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HomeMy WebLinkAboutBOARD MINUTES 09-18-75 627 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD SEPTEMBER 18,1975 The District Board of Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on September 18, 1975, at 8:00 P.M. President Boneysteele called the meeting to order and requested the Secretary to call the roll. I. ROLL CALL PRESENT: Members: Gibbs, Rustigian, Allan and Boneysteele ABSENT: Member: Mitchell (excused) II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF SEPTEMBER 4, 1975 It was moved by Member Gibbs, seconded by Member Rustigian, that the Minutes of September 4, 1975, be approved with the following corrections: Under "VII. NEW BUSINESS 6. AUTHORIZATION TO APPOINT DEBORAH D. BARONE TO POSITION OF JR. ACCOUNTANT," in the paragraph after the vote, change the paragraph to read: "Member Allan brought up the fact that our applications for employment should be revised. It was then suggested that the Personnel Committee review the District forms and propose changes." Under "VIII. REPORTS c.," in the second sentence delete the word "crisis" and insert the word "problem" in its stead. Under "VIII. REPORTS d.," change the last paragraph to read: "Member Gibbs commented that when'the Board is studying a project, they should be kept abreast of any increased cost estimates for the project" Motion carried by the following vote: AYES: Members: Gibbs, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Member: Mitchell III. APPROVAL OF EXPENDITURES None. IV. HEARINGS 1. EIR, JOB NO. 2587, TOPAZ LANE, PLEASANT HILL President Boneysteele declared the hearing open and referred to Mr. Horstkotte, General Manager-Chief Engineer, for opening comments on the proposed project. Since there were no persons in the audience wishing to make comments regarding the EIR, President Boneysteele declared the hearing closed and thanked those who were present in support of the project. Mr. Horstkotte, General Manager-Chief Engineer, then informed those who were present and involved in the project, that the next step would be to advertise for bids and that the participants would be kept informed as to the progress being made. 09 18 '75 628 V. BIDS None. VI. OLD BUSINESS Mr. Horstkotte requested that the Board depart from the agenda and take up Item 4, which was agreed. 4. TREATMENT PLANT PROCESS PATENT APPLICATION BY BROWN AND CALDWELL President Boneysteele requested Mr. Horstkotte, General Manager-Chief Engineer, to give some background on the matter of obtaining a patent on the denitrification system developed at the District's Advanced Treatment Test Facility for use in the Water Reclamation Plant. After a brief explanation, he introduced Dr. Denny Parker, of Brown and Caldwell, to speak further on the patent application. Dr. Parker stated that as a result of a publication written by David Niles and himself, there has been objection raised by the patent examiner, as to his being listed as the sole inventor of the process. After further discussion between the Board, Dr. Parker and staff, it was agreed that the matter of the patent be referred to staff and instructed the District Counsel to proceed with the assignment to the District and clearance with EPA. At this time the Board reverted back to the order of the agenda. 1. ADOPT FINAL EIR FOR JOB 2587, TOPAZ LANE, PLEASN~T HILL It was moved by Member Gibbs, seconded by Member Rustigian, to adopt the final EIR for Job 2587, Topaz Lane, Pleasant Hill. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mi tchell 2. DISCUSSION OF REVISED FINANCIAL PLAN Mr. Dalton, Deputy General Manager-Chief Engineer, explained the financial plan to Board Members. He indicated that it is necessary to develop a financial plan for Phase 5B before you can develop a revenue plan. The financial plan presented is only preliminary and will be revised in the near future in part due to receipt of new population projection from ABAG. It does indicate the District ability to finance the program for the next ten years. The total estimated cost of 5B is now $50,000,000 rather than the previous $39,000,000. Our previous financial plan did not include full financing of the proposed front- end facility. Mr. Dalton indicated that it was necessary to get access to County Assessors records before we can accurately formulate our proposed service charge plan. The Board queried Mr. Bohn on the status of obtaining the necessary access to the County records. Mr. Bohn replied that he has filed a demand for access to the Assessors records and that if we are able to obtain this information, we can be prepared to establish a service charge by the 1976-1977 fiscal year. 09 18 75 629 After further discussion between the Board and staff, it was the consensus that there should be a study session devoted to finances and the Board agreed. Mr. Dalton stated that with early receipt of the 1974-75 audit, he would have the updated financial plan ready for presentation to the Board at the meeting of October 16, 1975. 