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HomeMy WebLinkAboutBOARD MINUTES 07-02-81 1933 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 2, 1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on July 2,1981 at 7:30 p.m. President Campbell called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Stanley Carlson, Boneysteele, Dalton and Campbell President Campbell advised that Member Stanley is away on vacation and therefore excused. II. APPROVAL OF MINUTES 1. 2. MINUTES OF THE MEETING OF MAY 7, 1981 MINUTES OF THE MEETING OF MAY 21,1981 After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that the minutes of May 7 and May 21 be approved with the following correction. In the minutes of May 21, 1981, in the last sentence of the last paragraph under IIIV. CONSENT CALDENDARII, delete the name Campbell and insert the name Stanley. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley III. EXPENDITURES Member Boneysteele advised that he had reviewed the expenditures for July 2,1981 and found them to be satisfactory. It was moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Warrant Nos. 16185-16400 and 17223-17233; and Sewer Construction Warrant Nos. 1503-1542, be approved. Motion carried by the fa 11 owi ng vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Dalton and Campbell Members: None Member: Stanley 1 a. IV. HEARINGS HEARING ON DELINQUENT SEWER SERVICE (EQC) CHARGES Mr. Dolan, GM-CE, explained that there were two delinquent accounts in the EQC billings for 1980-81 and reviewed the procedure for collecting them on the respective County property tax bills. President Campbell declared the hearing open to consider the collection of the delinquent sewer service charges (EQC) on the tax roll and called for comments from the audience. There being none, he declared the hearing closed. 01~'" 02 81 b. ADOPT RESOLUTION OVERRULING PROTESTS AND ADOPTING THE REPORT PURSUANT TO SECTION 5473, HEALTH AND SAFETY CODE After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that a resolution overruling protests and adopting the report pursuant to Section 5473, Health and Safety Code, be adopted. Resoluti~n No. 81-121. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley V. BIDS & AWARDS la. REPORT BIDS FOR PROJECT NO. 3431, REPAIRS TO LOWER ORINDA AND MARTINEZ PUMP STATIONS Mr. Dolan, GM-CE, explained that upon Board authorization, staff advertised for bids for the above entitled project (3431). Two bids were received with the apparent low bidder being Monterey Mechanical Company at $49,710. The engineering estimate of $42,220 for the project was prepared by the consulting firm of Waste and Water International. The reason for the difference between the estimate and bid price was attributed to several cost discrepancies on material and labor. Waste and Water International concluded after analysis, that the bid from Monterey Mechanical was reasonable. b. CONSIDER AWARD OF CONTRACT FOR PROJECT NO. 3431 After discussion, it was moved by Member Carlson, seconded by Member Boneysteele, to award the contract (3431) for repairs to Martinez and Lower Orinda Pump Stations to Monterey Mechanical and to authorize $64,710 for completion of the project. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Campbell NOES: Members: None ABSENT: Member: Stanley VI. CONSENT CALENDAR After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that Items 1 through 4 be approved, necessary resolutions adopted, and their recording authorized where applicable. 1. Accept easements granted at no cost to the District, adopt respective resolutions and authorize their recording. Grantees Area Job No Parcel No. Res. No. a. J. G. Kindler Orinda 3486 1 81-122 b. P. Jakovina Lafayette 3184 3 81-123 c. P. Jakovina Lafayette 3184 4 81-124 2. Confirm "Amended Assessment Diagram" and authorize recording of said diagrams 3. Authorize execution of Consent to Dedication to Contra Costa County M.S. 24-81 (Job 934-Parcel 20) Resolution 81-125. Authorize P.A. 81-13 (San Ramon area) and P.A. 81-14 (Walnut Creek area) to be included in a future formal annexation to the District. 4. Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Dalton and Campbell NOES: Members: None ABSENT: Member: Stanley 04' . }," ,,:' V,". 