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HomeMy WebLinkAboutBOARD MINUTES 11-20-80
1812
MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD NOVEMBER 20,1980
The District Board of the Central Contra Costa Sanitary District
convened in a regular session at its regular place of meeting, 1250
Springbrook Road, Walnut Creek, County of Contra Costa, State of California,
on November 20, 1980 at 7:30 p.m.,
President Carlson called the meeting to order and requested the
Secretary to call roll.
I.
ROLL CALL
PRESENT: Members: Stanley, Boneysteele, Dalton, Campbell and Carlson
ABSENT: Members: None
I!.
APPROVAL OF MINUTES
1.
MINUTES OF THE MEETING OF OCTOBER 2, 1980
After discussion, it was moved by Member Boneysteele, seconded by
Member Dalton, that the minutes of October 2, 1980 be approved as
presented. Motion was unanimously approved.
III.
APPROVAL OF EXPENDITURES
Members Boneysteele and Dalton advised that they had reviewed the
expenditures dated November 20,1980 and found them to be satisfactory.
After discussion, it was moved by Member Boneysteele, seconded by
Member Dalton, that Running Expense Warrant Nos. 12985-12997,13085-
13125,13312-13346 and 13368-13510; Sewer Construction Warrant Nos.
3721-3738 and 1260-1273; and Payroll Warrant Nos. 7805360-7805597 and
Warrant No. 1628; be approved. Motion was unanimously approved.
'IV.
BIDS AWARDS
1.
REVIEW LETTER FROM EAST BAY FORD TRUCK SALES, INC., CONCERNING BID
SUBMITTED FOR FOUR PICKUP TRUCKS AND MAKE DETERMINATION IN REGARD
TO BID
Mr. Dolan, GM-CE, advised that correspondence has been received
from East Bay Ford indicating that they had made pricing errors in the
preparation of their bid for the four pickup trucks.
After Board and staff discussion, it was moved by Member Stanley,
seconded by Member Dalton, that the vehicle purchase be awarded to East
Bay Ford Truck Sales Inc., at the prices quoted in their original bid
on the basis that inadequate clarification was given for their alleged
errors and that the Board should not acknowledge the modified bid.
President Carlson suggested that the motion be amended to state that
if the award was not honored by East Bay Ford Truck Sales, Inc. within
10 days, staff return to the Board for further decision in this matter.
Members Stanley and Dalton agreed to the motion as suggested. Motion
was unanimously approved.
V.
CONSENT CALENDAR
After discussion, it was moved by Member Dalton, seconded by Member
Campbell, that Items 1 through 4 be adopted, and Item 5 be approved.
1.
Resolution No. 80-228. A resolution accepting an easement at no
cost to the District from G. Bakar, etal, Pleasant Hill area, (Job
No. 3444-Parcel 1)
Resolution No. 80-229. A resolution accepting an easement at no cost to
the District from A. G. Breitweiser Builders, Inc., Diablo area,
(Job No. 3443 - Parcell)
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3.
Resolution No. 80-230. A resolution accepting an easement at no cost to
the District from R. L. Bridges, Lafayette area (Job No. 3411 - Parcel 2)
4.
Resolution No. 80-231. A resolution accepting an easement at no cost to
the District from Granada Sales, Inc., San Ramon area, (Job No. 2081-
Misc. Parcel)
Authorize PA 80-42, Walnut Creek area, to be included in the next formal
annexation to the District.
5.
Motion was unanimously approved.
President Carlson then asked if there was anyone in the audience who
would like to have an agenda item considered out of order. There was no one.
VI. BUDGET AND FINANCE
1.
AUTHORIZE ADDITIONAL FUNDS FOR ANTICIPATED FUTURE ARCHITECTURAL FEES
(AND DISTRICT LABOR COSTS) FOR NEW DISTRICT OFFICE BUILDING DESIGN
After explanation by Mr. Dolan, GM-CE, and Board discussion, it was
moved by Member Stanley, seconded by Member Dalton, that authorization to
approve $220,500 additional funding for anticipated future architectural
fees (and District costs) for the new District Office Building design
(DSP 3000) be approved. Motion was unanimously approved.
VII. CAPITAL IMPROVEMENTS
Mr. Dolan, GM-CE, requested that Item a. under "X. ITEMS LATE
FOR THE AGENDAII be considered together with Items 1 through 5. Board
voiced no objections to the request.
1.
