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HomeMy WebLinkAboutBOARD MINUTES 11-19-81 2004 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 19,1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, at 7:30 p.m., on November 19,1981. President Campbell called the meeting to order and requested the Secretary to call roll. PRESENT: ABSENT: Members: Members: Carlson, Boneysteele, Dalton, Stanley and Campbell None II. EXPENDITURES Members Boneysteele and Dalton, members of the Budget and Finance Committee, had reviewed the expenditures and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the Expenditures on the list dated November 19,1981 covering Running Expense Warrant Nos. 17896-18051,17490-17492,17494- 17512,17661-17705,17823, 17838-17892; Sewer Construction Warrant Nos. 1769-1799 and 3915-3934; and Payroll Warrant Nos. 1761-1768 and 5262021- 5262265, be approved. Motion was unanimously approved. III. CONSENT CALENDAR Mr. Hopkins, Secretary of the District, requested that the Board consider the easement shown under IIItems Late for the Agendall together with the easements listed under the IIConsent Calendarll. Board Members voiced no objections to the request. ' After discussion, it was moved by Member Carlson, seconded by Member Stanley, that items 1 through 4 on the Consent Calendar, including item 2 under VI. ITEMS LATE FOR THE AGENDA, be approved, appropriate resolutions adopted, and their recording authorized as applicable. 1. Accept easements granted at no cost to District, adopt respective resolutions and authorize their recording. Grantee Area Job No. Parcel No. Res No. 1 81-205 2 81-208 1 81-207 3B( R-l) 81-206 a. WYRD Inc., Inc. etal b. J. D. Andres, et ux c. R. J. Hill, et ux (2. - Items Lates for Agenda) d. Springview Assoc. Orinda 3578 Orinda 3578 Lafayette 3320 Lafayette 2831 2. Cancel the existing Class Description and adopt new Class Description for the position of Sr. Materials Coordinator (Res. 81-209) Election among District Employees to determine pay dates. (Info only) 3. 4. Accept contract work and authorize filing of Notice of Completion for District Project No. 3330, Solids Conditions Bldg. Repair, Phase I. Motion was unanimously approved. President Campbell asked if there were any requests to take items out of order. Mr. Dolan, GM-C~, requested that the Board consider ITEM V, E~GINEERING 1. CONSIDER REQUEST ON BEHALF OF DEVELOPERS OF RANCHO DEL SOL SUBDIVISION FOR DISTRICT TO OPERATE AND MAINTAIN A PACKAGE TREATMENT PLANT, at this time. Board Members voiced no objections to the request. It ~~~ 1 9 :; 8 I t 2005 V. ENGINEERING 1. CONSIDER REQUEST ON BEHALF OF DEVELOPERS OF RANCHO DEL SOL SUBDIVISION FOR DISTRICT TO OPERATE AND MAINTAIN A PACKAGE TREATMENT PLANT Mr. Dolan, GM-CE, gave a synopsis of the issue regarding the involvement of Central San in operating and maintaining the proposed package treatment plant at the Rancho Del Sol development in the Tassajara area. He then introduced Mr. Brian Thiessen, representing the developer of Rancho Del Sol, who addressed the Board. Mr. Thiessen explained that the proposal for a package Treatment Plant has been reviewed by the County Health and Planning Departments and has been submitted to the Regional Water Quality Control Board for review. The County Health and Planning Departments found no objections to the conceptual plans but recommended that a public agency be designated to provide an overseer role for the operation and maintenance of this package plant. According to Mr. Thiessen, Central San would not actually be involved in the construction or management of the package plant since the work would be performed by a contractor and the operations and maintenance would be arranged and paid for through the Homeowner's Association. Discussion followed. Board Members expressed concern as to who would be the enforcing agency should problems arise. It appears that if Central San were the responsible public agency, all liabilities or problems that occur would automatically become its responsibility. The Board did not raise objections to the development of a package treatment plant but did not feel justified to consider a service for any area outside the District boundary. Member Dalton recommended that the proponents for this project approach the County to act as the overseeing agency and did not feel that the District should become involved in this project. Mr. Carniato, District Counsel, stated that from a legal standpoint, he