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HomeMy WebLinkAboutBOARD MINUTES 05-07-81 1903 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 7, 1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California on May 7, 1981 at 7:30 p.m. President Campbell called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Member: Carlson, Boneysteele, Stanley and Campbell Dalton Member Dalton had previously informed the Board that he would be on vacation during the month of May and is therefore excused. President Campbell advised that due to a conflicting schedule, Mr. Robert Means of OXICON is unable to be present for the entire District Board meeting. Mr. Means has requested that the Boad receive his presenta- tion in regard to the salary and benefit study as the first order of business. Board Members voiced no objections. V. ADMINISTRATIVE 1. PRESENTATION TO THE BOARD IN CLOSED SESSION BY ROBERT MEANS OF OXICON IN REGARD TO SALARY AND BENEFIT STUDY At 7:33 p.m., President Campbell declared a closed session and stated that the Board, General Manager-Chief Engineer, Counsel for the District, and the Personnel Officer would receive a report on the salary and benefit study being performed by OXICON in closed session. At 8:20 p.m., President Campbell concluded the closed session and reconvened the meeting in open session. Mr. Carniato, District Counsel, asked that the minutes reflect that the closed session consisted of a report presented by OXICON on a study relating to personnel salaries and that this study is to continue. The closed session began at 7:35 p.m., and concluded at 8:20 p.m. President Campbell reverted to the order of the agenda. II. APPROVAL OF MINUTES 1. 2. 3. MINUTES OF THE MEETING OF MARCH 5,198], MINUTES OF THE MEETING OF MARCH 9,1981 MINUTES OF THE MEETING OF MARCH 19,1981 After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the minutes of March 5,9, and 19 be approved with the following additions and corrections: In the minutes of March 5, under "X. ITEMS LATE FOR THE AGENDA 2. BOARD AUTHORIZATION TO PROVIDE LIFE INSURANCE COVERAGE FOR THE MANAGEMENT GROUP EQUAL TO TWO TIMES THEIR ANNUAL SALARY II , in the first sentence of the first paragraph add the word "employees" after the word "non-management". In the minutes of March 9, 1981 add to the end of the second paragraph the word II ro 11" . t) r-"' . .,.,~ ; '..;,. (" N .J, O,'~, '1, ..~' ¡ , 1904 In the minutes of March 19, 1981 under "IV. HEARINGS, 1. HEARING ON D. W. YOUNG PROTEST REGARDLNG REJECTION OF ALL BIDS FOR DSP 3272", in the sixth paragraph, second sentence, delete the word "their". In the seventh paragraph, second sentence change the word "illegal" to "legal". Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Stanley and Campbell NOES: Members: None ABSENT: Member: Dalton III. EXPENDITURES Member Boneysteele stated that he had reviewed the expenditures for May 7, 1981 and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that Running Expense Warrant Nos. 15484 through 15635 and Sewer Construction Warrant Nos. 1416 through 1440, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Stanley and Campbell None Dalton IV. CONSENT CALENDAR After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that items 1 through 5 be approved, appropriate resolutions adopted, and their recordings authorized where applicable. 1. Accept easements granted at no cost to the District, adopt respective resolutions and authorize their recording. a. b. c. d. e. f. g. h. i. j. k. 2. Grantee Area Job No. Parcel No. Res. No. Diablo Lakes Lund Fund Pacheco 3452 4 81-80 G. M. Williams, et ux Orinda 3518 2 81-81 R. Bruce Stringer, Inc. etal Lafayette 3459 2 81-82 R. Bruce Stringer, Inc. etal Lafayette 3459 3 81-83 H. Kermit Butl er Lafayette 3459 4 81-84 Moreland Dev. Co. Alamo 3178 3 81-85 II II II II 3178 4 81-86 II II II II 3178 5 A&B 81-87 II II II II 3178 6 81-88 II II II II 3178 7 81-89 II II II II 3178 8 81-90 Authorize execution of Consent to Execution of Deed for Public Roads to Contra Costa County, Job 3200, Parcel 2. Resolution No. 81-91 3. Authorize PA 80-11 (Orinda area) to be included in the future formal annexation to the District, subject to amendment of the District's sphere of influence by LAFC Adopt a Resolution of Application initiating proceedings to formally annex 10 separate areas under the title of District Annexation 73 4. 5. Authorize $5000 for the 1981 Seal Coating Program and the execution of a Joint Powers Agreement with Contra Costa County for the work 0""'" ""') if.. ,()7' ~81 . 