconded by Member Rustigian, that Resolution No. 75-109 be adopted. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell c. Mr. Bohn reported on the Solid Waste Committee meeting. In spite of some contention from the County, Mr. Bohn does not anticipate any problems as far as the approval of the District's concept for recovery of energy from solid waste. d. Mr. Bohn informed the Board that Member Allan and himself had revised the District employment application as per request. He passed out the drafts of the corrected application for Board review. President Boneysteele then read Resolution No. 75-101 to Board Members wherein John A. Bohn was commended for his work on the County Solid Waste Management Policy Committee on behalf of the District. 3. SECRETARY None. 4. COMMITTEES Member Gibbs reported that BASSA has moved to set up a joint committee with ABAG and that the Knox Bill has been tabled till January. 10 02 75 644 IX. MATTERS FROM THE FLOOR a. Mr. Horstkotte reported that as a result of our tour, Senator Nejedly directed a letter to Paul DeFalco and Mr. Adams suggesting that support be given to our solid waste program. b. Member Gibbs queried if Board Members were to be paid for attending the solid waste meeting in Concord on September 11, 1975, as they would a regular meeting. Mr. Bohn, Counsel for the District, stated that Board Members were entitled for payment. It was, therefore, moved by Member Gibbs, seconded by Member Allan, that Board Members receive compensation for attending the meeting in Concord. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell Mr. Horstkotte, General Manager-Chief Engineer, stated that the departure date for the "Witness Test" in Scotland keeps changing and also added that ten days per diem may not be enough. X. ADJOURNMENT At 9:48 P.M., President Boneysteele adjourned the meeting to October 16, 1975. C.:L / 15 ~resident of the Boar of irectors of Central Contra Costa San tary District of Contra Costa County, State of California COUNTERSIGNED: Secre ry to the Boar of Directors Central Contra Costa Sanitary District of Contra Costa County, State of California 10 0:' ,:) hd' 75