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HomeMy WebLinkAboutBOARD MINUTES 07-07-83 2220 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 7, 1983 The District Board of the Central Contra Costa Sanitary District convened in a scheduled regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on July 7,1983, at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary Pro Tern to call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Members: Carlson, Boneysteele, Stanley, Campbell and Dalton None II. APPROVAL OF MINUTES 1. MINUTES OF JUNE 2,1983 MINUTES OF JUNE 9,1983 2. 3. MINUTES OF JUNE 16, 1983 After discussion, it was moved by Member Carlson, seconded by Member Stanley, that the minutes of June 2, 1983, June 9, 1983 and June 16,1983, be approved with the following corrections: In the mi nutes of June 2, 1983, under II X. REPORTS, GM-CE, j. II , in the first sentence, delete the word "certain" and insert the word "institutional" in its stead. In the minutes of June 9, 1983, under "VIII. REPORTS, GM-CE, d", delete the word "certain" and insert the word "institutional" in its stead. In the minutes of June 9, 1983, under "VIII. REPORTS, BOARD MEMBERS", in the first sentence, insert the words "Hazardous Waste Planning Committee of" in front of "ABAG". Motion was unanimously approved. III. EXPENDITURES 1. EXPENDITURE LIST DATED JULY 7, 1983 Member Boneysteele stated that he had reviewed the expenditures and found them to be satisfactory. It was then moved by Member Boneysteele, seconded by Member Stanley, that the Expenditure List dated July 7, 1983~ including Running Expense Warrant Nos. 25486-25748; Sewer Construction Fund No. 4433-4496; and Payroll Warrant Nos. 5738092-5738337 and 1881-1883, be approved. Motion was unanimously approved. IV. CONSENT CALENDAR It was moved by Member Boneysteele, seconded by Member Stanley, that the Consent Calendar consisting of seven items be approved, respective resolutions adopted, and recording authorized as applicable. Staff recommends the foll owing: 1. Acceptance of Easement at no cost to the District from J. J. Boddum, et ux, Walnut Creek area, Job 3385, Parcel 2, (Res. No. 83-83). 07 07 83 2221 2. Acceptance of Easement at no cost to the District from J. M. Cahill, et ux, Orinda area, Job 3845, Parcel 3 (Res. No. 83-84). 3. Acceptance of Easement at no cost to the District from Crocker Nat'l Bank, Job 2273, Ext. Pcl 1, Alamo (Res. No. 83-85). 4. Acceptance of Easement at no cost to the District from B. D. Thiessen, et ux, Job 2273, Ext. Pcl 2, Alamo (Res. No. 83-86). 5. Confirm "Amended Assessment Diagram and authorize recording of said diagram, LID 54-3, Orinda area. 6. Establish August 4, 1983, as the date for a hearing on Annexation 83 as amended by the Local Agency Formation Commission. 7. Authorize new subcontractor for General Conveyor, Inc. for incinerator access work. Motion carried by the following vote: AYES: Members: NOES: Members: ABSTAINING: Member: ABSENT: Members: Boneysteele, Stanley, Campbell and Dalton None Carlson None V. ADMINISTRATIVE 1. CONSIDER INSURANCE PROPOSALS FROM DISTRICT BROKERS FOR POLICY YEARS BEGINNING JULY 1, 1983 This item was previously removed from the agenda pending further quotations and additional information. VI. ENGINEERING REQUEST $83,639 IN ADDITIONAL CAPITAL FUNDS FOR OVEREXPENDED PROJECTS AS OF JUNE 30, 1983 1. After explanation by Mr. Dolan, General Manager-Chief Engineer (GM-CE), it was moved by Member Boneysteele, seconded by Member Carlson, to authorize $83,639 in additional funds for overexpended capital projects. Motion was unanimously approved. 2. AUTHORIZE $100,500 IN SEWER CONSTRUCTION FUNDS FOR STAGE 5A-I TREATMENT PLANT PERMANENT RECORDS PROGRAMS FOR FISCAL YEAR 1982-83 AND 1983-84 After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Campbell, seconded by Member Boneysteele, to authorize $100,500 in Sewer Construction Funds for the Stage 5A-I Treatment Plant Permanent Records Program for fiscal year 1982-83 and 1983-84. Motion was unanimously approved. 3. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH ENVIRONMENTAL RESEARCH GROUP, INC. FOR INCINERATOR EMISSION TESTING After explanation by Mr. Dolan, GM-CE, it was moved by Member Carlson, seconded by Member Stanley, that the General Manager-Chief Engineer be authorized to execute an agreement with Environmental Research Group, Inc. which calls for a cost of $48,193 for the anticipated scope of work for incinerator emission testing. Motion was unanimously approved. 4. ACCEPT THE CONTRACT FOR THE NEW OFFICE BUILDING (PROJECT 3000) AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION It was moved by Member Boneysteele, seconded by Member Stanley, to accept the contract from W. A. Thomas Company for the new office building (Project No. 3000) and authorize the filing of a Notice of Completion. Motion was unanimously approved. 07-. "07' 83 2222 AUTHORIZE $85,400 IN SEWER CONSTRUCTION FUNDS FOR TREATMENT PLANT DEWATERING CENTRIFUGE MODIFICATIONS 5. Mr. Dolan, GM-CE, explained that presently, major problems exist with the performance and reliability of the vertical centrifuges. Recommendations have been made by the manufacturer for modifications which would significantly improve the performance of the centrifuges and extend the useful life of the equipment. He requested Mr. Chuck Batts, Plant Operations Manager, to provide further explanation to the Board. After discussion, it was moved by Member Carlson, seconded by Member Campbell, to authorize $85,400 in Sewer Construction Funds for Treatment Plant Dewatering Centrifuge Modifications. Motion carried by the following vote: AYES: Members: Carlson, Stanley, Campbell and Dalton NOES: Members: None ABSTAINING: Member: Boneysteele ABSENT: Members: None VII. BUDGET AND FINANCE 1. APPOINTMENT OF INDEPENDENT AUDITORS Mr. Dolan, GM-CE, suggested that the selection committee, consisting of Members Boneysteele and Stanley, Paul Morsen and Walter Funasaki, comment on the interviews held with representatives of the two more suitable firms. Committee Members indicated that the firms of Hood and Strong and Main Hurdman were interviewed. Both firms were found to be qualified and having strong backgrounds. After thorough consideration and review, it was the consensus of the committee that Hood and Strong should be appointed to perform the annual audit for the District. Board discussion followed. It was then moved by Member Stanley, seconded by Member Boneysteele, that the firm of ~odd and Strong be appointed as the District's auditors for the fiscal year ended on June 30, 1983, with the understanding that staff would reappoint the firm for four or five consecutive annual examinations, unless otherwise directed by the Board of Directors. Motion was unanimously approved. 2. ADOPT 1983-84 PERSONNEL, EQUIPMENT, AND OPERATIONS AND MAINTENANCE BUDGETS After discussion, it was moved by Member' Boneysteele, seconded by Member Stanley, that a resolution be adopted for adoption of the 1983-84 Central Contra Costa Sanitary District Budget consisting of the Operations and Maintenance Budget, Equipment Budget and Personnel Budget. (Resolution No. 83-87). Motion was unanimously approved. VII I. PERSONNEL 1. ACKNOWLEDGE RECEIPT OF LETTER FROM CCCSDEA LOCAL #1 AND APPOINT A NEUTRAL THIRD PARTY TO HEAR THE APPEAL AND DIRECT THE SECRETARY PRO TEM OF THE DISTRICT TO MAKE THE NECESSARY ARRANGEMENTS After explanation from Mr. Paul Morsen, Administrative Department Manager, it was moved by Member Carlson, seconded by Member Campbell, to acknowledge receipt of correspondence from CCCSDEA Local #1, appoint Mr. Ralph F. Duncan, Arbitrator/Mediator as a neutral third party to hear Mr. Lewis' appeal and render a recommended decision to the Board of Directors and direct the Secretary Pro Tem of the District to make the necessary arrangements. Motion was unanimously approved. IX. ITEMS LATE FOR THE AGENDA None. 07':~7 ';' 83 ~ ;J 2223 x. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that an offer has been received from the Airport Commission to purchase an easement on the Kiewit property. Discussion followed wherein the Board suggested that staff indicate to the Commission that the District would not grant any easement until the restrictions contained in the Airmport Land Use Commission Proposed Regulations are reconsidered and to contact the FAA to check on the actual requirements. a. Mr. Dolan discussed the appropriateness of recalculating the overhead charges and incorporating them into the Operation and Maintenance charges. Board discussion followed wherein it was the consensus that it would be inappropriate for the District to consider such a policy at this time. c. Mr. Dolan requested requested authorization for Board and staff attendance at the forthcoming CASA meeting. It was moved by Member Boneysteele, seconded by Member Carlson, to authorize the attendance of two staff members, District Counsel, and Board Members at the meeting in San Diego on August 24-27, 1983. Motion was unanimously approved. d. Mr. Dolan reported that Mr. Curt Swanson, Sr. Engineer, had addressed the Pleasant Hill Lions Club regarding the District and its operations. e. Mr. Dolan reported that Mr. Steve Elsberry, Sr. Accountant, was "on the air" on radio station KNBR wherein he discussed the progress of the District's Landfill Gas Utilization project. Mr. Elsberry also mentioned that the District Board Members were this year's recepients of the "APWA Energy Conservation" award. f. Mr. Dolan requested that the Board Members review the applications for the position of Deputy Secretary of the District in closed session, and.therefore, make the Adjournedf!1eeting gLJuly 14, 1983 unnecessary. The_consensus of the Board was in agreement with Mr. Dolan's request. g. Mr. Dolan distributed copies of a proposed letter to be sent to Supervisor Robert Schroder regarding Acme Fill's Garbage to Energy Project. Discussion followed with the Board agreeing that the letter was appropriate. h. The Aquatic Habitat Bay Area Dischargers Association has formulated their final draft of the Joint Exercise of Powers Agreement (JEPA) which might be ready for submittal to the Board at its July 21, 1983 meeting. i. Valley Disposal Service intends to request a 2-3% garbage rate increase for residential customers effective August 1, 1983. Discussion fo 11 owed. j. Mr. Dolan advised that Mr. Robert Marple, Civil Engineering Assistant II, has retired from the District after twenty-four years of service. Mr. Marple has contributed greatly to the District over the years as well as being an excellent fellow employee. The District is going to miss him. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised he would have one item for discussion in closed session. 3. SECRETARY PRO TEM None. 07,~,O7 ~>. 83 "q . , : ....:, ~ t' .1\ ' ; " 1 2224 4. BOARD MEMBE RS a. Member Campbell advised that he had attended a meeting of ABAG's Hazardous Waste Planning Committee of the Regional Board. Discussion centered on the alternative for using incineration as a form of disposing of hazardous waste. b. Member Boneysteele advised that he had received the final report from the Contra Costa Grand Jury Environmental Commission on Solid Waste wherein the District was commended on its procedure for setting garbage rates. He requested staff to reproduce the report for him and indicated that he planned to .write a letter to the Committee. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA None. XI I. CLOSED SESSION At 9:13 p.m., President Dalton declared a closed session to discuss litigation and personnel matters. At 10:54 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XII I. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION None. XIV. ADJOURNMENT At 10:55 p.m., President Dalton adjourned the meeting. C ~kO~L--- President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: " }:'/'}!tì',"c'/'", l, l..;, , c, '-- Seç et ry Pro Tem of the Central Contra Costa Sanitary District, County of Contra Costa, State of California " 83 " j,~ ;¡; 07, , ' y.>!, (}7 "