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HomeMy WebLinkAboutBOARD MINUTES 02-06-75 504 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUARY 6, 1975 The District Board of Central Contra Costa Sanitary District convened in a Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on February 6, 1975, at 8:00 o'clock P.M. The meeting was called to order by President Boneystee1e. I. ROLL CALL PRESENT: Members: Gibbs, Mitchell, Rustigian and Boneysteele ABSENT: Member: Allan At 8:04 o'clock P.M., Member Allan arrived. II. APPROVAL OF MINUTES After comment by Member Gibbs, it was moved by Member Gibbs, seconded by Member Mitchell, that the Minutes of January 30,1975, be approved after making the following correction: Under "VIII. REPORTS, 4. COMMITTEES, a. PERSONNEL COMMITTEE," delete the last paragraph and insert the following: "Discussion followed wherein it was the consensus of the Board that this matter more properly should have been a subject for consideration by the Board. However, in this instance, the Board recognizes and acknowledges the severe time schedule permitted for decision. The Board concurs that it was therefore necessary that the decision be made by staff." Motion correcting the Minutes of January 30,1975, carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None III. APPROVAL OF EXPENDITURES It was moved by Member Mitchell, seconded by Member Rustigian, Member and Chairman of the Expenditure Committee, that after review, that expenditures, specifically, Sewer Construction Vouchers Nos. 2348 to 2367 inclusive, Running Expense Vouchers Nos. 19693 to 19811 inclusive, and Local Improvement District No. 54 Voucher No. 26 be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None IV. HEARINGS 1. GARBAGE RATE INCREASES REQUESTED BY VALLEY DISPOSAL SERVICE, INC. President Boneysteele requested that the Minutes reflect that Public Notice was duly published by means of display advertisement in the Contra Costa Times on Wednesday, February 5, 1975, Page 7, and that notice of The Public Hearing had been reported separately by the news media. The Public Notice stated that a formal request had been made to the Board of Directors of the Central Contra Costa Sanitary District for garbage rate increases by 02 06 75 505 Valley Disposal Service, Inc. Management of Valley Disposal Service had requested that current rates for residential customers be increased 30%, multi-family units 10% and commercial rates be increased 20% with such rates to be effective February l, 1975. The Public Notice further stated that a Public Hearing to consider such request for garbage rate increases would be held at 8:00 o'clock P.M., Thursday, February 6,1975, at the District Offices and further that a District press release advising of such Public Hearing was published in the Contra Costa Times. President Boneysteele opened the Hearing to consider garbage increases requested by management of Valley Disposal Service, Inc. Present in the audience was Mr. Fred Fag1iano, President of Valley Disposal Service,Inc., and his accountant, Mr. Edward Ageno. rate After President Boneysteele noted that the Board had reviewed rate analyses and information presented by staff concerning operational and financial information related to Valley Disposal Service, Inc., at its meetings of January 16 and January 30, 1975, Member Mitchell requested additional information related to revenue projections for 1974 by type of customer, for the consolidated entity, Valley Disposal Service, Inc. At the request of Mr. Davis, Secretary of the District, President Boneysteele recessed the Hearing at 8:22 o'clock P.M., to permit staff to obtain the requested additional financial information. At 8:35 o'clock P.M., President Boneysteele reconvened the Public Hearing. After Mr. Davis presented Board Members with the additional information requested, discussion followed with particular reference to allocations of revenue and costs as determined by management of Valley Disposal Service, Inc., (consolidated entity), between its operating divisions (City of Walnut Creek and Central Contra Costa Sanitary District). After discussion wherein Board Members commented on franchise fees, the increase in union labor costs, fuel and the fact that Valley Disposal Service, Inc., had last received a garbage rate increase in April, 1973, Mr. Ageno addressed the Board. In his remarks, Mr. Ageno stated that Valley Disposal Service, Inc., had experienced losses for the operating division that provides services for the Central Contra Costa Sanitary District in the years 1973 and 1974. However, while he personally had reservations concerning staff recommendations concerning rates and number of labor personnel required, he would pose no formal objection to garbage rates as proposed by staff. After President Boneysteele noted that there were no persons in the audience wishing to address the Board concerning this matter, it was then moved by Member Allan, seconded by Member Rustigian, that garbage rates be in- creased 25% as proposed by staff of Valley Disposal Service, Inc., to be effective February l, 1975, be approved and that an Ordinance reflecting the implementation of such rates be prepared and formally presented for adoption by the Board and subsequent publication. