Loading...
HomeMy WebLinkAboutBOARD MINUTES 04-21-83 2188 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT DATED APRI L 21, 1983 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, (Pacheco area) County of Contra Costa, State of California, on April 21, 1983 at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: ABSENT: Members: Carlson, Boneysteele, Stanley, Campbell and Dalton None II. APPROVAL OF MINUTES It was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of March 17,1983, be approved as presented. III. EXPENDITURES 1. EXPENDITURE LIST DATED APRIL 21,1983 Member Boneysteele, member of the Budget and Finance Committee, stated he had reviewed the expenditures and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the Expenditure List dated April 21, 1983, including Running Expense Warrant Nos. 24575-24735; Sewer Construction Warrant Nos. 2682-2714 and 4303-4306; and Payroll Warrant Nos. 1869-1873, be approved. Motion was unanimously approved. IV. CONSENT CALENDAR After discussion, wherein it was requested that Item 4 of the Consent Calendar be considered separately, it was moved by Member Campbell, seconded by Member Stanley, that Items 1, 2 and 3 of the Consent Calendar be approved. Staff recommends the following: 1. Accept an easement at no cost to the District from L. S. Tsai, et ux - Job No. 522, Parcel 3, Walnut Creek area, and authorize recording. Res. No. 83-50. 2. Authorize execution of Quitclaim of Easements - Job No. 3519, Subdivision 5967, and authorize recording. Res. No. 83-51. Authorize PA 83-6 (Lafayette area) to be included in a future formal annexation to the District. 3. Motion was unanimously approved. It was then moved by Member Campbell, seconded by Member Stanley, that Item 4 of the Consent Calendar (last item) be approved and that a resolution be adopted to that effect. 4. Initiate proceedings to formally annex ten separate areas under the title of District Annexation 83 and adopt a resolution to that effect. Res. No. 83-52. Motion carried by the following vote: AYES: Members: Boneystee 1 e, Stan 1 ey, Campbell and Dalton NOES: Members: None ABSENT: Members: None ABSTAINING: Member: Carlson C" ~, ",' ,1 '~ (~, '~ ,_:~ ,~~, r'\" ,.'- ',' , , ,,',/" 2189 V. ADM I N I STRATI VE 1. RECEIVE STAFF ANALYSIS OF THE APPLICATION FOR GARBAGE RATE INCREASES BY ORINDA-MORAGA DISPOSAL SERVICE, INC. AND SET A PUBLIC HEARING FOR MAY 5, 1983 Mr. Dolan, General Manager-Chief Engineer (GM-CE), advised that an application for a 12.3% garbage rate increase has been received from Orinda/Moraga Disposal Service. This is their first rate increase request in two years. He also indicated that Mr. George Navone of Orinda/Moraga Disposal Service was present in the audience to answer any specific questions the Board may have. Mr. Dolan requested Mr. Walter Funasaki, Finance Officer, to explain the staff analysis evaluating the reasonableness of the requested rate increase. Mr. Funasaki reviewed the staff's analysis of the rate increase application, and indicated that the objective of the analysis was to evaluate the reasonableness of the expense projections in the application and to compute the percentage increase in revenue required to produce a 95% operating ratio. Based on the results of the analysis, Mr. Funasaki concluded that the projected expenses submitted by Orinda/Moraga were reasonably stated, and after giving effect to rate-setting adjustments, were the basis for staff's rate increase computations. Discussion followed wherein Board Members commented that since Orindaj Moraga is comprised of two areas known as Zones 1 and lA, with each zone requiring a diffent level of service, it might be appropriate to consider them separately. The Board requested that staff expend some time in an effort to determine cost allocations for the two different zones and provide them with such information prior to the hearing date. Mr. Dolan noted the Board's request. After further discussion, it was moved by Member Stanley, seconded by Member Campbell, that the Board receive the staff analysis for Orinda/Moraga Disposal Service application for a rate increase and that a public hearing be set for May 5, 1983. Motion was unanimously approved. 