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HomeMy WebLinkAboutBOARD MINUTES 11-20-80 1812 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD NOVEMBER 20,1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on November 20, 1980 at 7:30 p.m., President Carlson called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: Stanley, Boneysteele, Dalton, Campbell and Carlson ABSENT: Members: None I!. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF OCTOBER 2, 1980 After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the minutes of October 2, 1980 be approved as presented. Motion was unanimously approved. III. APPROVAL OF EXPENDITURES Members Boneysteele and Dalton advised that they had reviewed the expenditures dated November 20,1980 and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Warrant Nos. 12985-12997,13085- 13125,13312-13346 and 13368-13510; Sewer Construction Warrant Nos. 3721-3738 and 1260-1273; and Payroll Warrant Nos. 7805360-7805597 and Warrant No. 1628; be approved. Motion was unanimously approved. 'IV. BIDS AWARDS 1. REVIEW LETTER FROM EAST BAY FORD TRUCK SALES, INC., CONCERNING BID SUBMITTED FOR FOUR PICKUP TRUCKS AND MAKE DETERMINATION IN REGARD TO BID Mr. Dolan, GM-CE, advised that correspondence has been received from East Bay Ford indicating that they had made pricing errors in the preparation of their bid for the four pickup trucks. After Board and staff discussion, it was moved by Member Stanley, seconded by Member Dalton, that the vehicle purchase be awarded to East Bay Ford Truck Sales Inc., at the prices quoted in their original bid on the basis that inadequate clarification was given for their alleged errors and that the Board should not acknowledge the modified bid. President Carlson suggested that the motion be amended to state that if the award was not honored by East Bay Ford Truck Sales, Inc. within 10 days, staff return to the Board for further decision in this matter. Members Stanley and Dalton agreed to the motion as suggested. Motion was unanimously approved. V. CONSENT CALENDAR After discussion, it was moved by Member Dalton, seconded by Member Campbell, that Items 1 through 4 be adopted, and Item 5 be approved. 1. Resolution No. 80-228. A resolution accepting an easement at no cost to the District from G. Bakar, etal, Pleasant Hill area, (Job No. 3444-Parcel 1) Resolution No. 80-229. A resolution accepting an easement at no cost to the District from A. G. Breitweiser Builders, Inc., Diablo area, (Job No. 3443 - Parcell) 0] 'I' '.-)/' """", > J ~o: 2. 1813 11 3. Resolution No. 80-230. A resolution accepting an easement at no cost to the District from R. L. Bridges, Lafayette area (Job No. 3411 - Parcel 2) 4. Resolution No. 80-231. A resolution accepting an easement at no cost to the District from Granada Sales, Inc., San Ramon area, (Job No. 2081- Misc. Parcel) Authorize PA 80-42, Walnut Creek area, to be included in the next formal annexation to the District. 5. Motion was unanimously approved. President Carlson then asked if there was anyone in the audience who would like to have an agenda item considered out of order. There was no one. VI. BUDGET AND FINANCE 1. AUTHORIZE ADDITIONAL FUNDS FOR ANTICIPATED FUTURE ARCHITECTURAL FEES (AND DISTRICT LABOR COSTS) FOR NEW DISTRICT OFFICE BUILDING DESIGN After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Stanley, seconded by Member Dalton, that authorization to approve $220,500 additional funding for anticipated future architectural fees (and District costs) for the new District Office Building design (DSP 3000) be approved. Motion was unanimously approved. VII. CAPITAL IMPROVEMENTS Mr. Dolan, GM-CE, requested that Item a. under "X. ITEMS LATE FOR THE AGENDAII be considered together with Items 1 through 5. Board voiced no objections to the request. 1. AUTHORIZE PAYMENT OF $600 FOR EASEMENT PARCEL 3, DSP 2695, IN THE NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT Resolution No. 80-232. 2. AUTHORIZE PAYMENT OF $2,465 FOR EASEMENT PARCEL 6, DSP 2695, IN THE NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT Resolution No. 80-233 3. AUTHORIZE PAYMENT OF $315 FOR EASEMENT PARCEL 8, DSP 2695, IN THE NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT AND AUTHOIRZE RECORDING OF RESOLUTION AND EASEMENT Resolution No. 80-234 4. AUTHORIZE PAYMENT OF $1,200 FOR EASEMENT PARCEL 13, DSP 2695, IN THE NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT Resolution No. 80-235 5. AUTHORIZE PAYMENT OF $1,175 FOR EASEMENT PARCEL 14, DSP 2695, IN THE NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT Resolution No. 80-236 Item X., a. AUTHORIZE PAYMENT OF $3,530 FOR EASEMENT PARCEL 9, DSP 2695 IN THE NORTH WALNUT CREEK AREA, ADOPT RESOLUTION ACCEPTING THE EASEMENT AND AUTHORIZE RECORDING OF RESOLUTION AND EASEMENT Resolution No. 80-239 After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Campbell, that Items 1 through 5, and Item a. under "X. ITEMS LATE FOR THE AGENDA", be approved and respective resolutions adopted. Motion was unanimously approved. 