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HomeMy WebLinkAboutBOARD MINUTES 06-02-83 2204 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 2,1983 The District Board of the Central Contra Costa Sanitary District convened in a scheduled regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, on June 2, 1983, at 7:30 p.m.' . President Dalton called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Campbell and Dalton ABSENT: Member: Stanley Member Stanley notified the Board that he is recourperating from pneumonia and will not be present at this meeting. II. APPROVAL OF MINUTES After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of May 5,1983, be approved with the following corrections: Under "VI. ADMINISTRATIVE, 2. RECEIVE AND REVIEW 1983-84 EQUIPMENT BUDGET", in the third paragraph, change the first sentence to read as follows: "Noting a request for a Honda lawnmower, Member Boneysteele questioned whether the staff is abiding by its "Buy American" recommendation. Under "VI I I. LEGAL/LITIGATION, 1. RECEIVE AND REVIEW CLAIM FROM BARBARA F. BLUME FOR PROPERTY DAMAGE", add the following sentence. "r~otion was unanimously approved." Under "XIV. ADJOURNMENT" change 'p.m." to "a.m." Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley III. EXPEND ITURES 1. EXPENDITURE LIST DATED JUNE 2, 1983 Member Boneysteele, member of the Budget and Finance Committee, stated that he had reviewed the expenditures and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by President Dalton, that the Expenditure List dated June 2,1983 including Running Expense Warrant Nos. 25095-25163; Sewer Construction Warrant Nos. 4349-4357; and Payroll Voucher Nos. 5706912-5707134 and 1876-1878, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley 06 02 83 2205 IV. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Campbell, that the Consent Calendar (consisting of ten items) be approved as recommended, respective resolutions adopted, and recording authorized as applicable. Staff recommends the following: 1. Accept easement at no cost to the District from Edmonston Family Trusts, Blackhawk area, Job 3526, Parcels 4 and 5. Res. No. 83-62. 2. Accept easement at no cost to the District from R. W. Procunier, Walnut Creek area, Job 3839, Parcell. Res. No. 83-63. 3. Accept easement at no cost to the District from J. C. Clay, Walnut Creek area, Job 3839, Parcel 3. Res. No. 83-64. Accept easement at no cost to the District from R. A. Stubbs, et ux, Lafayette area, Job 3482, Parcel 3. Res. No. 83-65. 4. 5. Accept easement at no cost to the District from Terra California, Rossmoor area, Job 3171, Parcel 2. Res. 83-66. 6. Accept easement at no cost to the District from Second Walnut Creek Mutual, Rossmoor area, Job 1001, Parcel 2. Res. No. 83-67 . 7. Accept easement at no cost to the District from Golden Rain Foundation, Rossmoor area, Job 1001, Parcel 3. Res. No. 83-68. 8. Accept easement at no cost to the District from Robert A. Garcia and Rosita Garcia, Walnut Creek area, Job 20, Parce~ lR-1. Res. No. 83-69. 9. Execute Consent to Common Use Agreement with Contra Costa Water District, Job Nos. 2706 and 2982, Comistas Dr., Walnut Creek area. Res. No. 83-70. Authorize Medical Leave of Absence for Beth Mould, Utility Worker 10. Motion carried by the following vote: 1. AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley V. ADMINISTRATION ADOPT RESOLUTION APPOINTING PAUL MORSEN TO THE POSITION OF SECRETARY PRO TEM OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT After explanation by Mr. John Carniato, District Counsel, it was moved by Member Carlson, seconded by Member Campbell, that a resolution be adopted appointing Paul Morsen to the position of Secretary Pro Tem of the Central Contra Costa Sanitary District. Res. No. 83-71. Motion carried by the following vote: ()(j i~ 2 \.. AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley 83 2206 VI. ENGINEERING 1. AUTHORIZE EXECUTION OF AMENDMENT NO.1 TO THE AGREEMENT WITH WOODWARD-CLYDE CONSULTANTS FOR OUTFALL PROTECTION PROJECT AND AUTHORIZE $14,700 IN SEWER CONSTRUCTION FUNDS Mr. Dolan, General Manager-Chief Engineer (GM-CE), requested Mr. John Larson, Manager-Engineering Division, to provide an overview of the Outfall Protection Project. Mr. Larson explained the scope of the project and stated that Woodward Clyde Consultants were selected to do the work because of their prior involvement on the outfall relocation proj ect. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the GM-CE execute Amendment I to the agreement with Woodward Clyde for geological and geotechnical engineering services related to protection of the outfall sewer and authorize $14,700 in Sewer Construction Funds. Motion carried by the following vote: AYES: Members: Boneysteele, Campbell and Dalton NOES: Members: None ABSTAINING: Member: Carlson ABSENT: Member: Stanley 2. AUTHORIZE $30,550 IN SEWER CONSTRUCTION FUNDS FOR DESIGN OF DSP 2553, FLUSH KLEEN STATION CAPACITY IMPROVEMENT Mr. Dolan, GM-CE, requested Mr. John Larson, Engineering Division Manager, to brief the Board on this proposed project. Mr. Larson, indicated that it is necessary to improve the capacity of the Flush Kleen Pump Station in order to meet wet weather flow requirements. While the proposed project could accommodate growth in the local area, planning studies have shown that there are no current plans for growth. Furthermore, the design is based solely on estimated current peak wet weather flow conditions. Therefore, Mr. Larson recom- mended that the project should be found categorically exempt from the reporting requirements of the California Environmental Quality Act. After discussion, it was moved by Member Carlson, seconded by Member Campbell, to declare the Flushkleen Pump Station Project categorically exempt from the California Environmental Quality Act; direct staff to file a Notice of Exemption; and to authorize $30,550 from the Sewer Construction Fund for design of the Flushkleen Pump Station capacity improvement. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley VIr. BUDGET AND FINANCE 1. RECEIVE 1983-84 OPERATIONS AND MAINTENANCE BUDGET Mr. Walter Funasaki, Finance Officer, reviewed the Fiscal Year 1983-84 Operations and Maintenance Budget for the Board. He directed the Board's attention to changes that were made in the allocation of certain accounts; summarized the actual, budgeted and projected expenses; and presented a graphic comparative analysis depicting major expense categories for six fiscal years (1979/80 through 1984/85). Discussion followed wherein Member Boneysteele commented that refuse collector franchise fees should be shown separately from the EQC, since they do derive from a different source of revenue. Mr. Dolan agreed and replied that staff will find a way to report this cost and revenue amount clearly. There being no further discussion, it was the consensus of the Board to receive the Fiscal Year 1983-84 Operations and Maintenance Budget with the modification of showing a revenue source breakdown. ~... , ,. '. 06 02 83 2207 Board Members complimented Mr. Funasaki on the clarity and thoroughness exercised in the preparation of the 0 & M Budget. VII 1. PERSONNEL 1. REVIEW AND APPROVE THE 1983-84 PERSONNEL BUDGET After an explanation by Mr. Paul Morsen, Administrative Department Manager, it was moved by Member Campbell, seconded by Member Carlson, that the 1983-84 Personnel Budget be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley ITEMS LATE FOR THE AGENDA IX. None. x. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER ~ ~r. Dolan advised that Mr. Curt Swanson, Sr. Engineer for the District, had addressed the Lafayette Kiwanis regarding the District's activities. b. Messrs. Paul Morsen and Chuck Batts conducted a plant tour for a reporter from the San Ramon Valley Herald. A subsequent article regarding the treatment plant is expected to appear in that newspaper as a result of the tour. c. The Collection System Operations Department will be presenting a request for authorization of funds to install structures in the Martinez Collection System to improve the maintenance of the pipelines. d. After discussion, it was the consensus of the Board, that an an Adjourned Meeting be scheduled on June 30 to discuss litigation matters; and an Adjourned Meeting be scheduled on July 14, to review the applications for the position of Deputy Secretary of the District. Board Members requested that the Secretary Pro Tem inform Member Stanley of the scheduled Adjourned Meetings. e. The bid for protective coating of the Bar Screen room is being advertised and should be brought to the Board for award of contract at the next meeting. f. The District is requesting proposals from testing laboratories for performing specialized testing in conjunction with furnace startup project. g. Mr. Dolan reported that Messrs. Bhupinder Dahliwal and Robert Baker had a paper published in the WPCF Journal. h. The plant's new Electric Motor Driven Blower has been successfully tested and used when a complication occurred in the system. i. The furnace acceptance project is in the bidding process. are scheduled to be opened on June 9. j. Mr. Dolan discussed the appropriateness of placing institutional Senior Citizen complexes under an Institutional Rate for the EQC. Board and staff discussion followed. Bids 06 0 2 8 3 ,.. ,', i-"", ' ; ." i ^ ~ , 2208 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested that he be allowed to give a short presentation in closed session at the July 14 meeting regarding the Acme Fill litigation matter. Board Members voiced no objection to the request. 3. SECRETARY PRO TEM None. 4. COMMITTEES a. Member Boneysteele indicated that he had appeared before the Contra Costa County Grand Jury to explain the District's procedure for setting garbage collection rates. XI. MATTERS FROM THE BOARD NOT ON THE AGENDA Member Boneysteele suggested that a change be made on the agenda format. Under "Reports" change the term "Committees" to "Board Members". In this manner, Board Members can report on their activities as individual members and not as assigned members to a committee of the Board. XII. CLOSED SESS ION None. XIII. ACTIONS RESULTING FROM CLOSED SESSION None. XIV. ADJOURNMENT At 9:18 p.m., President Dalton adjourned the meeting to June 9,1983. ~~~--~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERISIGNED: ~~ Secretary Pro ~em e District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California () f) ',. ) tJ;., K ~" ',. ,..J