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HomeMy WebLinkAboutBOARD MINUTES 11-05-81 1997 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 5, 1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on November 5, 1981 at 7:30 p.m. In the absence of the District Secretary (Clyde M. Hopkins), President Campbell requested Mr. Paul Morsen, Administrative Department Manager, to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Members: Carlson, Boneysteele, Dalton, Stanley and Campbell None II. APPROVAL OF MINUTES 1. 2. MINUTES OF SEPTEMBER 3, 1981 MINUTES OF SEPTEMBER 17, 1981 It was moved by Member Carlson, seconded by Member Dalton, that the minutes of September 3 and September 17 be approved as presented. Motion was unanimously approved. III. EXPENDITURES Member Boneysteele, Member of the Budget and Finance Committee, stated that he had reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele, seconded by Member Dalton, that the Running Expense Warrant Nos. 17706-17837 and Sewer Construction Warrant Nos. 1746-1768 be approved. Motion was unanimously approved. IV. BIDS AND AWARDS 1. AWARD OF CONTRACT AND AUTHORIZATION OF FUNDS FOR DISTRICT PROJECT 3603 FOR MATERIALS CONTROL CENTER YARD IMPROVEMENTS AT THE TREATMENT PLANT After discussion among the Board and staff, it was moved by Member Carlson, seconded by Member Stanley, to award the contract for construction of Materials Control Center Yard Improvements at the Treatment Plant to Shands Construction Company, and to authorize an additional $22,000 for the project. Motion was unanimously approved. 2. APPROVAL OF ALLIS-CHALMERS AS THE LOWEST RESPONSIBLE BIDDER FOR BID REQUEST TP-4-8182, 15,000 LB. FORK LIFT After Board and staff discussion, it was moved by Member Carlson, seconded by Member Stanley, to accept the bid from Allis-Chalmers (as the lowest responsible bidder) in the amount of $39,422.04 for the acquisition of a 15,000 lb. diesel fork lift. Motion was unanimously approved. V. CONSENT CALENDAR After discussion, it was moved by Member Dalton, seconded by Member Stanley, that the Consent Calendar be approved, appropriate resolutions adopted, and their recording authorized as applicable. 11 ,/,. 5' i\... t .. 81 10. 11. 1998 1. Accept Grant Deed from Contra Costa County for 151 strip of land adjoining District Treatment Plant Property, Job 3000, Parcel 3, Resolution No. 81-194. 2. Execute Contract and Grant of Easement for Sewer Crossing the Contra Costa Canal - Walnut Creek area, Job 2695, Parcel 10, Resolution No. 81-195. 3. Quitclaim a portion of sewer easement, Walnut Creek area, Job No. 2979, Parcel 1, Resolution No. 81-196. 4. Quitclaim a portion of sewer easement, Walnut Creek area, Job No. 3576, Parcel Misc., Resolution No. 81-197. 5. Initiate Proceedings to formally annex 10 separate areas under the title of District Annexation 78, Resolution No. 81-198. 6. Confirm amended assessment diagram and authorize recording of said diagram (LID 54-3-5-2) 7. Approve agreement with EAst Bay Regional Park District and authorize execution by Board President and Secretary Pro Tem, Resolution No. 81-199. Board acknowledgement of petitions from employees desiring to be represented by the Management Support/Confidential Group. 8. 9. Adopt new Class Description for Sr. Engineer Construction Services, Resolution No. 81-200. Adopt new Class Description for Sr. Engineer (Project Management), Resolution No. 81-201. Adopt new Class Description for Sr. Civil Inspector. Resolution No. 81-202. Motion was unanimously approved. President Campbell asked if there were any requests to consider agenda items out of order. There were no requests. VI. ADMINISTRATIVE 1. ADOPTION OF NEW FORMAT FOR BOARD MEETING AGENDA AND APPROVAL OF STATEMENT AT TOP OF AGENDA Mr. Dolan, General Manager-Chief Engineer (GM-CE), explained the recommendations that have been developed by Board and staff in an effort to improve the agenda format. After discussion, it was moved by Member Dalton, seconded by Member Carlson, that the following recommendations be approved: .1) A statement to appear at the top of each Board Meeting agenda readlng as follows: IIIn order to give the Board and staff sufficient time to gather all available facts, members of the public wishing to discuss or present a matter(s) other than at a Public Hearing, are requested to present the subject in writing to the Secretary of the Board at least one week prior to a regular Board Meeting date.1I 2) A recommended format for cards to be used by the public wishing to speak at Public Hearings held by the Board of Directors. 