HomeMy WebLinkAboutBOARD MINUTES 10-24-74 454 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD OCTOBER 24, 1974 The District Board of Central Contra Costa Sanitary District convened in an Adjourned Regular Session at its regular place of meeting located at 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on October 24, 1974, at 8:00 o'clock P.M. The meeting was called to order by President Mitchell. I. ROLL CALL PRESENT: Members: Gibbs, Boneysteele, Allan and Mitchell ABSENT: Member: Rustigian II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF SEPTEMBER 19, 1974 After comment by Member Boneysteele, it was moved by Member Allan, seconded by Member Gibbs, that the Minutes of the meeting of September 19, 1974, be corrected as follows: Under "VII. NEW BUSINESS 2. AUTHORIZE SUPPLEMENTARY PENSION PLAN. FOR DISTRICT EMPLOYEES," delete the last paragraph and insert the following: "After comment by Member Boneysteele that he had a minor personal investment in the Travelers Insurance Companies, and after comment by Mr. Bohn, Counsel for the District, that such investment did not represent a conflict of interest, it was moved by Member Gibbs, seconded by Member Rustigian, that Resolution No. 74-123 be adopted. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Boneysteele, Rustigian, Allan and Mitchell None None" Motion correcting the Minutes of September 19,1974, carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Gibbs, Boneysteele, Allan and Mitchell None Rustigian 2. MINUTES OF THE MEETING OF OCTOBER 17,1974 After comment by President Mitchell, it was moved by Member Allan, seconded by Member Gibbs, that the Minutes of the meeting of October 17, 1974, be corrected as follows: Insert the following paragraph after the penultimate paragraph on Page 3, "President Mitchell announced that a discussion of District planning and long range financing would continue at the meeting of October 24, 1974, and will relate to growth policy and annexation policy." Motion correcting the Minutes of October 17, 1974, carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Boneysteele, Allan and Mitchell None Rustigian 3. APPROVAL OF EXPENDITURES None. 10 24 74 455 IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. VARIANCE REQUEST, CASE OF MR. JOHN E. FUTCH Mr. Horstktote, General Manager-Chief Engineer, reported that staff had made a field investigation to determine the number of potential property sites that could be connected directly to the sewer system in Echo Springs Road. He indicated that staff analysis of the alternative of extending the 8" main line in Echo Springs Road versus authorization of a variance to per- mit a 4" side sewer exteQsion would initially cost approximately $5,420.00. However, such cost would have an eligible rebate in the amount of $3,000.00, therefore total cost would eventually be $2,420.00 for extension of the 8" main line. The alternative 4" side sewer extension would result in a total cost of approximately $3,200.00. Staff recommended denial of the variance request by Mr. John E. Futch, 1314 Reliez Valley Road, Lafayette. Mr. Futch addressed the Board and utilizing maps, stated that the original staff determination was that 4-1/4 sites were available in the Echo Springs Road area for hookup to the District sewer system and that staff rebate provisions were predicated upon this number of units. He further stated that in the instance of Dr. John Ellis, 1338 Martino Road, Lafayette, that the District established a precedent in authorizing Dr. Ellis a variance of the District Code Standards in order to connect to the sewer system because of excessive costs. Mr. Futch stated that his engineering consultant, Mr. Donald McGlamery, had engineered the project for connection to the District's sewer system and, as a result, he requested variance from the District's Code. He stated that if his request was granted, Dr. Ellis would receive a rebate, the District would have benefit of a new manhole which he would install, and that cost would be less for him. Mr. Dalton, Deputy General Manager-Chief Engineer, reviewed the back- ground related to the variance authorization granted to Dr. Ellis and stated that staff's original estimate for cost to provide sewer service with an 8" main line in 1970, was approximately $16,000.00 for the eight to nine potential property sites available. He stated that the cost incurred by Dr. Ellis of approximately $8,000.00 was considered by staff to be half of the total cost necessary to serve all of the sites. Discussion followed wherein Mr. Dalton explained staff computation of rebate provisions for the area and Mr. Futch indicating that such rebate provisions were originally predicated only on 4-1/4 units. Mr. Donald McGlamery, engineering consultant for Mr. Futch, addressed