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HomeMy WebLinkAboutBOARD MINUTES 09-03-81 1966 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD SEPTEMBER 3,1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, at 7:30 p.m., on September 3,1981 In the absence of President Campbell, previously appointed President Pro Tem Stanley called the meeting to order and requested the Secretary to ca 11 ro 11 . I. ROLL CALL PRESENT: Members: Carlson, Boneysteele, Dalton and Stanley ABSENT: Member: Campbell 1. 2. II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF JULY 16, 1981 MINUTES OF THE MEETING OF AUGUST 1,1981 It was moved by Member Carlson, seconded by Member Boneysteele, that the Minutes of July 16 and August 1,1981 be approved as presented. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Stanley NOES: Members: None ABSENT: Member: Campbell III. APPROVAL OF EXPENDITURES Members Boneysteele and Dalton, members of the Budget and Finance Committee, had reviewed the expenditures and found them to be satisfactory. After discussion. it was moved by Member Boneysteele, seconded by Member Dalton, that the Expenditures dated September 3,1981 for Running Expense Warrant Nos. 16891 to 17037 and Sewer Construction Warrant Nos. 1633 to 1664 be approved. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Stanley NOES: Members: None ABSENT: Member: Campbell IV. CONSENT CALENDAR After discussion, it was moved by Member Dalton, seconded by Member Carlson, that the Consent Calendar be approved, appropriate resolutions adopted, and their recording authorized as applicable. 1. Accept easements granted at no cost to the District, adopt respective resolutions and authorize their recording. Grantee Area Job No. Parcel No. a. G. E. Phillips, etal Orinda 3486 2A b. G. E. Phillips, etal Orinda 3486 2B c. Allied Investment Martinez 3539 2 d. R. D. Johnson Orinda 309 1 Res. No. 81-160 81-161 81-162 81-163 2. Authorize execution of Agreement Relating to Real Property with Kurt Boettger, etux, Job 2942-Parcel 1 09 01 81 1967 3. Authorize PA 81-20 (Alamo area), PA 81-21 (Concord area) PA 81-22 (Alamo area) and PA 81-23 (Concord area) to be included in a future annexation to the District Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Stanley None Campbell President Pro Tem Stanley asked if there were any agenda items to be taken out of order. Mr. Dolan, General Manager-Chief Engineer (GM- CE), requested two items be considered out of the agenda order. The first item being a presentation intended to be made under XI. Reports (Outfall Analysis). He requested that the item be heard as soon as staff was ready; and the second being VII. WATER POLLUTION CONTROL, 1. DEPARTMENT INFLUENT FLOW STUDY, which should be considered following VI. ENGINEERING, ITEM 4. Board Members voiced no objections to the request. PLANT OPERATIONS V. ADMINISTRATIVE 1. STATUS REPORT ON FINANCIAL MANAGEMENT INFORMATION SYSTEM Mr. Dolan, GM-CE, requested Mr. Walter Funasaki, Finance Officer, to address the Board on this matter. Mr. Funasaki explained that 25 proposals were submitted to hardware manufacturers and service bureaus on July 20. Six companies responded with proposals. Those proposals were then evaluated by the Districtls Systems Study Group and reviewed by Peat, Marwick and Mitchell, Consultants for the District. Mr. Dolan, GM-CE, advised the Board that conclusions as to which system should be used by the District to implement the Financial Management Information System will probably be presented at the September 17 Board Meeting. AUTHORIZE $2,000 IN ADDITIONAL FUNDS FOR DATA PROCESSING CONSULTANT SERVICES 2. The District's Agreement with Peat, Marwick, Mitchell (PMM), contains a cost ceil ing of $22,000. The Systems Study Group bel ieveslli~ would be beneficial to have a PMM consultant accompany the Study Group when making site visits to operating facilities. This service would require a maximum $2000 additional authorization. After discussion. it was moved by Member Carlson, seconded by Member Dalton, to authorize an amendment to the Professional Services Agreement with Peat, Marwick, Mitchell and Co., to provide for additional consultant services and increase the cost ceiling by $2,000. Motion carried by the following vote: AYES: Members: Carlson, Dalton and Stanley NOES: Members: None ABSTAINING: Member: Boneysteele ABSENT: Member: Campbell Member Boneysteele abstained due to a possible conflict of interest with one of the responding companies. 