3) Adoption of a resolution establishing a new format for District Board Meeting Agendas. Resolution No. 81-203. Motion was unanimously approved. I 1 , 8 5 {~ 8 1 ! i ~ 1999 VIr. ENGINEERING AUTHORIZE $22,000 FOR DISTRICT STAFF TO SELECT AND PROCURE FURNISHINGS AND EQUIPMENT FOR THE NEW DISTRICT OFFICE, BUILDING (DSP 3608) 1. Mr. Dolan, GM-CE, explained that District engineering staff will be involved in conducting a study for the selection and procurement of furniture, carpeting and telephone equipment for use in the new Office Building. An authorization for funds is required to cover the cost of these staff activities. It was also explained that this authorization will not cover the actual purchase of any furnishings and/or equipment. After discussion, it was moved by Member Carlson, seconded by Member Dalton, to authorize $22,000 for District staff to determine needs, select and procure furnishings and equipment for the new District Office Building (DSP 3608). Motion was unanimously approved. Mr. Dolan explained that Items 2 and 5 under this heading (VII. Engineering) are related and requested that the Board consider them together and act upon them under a single motion. Board Members voiced no objection to the request. 2. AUTHORIZE THE FINAL PROJECT REPORT FOR THE DISINFECTION AND ODOR CONTROL STUDY AUTHORIZE THE EXPENDITURE OF $125,000 IN SEWER CONSTRUCTION FUNDS FOR THE DESIGN OF IMPROVEMENTS TO THE CHLORINATION AND SULFUR DIOXIDE FACILITIES 5. Mr. Dolan, GM-CE, advised that Kennedy/Jenks Engineers have submitted their final report concerning their Disinfection and Odor Control Study at the Treatment Plant. The Project Report for the Study recommends specific actions to upgrade the Chlorine and Sulfur Dioxide facilities and preparation of a formal operation and maintenance manual. After Board and staff discussion, it was moved by Member Carlson, seconded by Member Dalton, to accept the Kennedy/Jenks Final Project Report covering their Disinfection and Odor Control Study and approve staff recommendations as follows: 1) Authorization for the GM-CE to negotiate and execute contract amendments with Kennedy/Jenks Engineers for the design of improvements to the chlorination and sulfur dioxide systems, preparation of an Operations and Maintenance Manual and related services; and 2) Authorization of $125,000 for the design of improvements to the chlorination and sulfur dioxide facilities. Motion was unanimously approved. 3. APPROVAL OF AMENDMENT #5 TO THE TASK AGREEMENT WITH M/E TO INCREASE COST CEILING OF GRIT HANDLING SYSTEM TO $106,188 Mr. Dolan, GM-CE, gave a brief overview of the changes that occurred in the scope of the work which contributed to the cost increase of the project. He requested that Dr. Clark Weddle, Deputy Chief Engineer, give further explanation to the Board. Dr. Weddle stated that the cost increases resulted from design modifications to the grit pipeline. The oriignal concept of an open air facility did not provide the flexibility and odor control advantages of an enclosed facility. Mr. John Larson, Engineering Division Manager, indicated that the State has reviewed the cost increased and determined that it is grant eligible. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that the GM-CE be authorized to sign Amendment No.5 to the Task A Agreement with Metcalf/Eddy to increase the cost ceiling to $106,188 for design of the grit handling system. Motion was unanimously approved. 11 ~" 65: ;81 ~ ~' 2000 4. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO NEGOTIATE AND EXECUTE AMENDMENT #5 TO THE JOHN CAROLLO ENGINEERS AGREEMENT FOR ENGINEERING SERVICES IN CONJUNCTION WITH THE DECHLORINATION PROJECT NO. 3272 Mr. Dolan, GM-CE, explained that at the time the Dechlorination project was awardeå to D. W. Young Construction Co., the authorization included $31,000 for John Carollo Engineers to provide construction support services. As yet, an amendment to the contract for this service has not been executed. After discussion, it was moved by Member Carlson, seconded by Member Stanley, that the GM-CE be authorized to sign Amendment No.5 to the Task A Agreement with Metcalf/Eddy to increase the cost ceiling to $106,188 for design of the grit handling system. Motion was unanimously approved. 5. AUTHORIZE THE EXPENDITURE OF $125,000 IN SEWER CONSTRUCTION FUNDS FOR THE DESIGN OF IMPROVEMENTS TO THE CHLORINATION AND SULFUR DIOXIDE FACILITIES This item was considered concurrently with Item 2 under VII. Engineering. AUTHORIZE $20,000 FOR CCCSD SUPPORT EFFORT FOR THE GETTY LANDFILL GAS DELIVERY PIPELINE PROJECT 3469 6. After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Carlson, to authorize $20,000 for District Engineering ~rsonnel to provide drawings, survey control and Rights-of-Way descY'iptions for the Getty Landfill Gas Delivery Pipeline Project 3469. ' Prior to calling the vote, Mr. Dolan addressed the Board emphasizing that the above authorization will not cover the costs of all work performed by.Di~trict forces. There will be other work in the Solids