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None After discussion by Board Members and suggestion to management that Valley Disposal Service, Inc., should continue to explore various alternative measures and procedures to minimize costs involved in the collection of garbage to include type of equipment utilized, President Boneystee1e closed the Hearing at 9:03 o'clock P.M. V. BIDS None. 02 06 75 506 VI. OLD BUSINESS 1. RESOLUTION NO. 75-6, A RESOLUTION TO MAKE CHANGES AND MODIFICATIONS, LID NO. 54 Board Members reviewed correspondence received from Mr. Jerry Laster, Wilson, Jones, Morton and Lynch, Special Counsel to the District, dated January 29, 1975. In the correspondence, Mr. Laster recommended action by the Board to make changes and modifications to LID No. 54 and further recommended that a Public Hearing to consider the changes and modifications be scheduled for March 6, 1975. After explanation and discussion by Board Members, it was moved by Member Mitchell, seconded by Member Rustigian, that Resolution No. 75-6 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneystee1e None None 2. REVIEW OF ENVIRONMENTAL IMPACT REPORTS Mr. Horstkotte, General Manager-Chief Engineer, presented Board Members with a proposed District EIR form for use by the District. After discussion, wherein Member Mitchell indicated amendments that had been made to the previous format, it was the consensus of the Board that the EIR form as further amended be approved. 3. DRAFT PROPOSALS AND CONDITIONS, FRANCHISEE CONTRACTS Mr. Bohn, Counsel for the District, reviewed the background and matters related to current conditions of contracts with franchisees for the District for the collection of garbage. After discussion wherein Mr. Bohn recommended that delineation of contract provisions for District franchisees, whose contracts expire November 30, 1976, should be deferred until July 1975, item was continued. VII. NEW BUSINESS 1. CONSENT ITEMS ACCEPTANCE OF EASMENTS AT NO COST TO THE DISTRICT: a. It was moved by Member Allan, seconded by Member Mitchell, that easement from: Grantor Job No. Parcel No. Gertrude E. Mallette 2567 1 be accepted at no cost to the District and its recording ordered. by the following vote: Carried AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None b. AUTHORIZE APPORTIONMENT OF LID 52 ASSESSMENT, APPROVED AMENDED kSSESSMENT DIAGRAM(S) AND AUTHORIZE RECORDING OF SAID DIAGRAM(S) It was moved by Member Allan, seconded by Member Mitchell, that authorization for apportionment of the below LID 52 assessment, approval of amended assessment diagram(s) and the recording of said diagram(s) be approved: 02 06 75 Original Assessment No. 52-7-3-4 ) 52-7-3-5 ) 52-7-12-5) (Orig. Amt. $17,290.19) Carried by the following vote: 507 Amended Assessment No. Apportioned Amount 52-7-3-6 -7 -8 -9 -lO -11 -12 -13 -l4 -15 -16 -17 -18 -19 -20 -21 -22 -23 -24 -25 -26 $823.34 " " " " " " " " " " " " " " $823.34 $823.35 " " " " AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 2. AUTHORIZE EXECUTION OF MEMORANDUM OF UNDERSTANDING WITH VALLEY COMMUNITY SERVICES DISTRICT FOR ANNEXATION OF APPROXIMATELY 23 ACRES Mr. Dalton, Deputy General Manager-Chief Engineer, utilizing a map, explained to Board Members that Valley Community Services District had re- quested execution of a Memorandum of Understanding wherein there would be an exchange of properties (approximately 23 acres) between the San Ramon Valley Unified School District and Albert D. Seeno Construction Company. Upon successful exchange of the 23 acre parcel between those entities and wherein the Valley Community Services District would benefit by establishment of a public park, the Sanitary District would agree to annex said area. After discussion by Board Members and staff, it was moved by Member Allan, seconded by Member Mitchell to deny the request of Valley Community Services District to execute a Memorandum of Understanding dated January 22, 1975, wherein the District under specified conditions would annex approxi- mately 23 acres of property currently within Valley Community Services District. Carried by the following vote: AYES: NOES: ABSTAINING: ABSENT: Members: Members: Members: Members: 3. Gibbs, Mitchell, Allan and Boneysteele None Rustigian None APPROVE AMADOR VALLEY WATERSHED SERVICE PLAN WITH REBATE CHARGE OF $753.00 PER EQUIVALENT SINGLE FAMILY UNIT Board Members acknowledged receipt of correspondence dated January 28, 1975, from Larwin-Northern California, Inc., pertaining to pump station and force mains to be constructed in the San Ramon area and which also contained rationale and a request for the establishment of $753.00 per equivalent single family connection rebate fee. Mr. Charles J. Schneider representing Larwin-Northern California, Inc., addressed the Board and utilizing a map, explained in detail the formula for the request for the establishment of rebate fees, the potential number of property units that would be affected within a ten year time frame, and a resume of costs involved in the construction of the pump station to be located on the Larwin property. 