3. AUTHORIZE ENGINEER TO FILE NOTICE OF COMPLETION ON DISTRICT SEWERING PROJECT 2572, CONSISTING OF SEWER RELOCATION IN SOUTH WALNUT CREEK AREA TO ACCOMMODATE THE COUNTY FLOOD CONTROL DISTRICT After comments by Mr. Horstkotte, was moved by Member Gibbs, seconded by Chief Engineer be authorized to file a Motion carried by the following vote: General Manager-Chief Engineer, it Member Allan, that the General Manager- Notice of Completion for DSP 2572. AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell Item 4 was taken up as first item of business under Old Business. 5. DETERMINE APPROVAL OR DISAPPROVAL OF DISTRICT SEWERING PROJECT NO. 2612, CEDAR LANE, ALAMO It was moved by Member Rustigian, seconded by Member Gibbs, that District Sewering Project No. 2612, Cedar Lane, Alamo, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Gibbs, Rustigian, Allan and Boneysteele None Mitchell 6. AUTHORIZATION FOR APPROVAL OF PLANS AND SPECIFICATIONS, ADVERTISING FOR BIDS AND $10,700 FOR ENGINEERING AND CONSTRUCTION FOR DISTRICT SEWERING PROJECT NO. 2612, CEDAR LANE, ALAMO It was moved by Member Rustigian, seconded by Member Gibbs, that plans and specifications and advertising for bids be approved and that $10,700 be authorized from Sewer Construction Fund for engineering and construction of District Sewering Project No. 2612, Cedar Lane, Alamo. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 7. AUTHORIZATION TO FUND SOLID WASTE ENERGY PROJECT $265,000 Mr. Horstkotte, General Manager-Chief Engineer, stated that there is some misunderstanding on this topic. He indicated that his intention was that no District funds would be expended until a letter was received from the State saying that any money spent on design development information will be included as part of the overall cost of a grant project. Previously,with the approval of the concept, the District was authorized by the State Water Resource Control Board to proceed with the design. Project requirements now stipulate that it be divided into three phases: (1) the establishment of basic information, (2) predesignand design development and (3) construction approval based on accepted concept of the prior two steps. The authorization requested from the Board, therefore, in the amount of $265,000 is for the development of design information necessary prior to the granting of construction approval. Assuming the predesign concept is approved, it is anticipated that 87-1/2% of this amount can be recovered. 09 18 75 630 At this time, 9:16 P.M., President Boneysteele recessed the meeting. At 9:23 P.M., President Boneysteele reconvened the meeting. Mr. Horstkotte continued by reading a letter received from the State dated August 28, 1975, wherein the estimated Step I of project cost is $125,000. It was moved by Member Rustigian, seconded by Member Gibbs, that the Board approve the expenditure of $265,000 on Solid Waste Energy Project planning, with the understanding that no funds will be expended until receipt of a letter from the State indicating that any money spent on development and planning will be considered as part of the overall cost of the project if a grant is received. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell VII. NEW BUSINESS 1. CONSENT ITEMS: A. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING OF INSTRUMENTS It was moved by Member Allan, seconded by Member Rustigian, that easements as listed below be accepted at no cost to the District and that respective Resolutions of Acceptance be adopted; and that their recording be authorized. Grantor Job No. Parcel No. Ann Wiedemann Kaplan Gonsalves and Santucci, Inc. Mark L. Marocchi, et ux Peter M. Morrill 2081 2081 LID 33 2611 1 5 34A 3 'a. RESOLUTION NO. 75-96, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ANN WIEDEMANN KAPLAN, SAN RAMON AREA (JOB NO. 2081, PARCEL 1) b. c. RESOLUTION NO. 75-97, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM GONSALVES AND SANTUCCI, INC., SAN RAMON AREA (JOB NO. 2081, PARCEL 5) RESOLUTION NO. 75-98, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM MARK L. MAROCCHI, ET UX, WALNUT CREEK (LID 33, PARCEL 34A) d. RESOLUTION NO. 75-99, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM PETER M. MORRILL, ET UX, ALAMO AREA (JOB NO. 2611, PARCEL 3) Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 09 18 75 631 2. AUTHORIZE $14,000 FOR CORROSION INVESTIGATION OF VARIOUS DISTRICT PROJECTS After a brief explanation by staff, it was moved by Member Gibbs, seconded by Member Rustigian, to authorize $14,000 for cathodic protection investigation of various District projects. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mi tchell AUTHORIZE $5,000 FOR DISTRICT STAFF TO ASSIST CORROSION ENGINEERING AND RESEARCH COMPANY IN THE CORROSION INVESTIGATION 3. It was moved by Member Gibbs, seconded by Member Rustigian, to authorize $5,000 for District staff to assist Corrosion Engineering and Research Company in the corrosion investigation. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 4. CLAIM BY DOUGLAS R. DAWKINS FOR INJURY AT TREATMENT PLANT After discussion by Board and Mr. Horstkotte, General Manager-Chief Engineer, it was moved by Member Gibbs, seconded by Member Allan, to deny the claim and refer it to the District insurance carrier. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 5. REPORT ON CONTRA COSTA COUNTY SOLID WASTE COMMITTEE Mr. Bohn, Counsel for the District, reported on the Policy Committee meeting at which the committee approved alternate 4A which agrees with Central Contra Costa Sanitary District's concept for recovery of energy from solid waste. He then mentioned the steps that the County may take, but it was his feeling that the County would consider the District's approach the best and approve it. At some future date there will be a County Ordinance covering solid waste. President Boneysteele and Board Members thanked Mr. Bohn for his diligent effort on the Solid Waste Committee and it was their consensus that a resolution be prepared commending Mr. Bohn for his work with the County Solid Waste Committee. RESOLUTION NO. 75-101, A RESOLUTION OF APPRECIATION TO JOHN A. BOHN, COUNSEL FOR THE DISTRICT, COMMENDING HIM FOR HIS EFFORTS WITH THE COUNTY SOLID WASTE MANAGEMENT COMMITTEE Motion carried by the following vote: AYES: Members: Gibbs, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Member: Mitchell 6. AUTHORIZATION FOR SECRETARY OF THE DISTRICT AND A MEMBER OF THE ACCOUNTING STAFF TO ATTEND SPECIAL DISTRICTS BOARD SECRETARIAT SEMINAR AND TO PAY TUITION FEES AND EXPENSES After a brief discussion, it was moved by Member Rustigian, seconded by Member Allan to authorize attendance and payment of tuition fees ($45 each) and expenses for the District Secretary and a member of the Accounting staff to attend the Special District Board Secretariat Seminar. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 09 18 75 ---..,-----""- 632 7. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA AUTHORIZE STAFF ATTENDANCE AT CALIFORNIA ASSOCIATION OF REPROGRAPHIC SERVICES SEMINAR AND WORKSHOP OCTOBER l4-l8, SAN DIEGO a. After discussion by Board Members and staff, it was moved by Member Gibbs, seconded by President Boneysteele, to authorize registration, transportation and per diem for Mr. Robert Marple to attend the California Association of Reprographic Services Seminar and Workshop on October 14-18, 1975, in San Diego. Motion failed by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Gibbs and Boneysteele Rustigian and Allan Mitchell After further discussion between staff and Board Members, it was agreed that the vote would be reconsidered with the stipulation that the Board receive a short report on the seminar and workshop. Thereby, the Board would be able to determine the benefits of staff attendance at such seminars and have a basis for their judgement. It was moved by Member Rustigian, seconded by Member Gibbs to authorize registration, transportation and per diem for Mr. Robert Marple to attend the California Association of Reprographic Services Seminar and Workshop on October 14-18, 1975, in San Diego. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: Membe r : Gibbs, Rustigian and Boneysteele Allan Mitchell b. DISCUSSION OF THE POSITION OF SUPERVISING TREATMENT PLANT CHEMIST Member Allan, Chairman of the Personnel Committee, queried Mr. Niles, Manager, Plant Operations, regarding the new position to be established for Supervising Chemist. Mr. Niles explained that this position was scheduled to be brought up in January but due to the illness of Mr. Walter Fox, Supervising Chemist, it has become necessary to review the position at this earlier date. After discussion, it was moved by Member Allan, seconded by Member Gibbs, to establish a new job description for Supervising Chemist, prepare a job description for the new position of Operating Supervisor, cancel the current Supervising Chemist job description, assign Mr. Walter Fox to the position of Operating Supervisor at his present salary range, and that staff be authorized to advertise and hold examination for the position of Supervising Chemist (R-7l $1562-$1898). RESOLUTION NO. 75-102, A RESOLUTION ASSIGNING MR. WALTER FOX TO THE POSITION OF OPERATING SUPERVISOR Motion carried by the following vote: AYES: NOES: ABSENT : Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell AUTHORIZATION FOR DAVID G. NILES TO ATTEND THE 48th WATER POLLUTION CONTROL FEDERATION CONFERENCE, OCTOBER 5-10, MIAMI, FLA. c. After a brief explanation by staff, it was moved by Member Allan, seconded by Member Rustigian, to authorize registration of $70, per diem and transportation for Mr. David Niles to attend the 48th Water Pollution Control Federation Conference, October 5-10, 1975, Miami, Florida. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell O. 9 18 75 633 At this time Mr. Horstkotte stated that he was planning to attend a witness test in Scotland, and since the transportation is provided in the contract, he was requesting authorization for an estimated ten days per diem ($440) from the District Board. It was moved by Member Allan, seconded by Member Rustigian, to authorize ten days per diem ($440) for Mr. G. A. Horstkotte, General Manager-Chief Engineer, to attend factory witness tests in Scotland in October. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell 8. INFORMATION a. BASSA Member Gibbs, Trustee for BASSA, explained that the matter to implement needed water quality programs in accordance with BASSA has been put over until October 15, 1975. This is one more step required toward obtaining grant approval. b. CORRESPONDENCE REGARDING E.I.R. FOR RECLAIMED WATER TREATMENT AND DISTRIBUTION SYSTEM (PRELIMINARY DRAFT) Board reviewed and discussed the correspondence. Mr. Dalton, Deputy General Manager-Chief Engineer, was complimented on his response to the Contra Costa County Water District regarding the EIR. c. TTI - TECHNOLOGY TRANSFER INSTITUTE Board Members noted receipt of correspondence. d. CORRESPONDENCE FROM EPA Board noted receipt of correspondence. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte read a letter of recommendation as requested by E. K. Davis. Also a resolution was drafted relative to the termination of Mr. E. K. Davis. RESOLUTION NO. 75-100, A RESOLUTION RELATIVE TO THE TERMINATION OF ERNEST K. DAVIS AS AN EMPLOYEE It was moved by Member Allan, seconded by Member Gibbs, to approve Resolution No. 75-100. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Rustigian, Allan and Boneysteele None Mitchell b. Mr. Horstkotte reported on the success of the Dignitaries' Tour of the Plant held on September 13, 1975. Response and interest in the tour was very good and numerous people who attended have called and expressed their appreciation. President Boneystee1e and the District Board wished to commend the staff for their effort in making this tour a success. 09 18 75 634 2. COUNSEL FOR THE DISTRICT In the absence of Member Mitchell, Member Rustigian presented a report from the solid waste committee meeting which was presided over by Member Mitchell, Chairman of the subcommittee. Member Mitchell had presented a tentative draft for the District policy on solid waste and the subcommittee recommended its adoption as District policy. Mr. Horstkotte reported that he had received a registered letter from Gordon, Waltz, Defraga, Watrous & Pezzaglia (attorneys for all the garbage franchisees) regarding franchisee exercise of option. After a lengthy discussion between the Board and staff, it was the consensus that this matter should be deferred and that an entire meeting be setup to consider garbage franchising at a future date. Mr. Horstkotte, Mr. Dalton and Mr. Coe are to be on hand to give any assistance the Board may need. IX. MATTERS FROM THE FLOOR None. X. ADJOURNMENT At 10:45 P.M., President Boneysteele adjourned the meeting. ;: President of the Distr'ct Board of the Central Contra Costa, anitary District of Contra Costa County, State of California COUNTERSIGNED: - 09 18 75