09 03 81 1968 VI. ENGINEERING 1. APPROVE AMENDMENT NO.6 TO THE TASK A AGREEMENT WITH METCALF & EDDY FOR' FINAL' DESIGN, 'B IDASSISTANCE' AND' CONSTRUCTION' MANAGEMENT OF THE CATHODIC PROTECTION SYSTEM FOR THE MAIN TREATMENT PLANT AREA Dr. Weddle, Deputy Chief Engineer, explained that Metcalf and Eddy (M&E), with their subcontractor, Villalobos & Associates, has completed an evaluation of the corrosion protection system for the buried pipe in the main treatment plant area. It is estimated that the installation of a cost effective corrosion protection system would be approximately $460,000. Discussion followed wherein the Board questioned the effectiveness of constructing such a costly system. Dr. Weddle replied that this system is not all inclusive and will not insure protection of all the pipe since it was not designed to do so. A system designed to protect all of the buried pipe was rejected because of the cost. The Phase I design would include installation of corrosion test stations. The stations would be monitored to provide information for design of the corrosion protection system. The design and installation would be completed under Phase II. Upon completion of the construction effort, the corrosion test stations would be used to monitor the effectiveness of the corrosion protection system and adjustments would be made as required. The cost of the design testing and construction management is $178,344. This cost is eligible for reimbursement under the Clean Water Grant Program. After further discussion, it was moved by Member Dalton, seconded by Member Carlson, that the General Manager-Chief Engineer be authorized to execute Amendment No.6 to the M/E Task A Agreement for the final design, bid assistance, and construction management of the selected cost effective cathodic protection system for the main treatment plant, contingent upon approval from the State Water Resource Control Board and authorize the expenditure of $178,344 from the Sewer Construction Fund for this work. Motion carried by the following vote: AYES: ,Members: C~rls9n, Bo~eysteele, Dalton and Sta~ley NOES: Members: None ABSENT: Member: Campbell Member Carlson requested that the minutes show that this authorization does not cover cathodic protection for all piping for the main treatment plant and may have to be supplemented in the future. 2. APPROVE AMENDMENT NO.7 TO THE TASK A AGREEMENT WITH METCALF/EDDY FOR A PREDESIGN STUDY FOR CATHODIC PROTECTION AT THE FILTER PLANT AREA Dr. Clark Weddle, Deputy Chief Engineer, explained that field readings have indicated corrosion activity associated with the buried piping in the Filter Plant area. There will be pipe deterioration if this situation is not corrected. After discussion, it was moved by Member Dalton, seconded by Member Carlson, that the GM-CE be authorized to execute Amendment No.7 to the M&E Task A Agreement for the predesign study for cathodic protection in the filter plant area and authorizes $26,990 from the Sewer Construction Fund for this work. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Stanley NOES: Members: None ABSENT: Member: Campbell 09 03 8"'l 1, 1969 AUTHORIZE $35,000 FOR CORRISION PROTECTION SYSTEM DESIGN, MARTINEZ M2 & M6, JOB 3386 3. After explanation by Dr. Weddle, Deputy Chief Engineer, it was moved by Member Dalton, seconded by Member Boneysteele, to authorize $35,000 for design of corrosion protection systems for the Martinez M2 and M6 force mains. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Stanley None Campbell 4. AUTHORIZE $25,000 FOR THE INSTALLATION OF AN APPLIED WATER PUMP Mr. Dolan, GM-CE, explained that the Filter Plant pumping system is oversized for the current requirements. Installation of a smaller system would result in a direct energy cost savings of approximately $75,000 per year and reduce maintenance over that required for the existing applied water system. He referred to Mr. Charles Batts, Plant Maintenance Division Manager, who indicated it is anticipated that all the labor and installation, with the exception of electrical work, will be performed by in-house personnel. After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, to authorize $25,000 for the installation of a smaller applied water pump system. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Stanley None Camp be 11 ~T OPERATIONS DEPARTMENT INFLUENT FLOW STUDY (This item taken out of order was to be considered under VII. WATER POLLUTION CONTROL PLANT) Mr. Robert Baker, Plant Operations Manager, gave a report on the recently completed study regarding the accuracy of the Parshall Flumes and the influent measuring devices. He distributed copies of the study to the Board and explained procedures and findings of the study. Board Members thanked Mr. Baker for his informative report. 5. AUTHORIZE $10,000 FOR REPLACEMENT OF LEVEL INSTRUMENTATION IN THE BARSCREEN ROOM Mr. Robert Baker, Plant Operations Manager, explained that existing level transmitters in the bar screen room are inadequate for providing accurate flow measurements. Upgrading of level instrumentation at this location would permit proper calibration of the instruments and ensure accuracy of flow measurements. After discussion, it was moved by Member Carlson, seconded by Member Dalton, to authorize $10,000 for replacement of level instrumentation in the bar screen room. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Stanley NOES: Members: None ABSENT: Member: Campbell VIr. WATER POLLUTION CONTROL 1. PLANT OPERATIONS DEPARTMENT INFLUENT INFLOW STUDY This item was considered following Item 4 under VI. ENGINEERING 09 03 81 1970 VII 1. BUDGET AND FINANCE 1. CONSIDER APPROPRIATION LIMIT REQUIRED UNDER PROPOSITION 4 Mr. Dolan, GM-CE, requested Mr. Walter Funasaki, Finance Officer, to give a presentation to the Board regarding Proposition 4 (SB-1352) as it affects the District. Mr. Funasaki explained that after an extensive review of the memorandum titled IICalculation of the Gann Appropriations Limit" as prepared by Rutan & Tucker and other available literature, it has been determined that key assumptions were used in interpreting the provisions of Article XIIIB (SB-1352). The assumptions are as follows: 1) The Running Expense fund is considered to be an Enterprise Fund and is therefore not subject to limitation under Proposition 4. 2) State Grants restricted to specific capital projects are excluded. 3) Fund balances carried over into fiscal year 1980-1981 are generally subject to limitation unless they are appropriated into a reserve account prior to July 1,1980; however, as the Sewer Construction Fund is a single purpose fund, the fund balance at June 30, 1981 can be construed as having been appropriated into reserves and, therefore, not subject to limitation. As a result of this review, Mr. Funasaki felt that according to his computations, the District is within the appropriation limit for 1980- 81. After discussion, it was moved by Member Dalton, seconded by Member Carlson, that a Public Notice be placed in the local newspaper advising that at the Meeting of October 1, 1981, the District Board will consider the establishment of Appropriations Limits for 1980-81 and 1981-82 in accordance with Article XIIIB (SB-1352) of the State of California Constitution. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Stanley NOES: Members: None ABSENT: Member: Campbell IX. PERSONNEL 1. READOPT POLICY AND PROCEDURE ON FLOATING HOLIDAYS, EFFECTIVE 8/15/81 Mr. Paul Morsen, Administrative Department Manager, requested that the Board readopt a clarified Policy and Procedure on Floating Holidays because of concerns expressed by the Employees' Association regarding the clarity of the Policy as originally adopted. This matter has now been remedied to the satisfaction of those concerned. After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that the clarified version of the Policy and Procedure on Floating Holidays be readopted effective August 15, 1981. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Stanley None Campbe 11 X. ITEMS LATE FOR THE AGENDA 1. AUTHORIZATION TO EXPEND $11,000 FROM THE SEWER CONTRUCTION FUND TO PURCHASE PARTS FOR MULTIPLEXER UNIT MODIFICATIONS REQUIRED FOR THE STAGE 5B PROJECT Mr. Dolan, GM-CE, explained that the original manufacturer and supplier of parts, Iniven Corp., for our Multiplexer Units (MUX) at the 0 9 ~ fJ 3 ~', 8 1 . ~ 1971 plant, is going out of business. Required modifications to the MUX units for the Stage 5B Project will involve the purchase of certain parts. There would be a significant savings involved if the District were to purchase the required parts for the MUX units at this time rather than have them custom-built at a future date. After discussion, it was moved by Member Carlson, seconded by Member Dalton, to authorize $11,000 from the Sewer Construction Fund for the purchase of required parts to modify multiplexer unit for the Stage 5B Project. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Stanley None Campbell 2. ADOPTION OF RESOLUTION AUTHORIZING THE DEPUTY CHIEF ENGINEER TO FILE APPLICATIONS FOR FEDERAL AND STATE CLEAN WATER GRANTS After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Boneysteele, that a resolution authorizing the Deputy Chief Engineer to File Application for Federal and State Clean Water Grants be adopted. Resolution No. 81-165. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Stanley None Campbell IX. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that Mr. Robert Hinkson was the recepient of the annual National Collection System Operations Award for 1980 presented by the Water Pollution Control Federation. Board Members expressed their pleasure and congratulated Mr. Hinkson on his achievement. It was then moved by Member Dalton, seconded by Member Carlson, that a resolution be adopted commending Mr. Hinkson for receipt of the annual National Collection System Award for 1980 as presented by the Water Pollution Control Federation. Resolution No. 81-166. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Stanley None Campbell b. Mr. Dolan advised that Mr. Robert Baker, Manager-Plant Operations Department, has been appointed by the State Water Resources Control Board to serve on the Plant Operator Certification Committee. c. In response to previous Board query, Mr. Dolan advised that the electrical and mechanical costs for the second floor of the new Office Building would be approximately $62,000. d. Mr. Dolan advised that Mr. D. W. Yöung of Young Construction Company had called indicating his desire to negotiate an incremental change order to reflect the cost of inflation. He advised Mr. Young that this would be impossible since renegotiating the contract price would take it out of the realm of free competitive bidding. Mr. Dolan will keep the Board apprised of future developments. Mr. Ken Barker, a member of the audience, commented indicating his support of Mr. Young,s request. e. Mr. Dolan reported on a meeting with Mr. Donald L. Crhisten of the Tax Payers' Association. 09 03 81 1972 f. Mrs. Joye Kurasaki, Associate Engineer in the Special Projects Engineering Division, gave an informative presentation regarding Metcalf and Eddy.s work on the Outfall Inspection. Copies of a report prepared by Metcalf and Eddy were distributed to the Board. g. Mr. Dolan requested Mr. Ron Klimczak, Associate Engineer, to present samples of materials and wall covering the architect (MWM) had chosen for the new Board Room at the Plant. h. Mr. Dolan asked for a closed session at the end of the meeting to review the wage and benefit requests of the Management Support/Confidential Group. 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested a closed session at the end of the meeting to discuss a personnel item and two items pertaining to litigation. 3. SECRETARY Mr. Hopkins advised that no candidates other than the incumbents had filed for election at the forthcoming Board election. 4. COMMITTEES None XI1. MATTERS FROM THE FLOOR a. Mr. Ken Barker, a member of the audience, addressed the Board making negative comments on the District1s handling of its litigation matters. At 9:29 p.m.t President Pro Tem Stanley recessed the meeting. At 9:34 p.m., President Pro Tern Stanley reconvened the meeting. XII I. CLOSED SESSION At 9:35 p.m., President Pro Tem declared a closed session. At 10:52 p.m., President Pro Tern concluded the closed session. Matters discussed in closed session pertained to Meet and Confer sessions with Management Support Group, potential litigation concerning D. W. Young Company, Todoroff Sewer Damage, and negotiations regarding Getty Fuel Corporation. Mr. Dolan recommended that future Meet and Confer sessions and negotiations with the employees be handled by Board appointed District Representatives unless conditions prevent this, or it becomes evident that the Representatives are unable to arrive at an agreement with the employees. Board Members concurred with Mr. Dolanls recommendation. XIV. ADJOURNMENT At 10:56 p.m., President Pro Tem Stanley adjo 09 03 81