02 06 75 508 After discussion wherein Board Members queried and Mr. Schnieder responded to various aspects and details of the project, it was moved by Member Gibbs, seconded by Member Allan, that the Amador Valley Watershed Plan as proposed by staff be adopted and that Watershed fees be established at $753.00 per residential unit and $2,500.00 per acre for property of non- residential use. Carried by the following vote: AYES: NOES: ABSENT: 4. Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO FILE NOTICE OF COMPLETION DSP 2259, DANVILLE After explanation by Mr. Dalton, Deputy General Manager-Chief Engineer, it was moved by Member Mitchell, seconded by Member Rustigian, that the General Manager-Chief Engineer be authorized to execute and file Notice of Completion, District Sewering Project 2259, Danville. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 5. AUTHORIZE $10,000.00 FOR DSP 2568, BURTON VALLEY AREA, LAFAYETTTE Mr. Horstkotte, General Manager-Chief Engineer, explained that it would be necessary to relocate the District's 15 inch sewer line in the St. Mary's Road and Las Trampas Creek Area, Burton Valley, beca~se of installation of a new bridge to be designed by the State of California. It was then moved by Member Rustigian, seconded by Member Gibbs that authorization for $10,000.00 for DSP 2568, Burton Valley Area, Lafayette, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 6. AUTHORIZE $132,000.00 FOR PLANS, SPECIFICATIONS AND CONSTRUCTION, WATERSHED 35 N TRUNK SEWER, DANVILLE Mr. Horstkotte, General Manager-Chief Engineer, and Mr. Dalton, Deputy General Manager-Chief Engineer, stated that Contra Costa Conntv has developed plans for the reconstruction of Diablo Road from Frönt Street in Danville eastward across Freeway 680. Officials of the County have stated that permission for the installation of utilities once this section of road has been completed would not be granted. Mr. Horstkotte explained that this sewering project would consist of the installation of approximately 1500 feet of 27 inch sewer line at an estimated cost of $132,000.00 for engineering and construction. After discussion wherein consideration was given to authorization of construction of an additional 140 feet of sewer line to cross the San Ramon Creek for connection with the District's main sewer line, it was moved by Member Rustigian, seconded by Member Allan, that authorization of $132,000.00 from the Sewer Construction fund for plans, specifications and construction of DSP Watershed 35 N Trunk Sewer, Diablo Road, Danville area, be approved. Carried by the following vote: AYES: NOES: ABSENT: 02 06 Members: Members: Members: 75 Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 509 7. AUTHORIZE $2,500.00 TO CONVERT ACTI CAMERA TO ACTI LITHO/COPIOUS CAMERA After explanation by Mr. Best, Manager, Engineering Department, that conversion of the District's ACTI camera to an ACTI LITHO/COPIOUS camera would be advantageous to the District's micro-film and mapping program, it was moved by Member Gibbs, seconded by Member Rustigian, that authorization of $2,500.00 to purchase attachments for the District's ACTI camera to the ACTI/COPIOUS camera be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 8. RESOLUTION NO. 75-7, A RESOLUTION APPOINTING JANICE FROST TO POSITION OF ADMINISTRATIVE SECRETARY After explanation by Mr. Horstkotte, General Manager-Chief Engineer, and comment by Member Gibbs, Member of the Personnel Committee, that this matter had been reviewed, it was moved by Member Allan, seconded by Member Gibbs, that Resolution No. 75-7 be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 9. RESOLUTION NO. 75-8, A RESOLUTION APPOINTING CORLISS EASTWOOD TO POSITION OF CONSTRUCTION INSPECTOR ASSISTANT After explanation by Mr. Horstkotte, General Manager-Chief Engineer, and comment by Member Gibbs, Member of the Personnel Committee, that this matter had been reviewed, it was moved by Member Allan, seconded by Member Gibbs, that Resolution No. 75-8, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 10. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. 11. INFORMATION None. