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HomeMy WebLinkAboutBOARD MINUTES 01-28-82 2028 ()1 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 28, 1982 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on January 28, 1982, at 7:30 p.m. In the absence of President Stanley, Member Dalton officiated as President Pro Tem. I. ROLL CALL President Pro Tem Dalton called the meeting to order and requested the Secretary to call roll. PRESENT: Members: ABSENT: Member: Carlson, Boneysteele, Campbell and Dalton Stanley II. APPROVAL OF MINUTES 1. 2. MINUTES OF THE MEETING OF DECEMBER 3, 1981 MINUTES OF THE MEETING OF DECEMBER 17, 1981 It was moved by Member Campbell, seconded by Member Carlson, that the minutes of December 3, 1981 and December 17, 1981 be approved as presented. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley I I I. EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, reviewed the expenditures and found them to be satisfactory. He did request that the Accounting Office provide a more descriptive caption for the items on the report. Discussion followed after which it was moved by Member Boneysteele, seconded by Member Campbell, that the expenditures on the list dated January 28,1982, covering Running Expense Warrant Nos. 18610 to 18800 and 18900 to 18998; Payroll Fund Warrant Nos. 5296646 to 5296871 and Warrant No. 1787; and Sewer Construction Warrant Nos. 3970 to 3987 and 1862 to 1900; be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley IV. CONSENT CALENDAR After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that Items 1 through 4 of the Consent Calendar be approved, necessary resolutions adopted and their recording authorized where applicable. 1. Accept easements granted at no cost to the District, adopt respective resolutions and authorize their recording. 28 82 ,j 2029 Grantee Area Job No. Parcel No. Res. No. a. White Gate Estates Danvi 11 e 3285 1 82-08 - b. Danville-San Ramon Medical Center Danville 3629 1 82-09 2. Accept Contract and Grant of Easement from the United States of America, Walnut Creek North area, Job No. 2695, Parcel 10 (Resolution No. 82-11) 3. Accept Easement Agreement from So. Pacific Transportation Co. for sewer crossing S.P.ls Railroad property in San Ramon area, Job No. 3519 (Resolution No. 82-12) Receive petitions from Charles O'Connor, Shirley Fowle, Kurt Darner, Ruth A. Merchant and Oliver Ingersoll to be represented under the Management Support/Confidential Group. 4. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley President Pro Tern Dalton then asked if there were any requests to consider items out of order. Member Carlson stated that he was scheduled to attend a hearing later in the evening and would have to leave the meeting at B:30 p.m. He therefore requested that any important items of business be considered at that time in order that he might participate. Mr. Dolan, GM-CE, indicated that it would be appropriate to hear the status report on the new office building at that time. The Board agreed to hear the report out of order. VI. ENGINEERING 1. REPORT ON THE STATUS OF THE NEW OFFICE BUILDING CONTRACT Mr. Dolan, GM-CE, requested Mr. Jay McCoy, Construction and Services Division Manager, to address the Board on this matter. Mr. McCoy presented for Board review books of photographs taken by staff detailing construction progress of the new Office Building. He indicated that delays in delivery of structural steel are the major cause for construction work not progressing according to schedule. The completion date of the building is estimated to be the end of October, 1982. Messrs. Edwin Anderson and Munawar Hussain, District engineers assigned to monitor the Office Building construction and progress answered questions posed by the Board and provided further explanation. There being no further discussion, President Pro Tem Dalton reverted to the order of the agenda. V. ADMINISTRATIVE 1. AUTHORIZE ESTABLISHMENT OF DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE Mr. Dolan, GM-CE, indicated that this item was presented to the Board in December at which time the Board requested more information regarding the establishment of a Deferred Compensation Advisory Committee. Mr. Walter Funasaki, Finance Officer, reviewed the scope and function of the Deferred Compensation Advisory Committee. The Deferred Compensation Advisory Committee will consist of one nonmanagement employee selected 01 2Ft . 82,j 2030 from each department. After the initial staggered terms, committee members will serve for two year terms. The District Counsel will provide whatever legal assistance is needed by the Committee. Members of the present Deferred Compensation Committee will serve as ex-officio members of the new committee for one year after establishment of such committee. After Board and staff discussion, it was moved by Member Carlson, seconded by Member Campbell, to authorize the establishment of a Deferred Compensation Plan Advisory Committee. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley VI. ENGINEERING 1. REPORT ON THE STATUS OF THE NEW OFFICE BUILDING CONTRACT This item was considered as first item of business following approval of the IIConsent Calendarll. 