AUTHORIZE PAYMENT OF $600 FOR EASEMENT PARCEL 3, DSP 2695, IN THE
NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT
AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT
Resolution No. 80-232.
2.
AUTHORIZE PAYMENT OF $2,465 FOR EASEMENT PARCEL 6, DSP 2695, IN THE
NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT
AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT
Resolution No. 80-233
3.
AUTHORIZE PAYMENT OF $315 FOR EASEMENT PARCEL 8, DSP 2695, IN THE
NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT
AND AUTHOIRZE RECORDING OF RESOLUTION AND EASEMENT
Resolution No. 80-234
4.
AUTHORIZE PAYMENT OF $1,200 FOR EASEMENT PARCEL 13, DSP 2695, IN THE
NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT
AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT
Resolution No. 80-235
5.
AUTHORIZE PAYMENT OF $1,175 FOR EASEMENT PARCEL 14, DSP 2695, IN THE
NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT
AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT
Resolution No. 80-236
Item X., a. AUTHORIZE PAYMENT OF $3,530 FOR EASEMENT PARCEL 9, DSP 2695
IN THE NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE
EASEMENT AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT
Resolution No. 80-239
After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton,
seconded by Member Campbell, that Items 1 through 5, and Item a. under
"X. ITEMS LATE FOR THE AGENDA", be approved and respective resolutions
adopted. Motion was unanimously approved.
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1814
APPROVE AND AUTHORIZE EXECUTION OF AGREEMENT WITH CONTRA COSTA
COUNTY FOR INSTALLATION OF SEWERS UNDER ASSESSMENT DISTRICT NO. 1979-4
6.
After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton,
seconded by Member Campbell, that authorization to approve an agreement with
Contra Costa County for installation of sewers under Assessment District
No. 1979-4 be approved and a resolution adopted to that effect. Resolution
No. 80-241. Motion was unanimously approved.
VII I.
PERSONNEL
CONSIDER DEVELOPMENT OF POLICY STATEMENT CONCERNING 5% SALARY INCREASE
IN RECOGNITION OF ATTAINMENT OF PROFESSIONAL ENGINEER CERTIFICATION
1.
Mr. Dolan, General Manager-Chief Engineer, explained that in the
past it has been a Board practice to grant a 5% merit salary increase to
those employees achieving Professional Engineering Registration who were
not currently employed in a position requiring such registration. In
1977, the Board requested District staff to develop a policy statement
to that effect. At the time, staff did not prepare a policy statement
because the need for its implementation did not exist.
At present there are two employees, Dale Ohda and Cynthia Deleon,
who have recently acquired registration and are not occupying positions
requiring such registration. Their accomplishment has not been acknowledged
by the 5% merit salary increase. Mr. Rey Limjoco received his engineering
registration in 1977 and was given a 5% merit increase at that time.
Subsequently, he was appointed to a higher position which also did not
require engineering registration. However, in the transition, the 5%
merit increase for registration was discontinued from his salary. Staff
desires to develop a policy that would be fair and uniformly administered
throughout the District. Staff is therefore requesting Board guidance
concerning the scope of the policy statement.
Board discussion followed. It was felt that staff should investigate
the policies of other agencies in regard to this matter and that our
policy should not be limited only to engineers but should also cover
Certified Public Accountant, Licensed Land Surveyors and such other
certifications that may be difficult to recruit to fill District positions
in the future.
After further discussion, it was moved by Member Stanley, seconded
by Member Boneysteele, that Dale Ohda and Cynthia DeLeon be granted a 5%
merit salary increase for achieving professional engineering registration
and that Rey Limjoco1s 5% merit salary increase be reinstated retroactive
to the date of his promotion. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINING:
Members:
Member:
Members:
Member:
Stanley, Boneysteele and Dalton
Campbell
None
Carlson
Mr. Dolan advised that there is a possibility that the same practice
would apply to Mr. Douglas McMillan who is currently employed in a
position not requiring registration.
After discussion, it was moved by Member Boneysteele, seconded by
Member Stanley, that Mr. Douglas McMillan be granted a 5% merit increase
if he meets the criteria of achieving registration as a professional
engineer while employed by the District in a position not requiring
such registration. Motion carried by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINING:
Members:
Member:
Members:
Member:
Stanley, Boneysteele and Dalton
Campbe 11
None
Carlson
It was the consensus of the Board that staff be requested to prepare
a written policy statement for Board review, regarding merit increases
for those employees attaining professional registration where it is not
required.
