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HomeMy WebLinkAboutBOARD MINUTES 04-02-81 1884 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 2, 1981 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on April 2,1981. President Campbell called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Member: Carlson, Boneysteele, Dalton and Campbell Stanley Member Stanley arrived at 7:3~ p.m. II. REVIEW OF EXPENDITURES Members Boneysteele and Dalton, members of the Budget and Finance Committee, stated that they had reviewed the expenditures and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Warrant Nos. 15058-15266 and Sewer Construction Warrant Nos. 1381-1399 be approved. Motion was unanimously approved. III. CONSENT CALENDAR After discussion, it was moved by Member Carlson, seconded by Member Dalton, that the Consent Calendar items be approved, respective resolutions adopted and their recordings authorized. 1. Acceptance of Easements at no cost to the District, adoption of respective resolutions and authorize their recording. Grantee Area Job No. Parcel No. Res. No. a. D. H. Neufeld, et ux Alamo 3316 4 81-60 b. 1. A. Daanet et ux Lafayette 1638 ext. 1 81-61 c. N. P. LaCroix Alamo 3316 2 81-62 d. N. P. LaCroix Alamo 3316 3 81-63 e. D. E. Kasper Walnut Creek 3508 2 81-64 Motion was unanimously approved. President Campbell asked if there were any requests to take items out of order. There were none. IV. ADMINISTRATIVE 1. APPOINT ROBERT A. BAKER TO BE A BOARD REPRESENTATIVE TO MEET AND CONFER WITH REPRESENTATIVES OF THE EMPLOYEES' ASSOCIATION After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, that Mr. Robert A. Baker, Manager- Plant Operations Department, be appointed to act as a Board representative in Meet and Confer sessions with members of the Employees Association and a resolution be adopted to that effect. Resolution No. 81-65. Prior to voting on the motion, Member Carlson requested information on the items involved in the Meet and Confer sessions. He expressed concern over the possibility that the time spent on Meet and Confer sessions with the Employees' Association would detract from the responsibilities of operating the plant. ~', ii" fì ~.' I.," , - -..,., .. ,) , A'I¡; :,~.) , 1885 Mr. Dolan explained that the Employees Association refuses to Meet and Confer with persons not appointed as representatives of the Board. When topics to be discussed in Meet and Confer sessions are related to such items as reorganization of the Plant Operations Department and reserve military leave, Mr. Baker should be involved. The District is required to hold Meet and Confer sessions and the recommended appointment of Mr. Baker is an effort by staff to facilitate the resolution of issues involved as expeditiously as possible. Member Carlson stated that he preferred that action on this item be held over until discussion can be held in closed session. Member Boneysteele commented that even though it might be burdensome, a Plant Manager should have the authority to Meet and Confer with members of the Employees' Association. After further discussion, President Campbell requested the Secretary to take a roll call vote on the standing motion. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Member: Members: Boneysteele, Dalton, Stanley and Campbell Carlson None v. ENGINEERING 1. METCALF AND EDDY PROJECT STATUS REPORT Mr. Dolan, GM-CE, noted that Professor Jenkins and Professor Sellack of UC Berkeley faculty, and a group of graduate students were present in the audience. He explained that Professor Jenkins is currently conducting a graduate program at the University in Wastewater Treatment and the group had toured Central San's Water Reclamation Facility earlier today as part of the program. Board Members extended their welcome to the professors and the graduate students. Mr. Dolan then introduced Mr. Frank Burton, Vice President of Metcalf and Eddy who presented a status report on the plant expansion pi~Oj ect. 2. . AUTHORIZE $20,090 FOR THE DEVELOPMENT OF "TRAILER CITY", PROJECT NO. 3520 After explanation by Mr. Dolan, GM-CE, it was moved by Member Carlson, seconded by Member Boneysteele, that an authorization of $20,000 for the development of IITrailer Cityll Project No. 3520 be approved. Motion was unanimously approved. 3. APPROVE AGREEMENT WITH THE CITY OF CONCORD FOR ACQUISITION OF SANITARY SEWER IMPROVEMENTS THROUGH ASSESSMENT DISTRICT NO. 67, CONCORD DIABLO INDUSTRIAL PARK (PROJECT 3300) After explanation by Mr. Carniato, District Counsel, and Board discussion, it was moved by Member Dalton, seconded by Member Stanley that the agreement with the City of Concord for acquisition of sanitary sewer improvements through Assessment District No. 67, Concord Diablo Industrial Park, Project 3300 be approved and a resolution be adopted to that effect. Resolution No. 81-66. Motion was unanimously approved. VI. WATER POLLUTION CONTROL 1. AUTHORIZE $8,200 FOR PURCHASE AND INSTALLATION OF COMPUTER COMMUNICATIONS INTERFACE EQUIPMENT Mr. Dolan, GM-CE, requested to have this item taken off the agenda and included in the Equipment Budget. 04 ()2 81 1886 VI I. BUDGET AND FINANCE 1. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Carlson, that the statement dated April 2, 1981 from Carniato and Dodge for professional services rendered May 1980 through March 20, 1981 and accrued costs totalling $10,983 be approved; and that the statement dated March 17,1981 from Crosby, Heafey, Roach and May for professional services rendered during February 1981 in the amount of $21,300 be approved. Motion was unanimously approved. VII 1. SOLID WASTE 1. CONSIDER GARBAGE FRANCHISEES' APPLICATIONS FOR RATE INCREASES For the benefit of the audience, Mr. Dolan explained the District's role in franchising garbage collection and reviewing rate increase applications submitted by the collector companies. He requested Mr. Walter Funasaki, Finance Officer, to review the analysis prepared by Fox and Company regarding the franchisees' applications for rate increases. Mr. Funasaki stated that staff's analysis consists of reviewing the franchisees' financial statements for the prior year and projected operating expenses covering the year for which the rate increase is requested. This year the District