the Board and stated that he had made an investigation and study of the area and that he was not in consonance with staff determination on the number of potential sites available in the area for connection to the sewer system. After discussion, it was moved by Member Boneysteele, seconded by Member Allan, that the variance request proposed by Mr. Futch which would include construction of a manhole and individual 4" side sewer connections for the properties of Mr. John E. Futch, Dr. Ronald Fujimoto, 3601 Echo Springs Rd., Lafayette, Mr. Geernart, 401 Gregory, Pleasant Hill, and Mr. Charles T. Franklin, 3438 Shangri-La Rd., Lafayette, to the District's 8" mainline sewer be authorized, subject to provision of private easements as needed and that rebate provisions of $2,000.00 per housing site unit be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Boneystee1e, Allan and Mitchell None Rustigian 10 24 74 ------------.-..- - -----------_._-----~------------ ------------------ -------- 456 2. PRELIMINARY PLANNING AND FINANCING STUDY - 1974 Board Members, staff and Mr. Bohn, Counsel for the District, reviewed and discussed a preliminary Planning and Financing Study - 1974. The Study which was prepared by Mr. Dalton, Deputy General Manager-Chief Engineer, identifies the following matters: c. Definition of planning service area for the District. Present and potential commitments for sewer service. Financial data and projections related to District plans for expansion of treatment plant capacity. Sewer service charges, annexation and fixture fees. Depreciation funding. Recommendations by staff. a. b. d. e. f. After the discussion, wherein Mr. Dalton responded to queries by Board Members and explained various sections of the Study, President Mitchell recessed the meeting at 9:20 o'clock P.M. At 9:25 o'clock P.M., President Mitchell reconvened the Adjourned Regular Meeting. Mr. Dean LaField, representing the Home Builders Association of Contra Costa-Solano Counties, Inc., addressed the Board. He stated that as the Study - 1974 was comprehensive and was described as "preliminary," that ample opportunity should be provided for his organization to comment on the final draft. Mr. LaField then made the following observations: a. That the boundaries for the ultimate service area as defined by the 1956 Brown and Caldwell Study, represented a commitment by the District to provide sewer service within that designated service area. b. That the staff proposal to double annexation and fixture charges be accomplished in an equitable manner and would recognize the impact this action would have on the home buyer. c. That the District's fee schedule, if utilized to discourage growth, would be of great concern to his organization. d. That coordination of District activities and planning with other governmental entities did not imply that the District would function as a "planning agency." e. That the purpose of the District was to meet the sewer service needs of its area. Discussion followed with Member Boneysteele and President Mitchell indicating that the proposed 1956 boundaries of the District's ultimate service area were predicated on engineering considerations and that the Board has discretion in the determination of areas to be serviced. President Mitchell noted that there were additional factors to be considered such as air pollution control and energy requirements and the activities of other governmental entities. Member Gibbs commented that with the increase in standards for wastewater discharge, cost to finance the upgrading and expansion of the District's Treatment Facilities posed additional factors to be considered by the Board. After further discussion regarding the determination of the District's ultimate service area boundaries and consideration of alternate methods to obtain input from the public, Mr. William Morris, representing the Blackhawk Ranch Development addressed the Board. Mr. Morris suggested that the tenor of the Board's discussion regarding determination of boundaries for the District's ultimate service area would have adverse affect upon the Blackhawk Ranch Project. After recalling the action of the Board at its meeting of August 16, 1973, wherein the Board approved the annexation of 10 24 74 457 Blackhawk Ranch, subject to boundary determination, Mr. Morris noted that his economic analysis, previously presented to the Board, indicated that the District would benefit to the extent of $1,000,000.00 at the current fee schedule. He indicated that doubling the fees may not be equitable to the Blackhawk Ranch Development. After further discussion, it was moved by Member Gibbs, seconded by Member Boneysteele, that staff prepare a District Ordinance for presentation to the Board, which would authorize and implement the increase of the Annexation Fee to $800.00 per acre and the doubling of Fixture Charges. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: 1. CONSENT ITEMS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT a. Gibbs, Boneysteele, Allan and Mitchell None Rustigian VII. NEW BUSINESS It was moved by Member Allan, seconded by Member Boneysteele, that easement from: Southern Pacific Transportation Company, Job No. 2497, Parcel No.3, be accepted at no cost to the District and its recording ordered. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Boneysteele, Allan and Mitchell None Rustigian 2. CLAIM OF MR. MYRON B. DAY IN THE AMOUNT OF $46.25 After explanation by staff and upon its recommendation, it was moved by Member Boneysteele, seconded by Member Allan, that the claim of Mr. Myron B. Day in the amount of $46.25 be paid following receipt of a Signed Release in Full Settlement and Compromise. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Boneysteele, Allan and Mitchell None Rustigian DISTRICT CONTRIBUTION FOR RETIREMENT SYSTEM IN THE AMOUNT OF $415.45, G. A. HORSTKOTTE, JR. 3. After review of correspondence from the Contra Costa Retirement Association, dated October 16,1974, stating that the District's share for contribution to the retirement system for Mr. G. A. Horstkotte, Jr. was $415.45, it was moved by Member Allan, seconded by Member Boneysteele, that authorization of $415.45 as District contribution to the retirement system, case of G. A. Horstkotte, Jr., be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Boneysteele, Allan and Mitchell None Rustigian 4. OTHER BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. DISTRICT ANNEXATION NO. 43 (DEVIL MOUNTAIN) Item was withdrawn at request of staff. 10 24 74 - . 458 b. AUTHORIZE STAFF ATTENDANCE AT WATER POLLUTION CONTROL SAFETY CONFERENCE, NOVEMBER 6, 1974, STOCKTON After explanation by staff, it was moved by Member Boneysteele, seconded by Member Allan, that authorization of $105.00 and transportation for fourteen staff personnel to attend a Water Pollution Control Safety Conference, November 6, 1974, in Stockton, California, be approved. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Boneysteele, Allan and Mitchell None Rustigian 5. INFORMATION None. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Horstkotte reported that at the request of Mr. Bohn, Counsel for the District, the Engineering Department will be printing material related to Codes and Regulations. Mr. Bohn will be billed at cost. b. Mr. Horstktote read to the Board correspondence which had been forwarded to Mrs. Hazel C. Harrison and Mr. L. H. Golightly concerning their claims related to LID 54-1. Mr. Horstkotte then read correspondence forwarded to Mr. Anthony A. Braccia and Mr. Ronald Howard related to their claims to LID 54-3. c. Mr. Horstkotte, utilizing diagrams explained the damage that had recently occurred to District's outfall line. He indicated that estimated cost to repair the outfall line would approximate $6,000.00 - $8,000.00. 2. COUNSEL FOR THE DISTRICT None. 3. SECRETARY a. Mr. Davis noted that the California Association of Sanitation Agencies' quarterly meeting was scheduled for November 15-16,1974, at Carmel Valley. It was then moved by Member Allan, seconded by Member Gibbs, that attendees to the quarterly meeting be authorized registration fees, transportation and expenses. Carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Gibbs, Boneysteele, Allan and Mitchell None Rustigian b. Mr. Davis reported that he had been contacted by Mr. Joseph Harb, The Orinda Association, regarding the availability of District records for Orinda/Moraga Disposal Service, Inc. 4. COMMITTEES None. IX. MATTERS FROM THE FLOOR 1. Member Boneysteele reported on the recent American Water Works Associ- ation Conference which was held in Hawaii. During his report, Member Boneysteele provided staff with a speech presented by Mr. Douglas B. Flett, 10 24 74 459 Contra Costa County Water District, for further distribution to the Board. Discussion followed. 2. Board Members discussed policy related to scheduling of Board meetings. After discussion, President Mitchell designated the first and third Thursday meetings of November for the conduct of normal District business, and that the second Thursday meeting of November be scheduled for the discussion of policy and planning matters only. x. ADJOURNMENT At 10:33 o'clock P.M., President Mitchell adjourned the Adjourned Regular Meeting. /. /. ' I:¿ 1"..1 L }~tij( Président ot the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California COUNTERSIGNED: C- /' Cç,~ !. ~l(L'-L$ Secretary of the District Board of the Central Contra Costa Sanitary District of Contra Costa County, State of California 10 24 .74 - , ------------- ----- -- ----------