opposed the proposal since the Districtls responsibilities have not been defined and suggested that further investigation be made of this matter by the proponents and that the Board take Mr. Thiessen's request under advisement. It was the consensus of the Board that Mr. Carniato's suggestion be followed. President Campbell thanked Mr. Thiessen for his presentation and returned to the order of the agenda. IV. ADMINISTRATIVE 1. CONSIDER ELECTION OF BOARD PRESIDENT FOR 1982 After Board discussion, it was moved by Member Dalton, seconded by Member Carlson, that Member Stanley be elected to serve as President of the District Board for a one-year term commencing with the first Board meeting in December, 1981. Motion was unanimously approved. Member Stanley accepted the position and expressed his thanks to the Board. 2. CONSIDER THE RATE INCREASE FOR HAULING SLUDGE Mr. Dolan, GM-CE, explained that at a previous meeting the Board had requested staff to provide data from Pleasant Hill Disposal justifying the requested rate increase for sludge hauling. The requested data has been received and reviewed by staff. Mr. Funasaki, Finance Officer, indicated that Mr. Sanford Skaggs, attorney for Pleasant Hill Disposal, has advised that the submitted fee schedule contains some erroneous numbers. The quoted dumping fee charges in the schedule are for commercial garbage dumping rather than for sludge dumping. After Board and staff discussion, it was moved by Member Carlson, seconded by Member Dalton, that the request from Pleasant Hill Disposal Co., for an increase in the sludge hauling rate, from $125 to $145 per pull.be approved effective November 1, 1981, contingent upon a corrected dump:ng fee schedule being provided to the District staff. Motion was unanlmouslyapproved. 11~19' 81t 2006 3. NOTIFICATION OF IMPENDING WORKERS' COMPENSATION REVIEW Mr. Dolan, Gr~-CE, advi sed that thi s item is presented by way of information and requested ~1r. ~Jalter Funasak~, Finance Office!", to provide further explanation. Mr. Funasaki explained that in 1978 Warren/McVeigh/Griffin recommended that the District revise its insurance program to include a self-insured workers I compensation coverage. The recommendation was deferred at that time due to the "impending stanup of operations at the Treatment Plant, during which time it was anticipated that the accident risk would be at its highest. After review and discussion of this matter, it was felt to be appropriate at this time to initiate é!n investigation to C:e'~ermine the feasibility of implementing a self-insured worker's compensation insurance program. The Board requested that staff research the feasibility of implementing such a program and submit its findings at a future Board meeting. 4. ADOPT A RESOLUTION AUTHORIZING THE ADMINISTRATIVE DEPARTMENT MANAGER TO ACT AS SECRETARY PRO..TH1 IN THE ABSENCE OF THE DISTRICT SECRETARY After explanation by ~1r. Dolan, GM-CE, and Board discussion, it was moved by ~1ember Stanley, seconded by t~embel' Dalton, that a resolution be adopteà authorizing the J\dministrative Department Manager to act as Secretary Pro-Tem in the absence of the District Secretary. Resolution No. Motion was unanimously approved. 81-210. V. ENGINEERING 1. CONSIDER REQUEST ON BEHALF OF DEVELOPERS RANCHO DEL SOL SUBDIVISION . FOR DISTRICT TO OPERATE AND MAINTAIN A PACKAGE TREATMENT PLANT This item was considered by the Board in:mediately following the approval of the Consent Calendar. 2. REPORT ON REGIONAL WASTEWATER REUSE STUDY Mr. Dolan, GM-CE, ßd~ised that several years age, the Board'authorized Di stri ct parti ci pation in a. ~Joi nt Po\iJers Study inotderto eval uate the feasibility of reusing San Francisco Bay Areawaste,watey'. He reviewed the history of the Joint Powers study and requested Mr. Jay McCoy, Engineering Construction and Services Division Manager, to address the Board on the hi story and current status of the study.- ' Mr. McCoy, who represented the District on the Staff ~eview Committee stated that a majority of the work on the' study was performed byCH2M Hill, consulting engineers, and the study isapprcaching the final stages. The study identifies two projects for possible further consideration: the San Joaquin Valley Project and the Delta Salinity Control Project. The conclusions are that the Sar¡Jo,aquin"Valley Project would not be financially -fea5ible at this time and,that the' Delta Salinity Control Project is the apparent best reusep~oject and warrants further consideration. Utilizing charts, r~r.. ~1cCoy detailed the projects. Discussion followed wherein the Board expressed concern over the effect the wastewater discharge would have on the Delta. It was pointed out that the construction of the peripheral canal is necessary to make the Delta Salinity Control Project viable. The removal of ;nutrients "From the wastewater was also discussed. 