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte reported that the below members of the Maintenance Department had recently received awards for completion of a Soil Compaction Course sponsored by Wacker Corporation: Douglas Crocker Daniel Lopez Alvin Hornsby William Katsuleres He stated that such personal effort by these members to enhance their professional capabilities was beneficial to the District and reflected their sincere devotion and loyalty to the District. It was then moved by Member Gibbs, seconded by Member Rustigian, that the above members be so commended. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None 02 06 75 ----. ----------------- ------,------ -----. ------------------ Mr. Horstkotte reported that the below District employees had :ly completed a First Aid Instructor Course sponsored by the 1 of Mines, U. S. Government, and have received certificiation as First nstructors. William Douglas Antonio William Carlton Gregory Neufeld Granzotto Katsuleres Webb Keith Louis Swain Wayne Masten David Allen Jane Parker Tom Hight Packwood Mr. Horstktote stated that Mr. Carlton Webb, Safety Representative . Plant Operations, had been responsible for initiating this program j merited special recognition. It was then moved by Member Allan, seconded by Member Gibbs, that the Jove personnel be commended for their efforts in becoming Certified First id Instructors and that Mr. Carlton Webb receive special recognition for is efforts in initiating and organizing a program which enhances the ;afety of District personnel. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None c. After explanation by Mr. Horstkotte and upon his recommendation, it was moved by Member Gibbs, seconded by Member Allan that authorization of advance pay of twenty days for accumulated vacation for Þ~tonio Granzotto be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Mitchell, Rustigian, Allan and Boneysteele None None d. Mr. Horstkotte reported that an advertisement had been placed in The Martinez News-Gazette to fill the position of Junior Accountant. e. Mr. Horstkotte reported on a recent meeting held with officials of the State and of the Environmental Protection Agency regarding funding of the District's Water Reclamation Facility, Stage 5B.. f. Mr. Horstkotte stated he planned to present at the next meeting, information and data pertaining to the feasibility of funding a pilot proto-type program for solid waste resource recovery. g. Mr. Horstkottè reported that indications are that the cost for professional services by the District's consulting firm, J. B. Gilbert and Associates, would exceed funds previously authorized by the Board. h. Mr. Horstkotte reported that he had a recent meeting with representatives of Peterson-Simpson, the District's contractor, in order to resolve matters related to the construction of the District's Water Reclamation Facility. He then commented on construction activity related to Stage 5A, Phase II. 2. COUNSEL FOR THE DISTRICT a. Mr. Bohn reported receipt of a draft proposal from the City of Walnut Creek, which he read to the Board. The draft proposal by the City related to a formalization of cooperation between the District and the City concerning "spheres of influence" as delineated by the Local Agency Formation Commission. After discussion, staff was requested to prepare an appropriate agenda of topics that may be discussed at the joint meeting between the Board and officials of the City of Walnut Creek which is scheduled for February 27, 1975. . On 15 511 b. Mr. Bohn reported that the District had been named as party in three cases of litigation involving LID 54-2. Discussion followed among the Board Members, staff and Mr. Bohn concerning administrative procedures for review of complaints by the property owners concerning construction work performed by the District's contractors for local improvement districts. 3. SECRETARY None. 4. COMMITTEES a. PERSONNEL COMMITTEE Member Allan, Chairman of the Personnel Committee, reported that the Personnel Committee had scheduled a meeting for February 10,1975. b. NEGOTIATIONS COMMITTEE FOR CITY OF CONCORD In response to query, Mr. Dalton, Deputy General Manager-Chief Engineer, and Mr. Bohn, Counsel for the District, commented on alternative funding methods available to the City of Concord to implement its contract with the District. IX. MATTERS FROM THE FLOOR 1. Board Members and Mr. Bohn discussed administrative procedures related to meetings held by designated Committeesof the Board. 2. In response to query, Mr. Horstkottestated that a meeting had ,been scheduled with the Contra Costa County Water District to discuss matters related to the District's Water Reclamation Facility. 3. Mr. Dalton, Deputy General Manager-Chief Engineer, in response to query, commented on the District's financial plan with particular reference to sources of revenue, expenditures, and cash flow as projected for the fiscal year 1976-77. X. ADJOURNMENT At 10:43 o'clock P.M., President Boneysteele adjourned the meeting' COUNTERSIGNED: ¿- t! (~Ú-V~~( ) Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 02 06 75