Ccnditioning Bulldlng that is scheduled to be performed by the Plant Maintenance personnel. An additional authorization will be required to cover costs of the work performed by the Plant Maintenance personnel. Mr. Dolan also clarified the relations~ip between the use of the electric motor driven blower, the use of landfill gas and the future use of the furnaces as they affect energy cost to operate the Treatment Plant. President Campbell stated that the Board is concerned about energy cost and agreed that the District should have an alternative system for flexibility. After further discussion, President Campbell called fòr'a vote on the standing motion. AYES: Members: Carlson, Dalton~ Stanley and Campbell NOES: Members: None ABSTAINING: Member: Boneysteele ABSENT: Members: None VIII. BUDGET AND FINANCE l. 2. STATEMENT FROM CROSBY, HEAFEY ROACH AND MAY STATEMENT FROM JOHN J. CARNIATO Mr. Carniato requested that the statements be discussed in closed session prior to Board action. 1 í H Of)t ~ 811 2001 IX. REAL PROPERTY 1. EXTEND AGREEMENT WITH CONTRA COSTA COUNTY FOR SHARING OF FUTURE TAX INCREMENTS After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by Member Stanley, that the agreement with Contra Costa County for sharing of future tax increments be extended to April 30, 1982. Motion was unanimously approved. X. PERSONNEL 1. &UTHORIZE $625 FOR MUNAWAR HUSIAN TO ATTEND A CONSTRUCTION LITIGATION SEMINAR, BERKELEY, NOVEMBER 9-11, 1981 AUTHORIZE $575 FOR JOYE KURASAKI TO ATTEND AN ENGINEERING PROJECT MANAGEMENT SEMINAR, SAN FRANCISCO, NOVEMBER 16-18, 1981 2. After explanation by Mr. Dolan, GM-CE, and Board discussion regarding the educational benefits of staff attendance at certain seminars, it was moved by Member Dalton, seconded by Member Carlson to authorize $625 for Munawar Husian to attend a Construction Litigation Seminar in Berkeley on November 9-11, 1981; and $575 for Joye Kurasaki to attend an Engineering Project Management Seminar in San Francisco on November 16-18, 1981. Motion was unanimously approved. AUTHORIZE SUPERVISORS' DINNER TO BE HELD ON DECEMBER 8,1981 AT THE SHERATON INN, CONCORD 3. Mr. Dolan, GM-CE, advised that this item had been discussed under his report at the meeting of October 29, 1981. President Campbell and Member CArlson indicated that they would attend the dinner. After discussion, it was moved by Member Stanley, seconded by Member Dalton, to authorize $1000 for the Supervisor/Management Dinner to be held at the Sheraton Inn, Concord, on December 8, 1981. Motion was unanimously approved. 4. CONSIDER ANNUAL COMPENSATION ADJUSTMENTS FOR GM-CE AND DISTRICT COUNSEL FOR FISCAL YEAR ENDING 6/30/82 Mr. Dolan, GM-CE, requested that this item be discussed in closed session at the end of the meeting. PERSONNEL MATTER TO BE DISCUSSED IN CLOSED SESSION 5. 5. President Campbell requested that this item be deferred to the end of the meeting. Board Members voiced no objections to the request. XI ITEMS LATE FOR THE AGENDA None XI1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan discussed an approach for enhancing communications between the District and the political leaders of Contra Costa County. Board and staff discussion followed wherein changes were suggest to the approach. b. Mr. Dolan briefed the Board on the RAncho Del Sol Project. The District has been approached to operate and maintain a small package treatment plant to serve this project. J t~ OI<Þ 8~ t 2002 c. Mr. Dolan distributed a position paper retarding the establishment of the Districtls position on the proposed City of Martinez annexation of the Treatment Plant property. The discussion with the Board concluded that it would be inappropriate for the Treatment Plant property to be annexed by the City of Martinez. After discussion, it was moved by Member Carlson, seconded by Member Stanley, that Mr. Jay McCoy, Construction and Services Division Manager, forward a letter to LAFCO indicating the District Boardls request for the Treatment Plant property to be deleted from the proposed annexation to the City of Martinez. Motion was unanimously approved. d. Mr. Dolan pointed out that the Personnel Class Description matters were placed under the Consent Calendar on the agenda. If this poses no problem to the Board, staff will continue the practice. Board Members voiced no objection to the proposed practice. e. Mr. Dolan advised that the District has been approached to annex a parcel of property in the Crow Canyon Road/Bollinger Canyon Road area. One-third of the property is in Alameda County and outside the District's sphere of influence. After discussion, it was the consensus of the Board that it would be inappropriate for the District to participate in such an annexation. f. Mr. Dolan gave a status report on the Aquatic Habitat Institute and indicated that this matter will be discussed at the CAS A meeting of November 13, 1981. g. Mr. Dolan advised that the State Water Resources Control Soard has been successful in the sale of its Clean Water Bonds, which should provide the State with funds for making grant payments. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised thathe'will be presenting a resolution of intent at the meeting of November 19, defining the interpretation of the se lect i ve benefits as it app 1 i es to, the DeTerred Compensati on Pl an for the Upper Management Group and the Management Support/Confidential Group. b. Mr. Carniato advised that Mr. McCoy, Construction and Services Division Manager, and he are endeavoring to solve the easement problem in the a rea of Seven Hi 11 s Road i nvo 1 vi ng a homeowner that cannot hook up to a sewer because there is no title to a portion of the existing road. The normal procedure would be to file a condemnation or quiet title proceeding. Since no one has challenged the title for sixty years, it would appear to. be unnecessary to go to the e.xpense of filing s,uch actions. The District can enter into an agreement with the homeowner whereby the present or future owner agrees to be responsible for any costs incurred in condemnation or quiet title proceedings should the road rights ever be challenged. 3. SECRETARY None. 4. ,COMMITTEES a. Member Carlson reported that Member Stanley and he had met with representatives from the Employees' Association for their first bi- monthly meeting as part of the requirements under the Memorandum of Understanding. The main items discussed at the meeting dealt with the Districtls Training and Advancement Program and the District1s Safety Program. Member Carlson indicated that the tone of the meeting was positive and productive. The next meeting has been scheduled for January 7, 1982. If the Boar? has any items they would like to present to the Employee Representatlves, Member Carlson will forward them for discussion at the next meeting. ,~ ~:~) " 2003 b. Member Campbell reported on the most recent ABAG meeting he had attended. Discussion centered on the projected housing problem and how to translate it into a formula which would produce some accurate figures. There was considerable skepticism as to whether this could be accomplished. Also discussed was the City of San Francisco's sludge problem. Their land fill capacity will be exhausted within a couple of years and another fill area has to be located. The discussion elicited that San Francisco has been disposing of its sludge by transporting it by barge to the Webb Tract in Solano County for dumping. Member Dalton indicated that Contra Costa County Solid Waste Board had also given a report on the sludge dumping at the Webb Tract site and had conducted an extensive research study on this matter. XII 1. MATTERS FROM THE FLOOR None At 10:23 p.m., President Campbell recessed the meeting. At 10:30 p.m., President Campbell reconvened the meeting. XIV. CLOSED SESSION At 10:31 p.m., President Campbell declared a closed session to discuss personnel, litigation and potential litigation matters. At 11:28 p.m., President Campbell concluded the closed session and continued the meeting in open session. As a result of discussion in closed session, the following actions were taken: a. It was moved by Member Carlson, seconded by Member Stanley, that a two (2) week disciplinary suspension be authorized against Richard J. Soychak, Maintenance Technician III, and Daniel J. Nelson, Maintenance Technician I. Motion was unanimously approved. b. It was moved by Member Boneysteele, seconded by Member Carlson, that the statements from John J. Carniato in the amount of $19,698.52 and Crosby, Heafey, Roach and May in the amounts of $41,542.19 and $2,430.01 (Malcalm, Pirnie, Inc.) be approved. Motion was unanimously approved. c. As a result of discussion in closed session, it was moved by Member Stanley, seconded by Member Carlson, that the following recommendations for compensation for the General Manager-Chief Engineer and District Counsel be approved and a resolution adopted to that effect. Resolution 81-204. 1) A 7-1/2% across the board salary increase retroactive to July 1, 1981. 2) Implement a Selective Benefit Program with an allowance of $150 beginning November 1, 1981; and 3) Increase the hourly rate for non-routine litigation work performed by Mr. Carniato and his office staff to $80.00 and $60.00 per hour respectively. Motion was unanimously approved. xv. ADJOURm1ENT At 11:30 p.m., President Campbell adjourned the meeting. e e.J~1 Pr sident of the District Board of the --C ntral Contra Costa Sanitary District, County of Contra Costa, State of California J }~ 11 ec eta ry of the C ,r,a 1 Cont~a C~(¡iy of Coltr OS: 81 strict Board of the sta Sanitary District, Costa, State of California