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HomeMy WebLinkAboutBOARD MINUTES 12-03-81 2010 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD DECEMBER 3,1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on December 3,1981 at 7:30 p.m. President Campbell called the meeting to order and requested the Secretary to call roll. PRESENT: Members: Carlson, Boneysteele, Dalton, Stanley and Campbell ABSENT: Members: None At this point, President Campbell transferred the gavel to Member Stanley, the incoming President for the coming year. President Stanley digressed from the order of the agenda to present a plaque to Ex President Campbell from the Board Members expressing their appreciation for his perseverance and hard work during his term as president. Member Campbell thanked everyone and President Stanley returned to the order of the agenda. II. APPROVAL OF MINUTES It was moved by Member Dalton, seconded by Member Carlson, that the minutes of October 1,1981 be approved as presented. Motion was unanimously approved. III. APPROVAL OF EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, stated that he had reviewed the expenditures and found them satisfactory. It was then moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Warrant Nos. 18038-18185 and Sewer Construction Warrant Nos. 1800-1825 be approved. Motion was unanimously approved. IV. CONSENT CALENDAR After discussion, it was moved by Member Carlson, seconded by Member Dalton, that Items 1 through 7 of the Consent Calendar be approved, resolutions adopted and their recording authorized where applicable. 1. Accept easements granted at no cost to the District, adopt respective resolutions and authorize their recording. Grantee Area Job No. Parcel No. Res. No. a. Civic Executive Ctr. Walnut Crk 3557 2 81-212 b. L. Spooner Orinda 3522 1 81-213 c. Concept Dev. Co. Orinda 3522 2 81-214 d. R. L. Thompson Orinda 3522 3 81-215 e. M. E. Walsh et ux Orinda 3522 4 81-216 2. Authorize PA 81-27 (Danville area), PA 81-28 (San Ramon area) and PA 81-29 (Walnut Creek area) to be included in a future formal annexation to the District 3. Authorize execution and recording of a Quitclaim Deed to the State of California, quitclaiming easements within freeway R/W (Res No. 81-217) Authorize execution and recording of Agreement Relating to Real Property with Rex E. Doherty, et ux, Job 1798 (Lot 44, Sub. 3833) Orinda, (Res No. 81-218) 4. '1:2" ()3 81 2011 5. Authorize acceptance of work and filing of Notice of Completion for District Projects 3429,3430 and 3435 Acknowledge recommendations for handling further petitions from employees desiring to be represented by the Management Support/Confidential Group 6. 7. Information relative to Management Support/Confidential Groupls recent election of officers and disposition of provisional appointment issue. Motion was unanimously approved. President Stanley asked if there were any requests to consider agenda items out of order. Member Dalton stated that Daryl Jensen, a retired District employee, had died. Mr. Jensen had served the District for 19 years prior to his retirement and was a valued employee. He suggested that it would be appropriate for the Board to adopt a resolution expressing condolences to the family of Daryl Jensen. The Board was in agreement with Member Dalton's suggestion and requested Mr. Hopkins, Secretary of the District, to draft a resolution to that effect. It was then moved by Member Dalton, seconded by Member Carlson, that a resolution of condolence to the family of Daryl Jensen be adopted. Resolution No. 81-219. Motion was unanimously approved. There being no other requests for items to be taken out of order, President Stanley returned to the order of the Agenda. v. ENGINEERING 1. AUTHORIZE DISTRIBUTION OF THE DRAFT STAGE 5B FACILITIES PLAN AND EIR AMENDMENT Mr. Dolan, General Manager-Chief Engineer, requested Mr. John Larson, Engineering Division Manager, to give a summary of some of the issues involved in the Stage 5B Project and EIR Amendment. Mr. Larson gave an outline of the Environment Impact and EQC projections. A hearing should be set to receive public comments on the proposed project. After Board and staff discussion, it was moved by Member Carlson, seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to distribute the Draft Stage 5B Facilities Plan and EIR Amendment for review by the public and government agencies and that a public hearing on the Draft Facilities Plan and EIR Amendment be scheduled for Wednesday, January 27, 1982 at the City Hall Council Chambers, City of Walnut Creek, at 7:30 p.m. Motion was unanimously approved. 2. AUTHORIZE $15,000 FOR THE DESIGN OF DISTRICT PROJECT 3622, ROAD AND GROUND DRAINAGE REHABILITATION AT TREATMENT PLANT Mr. Dolan, GM-CE, explained that originally this work was included in the scope of the Metcalf/Eddy Agreement. It has become apparent that the District1s engineering staff can design this portion of the work at a lower cost. The State Water Resources Control Board has approved the design concept of this project for grant funding. Board and staff discussion followed with Member Dalton providing historical background as to the causes that led to the drainage problems. After further discussion, it was moved by ~1ember Campbell, seconded b~ Me~ber Bo~eysteele, that authorization of $15,000 for the design of Dlstrlct ProJect 3622, road and ground drainage rehabilitation at the Treatment Plant be approved. Motion was unanimously approved. .) II ('! '" (j ~ '1 .,"" -- 2012 VI. BUDGET & FINANCE 1. AUTHORIZE THE TRANSFER OF $6,600tFROM CONSTRUCTION DIVISION O&M BUDGET TO EQUIPMENT BUDGET, AND AUTHORIZE THE PURCHASE OF ONE E.O.M. 6100 MICROFILM CAMERA PROCESSOR After explanation by Mr. Dolan, GM-CE, it was moved by Member Carlson, seconded by Member Dalton, to authorize the transfer of $6,600t from the Construction Division O&M Budget to the Equipment Budget, and to authorize the purchase of one E.O.M. 6100 Microfilm Camera Processor. Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF A CONTRACT WITH COMPUTER RESOURCES MANAGEMENT CORPORATION FOR THE DESIGN, FURNISHING, INSTALLATION AND SUPPORT OF THE DISTRICT'S FINANCIAL MANAGEMENT INFORMATION SYSTEM AND $200,265 IN CAPITAL FUNDS TO IMPLEMENT THE SYSTEM Mr. Walter Funasaki, Finance Officer, gave a history of the events leading to contract negotiations with Computer Resources Management Corp. (CMRC) and International Data Applications (IDA) and the requests for funds to implement the system. Discussion followed, wherein it was determined that five CRT video display terminals and four word processor terminals should be deleted from the proposed equipment purchase. Staff will return to the Board for authorization as additional equipment is justified. After further discussion, it was moved by Member Campbell, seconded by Member Dalton, to authorize the execution of a contract with Computer Resources Management Corp., and provide $152,265 in capital funds to implement the Districtls Financial Management Information System and that a resolution be adopted to that effect. Resolution No. 81-220. Motion was unanimously approved. 3. AUTHORIZE EXECUTION OF A CONTRACT FOR DATA PROCESSING CONSULTING SERVICES FOR AN AMOUNT NOT TO EXCEED $15,000 After explanation and discussion, it was moved by Member Dalton, seconded by Member Campbell, to authorize execution of a Professional Services Agreement with Peat, Marwick, Mitchell & Co., for implementation assistance and authorize an amount not to exceed $15,000 from the Capital Fund for the services. Resolution No. 81-221. Motion was unanimously approved. VI I. PERSONNEL 1. APPROVE MODIFICATION OF DISCIPLINARY ACTION FOR DANIEL NELSON, MAINTENANCE TECHNICIAN I After explanation and discussion, it was moved by Member Campbell, seconded by Member Dalton, to rescind the previously authorized two weeks suspension without pay for Daniel Nelson, Maintenance Technician I and approve a seven (7) day suspension without pay. Motion was unanimously approved. VIII. ITEMS LATE FOR THE AGENDA None. IX. REPORTS l. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan introduced the concept of IIQuality Circlesll (QC) to the Board Members. Staff is considering implementation of this concept at the District. Some of the techniques used in Quality Circles are currently being implemented in the Plant Maintenance Division and they appear to be well received by staff members. 1 2~ ;"0 (J 81. 2013 Mr. Paul Morsen, Administrative Department Manager, offered further explanation on the motivational technique used in the QC concept. He indicated that he would send the Board an informative and well written article expounding upon the success other jurisdictions have experienced in implementing the QC theory. b. Mr. Dolan stated that he would be meeting with W. A. Thomas (Contractor for the new Office Building) tomorrow to discuss the problem of construction delays. He will advise the Board in regard to the results of that meeting. ' c. Mr. Dolan indicated that he, Dr. Weddle and Mr. Larson, will be presenting the findings of the first phase of the Study on the garbage to energy project to the Contra Costa County Board of Supervisors at their meeting on January 5,1982. The presentation will center on the large (900-1000 ton per day) project. d. Mr. Dolan requested that the Board delegate authority to him to establish new Capital Projects and expend up to $5,000 prior to affirmation by the Board. This authority will solve a minor accounting problem. After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the General Manager-Chief Engineer be delegated the authority to initiate Capital Projects and expend up to $5,000 prior to affirmation by the Board and that a resolution be adopted to that effect. Resolution No. 81-226. Motion was unanimously approved. e. Mr. Dolan suggested that it might be appropriate if the newly appointed Board President attended the Supervisors Dinner on December 8. It was agreed that President Stanley and Member Campbell would attend the Supervisors Dinner. f. Mr. Dolan reported on the status of meetings that are scheduled between the District, State and County officials to discuss the garbage to energy projects. g. Mr. Dolan advised that he and Member Boneysteele would be attending a meeting concerning the Aquatic Habitat Institute (AHI). They plan to present some suggestions regarding the procedures and proposals that will be considered by the AHI Board in the future. h. Mr. Dolan advised that he had items pertaining to personnel and litigation to be discussed in closed session. 2. COUNSEL FOR THE DISTRICT None. 3. SECRETARY None. 4. COMMITTEES a. Member Campbell reported on the ABAG meeting he had attended. x. MATTERS FROM THE BOARD NOT ON THE AGENDA a. After discussion regarding the upcoming CAS A Work Conference, it was moved by Member Campbell, seconded by Member Dalton, to authorize five Board Members and three staff members to attend the CASA Conference in Indian Wells on January 21-22, 1982. Motion was unanimously approved. At 9:32 p.m., President Stanley recessed the meeting. At 9:41 p.m., President Stanley reconvened the meeting and proceeded with the agenda. 12 03 81 2014 XI. CLOSED SESSION At 9:42 p.m., President Stanley declared a Closed Session to discuss personnel, litigation, pending litigation and statements for professional services from John J. Carniato and O'Brien and Kreitzberg. At 11 :08 p.m., President Stanley concluded the Closed Session and declared the meeting back to Open Session. XI I. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION As a result of discussion in Closed Session, it was moved by Member Carlson, seconded by Member Campbell, that the statements from John J. Carniato and OIBrien-Kreitzberg in the amounts of $7,740.54 and $16,205.04 respectively, be approved as presented. Motion was unanimously approved. XII 1. ADJOURNMENT At 11:21 p.m., President Stanley adjourned the meeting. COUNTERSIGNED: :ct. Se r a ry of the t ri ct Board of the Cen ral Contra Cota Sanitary District, County of Contra Costa, State of California 12 03 8 '] .'