2. APPROVE AMENDMENT NO.3 TO THE AGREEMENT WITH WASTE WATER INTERNATIONAL FOR ENGINEERING SERVICES ON THE MARTINEZ PUMP STATION (PROJECT 3431), AUTHORIZE EXECUTION AND AUTHORIZE FUNDS FOR THE WORK NOT TO EXCEED $13,186 Mr. Dolan, GM-CE, explained that in the process of modification design work to the Martinez Pump Station, District staff conducted an evaluation on the use of Sodium Hydroxide (NaOH) as a means of controlling odor problems. It was determined that the use of NaOH in the system on a routine basis would result in potentially large cost savings. Dr Weddle, Deputy Chief Engineer, provided some details of the proposed modifications. Board and staff discussion followed regarding the effect of the NaOH treatment on the plant process and the feasibility of implementing this system at other District pump stations. It was then moved by Member Campbell, seconded by Member Carlson, to approve and authorize execution of Amendment 3 to the Agreement with Waste Water International for Engineering Services on the Martinez Pump Station (Project 3431), and authorize expenditures of funds up to $13,186 for the work. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley Mr. Dolan, GM-CE, indicated that the above authorizations also include design work for the replacement of two existing exterior stairways at the Martinez Pump Station. 1. VII. WATER POLLUTION CONTROL PLANT AUTHORIZE LEAVE OF ABSENCE FOR LEE DEVOL, OPERATOR III After explanation and discussion, it was moved by Member Campbell, seconded by Member Carlson, that Lee Devol, Operator III, be authorized a medical Leave of Absence, beginning January 29, 1982 and terminating on the effective date of his Disability Retirement. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Campbell and Dalton Members: None Member: Stanley 01 0;) 8 ~ ~. 82 2031 VII I. COLLECTION SYSTEM 1. APPOINT ROGER J. DOLAN, GM-CE, AS THE DISTRICTIS AGENT FOR THE FOR THE PURPOSE OF OBTAINING CERTAIN FINANCIAL ASSISTANCE UNDER THE DISASTER REHABILITIATION ACT, PUBLIC LAW 288, 93rd CONGRESS AND ADOPT A RESOLUTION TO THAT EFFECT After discussion, it was moved by Member Carlson, seconded by Member Campbell, that a resolution be adopted appointing Roger J. Dolan General Manager-Chief Engineer as the District's agent in filing application with the Federal Emergency Management Agency (FEMA) for Federal disaster funds for repair of recent storm damage to District facilities. Resolution No. 82-10. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Campbell and Dalton None Stanley IX. ITEMS LATE FOR THE AGENDA None. X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that staff is working on the final floor plans for the new Office Building and indicated that part of the second floor may have to be used to accommodate portions of the Engineering Department. This would necessitate a change order to add electrical and mechanical work on the second floor. Member Carlson commented that it might be better if staff reviewed its needs after the building was occupied and then have the work performed under a separate contract. b. Mr. Dolan reported he had given a deposition in regard to the Barker/Early case. c. Mr. Dolan advised that he would be attending a CWPCA Governing Board Meeting in Los Angeles on January 30, 1982. d. Mr. Dolan informed the Board that staff is planning to send a Sr. Engineer from the Plant Operations Department and an Associate Engineer with the Engineering Department to a plant in Beaverton, Oregon area to observe a furnace system and its operation. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato stated that he had two items for discussion in closed session at the end of the meeting. b. Mr. Carniato advised that he is prepared to discuss any questions the Board Members may have regarding the Conflict of Interest Disclosure Statements. 3. SECRETARY None. 4. COMMITTEES None () 1 ,~ 0 .:,::' <"' 82 2032 XI. MATTERS FROM THE BOARD NOT ON THE AGENDA None. At 8:24 p.m., President Pro Tem Dalton recessed the meeting. At 8:32 p.m., President Pro Tem Dalton reconvened the meeting. XI I. CLOSED SESSION (As Required) At 8:34 p.m., President Pro Tem Dalton declared a Closed Session to discuss personnel, Fred J. Early and Peterson/Simpson matters and litigation bills. At 9:41 p.m., President Pro Tem Dalton concluded the Closed Session and reconvened into Open Session. XIII. ACTION RESULTING FROM DISCUSSION IN CLOSED SESSION a. As a result of discussion in Closed Session, it was moved by Member Campbell, seconded by Member Boneysteele, that the statements from John J. Carniato dated January 25, 1982; Crosby, Heafey, Roach and May dated January 18,1982; OIBrien-Kreitzberg dated October 31-November 27, 1981 and November 28-January 1,1982; be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Campbell and Dalton None Carlson and Stanley XIV. ADJOURNMENT At 9:54 p.m., President Pro Tem Dalton adjourned the meeting. l.~J6J.,~ President Pro Tem of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of Ca 1 iforn i a 0'1.' 28.82~