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1815
2.
ADOPT A REVISED DESCRIPTION FOR THE POSITION OF CONSTRUCTION
EQUIPMENT OPERATOR
After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley,
seconded by Member Campbell, that a resolution cancelling the existing
class description for Construction Equipment Operator and establishing
a new class description for said position be adopted. Resolution No. 80-237.
Motion was unanimously approved.
3.
APPROVE A SIX MONTH MATERNITY LEAVE OF ABSENCE FOR D. BARONE, TO
BEGIN IN FEBRUARY, 1981
ADOPT A REVISED CLASS DESCRIPTION FOR THE POSITION OF ACCOUNTING
ASSISTANT, SALARY RANGE 49, $1232-$1486
4.
AUTHORIZE AN ADDITIONAL POSITION OF ACCOUNTING ASSISTANT, SALARY
RANGE 49, $1,232-$1,486
5.
Mr. Dolan, GM-CE, advised that Mrs. Debbie Barone has requested a
six-month maternity leave of absence. At the end of that period, she will
return to work in her present c~ãssification on a permanent part-time 20
hour per week basis.
Mr. Dolan further explained that the existing class description for
Accounting Assistant requires revision in order to include ~d9i110n91
responsibilities to be assumed by the addition of another Accounting Assistant
position. Furthermore, the, Accounting Assistant class\'liÎl be an entry, ,
level position and the Junior Accountant class will be a position immeoiately
above entry level as they apply to the District's procedure and personnel
advancements for the Accounting Division.
It is necessary to provide an additional Accounting Assistant position
in order to provide staffing during Mrs. Barone's maternity leave. Mrs.
Barone will take over other accounting duties upon her return.
After discussion, it was moved by Member Stanley, seconded by Member
Campbell, that (a) Mrs. Barone be granted a six-month maternity leave of
absence effective February 1981; (b) the existing class description for
Accounting Assistant be cancelled and a new class description for said
position be adopted. Resolution No. 80-238: and (c) an additional position
of Accounting Assistant be authorized. Motion was unanimously approved.
6.
TERMINATION OF JERRY JACKSON, MAINTENANCE TECHNICIAN I
Mr. Dolan, GM-CE, requested that the matter be discussed in closed
session prior to taking any appropriate action.
At 8:40 p.m., President Carlson declared a closed session to discuss
a personnel matter.
At 9:25 p.m., President Carlson concluded the closed session and reconvened
the meeting.
President Carlson asked if there was anyone in the audience desiring to
address the Board in regard to this matter.
Mrs. Jerry Jackson addressed the Board, speaking on her husband's behalf,
who was unable to attend the meeting due to his work scheduled at the
Treatment Plant.
President Carlson thanked Mrs. Jackson for her presentation and
referred to Mr. Carniato, District Counsel, to review the findings of '
the Board in regard to this matter, while in the closed session.
After review of findings and discussion by Board and staff, it was moved
by Member Campbell, seconded by Member Stanley, to extend the probationary
period of Mr. Jerry Jackson for an additional 90 days, and delay any action
by the Board concerning Mr. Jackson's employment with the District until
the meeting of March 5, 1981. Motion was unanimously approved.
Mr. Dolan, GM-CE, asked Mrs. Jackson if she understood the decison
of the Board. Mrs. Jackson replied that she did.
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1816
IX.
UNCLASSIFIED BUSINESS
1.
NOMINATION AND ELECTION OF BOARD OFFICERS FOR 1981
President Carlson called for nominations for President of the
District Board of Directors for the coming year.
Member Stanley nominated Member Campbell to be President of the
District Board of Directors for the coming year. There being no other
nominations, President Carlson declared the nominations closed.
It was moved by Member Stanley, seconded by Member Boneysteele,
that Member Campbell be appointed to serve as the President of the
District Board of Directors for one year beginning with the meeting of
December 4,1980. Motion was unanimously approved.
X.
ITEMS LATE FOR THE AGENDA
a. ACCEPT GRANT OF EASEMENT - DSP 2695, PARCEL 9, WALNUT CREEK AREA,
AT A COST OF $3,530 TO THE DISTRICT
This matter was acted upon together with items considered under
"VI I. CAPITAL IMPROVEMENTS".
b.