1934 lit 1935 President Campbell asked if there were any requests to take items out of order. Mr. Dolan, GM-CE, requested that the Board digress from the order of the agenda and take up the items under "XI Personnel ". Board Members voiced no objections to the request. XI. PERSONNEL 1. AUTHORIZE INCREASE IN SALARY RANGE FOR MAINTENANCE TECHNICIAN III INSTRUMENTATION TO R69(1978-2392) AND FOR MAINTENANCE TECHNICIAN IV INSTRUMENTATION TO R-74 (2228-2698) Mr. Jerry Lucey, Board Representative for meet and confer sessions with the Employees. Association, advised he had been informed by the State Mediator, that the Employees' Association requested this item be deferred pending a meet and confer session. Mr. Dolan, GM-CE, explained that the shortage of qualified Instrument Technicians has resulted in the elevation of salaries for these types of positions. The District employs technicians skilled in this field, and in order to be competitive with the market place, it is necessary for the District to restructure its salary ranges for instrumentation classifications. Member Carlson expressed concern over the possibility of losing qualified people should this item be deferred for any length of time. Mr. Carniato, District Counsel, replied that Mrs. Mullin, President of the Employees' Association, has indicated that their committee will meet and confer and consider this item prior to the District's July 9 Adjourned District Regular Board Meeting. That will enable this personnel item to be placed on the agenda and considered at that meeting. Mr. W. D. Boone, Counsel for the Employees' Association, indicated that it was his understanding that this was a new issue and that there was a study involved in the requested salary change. Therefore, the Association feels a need for some discussion on this matter. Mrs. Mullin indicated to the Board that the proposed change in salary range structure for this position was based on the findings of a salary survey conducted by OXICON COMPANY which has not been made available to the Employees' Association for their review. Board and staff discussion followed wherein Member Dalton questioned the appropriateness of staff's reference to the OXICON salary survey. Further discussion followed, after which it was the consensus of the Board to defer this item to the meeting of July 9, 1981 2. REPORT FROM BOARD REPRESENTATIVE REGARDING STATUS OF MEET & CONFER MEETINGS WIIH EMPLOYEES ASSOCIATION IN CLOSED SESSION Mr. Jerry Lucey, Board Representative for Meet and Confer sessions with the Employees' Assn. gave a brief history on the events that led up to the Employees I Association's proposal of a 2-1/2% pay increase based on the resignation of the General Manager-Chief Engineer. The Employees' Association has taken all the "agreed to benefits" off the table and negotiations are now in recess. Mrs. Mullin, President of the Employees' Association, stated that there have been a number of meet and confer sessions regarding wage and benefits for 1981-82. The employees would like to reach an agreement and be treated with some consideration. Each of the Board Members present voiced strong disapproval of the action taken by the Employees. Association in regard to the District's General Manager-Chief Engineer. Member Carlson stated that he felt that the GM-CE has done a good job in his position and in representing the District and will continue to give him his support. 0, ~ 4" J"~", ,~'~ ,,' , '<,) Iw 81 1936 Member Boneysteele stated that the proposal is an insult not only to the General Manager-Chief Engineer, but to the District Board that selects the Manager and the people who elect the Board. The present GM-CE is a capable administrator, a competent engineer and a considerate gentleman who took control of the District at a critical time and has performed admirably during a difficult period. Speaking from the audience were Mr. Peter Wiebens who made a statement supporting the action taken by the Employees' Association; and Mr. Holzworth, a resident of the District, who expressed his dissatisfaction with the statements issued by the Employees' Association. At 8:13 p.m., President Campbell declared a closed session to discuss the personnel matter. At 8:25 p.m., President Campbell concluded the closed session, reconvened the meeting in open session and issued the following statement on behalf of the Board. The Board has instructed its representatives for meet and confer that the managers of the District are not subject to bargaining with the Employees' Association. The Board has given its representatives instructions concerning further meet and confer with the Employees' Association and these instructions will be communicated to the State Mediator. The Board also states that it is very satisfied with the job the General Manager-Chief Engineer has done and has no intention whatsoever of terminating him from that position. At 8:27 p.m., President Campbell declared a recess. At 8:32 p.m., President Campbell reconvened the meeting and reverted to the order of the agenda. VII. ADMINISTRATIVE After explanation by Mr. Carniato, District Counsel, it was moved by Member Campbell, seconded by Member Boneysteele, that a resolution readopting resolution No. 74-135 be adopted. Resolution No. 81-126. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley 2. DENY CLAIM OF BLONDE N. FIELD - PROPERTY LOCATION NOT WITHIN CCCSD AREA OF JURISDICTION After explanation by Mr. Carniato, District Counsel, it was moved by Member Dalton, seconded by Member Carlson, to deny the claim of Blonde N. Field, and refer it to the District Insurance carrier. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley VII I. ENGINEERING AUTHORIZE $14,850 FROM THE SEWER CONSTRUCTION FUND FOR INTERIM MODIFICATIONS TO THE ODOR CONTROL SYSTEM AT THE TREATMENT PLANT 1. After explanation by Mr. Dolan, GM-CE, that it is urgent to get new hypochlorite facilites on line before our peak odor season, it was moved by Member Dalton, seconded by Member Carlson, that authorization of $14,850 from the Sewer Construction Fund for Interim Modifications to the Oðor Control System at the Treatment Plant be approved. Motion carried by the following vote: 07 ()2 81 1937 AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley AUTHORIZE SUPPLEMENTAL FUNDS IN THE AMOUNT OF $367,000 FOR CAPITAL PROJECTS - SUMMARY 2. Mr. Dolan, GM-CE, explained the basic reasons for the requested funds for the various projects. President Campbell stated that he would like to receive an update on thefinancia,l status of all District projects. Member Carlson inquired about the reasons for the various overruns. After Board discussion, it was moved by Member Dalton, seconded by Member Carlson, that a total of $367,000 in funds be approved from the Sewer Construction Fund for the following listed projects and corresponding amounts. 6. 7. Treatment Plant Construction, Stage 5A-I Treatment Plant Construction, Stage 5B-I Influent Sampler Installation, Project 3346 Treatment Plant, No. Parking Lot Project 3474 Budget for contract preparation, obtaining funding agency approval, and bid advertisement for emergency power system Chlorination Facility Improvements, Project 5B-I Supplemental Funds for the Alternàtive Disinfection Study, Project 52000.719 $165,000 83,100 15,900 17,000 1. 2. 3. 4. 5. 5,000 70,000 11 ,000 $367,000 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley IX. WATER POLLUTION CONTROL 1. Mr. Dolan, GM-CE, explained that the asbestos insulation coating surfaces in the Pump Room and Basement of the Influent Pump Búilding poses a potential health hazard to the employees. Therefore, it is recommended that the asbestos be removed and disposed of as outlined by the Division of Industrial Safety. After discussion, it was moved by Member Dalton, seconded by Member Carlson, to authorize $49,000 for the removal and disposal of asbestos insulation currently coating surfaces in the Pump Room and the Basement of the Influent Pump Building at the Treatment Plant. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley X. BUDGET AND FINANCE 1. APPROVE BILLS FOR PROFESSIONAL LEGAL SERVICES b. CROSBY, HEAFEY, ROACH AND MAY CARNIATO & DODGE a. Mr. Carniato, District Counsel requested that the Board consider approval of his billings for current cases and that the billings for new cases be discussed in closed session prior to approval. {)7 {'% i) '{! ",¡ Rl 193 After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that the statement from Crosby, Heafey, Roach and May dated June 10,1981 for professional services rendered during May; and the statement from John J. Carniato dated June 26, 1981 for professional services (excluding billings for the three new cases) be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley XI. PERSONNEL Personnel items 1 and 2 were considered as first items of business following "IV. - Consent Calendar". XII. ITEMS LATE FOR THE AGENDA None XII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER Mr. Dolan advised that staff is in the process of preparing a Source Control Pretreatment Program in accordance with the EPA regulations. It is currently undergoing internal review and being discussed with the City of Concord. A hearing will be required prior to the adoption of an ordinance. Board Members suggested that staff notify the Industrial Users of the impending change. b. Mr. Dolan distributed copies of the Kennedy/Jenks Chlorination/ Dechlorination report which will be placed on the July 16 agenda for Board acceptance. He requested Mr. John Larson, Special Projects Engineering Division Manager, to present the findings and recommendations of the report. Mr. Larson advised that the findings of the Kennedy/Jenks report were basically that the chlorine would be hazardous to plant personnel and nearby residences should a large leak occur, but the probability of such a happening is very small. Also, the cost of liquid chlorine or Sulphur Dioxide (S02) are extremely