1 : After further explanation and discuss~on, it was the CJnsensus of the Board that it does not suPP1)rt the continuation of tho¡s study beyond the completion of the work being performed by CH i\1-Hill under the existing Joint Power-sAgreement. The Board also inte~ds to withhold endorsement of the Delta alternative until it can, among other things, be establ ished that the water quality concerns \Olill be satisfied.' . ' lì:;'1~t81i 2007 3. REPORT ON THE STATUS OF THE NEW OFFICE BUILDING CONSTRUCTION CONTRACT Mr. Dolan, GM-CE, explained that several factors have contributed to the delays in the construction schedule of the new Office Building. Some of the contributing factors are late deliveries of structural steel and postponed delivery of fixtures and floor tiles for the West Wing renovation. At the Board's request, staff has drafted a letter for the President's signature expressing the Boardls concern in regard to the contractor's progress on the construction of the new Office Building. Dr. Weddle, Engineering Department Manager, read the letter to the Board. President Campbell indicated his satisfaction with the contents of the letter and commented that it might be well for staff to present a monthly progress report on the status of the construction. AUTHORIZE $15,000 FOR DESIGN OF HOLDING BASIN C RENOVATION, DISTRICT PROJECT 3615 4. Mr. Dolan, GM-CE, requested Mr. John Larson, Engineering Division Manager, to brief the Board on Project 3615. Mr. Larson stated that the Treatment Plant has'three holding basins for temporary storage of sewage received in excess of Plant capacity during peak flows and in times of emergency. It is the District's objective to restore all three basins to operating condition. Restoration of Holding Basins A and B has been completed and Holding Basin C is now ready for renovation work. Upon completion of the Holding Basin C work, it will provide approximately 30mg of additional capacity to our current storage capacity. After discussion, it was moved by Member Dalton, seconded by Member Carlson, to authorize $15,000 for the design of Holding Basin C Renovation, District Project 3615. Motion was unanimously approved. 5. AUTHORIZE $3,300 FOR PURCHASE OF FINAL EFFLUENT FLOW METER FOR TESTING After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Dalton, seconded by Member Stanley, to authorize $3,300 from the Sewer Construction Fund for the purchase of one Monitek flowmeter. Motion was unanimously approved. 6. AUTHORIZE EXECUTION OF AMENDMENT NO.1 TO THE CSSWMB/CCCSD AND WEGMAN/COROLLO-CCCSD CONTRACTS Mr. Dolan, GM-CE, explained that this item was previously discussed with the Board. It is a no-cost amendment which modifies the contract to reflect the changes in the scope of the work. After discussion, it was moved by Member Stanley, seconded by Member Dalton, to authorize the GM-CE to execute Amendment No.1 to the California State Solid Waste Management Board/CCCSD Contract and to authorize the President of the Board to execute Amendment No.1 to the Wegman/Carollo-CCCSD contract. Motion was unanimously approved. VI. ITEMS LATE FOR THE AGENDA 1. AUTHORIZATION TO ADVERTISE FOR BIDS FOR CARPETING IN THE RENÚVATED PLANT OPERATIONS BUILDING AND THE NEW DISTRICT OFFICE BUILDING Mr. Dolan, GM-CE, explained that the office building construction contract includes carpeting only for the meeting room area. It has been determined that a separate conrract should be awarded for the balance of the carpet and installation. The cost is estimated to be $75,000. Member Carlson noted that there are three specific areas requiring carpeting at different time frames. He therefore cautioned that the supplier should be made aware of this and be prepared to provide interim storage of materials. 11 ~19, ~81 ~ 2008 After Board and staff di~cussion, it was moved by Member Carlson, seconded by Memþer, Stanley, to authorize advertising for bids for carpeting in the renovated Plant Operations Building and new District Office Building. Motion was unanimously approved. 