1905 05 Motion carried by the following vote: AYES: Members: Carlson, Boneysteele, Stanley and Campbell NOES: Members: None ABSENT: Member: Dalton V. ADMINISTRATIVE 1. PRESENTATION TO THE BOARD IN CLOSED SESSION BY ROBERT MEANS OF OXICON IN REGARD TO THE SALARY AND BENEFIT STUDY This item was considered as first item of business following roll call. VI. BUDGET AND FINANCE 1. APPROVE BILLS FOR PROFESSIONAL LEGAL SERVICES, COST ADVANCES AND ACCRUED COSTS FROM CARNIATO AND DODGE FOR THE PERIOD MARCH 1 THROUGH APRIL 30,1981 After explanation by Mr. Carniato, District Counsel, it was moved by Member Stanley, seconded by Member Boneysteele, that the statement from Carniato and Dodge dated May 1, 1981 for professional services rendered, costs advanced and accrued for the period March 1, through April 30,1981 concerning Acme Fill, Caltrans, Fred J. Early Co., EBMUD, Higby vs. CCCSD, Kaiser Industries, King vs. CCCSD, personnel and Peterson/Simpson matters be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Stanley and Campbell None Dalton VI I. PERSONNEL 1. APPOINTMENT OF JOHN LARSON AS SPECIAL PROJECTS ENGINEERING DIVISION MANAGER, RANGE 86, EFFECTIVE MAY 11, 1981 Mr. Dolan, GM-CE, explained that the position of Special Projects Engineering Division Manager was created during the last budget process. Mr. Larson competed for the position along with several outside applicants. An evaluation was made by the GM-CE and the Deputy Chief Engineer, wherein it was determined that Mr. Larson was the most qualified applicant for the position of Special Projects Engineering Division Manager. Member Stanley commented that he was pleased with the procedure wherein the promotion occurs within the District. After discussion, it was moved by Member Stanley, seconded by Member Carlson, that John L. Larson be appointed to the postion of Special Projects Engineering Division Manager, Range 86, effective May 11, 1981 and a resolution be adopted to that effect. Resolution No. 81-93. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Boneysteele, Stanley and Campbell Members: None Member: Dalton VII I. ITEMS LATE FOR THE AGENDA 1. AUTHORIZE DISTRICT STAFF TO NEGOTIATE CONTRACT WITH DATA PROCESSING CONSULTING FIRM Mr. Dolan advised that this item was distributed to the Board for their review prior to the Board Meeting. He requested Mr. Walter Funasaki, Finance Officer, to explain to the Board the status of the data processing study. (J7 81 1906 Mr. Funasaki reported that a committee comprised of District management personnel was established to conduct a preliminary assessment of the District's accounting and financial management requirements. The committee concluded that conversion to a computer based system should be considered. As part of the consideration, it will be necessary to engage a data processing consulting firm to analyze the District's current and future needs. Requests for proposals were sent out and oral interviews held, culminating in a staff recommendation that the District enter into contract negotiations with the firm of Peat, Marwick, Mitchell and Co., to perform the analysis. After discussion, it was the consensus of the Board that staff should continue with its current plan for entering into contract negotiations with the firm of Peat, Marwick, Mitchell and Co. for the analysis, and that staff should apprise the Board of further developments. 2. AUTHORIZE $332 FOR F. PATRICK HASSEY, SAFETY AND TRAINING SUPERVISOR TO ATTEND OSHA ADVISORY COMMITTEE MEETINGS ON CONFINED SPACE SAFETY ORDERS IN LOS ANGELES ON MAY 11 & 12, 1981 Mr~ Dolan, GM-CE, explained that he is unable to authorize this item because the Plant Operations Education Fund for this fiscal year is depleted. Mr. F. Patrick Hassey, Safety and Training Supervisor, serves on the OSHA Standards Board Advisory Committee to review confined space safety orders. These orders are of considerable interest to the District's safety program. He felt that Mr. Hassey.s attendance at this meeting would be most beneficial. After discussion, it was moved by Member Carlson, seconded by Member Stanley, that F. Patrick Hassey, Safety and Training Supervisor, be authorized to attend the OSHA Advisory Committee Meeting on confined space safety orders, to be held in Los Angeles, on May 11 and 12, and authorize funds not to exceed $332. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Stanley and Campbell None Dalton IX. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that he would have two items for discussion in closed session related to litigation matters. b. Mr. Dolan distributed copies of the Personnel budget to the Board and gave a brief overview of its contents. Significant changes were made in the Plant Operatons Department and he requested Mr. Robert Baker, Plant Operations Department Manager, to speak on the matter. c. Mr. Dolan reported on the AMSA conference he had attended. He found the program to be very beneficial. There were three main topics of discussion: (1) Future funding potential (in relation to the economic policy set forth by the Federal Government); (2) Audit problems; and (3) the EPA's position for handling claims. d. Mr. Dolan directed the Board's attention to the Personnel Summary Sheet for the month of May. POSITIONS BEING ADVERTISED Operator I Administrative Department Manager PERSONNEL CHANGES Permanent Appointments ROBERT MOWERS, Maintenance Crew Leader, Range 65C, $1978, effective 4/20/81 promotion 05 07 8.1 1907 Provisional Appointments DALE OHDA, Associate Engineer (Maintenance), Range 77E, $2899, effective 4/9/81 Resignations NICK BANE, Maintenance Superintendent, effective 4/24/81 JON GENTILLE, Operator I, effective 4/14/81 GARY MOLLER, Maintenance Technician III, Instrumentation, effective 4/30/81 TYLER PLISCHKE, Operator II, effective 3/15/81 Reduction In Work Force - Permanent-Intermittent Positions PETER FILIPOVICH, Construction Technician (Claims Analyst), effective 4/22/81 VIRGINIA GERBER, Clerk Typist I, effective 4/22/81 EUGENE MELLO, Construction Technician (Claims Analyst), effective 4/22/81 LINDA PAGE, Clerk Typist I, effective 4/22/81 DON RISDEN, Construction Technician (Claims Analyst), effective 4/22/81 NADINE SWEENEY, Clerk Typist II, effective 4/22/81 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he had several items regarding litigation and personnel matters to be reported in closed session. b. Mr. Carniato reported that his office had contacted the Orinda Association in regard to a further clarification on their request for an 8-month sewer moratorium in the El Toyonal area of Orinda. He requested the name of their Counsel, but was advised that the Orinda Association does not retain an attorney. Mr. Carniato also indicated that after investigation of the matter, he had written a letter to the Board indicating that the moratorium, as requested by the Association, covering an isolated area of the District, would be an illegal action for the Board to take. Mr. Jay McCoy, Collection System Engineering and Services Division Manager, wrote to the Orinda Association requesting clarification of their position on the sewer moratorium. A reply was received on May 6 from Mr. David Bowie of the Orinda Association wherein it appeared the Association was basing its request on growth control planning. Mr. Carniato indicated that growth control planning is not a function of Cent ra 1 San. Orinda Board and staff discussion followed wherein Member Carlson reviewed the Board's position on the moratorium request as established at the meeting of April 23, at which time no action was taken. Mr. Carniato stated that legal aspects of this matter would be discussed in closed session. 3. SECRETARY None 4. COMMITTEES a. Member Carlson and District Counsel discussed the arbitration of the CCCWD/CCCSD Alum Sludge dispute. ();~, 4 ~ ~ J ,f¡ ~ :~ ". '", .1 1908 b. Member Boneysteele advised that he had attended a Regional Planning Committee meeting. Three topics were discussed: (1) Energy, wherein a policy statement was drafted containing a strong recommendation for renewable resources reclamation; (2) pollution in general, which seems to be making progress insofar as S02 and hydrocarbons are concerned; and (3) hazardous waste. X. MATTERS FROM THE FLOOR a. Board members and staff discussed the difficulties the District was having in settling dental claims with Frank Kelly Associates. After discussion, it was the consensus that staff investigate this matter and advise the Board. b. Mr. Carniato, District Counsel advised that the Board had requested an extra meeting for May 28 but made no formal motion to that effect. After discussion, it was moved by Member Carlson, seconded by Member Stanley, that an Adjourned District Board meeting be scheduled for May 28, 1981. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Carlson, Boneysteele, Stanley and Campbell None Dalton c. President Campbell advised that he would be away on business on May 21, and therefore, unable to preside over the regular scheduled Board Meeting. He requested Member Stanley to act as President Pro Tem at that meeting. At 9:30 p.m., President Campbell recessed the meeting. XI. CLOSED SESS ION At 9:35 p.m., President Campbell reconvened the meeting and declared a closed session to discuss litigation and personnel matters. At 10:16 p.m., President Campbell concluded the closed session and reconvened in open session. XI I. ADJOURNMENT At 10:17 p.m., President Campbell adjourned the meeting. P esident of the Dis rict Board of the entral Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 05 \)7 81;