high. The recommendations given in the report were that the District continue the use of liquid chlorine for disinfection and odor control and continue the use of SO for effluent detoxification; improve the security of the SO? storag~ area; prepare a formal operation/maintenance manual and initiate a rigorous training program. Member Dalton commented that the procedures associated with the handling and monitoring of the S02 were not adequately described in the report. Discussion followed. c. Mr. Dolan directed the Board's attention to the Personnel Summary Sheet dated July 2~ 1981. POSITION BEING ADVERTISED Maintenance Superintendent POSITIONS BEING TESTED Of era tor I pending) Engineering Aid I (Oral Exam, Tuesday, June 30,1981) Materials Coordinator (Written Exam, Saturday, June 20, 1981) 07 (~ ,~ W,r-. ~ '1"': 1~ ">," . ( , , . 1939 PERSONNEL CHANGES Resignation ROBERT SMITH, Maintenance Crew Member, effective June 2, 1981. WILLIS LUDLOW, Plant Attendant, P.I., effective June 18, 1981. Summer Seasonal Help Dominic Balestrieri Lawson Bill Ka ren Bill eci Douglas Coffman Frederick Conway Ronald Galloway Concepcion Greenhouse Tyler Gregonis Robert Johnson Jr. Jerry Jones Rona 1 d Joost Daniel Lopez Jamie Madison Jay Martelle Fred ~1cDouga 1 Lester McNeal Raymond Morin Steve Nat Brian O'Connor Jose Oseguera Mark Packwood Tim Phil ipps Paul Russell Godwin Sammut Karen Gregory Slocum Scott Smith Sheila Stutzman Stanton Thomas Paul Vernon Marke Walde Patricia Whitson Permanent Appointments DERHYL HOUCK, Maintenance Technician II, Range 62-C, $1840, effective July 1,1981, Personnel Advancement Procedure WARREN KATCHMAR, Maintenance Technician II, Range 62-C, $1840, effective July 1, 1981, Personnel Advancement Procedure. DANIEL McCOWN, Maintenance Technician II, Range 62-C, $1840, effective July 1,1981, Personnel Advancement Procedure. 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested a closed session at the end of the meeting to discuss, litigation, personnel and meet and confer matters. 3. SECRETARY Mr. Hopkins reminded Board Members about the July 31,1981 deadline for filing their off-year Campaign Statements. He also noted that the Board would have to make a determination in the near future regarding the number of words to be permitted in campaign statements for the November '81 election and who is to pay for such statements. Discussion followed regarding these matters. It was the consensus of the Board to defer any further discussion on the matter until the next meeting when a full Board would be present. 4. COMMITTEES Member Boneysteele reported on the recent ABAG meeting that he had attended wherein they discussed revision of the Manual of Standards for Runoff and the Annual Air Quality Report for 1980. XIV. MATTERS FROM THE FLOOR None. XV. CLOSED SESSION At 9:34 p.m., President Campbell declared a closed session to discuss litigation, personnel and meet and confer matters. At 10:10 p.m., President Campbell concluded the closed session and reconvened the meeting in open session. As a result of discussion in closed session, it was moved by Member Dalton, seconded by Member Boneysteele, that the charges for professional services by John J. Carniato on the three new cases (Altech-Keenan vs. CCCSD, Great American Homes vs. CCCSD, and Lin vs. CCCSD) as indicated on the. statement dated June 26, 1981 be approved. Motion carried by the followlng vote: 07 02 81 1940 AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Dalton and Campbell None Stanley Mr. Carniato advised that the discussion in closed session pertained to personnel, litigation, bills for professional services and meet and confer matters. XVI. ADJ OU RNMENT At 10:12 p.m., President Campbell adjourned the meeting to July 9, at 7:30 p.m. I vJi { e~y~L( Pr sident of the District Board of the ntral Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: oÞ¡' :()J 81" ¡ ;; o fl-)--(-({ BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE June 26, 1981 TYPE OF ACTION SUBJECT EXECUTE CONSENT TO DED rCAT I ON TO CONTRA COSTA COUtlTY - M.S.24-31 (JOB 934-Parcel 20) RIGHT OF \1AY SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Collection/Engineering System ISSUE: A portion of M.S.24-81 is being dedicated to the County for public road purposes. An existing public sewer easement is located within the dedicated area. BACKGROUND: The County requires a IIConsent to Dedicationl' whenever an area dedicated for public road purposes encroaches upon an existing easement. This is our standard consent document, the District retains prior rights. RECOMMENDATION: Approval, execute document and authorize its recording by the County. REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT TIN} ~P}./DIV. vL //I~ JSM ~ CL\>J