2. ACCEPT AN EASEMENT FROM SPRINGVIEW ASSOCIATES, INC., AT NO COST TO THE DISTRICT, ADOPT RESOLUTION AND AUTHORIZE RECORDING, LAFAYETTE AREA, JOB NO. 2831, PARCEL 3B(R-l) This item was considered along with other easements listed under Item 1 of III CONSENT CALENDAR. VI I. REPORTS 1. GENERAL MANAGER~CHIEF ENGINEER a. Mr. Dolan advised that the Districtls Occupational Back Injury Prevention Program was successfully received by all participating employees. Eleven training sessions were held, which encompassed a total attendance of 167 employees. There is a make-up training session scheduled for those employees who were unable to participate in the initial program. b. Mr. Dolan advised that he, Member Stanley and Mr. McCoy of the District staff had attended the LAFCO hearing regarding the annexation of the Vine Hill/Mt. View Sanitåry District to the City of Martinez. The majority of the LAFCO members felt it would be inappropriate to include the Treatment Plant property in the annexation. The item was held over by LAFCO until the next m~eting. c. The District has sent mailgrams to Senators and Congressmen encouraging them to support the Federal Clean Water Grant Authorization Bill. d. Mr. Dolan reported that he, Dr. Weddle and Mr. Steve McDonald, District staff members, attend~d a meeting with Mr. Mel Wingett, Contra Costa County Administrator, to discuss County participation in the District's proposed garbage to energy project. Staff will send a letter to Mr. Wingett proposing that the County take a stand on the proposed large project. Mr. Mark Kermit of the Public Works Department expressed an interest in the project and suggested that the District make a presentation regarding the proposal to the Boa~d of Sup~rvisors sometime in January~ e. Mr. Dolan advised that the Stage 5B-I Facility Plan and the EIR Amendment will be presented to the Board on December 3, 1981. It is anticipated that a public hearing will, be held at the second meeting in January. f. The peak flows resulting from the recent storm were estimated to be at 120 mgd. There were no plant effluent violations during that period. g~ Mr. Dolan advised that he would have three personnel matters for discussion in closed session. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised he would have three matters for closed session pertaining to personnel and litigation. b. Mr. Carniato advised that at a previous CASA meeting, the attorneys conference discussed the establishment of a data bank for pooling legal and technical resources and informational data of the various members. It is the intention to bring this matter up for discussion at the next CASA meeting. c. Mr. Carniato indicated that he would draft a Resolution of Intent clarifying the Selective Benefit plan as it relates to the Deferred Compensation Plan. I II ,. ~ 11 i.,' t ". ,~ 19 ~ i 81 2009 After Board and staff discussion, it was moved by Member Carlson, seconded by Member Stanley, that a resolution of intent relating to the Selective plan of benefits be adopted. Resolution No. 81-211. Motion was unanimously approved. 3. SECRETARY None 4. COMMITTEES None VII I. MATTERS FROM THE BOARD NOT ON THE AGENDA a. Mr. Carniato reported that Mr. G. A. Horstkotte, had been deposed and the Contra Costa Water District wanted to depose Member Dalton and Mr. Dolan, GM-CE, regarding the Alum Sludge issue. He will provide more information regarding this matter in Closed Session. At 9:57 p.m., President Campbell recessed the ,meeting. At 10:03 p.m., President Campbell reconvened the meeting. IX. CLOSED SESSION At 10:04 p.m., President Campbell declared a Closed Session. At 11 :08 p.m., President Campbell concluded the CTos'ed Session and reconvened the meeting in Open Session. President Campbell advised that discussions in Closed Session pertained to personnel, meet and confer, Oxicon Study, Alum Sludge Contract, and the Fred J. Early litigation. X. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION As a result of discussion in Closed Session, it was moved by Member Carlson, seconded by Member Boneysteele,that the statements from JohnJ. Carniato for litigation services, Corbett, Kane and Berk for professional services, and Crosby, Heafey, Roach and May for,prof~ssional services, be approved. Motion was unanimously approved. XI. ADJOURNMENT At 11:10 p.m., President Campbell adjourned the meeting. LA ee t~~ P esident of the District Board of the entral Contra Costa Sanitary District, County of Contra Costa, State of California 11 1 ~ 19 {~ , 81 ~, f , 4