2. PRESENTATION ON GOALS AND OBJECTIVES ACCOMPLISHMENTS FOR 1982-83 BY THE ADMINISTRATIVE AND COLLECTION SYSTEM OPERATIONS DEPARTMENTS Paul Morsen, Administrative Department Manager, distributed copies of the Administrtative Department's Goals and Objectives (G&OIS) for 1983-84 to the Board Members for their review. He then proceeded to outline accomplishments of the Department during the past year. Items highlighted were: more efficiency in gathering and distributing Board agenda material; development of more streamlined purchasing procedures; improvement of communications within the District; employee involvement through Quality Circles; resuming the publishing of a bi-monthly newsletter; centralization of functions in the Administrative Department, i.e., procurement, consolidating materials in warehouse, creating a clerical support unit, improvement of payroll procedures through improved communications between personnel office and accounting office; and review of District class descriptions and establishment of the personnel advancement policy in the clerical, accounting and purchasing areas. At the conclusion of the presentation, Mr. Morsen asked the Board if they had any questions. Board Members requested that they be permitted to review the material for the 1983-84 G&Os and any questions or comments would be addressed at the next meeting. 04 . Member Boneysteele requested that at a future meeting, staff clarify the POllCY for purchases of minor items under $50. Mr. Robert Hinkson, CSO Manager, distributed copies of the G&Os for his department. He indicated that his staff has placed a great deal of emphasis on the ~romotion of safety in h~s department. As part of his presentation concernlng departmental accompllshments during the past year, he stated tha~ ther~ has been a reduction of overflow damage claims; reduction of Inflltratlon/lnflow; increase in treatment of root intruded pipe lines' repair and r~habilitation of 200 deficient sewer structures; repairs of damaged portlons of the sewerage system; and reduction of vehicle and equipment down time.. Another achievement for the department was the development o~ a POllCY for promoting section achievements. Board Members thanked Mr. Hlnkson for his presentation. 2183 2190 VI. ENGINEERING 1. AUTHORIZE $14,000 IN SEWER CONSTRUCTION FUNDS FOR A COMPUTER SYSTEM MODIFICATION FEASIBILITY STUDY Mr. Dolan, GM-CE, explained that one of the 1982-83 Goals and Objectives of the Plant Operations Department was to investigate methods for affecting labor-saving capabilities to the computer control system. A potential alternative would be to move the computer control room from its present location in the Administrative wing of the Pump and Blower Building to a new location in the Solids Conditioning Building. Under this alternative, some of the computer tasks involving the furnace operations manpower requirements can be satisfied. Because of the technical difficulties that could be encountered in such a relocation, staff is proposing that a feasibility study be made prior to such a proposal. After discussion, it was moved by Member Stnaley, seconded by Member Carlson, to authorize $14,000 in Sewer Construction Funds for a computer control system modification feasibility study. Motion was unanimously approved. VI I. ITEMS LATE FOR THE AGENDA 1. REQUEST TO BOARD OF DIRECTORS BY GM-CE TO REDUCE SALARY AND BENEFITS ADJUSTMENT FOR GM-CE FROM SCHEDULED 7% SALARY, $lO/MONTH BENEFIT OPTION TO 0% SALARY AND $300 PER MONTH BENEFIT OPTION Mr. Dolan, requested that this item be discussed in closed session at the end of the meeting. There were no objections. 2. DESIGNATE THE GM-CE AS DISTRICT AUTHORIZED REPRESENTATIVE FOR DISASTER RELIEF FUNDING After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that a resolution be adopted appointing Roger J. Dolan as the District's authorized representative for application to the State Office Emergency Services and Federal Emergency Management Agency (FEMA) for disaster relief funding. Res. No. 83-53. Motion was unanimously approved. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan proposed that the field trip for Board Members to view the storm damage sites be held on Saturday morning, May 14. He also suggested that a Headquarters Office Building (HOB) open house be held at mid-day on the same date, for employees and their familites. Discussion followed, wherein Mr. Dolan stated that he would look into the scheduling and address this issue at the next Board meeting. b. Mr. Dolan highlighted the topics covered at the WPCF meeting in Washington, D.C. He stated that emphasis was placed on the impact toxic materials were having on the environment. c. Mr. Dolan advised that in accordance with Board policy, the District should begin a selection process for retaining an auditor for 1982-83 fiscal year. It is proposed that "Request for Proposals" (RFPs) be sent to qualified firms. Firms presenting proposals would be ranked by staff for interview by the Expenditure Committee and staff members and a recommendation made to the full Board. Board Members voiced agreement with Mr. Dolan's suggestion and requested that he proceed with the RFP's d. Mr. Dolan announced the Retirement Luncheon for Clyde Hopkins will be held on May 18 at the Sheraton Inn and invited the Boad Members to attend. e. Mr. Dolan advised that the project for the installation of the air compressor is going to be advertised next week. ()4 "':1 '[ i~; '. ~3.' ~, 2191 f. Mr. Dolan advised that Mr. Paul Morsen and President Dalton had attended a Solid Waste Committee Meeting. Mr. Morsen gave a presentation to the Committee on the proposed Solid Waste to Energy Contract as a substitute to the Joint Exercise of Powers Agreement (JEPA). The cities did not feel that cost allocations and respective responsibilities were properly distributed and therefore reverted to the JEPA concept of dealing with the County's waste problem. Also discussed was the aspect of whether the dump site should be public or privately owned. Board discussion followed. g. Mr. Dolan advised that he would have two items for discussion in closed session. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY None 4. COMMITTEES a. Member Campbell reported on the ABAG Meeting he had attended regarding hazardous waste disposal. It was the consensus of the ABAG Hazardous Waste Committee that an ordinance concerning hazardous waste should be drafted by cities and couties addressing such issues. He gave Mr. Dolan a copy of a report for his review. IX. MATTERS FROM THE BOARD NOT ON THE AGENDA Member Carlson queried staff and/or commented on the following matters: a. If there was a pumping station located at the Sheraton Inn because he has noticed District maintenance personnel working in the vicinity quite frequently. Mr. Robert Hinkson replied that indeed there was a pumping station in the vicinity of the Sheraton Inn that requires frequent maintenance. b. He informed that a law has been established covering work related accidents, whereby a supervisor can be tried for negligence and face the possibility of a prison term. Management staff has to be particularly aware of this and make sure that safety rules are observed. c. What progress is being made on panel anchorages and seismic problems of the Solids Conditioning Building. It would be difficult to do any repairs after the furnace startup. Mr. Dolan advised the Board that the status of the panel correction project. e. What progress is being made on the punch list for the HOB - Member Carlson felt that there are a number of deficiencies in the Board Room that should be taken care of. Mr. Baker responded that the District's construction people are constantly working with the contractor in an effort to make a series of improvements. Staff is scheduling a meeting with the architect to see if the problems can be resolved. X. CLOSED SESSION At 10:21 p.m., President Dalton declared a closed session. At 11:40 p.m., President Dalton concluded the closed session and reconvened the meeting into open session. XI. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION As a result of discussion in closed session, the following actions were taken: 1. It was moved by Member Carlson, seconded by Member Campbell, to modify the salary and adjust the benefits for the GM-CE from a scheduled 7% salary increase and a $10 per month increase in the Benefit Option Plan, to 0% salary increase and $300 per month increase in the Benefit Option Plan. Motion was unanimously approved. ()4 ~) ,. (.~ _. 83 2192 2. It was moved by Member Stanley, seconded by Member Boneysteele, to authorize $25,000 to augment the litigation budget. Motion was unanimously approved. XI I. ADJOURNMENT At 11:42 p.m., President Dalton adjourned the meeting. (~1f9 ..~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ~ Secretary of-the ~rict Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California {.;¡ jf ..1 ,.1 '" , ~. ¡"""" .t" 3 g :~