APPROVE STATEMENT FOR LITIGATION SERVICES FROM CROSBY, HEAFEY,
ROACH AND MAY
Mr. Carniato, District Counsel, advised that any requested backup
information regarding the statement could be presented and discussed in
closed session. The Board did not feel that was necessary.
After discussion, it was moved by Member Boneysteele, seconded by
Member Dalton, that the statement from Crosby, Heafey, Roach and May
for litigation service in the amount of $3,530 be approved. Motion was
unanimously approved.
EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH KAUFMAN &
BROAD, JOB NO. 3003
c.
After explanation by Mr. Dolan, GM-CE, it was moved by Member
Stanley, seconded by Member Boneysteele, that the President and Secretary
be authorized to execute an Agreement Relating to Real Property with'
Kaufman and Broad, Job 3003, and a resolution adopted to that effect.
Res. No. 80-240. Motion was unanimously approved.
x!.
CORRESPONDENCE
1.
ACKNOWLEDGE RECEIPT OF AND DISCUSS LETTER DATED NOVEMBER 14, 1980
FROM EMPLOYEES ASSOCIATION WAGE AND BENEFIT COMMITTEE
Board Members acknowledged receipt of the letter from Employees
Association Wage and Benefit Committee dated November 14,1980.
XI I.
REPORTS
1.
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dolan, Board and staff members reviewed the letter from Van
Voorhis and Skaggs dated November 20, regarding the Solid Waste Enforcement
fee.
After a lengthy discussion, it was the consensus of the Board to
acknowlege receipt of said letter and defer any official action until a
report is received from Member Dalton and Mr. Dolan regarding the decisîons
made by the County Solid Waste Committee.
b. Mr. Dolan distributed copies of the monthly Financial Report.
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c. Mr. Dolan requested Mr. Walter Funasaki, Finance Officer, to
give a report on the status of the study concerning garbage service
increase for apartment and condominium owners in the Town of Moraga and
the rate increase for additional garbage service to single family dwellings.
Mr. Funasaki advised that he had met with Mr. Gary Chase, Manager
of the Town of Moraga and Mr. George Navone of the Orinda/Moraga Disposal
Service Company to discuss the level of service that would be provided
to the condominiums and the terms. It was agreed that: (a) Mr. Navone
would obtain an indication from each of the condominium homeowners
associations as to whether they want the additional service; (b) the
cost would be an additional $1.00 per month for weekly trimming pickup
and three genera~-cleanups, or 75~ per month for only three general
cleanups throughóut the year; and (3) that the service be accepted or
refused in total by all the groups. Depending on the decision made by
the condominium owners, the $1.00 charge to the single residence homeowners
would have to be adjusted to offset any revenue decrease. Mr. Chase
indicated that the Town of Moraga single family residence owners would
be willing to pay as much as $1.20 per month to receive the additional
clipping and cleanup service. Mr. Navone will inform Mr. Chase and Mr.
Funasaki of the decisions made by the condominium homeowners and establish
the rate for the additional service based upon that determination.
d.
Mr. Dolan presented the Managers Report for the month of October, 1980.
ADMINISTRATIVE DEPARTMENT
Accounting Division
1. Work on the 1979-80 Annual Audit continued by Laventhol and Horwath
and they have alleged that the District's accounting policies in regard to
recording and depreciating sewerlines installed by developers are not in
accordance with generally accepted accounting practices.
2. An insurance consultant was obtained to review Distritt1s group
insurance coverages. Insurance proposals were prepared and reviewed by
management and employee representatives and distributed to 10 brokers.
ENGINEERING DEPARTMENT
C' '
Construction Division
1. The Odor Control System No.3 is completed and in normal service
and the Chlorine System Improvements are nearing completion.
2. Nine minor repair and betterment jobs at the plant were investigated
during the month. Design sketches are being made, quotations will be
obtained and purchase orders will be issued for authorized work.
3. The Holding Basin Renovation, Phase II Project (DSP 3338) by the
end of the month reached approximately 63% of time elapsed on 54% of
work completed. Major earth work on Pond B was completed. Work was
started on three of the drainage structures and pipelines S2 and S3 were
nearly completed. There was a shortage of fill material for completion of
Pond C levees, so the contractor was directed to borrow from the overburden
in the sourthern portion of Pne A.
4. There was significant progress on construction of the Additions
and Modifications to the Sludge Handling Facility (DSP-3399).
