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HomeMy WebLinkAboutBOARD MINUTES 01-20-83 2161 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT DATED JANUARY 20, 1983 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, (Pacheco area) County of Contra Costa, State of California, on January 20,1983 at 7:30 p.m. President Dalton called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: M~mbers: ABSENT: Member: Carlson, Boneysteele, Stanley and Dalton Camp be 11 II. APPROVAL OF EXPENDITURES 1. LIST DATED JANUARY 20,1983 Members Boneysteele and Stanley, members of the Budget and Finance Committee, stated that they had reviewed the expenditures and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the expenditure list dated January 20, 1983, which includes Running Expense Warrant Nos. 23440-23612 and Sewer Construction Warrant Nos. 2455-2477 and 4254-4262 be approved. Motion carried by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Membe rs : Member: Carlson, Boneysteele, Stanley and Dalton None Campbell III. CONSENT CALENDAR It was moved by Member Carlson, seconded by Member Stanley, that the Consent Calendar, including Items 1 through 4 be approved as recommended and that a resolution be adopted for Item 1. 1. Accept easement at no cost to the District, adopt resolution and authorize recording. Grantor Area Job No. Pcl Res. No. I. M. O'Brien et ux Walnut Creek 2804 1 83-12 2. Authorize PA 83-3 (Pleasant Hill area) and PA 83-4 (Alamo area) to be included in a future formal annexation to the District. Authorize the filing of a Notice of Completion for District Sewering Project No. 3662, Blackhawk Rd. in Lafayette. 3. 4. Receive Memorandum listing New Officers and Executive Board of the Management/Support Confidential Group of District Employees for 1983. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Carlson, Boneysteele, Stanley and Dalton None Camp be 11 () 1 ",'If) ,.: '~l Q ,~} ,ì'io/,) 2162 IV. ADMINISTRATIVE 1. AUTHORIZE $82,735 OF SEWER CONSTRUCTION FUNDS FOR COMPLETION OF SOFTWARE DEVELOPMENT, ADDITIONAL HARDWARE COMPONENTS AND PERIPHERAL EQUIPMENT FOR THE FINANCIAL MANAGEMENT INFORMATION SYSTEM Mr. Dolan, General Manager-Chief Engineer (GM-CE) briefed the Board on the status of the Financial Management Information System (FMIS). He then requested Mr. Paul Morsen, Administrative Department Manager, to give the Board a detailed presentation concerning proposed additions and improvements to the,F~IS. Utilizing graphics, Mr. Morsen explained the alternative courses considered by staff, which would ensure successful project completion on a timely and cost effective basis. New proposals were received and Peat, Marwick, Mitchell and Co. (PMM&CO.) (data processing consultants) assisted the FMIS committee in the proposal evaluation process. At the conclusion of the evaluation process, it was the consensus of the FMIS Committee and PMM & Co. to select the firm of Alexander Grant and Company/MMI for further negotiation. It is anticipated that Alexander Grant & CO./MMI will develop eleven of the District's fourteen FMIS applications. The remaining three applications will be obtained after a requirements definition is performed by the vendor. Mr. Morsen then requested Mr. Walter Funasaki, Finance Officer, to explain the financial implications of the proposed system. Board discussion followed Mr. Funasaki's presentation. Member Carlson expressed concern over the inclusion of the $8,500 contingency figure to cover additional hardware components and peripheral equipment. He stated that he would rather address the purchase as a specific amount. Mr. Dolan responded, indicating that the contingency amount was included to take care of any anticipated unknown costs, however, this figure could be eliminated if the Board feels it is inappropriate. After Board and staff discussion, it was moved by Member Carlson, seconded by Member Stanley, to: (1) authorize execution of a contract with Alexander Grant/MMI for software development of eleven applications, for the amount of $81,000; (2) authorize execution of a Professional Services Agreement with Peat, Marwick, Mitchell and Co. for implementation assistance for the amount of $4,000; and (3) authorize the supplementary amount of $74,235 in Sewer Construction Funds (not including any contingency funds) to cover the remaining cost of software development by Alexander Grant and Peat, Marwick, Mitchell and Co., and acquisition of hardware components and peripheral equipment. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Stanley and Dalton NOES: Members: None ABSENT: Member: Campbell V. ENGINEERING 1. AUTHORIZE $6,800 FOR ARREBA STREET STORM DAMAGE REPAIR PROJECT, DSP NO. 3641 After explanation by Mr. Dolan (GM-CE), it was moved by Member Carlson, seconded by Member Boneysteele, to authorize $6,800 for the Arreba Street Storm Damage Repair Project, DSP 3641. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Stanley and Dalton None Camp be 11 O.l, ,", 4\, .- } l',~. J t~3 2163 2. AUTHORIZE THE FILING OF A NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT DSP NO. 3641 After discussion, it was moved by Member Carlson, seconded by Member Stanley, to authorize the GM-CE to file a Notice of Completion for District Sewering Project, No. 3641. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Stanley and Dalton NOES: Members: None ABSENT: Member: Campbell VI. REAL PROPERTY 1. APPROVE LEASE AGREEMENT WITH THE WILLOWS SHOPPING CENTER FOR USE OF DISTRICT LAND FOR PARKING PURPOSES After Board and staff discussion, it was moved by Member Stanley, seconded by Member Carlson, that the President and Secretary be authorized to execute a lease agreement with Willows Shopping Center for use of District land for parking purposes. Resolution No. 83-14. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Stanley and Dalton None Campbell VI I. PERSONNEL 1. DELETE AND ADOPT CERTAIN CLASS DESCRIPTIONS, RECLASSIFY,TRANo>FER AND APPOINT CERTAIN MANAGEMENT EMPLOYEES TO NEW POSITIONS Mr. Dolan requested that this item be discussed in Closed Session prior to Board action. Board voiced no objections to the request and continued with the agenda. VIII. ITEMS LATE FOR THE AGENDA None. IX. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that the District Administration and Engineering Departments will be moving from Walnut Creek to the new Office Building at the Treatment Plan on schedule this coming weekend. b. Mr. Dolan advised that a security walk through of the Plant and the new Office Building had been held and the security consultant will render a written report in the near future. 2. COUNSEL FOR THE DISTRICT Mr. Carniato stated that he would have an item for Closed Session. 3. SECRETARY None. 4. COMMITTEES a. President Dalton reported on a meeting regarding a new County Solid Waste Disposal site in Contra Costa County. b. Member Stanley inquired as to the status of the County Waste Energy Project. President Dalton indicated that the Project is active and the project staff is working to get public support. 01, 'Ir, ~, £ , .-' i ~' ..,./ ',.' t)~) 2164 X. MATTERS FROM THE BOARD NOT ON THE AGENDA None. XI. CLOSED SESSION At 8:34 p.m., President Dalton declared a Closed Session to discuss matters pertátning to personnel, litigation and potential litigation. At 10:44 p.m., President Dalton concluded the Closed Session and continued the meeting in Open Session. XII. ACTIONS RESULTING FROM DISCUSSION IN CLOSED SESSION APPROVE BILLS FOR LITIGATION SERVICES 1. It was moved by Member Boneysteele, seconded by Member Stanley, that the statements from Crosby, Heafey, Roach and May in the amount of $10,311.13; O'Brien-Kreitzberg in the amount of $14,222.92; Corbett, Kane Berk and Barton in the amount of $155.50; and John J. Carniato in the amount of $10,656.68, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Stanley and Dalton None Campbell 2. PERSONNEL MATTERS DISCUSSED IN CLOSED SESSION It was moved by Member Carlson, seconded by Member Stanley to (1) accept with regrets the resignation submitted by Dr. Clark Weddle, under the conditions discussed, to be effective January 20,1983; (2) adopt a resolution rescinding the Class Description for and deleting the existing position of Deputy Chief Engineer (Res. No. 83-13); (3) adopt a resolution adopting a new Class Description for and establishing the new position of Engineering and Construction Department Manager, Range M-20 (Res. No. 83-15); adopt a resolution appointing Robert A. Baker to the new position of Engineering and Construction Department Manager, with a 7.5% increase over his current salary, effective January 21,1983 (Res. No. 83-16); (4) adopt a resolution rescinding the current and adopting a new Class Description for the position of Plant Operations Department Manager, Range M-24 (Res. No. 83-17; and (5) adopt a resolution appointing Charles Batts to the position of Plant Operations Department Manager with a 7.5% increase over his current salary, effective January 21, 1983 (Resolution No. 83-18). Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Stanley and Dalton None Campbell XIII. ADJOURNMENT At 10:52 p.m., President Dalton adjourned the meeting. ~~~, President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Secre ry of the istrict Board of the Cen al Contra Costa Sanitary District, County of Contra Costa, State of California (J .1, ... iI..{\ i_; ~c;' .,." 3 '1;1." ,",f'