has commissioned the firm of Fox and Company, Certified Public Accountants, to perform the review of applications for rate increases applications submitted by the franchisees. A number of adjustments were made for rate setting purposes, the most significant being the elimination of interest expense and capitalization of truck leases. Mr. Funasaki noted that representatives from Valley Disposal Service and Orinda/Moraga Disposal Service were present to answer any questions, as was a representative from Fox and Company. President Campbell queried as to what treatment was given to billings that are collected in advance. Mr. Funasaki replied that monies received from advanced billings are placed in a current expense fund. Interest income that is not reflected as Operating Income for Valley Disposal represents interest earned on large cash amounts, specifically the proceeds from the life insurance policies held by the late partners and from stocks held by former stock holders. Member Boneysteele expressed concern over Valley Disposal leasing their trucks from F & F Leasing Company, a company that is wholly owned by the president of Valley Disposal Service and its subsidiaries. Mr. Skaggs, attorney for Valley Disposal Service, explained that this activity was initiated solely as a tax saving device. Board and staff discussion followed regarding Valley Disposal Service's request for lowering the 95% operating ratio, executive compensation and the Acme Fill dividend. Mr. Dolan summarized for the Board the results of the analysis of franchisees' requests for rate increases and the resultant base rate for residential customers as follows: Valley Disposal Service & Diablo Disposal Service (combined) 10.3% increase - $7.50 per month Lafayette Disposal Service - 10.0% increase - 7.55 per month Orinda/Moraga Disposal Service - 7.7% increase - Orinda -7.00 per month Moraga -6.30 per month plus $1.15 supplement 04~ ;'02 81 1887 Mr. Dolan advised that prior to the hearing of April 9,1981, he would direct staff to obtain clarification on the issues of truck leasing from F & F Leasing Company, executive compensation and the Acme Fill dividend. IX. PERSONNEL 1. APPROVE A 5% SALARY INCREASE FOR STEVE McDONALD AS A RESULT OF ATTAINING A P.L LICENSE, EFFECTIVE MARCH 13, 1981 After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, that authorization for Steve McDonald, Assistant Engineer, to receive an additional 5% salary increase for attaining registration as a professional engineer, effective March 13, 1981 be approved. Motion was unanimously approved. Mr. Dolan advised that staff is in the process of formulating a written policy regarding the District giving 5% additional salary compensation for those employees who attain certain certifications. X. ITEMS LATE FOR THE AGENDA None XI. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan advised that the Collection System Operations Department has submitted its semi-annual report ending December 31, 1980. The report indicated that stoppages were off by 437, that there was a 22% increase in the pipe cleaned and that 7500' of pipe was repaired. b. Mr. Dolan advised that the bids for the Boiler Room siding repairs have been received with a low bid of $170,100. The Engineers Estimate was for $85,000. Mr. Dolan will investigate this disparity in figures and report back to the Board. c. Mr. Dolan reported that the District has received a check from CAL TRANS in the amount of $1,560,000 covering the purchase of 6 acres of Frontage Road property at the Treatment Plant. d. Mr. Dolan advised that staff is in the process of compiling personnel figures for their summer help program. It is proposed that a 10% salary increase be given to the temporary summer help this year. e. Mr. Dolan informed that the phostrip pilot plant is now in operation. f. Mr. Dolan requested that the tax revenue tax sharing issue be discussed in closed session. 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested a closed session at the end of the meeting to discuss Metcalf/Eddy, Fred J. Early, Employees Association litigation and personnel matters. 3. DISTRICT SECRETARY None 4. COMMITTEES None 04 ()2 81 1888 XII. MATTERS FROM THE FLOOR a. Member Boneysteele requested staff comment regarding Keller Ranch. Mr. Dolan replied that he had asked Mr. Jay McCoy, Collection System Engineering and Services Division Manager, to attend the City Council meeting and if requested. speak to the issue. Keller Ranch is not within the District boundaries but is a tributary to the Treatment Plant. Mr. McCoy advised that he had attended the meeting and was requested to discuss the Treatment Plant capacity and expansion. b. Board Members discussed the CASA meeting to be held at the Hotel Del Coronado in Coronado, California, on May 15. After discussion, it was moved by Member Carlson, seconded by Member Stanley, that five Board Members and three staff members be authorized to attend the CASA meeting at the Hotel Del Coronado, Coronado, California, on May 15. Motion was unanimously approved. At 9:11 p.m., President Campbell declared a recess. XIII. CLOSED SESSION At 9:17 p.m., President Campbell reconvend the meeting and declared a closed session to discuss Metcalf & Eddy, Inc., Consultants, Fred J. Early case, Employees' Association litigation and personnel matters. At 10:53 p.m., President Campbell concluded the closed session and reconvened in open session. As a result of discussion in closed session, the following actions were taken. a. It was moved by Member Carlson, seconded by Member Boneysteele, to authorize payment of $100.000 to Fred J. Early Company under the pending settlement agreement. Motion was unanimously approved. b. It was moved by Member Carlson, seconded by Member Stanley, that a resolution delegating authority to the General Manager-Chief Engineer to appoint personnal as Board representatives to Meet and Confer with members of the Employees' Association be adopted. Resolution No. 81-67. Motion was unanimously approved. Member Carlson questioned staff as to the status of the employee litigation, CCCSD vs Early and CCCWD Alum Sludge Agreement. Discussion followed. XIV. ADJOURNNENT At 10:56 p.m., President Campbell adjourned the meeting. COUNTERSIGNI!D: t)~t 1\ <t} , i ... 81