Collection Systems Engineering and Services Division
1. The Design Section worked on numerous projects during the month,
including sizing of pumps for the new Bates Avenue Pump Station, estimating
the cost of trunk sewers for the next phase of Blackhawk, developing request
for proposals from design consultants for work on Lower Orinda and Martinez
Pump Stations, ,producing documents for the Acme Fill suit and coordinating
sewer relocatìon work on the State Highway Project (DSP 3023).
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2. Planning efforts were on the new office building, a Martinez and
Alhambra Valley watershed study, a San Ramon watershed study and a study
on District wide rates and charges.
3. Easement acquisition on the North Walnut Creek trunk sewer project
is under way. Owner of the fourteen required easement parcels have been
contracted, monitary offers made and four have accepted to date.
4. The first task in development of a pretreatment program has been
completed and a summary classification of businesses under the Standard
Industrial Classification Code was completed and forwarded to the Regional
Water Quality Control Board.
5. Investigative work continues on the Martinez force main in the
vacinity of North Court Street.
PLANT OPERATIONS DÈPÄRTMENT
1. The Treatment Plant received an average daily flow of 33.7 mg.
The daily peak flow was 35.5 mg and low as 10.2 mg. These flows are
considered dry weather flows since there was only 8 inches of rain during the
three month period ending with October. The average analytical characteristics
of the raw wastewater was within the expected range of BOD, 239 mg/l;
suspended solids, 307 mg/l/
2. Final effluent met all NPDES requirements except there were three
chlorine residual violations. The analytical characteristics of effluent
were BOD, 5 mg/l and suspended solids, 7 Mg/l. The average removal of
BOD and suspended solids was 98 percent.
3. The major process problem was bulking in the activated sludge
process and the resulting potential for carryover of solids out of the
secondary clarifiers. The Operations Division maintained the carryover of
solids to a minimum.
4. Defects in the lime system continue to be a major operational
problem.
5. A total of 4,946 tons of sludge was removed and it met all
requirements for off-site disposal. In comparison to the last month of
full flow lime treatment (August) there was approximately a 45 percent
cost savings in the dewatering process this month.
COLLECTION SYSTEM OPERATIONS DEPARTMENT
1. There were 57 sewer line stoppages this month, which is a 54%
increase over last month. This increase is attributed to root intrusion.
The total stoppages during the same period one year ago was 75. One
property damage occurred in Martinez.
2. There was a total of 210,229' of main line cleaned, which included
8,114' of vapo-rooter treatment and 89,000' were cleaned by the Hydro crews.
Of the 311 root lines cleaned, 75% showed substantial regrowth.
3. Repair and rehabilitation of pipelines totalled 994', with 695'
of that total being restored by lining. The major portion of the repair
footage was at the Hansen Road slide. Tops for connections were up slightly
with a total of 28 and there were only 4 utility repairs.
4. Over 28,000' of line was inspected by the Closed Circuit Television
crew, of which nearly 26,000 was new construction.
5. Department engineering activities included the restoration
project on the Las Trampas Creek bank, coordination of the Terry Lane
storm drain project and infiltration/inflow planning.
6. The equipment Maintenance Shop serviced 26 vehicles and 3 pieces of
equipment and made 7 vehicle and 26 equipment repairs. Vehicles and
equipment used a total of 5429 gallons of gasoline.
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1819
2.
COUNSEL FOR THE DISTRICT
Mr. Carniato stated that he would present his report in closed
session.
3.
SECRETARY
Mr. Hopkins distributed copies of Senate Bill 1352 for Board review.
This Bill deals with limitations of appropriations the Board may authorize
during the year. Discussion followed.
4.
COMMITTEES
None
XIII.
MATTERS FROM THE FLOOR
a. President Carlson reported that he had discussion with Mr.
Lasell of the Contra Costa County Water District regarding the feasibility
of retaining an attorney to review the Alum Sludge Agreement and develop
an independent finding. The finding would be limited to those areas of
the Agreement that are currently trying to be resolved by the District.
At 10:08 p.m., President Carlson recessed the meeting.
XIV.
CLOSED SESSION
At 10:13 p.m., President Carlson reconvened the meeting and declared
a closed session to discuss potential litigation.
At 10:31 p.m., President Carlson concluded the closed session and
reconvened the meeting.
xv.
ADJOURNMENT
At 10:32 p.m., president Carlson adjourned the meeting.
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pr/sident of the Dist~ict Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secr ary of the Dis ict Board of the
Cen ral Contra Cost Sanitary District,
County of Contra Costa, State of California
11
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