2(l 80 1814 APPROVE AND AUTHORIZE EXECUTION OF AGREEMENT WITH CONTRA COSTA COUNTY FOR INSTALLATION OF SEWERS UNDER ASSESSMENT DISTRICT NO. 1979-4 6. After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Campbell, that authorization to approve an agreement with Contra Costa County for installation of sewers under Assessment District No. 1979-4 be approved and a resolution adopted to that effect. Resolution No. 80-241. Motion was unanimously approved. VII I. PERSONNEL CONSIDER DEVELOPMENT OF POLICY STATEMENT CONCERNING 5% SALARY INCREASE IN RECOGNITION OF ATTAINMENT OF PROFESSIONAL ENGINEER CERTIFICATION 1. Mr. Dolan, General Manager-Chief Engineer, explained that in the past it has been a Board practice to grant a 5% merit salary increase to those employees achieving Professional Engineering Registration who were not currently employed in a position requiring such registration. In 1977, the Board requested District staff to develop a policy statement to that effect. At the time, staff did not prepare a policy statement because the need for its implementation did not exist. At present there are two employees, Dale Ohda and Cynthia Deleon, who have recently acquired registration and are not occupying positions requiring such registration. Their accomplishment has not been acknowledged by the 5% merit salary increase. Mr. Rey Limjoco received his engineering registration in 1977 and was given a 5% merit increase at that time. Subsequently, he was appointed to a higher position which also did not require engineering registration. However, in the transition, the 5% merit increase for registration was discontinued from his salary. Staff desires to develop a policy that would be fair and uniformly administered throughout the District. Staff is therefore requesting Board guidance concerning the scope of the policy statement. Board discussion followed. It was felt that staff should investigate the policies of other agencies in regard to this matter and that our policy should not be limited only to engineers but should also cover Certified Public Accountant, Licensed Land Surveyors and such other certifications that may be difficult to recruit to fill District positions in the future. After further discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that Dale Ohda and Cynthia DeLeon be granted a 5% merit salary increase for achieving professional engineering registration and that Rey Limjoco1s 5% merit salary increase be reinstated retroactive to the date of his promotion. Motion carried by the following vote: AYES: NOES: ABSENT: ABSTAINING: Members: Member: Members: Member: Stanley, Boneysteele and Dalton Campbell None Carlson Mr. Dolan advised that there is a possibility that the same practice would apply to Mr. Douglas McMillan who is currently employed in a position not requiring registration. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that Mr. Douglas McMillan be granted a 5% merit increase if he meets the criteria of achieving registration as a professional engineer while employed by the District in a position not requiring such registration. Motion carried by the following vote: AYES: NOES: ABSENT: ABSTAINING: Members: Member: Members: Member: Stanley, Boneysteele and Dalton Campbe 11 None Carlson It was the consensus of the Board that staff be requested to prepare a written policy statement for Board review, regarding merit increases for those employees attaining professional registration where it is not required. -;{ft ,\ , !t '--'- -- ------ --------------------'-'------------- 1815 2. ADOPT A REVISED DESCRIPTION FOR THE POSITION OF CONSTRUCTION EQUIPMENT OPERATOR After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Campbell, that a resolution cancelling the existing class description for Construction Equipment Operator and establishing a new class description for said position be adopted. Resolution No. 80-237. Motion was unanimously approved. 3. APPROVE A SIX MONTH MATERNITY LEAVE OF ABSENCE FOR D. BARONE, TO BEGIN IN FEBRUARY, 1981 ADOPT A REVISED CLASS DESCRIPTION FOR THE POSITION OF ACCOUNTING ASSISTANT, SALARY RANGE 49, $1232-$1486 4. AUTHORIZE AN ADDITIONAL POSITION OF ACCOUNTING ASSISTANT, SALARY RANGE 49, $1,232-$1,486 5. Mr. Dolan, GM-CE, advised that Mrs. Debbie Barone has requested a six-month maternity leave of absence. At the end of that period, she will return to work in her present c~ãssification on a permanent part-time 20 hour per week basis. Mr. Dolan further explained that the existing class description for Accounting Assistant requires revision in order to include ~d9i110n91 responsibilities to be assumed by the addition of another Accounting Assistant position. Furthermore, the, Accounting Assistant class\'liÎl be an entry, , level position and the Junior Accountant class will be a position immeoiately above entry level as they apply to the District's procedure and personnel advancements for the Accounting Division. It is necessary to provide an additional Accounting Assistant position in order to provide staffing during Mrs. Barone's maternity leave. Mrs. Barone will take over other accounting duties upon her return. After discussion, it was moved by Member Stanley, seconded by Member Campbell, that (a) Mrs. Barone be granted a six-month maternity leave of absence effective February 1981; (b) the existing class description for Accounting Assistant be cancelled and a new class description for said position be adopted. Resolution No. 80-238: and (c) an additional position of Accounting Assistant be authorized. Motion was unanimously approved. 6. TERMINATION OF JERRY JACKSON, MAINTENANCE TECHNICIAN I Mr. Dolan, GM-CE, requested that the matter be discussed in closed session prior to taking any appropriate action. At 8:40 p.m., President Carlson declared a closed session to discuss a personnel matter. At 9:25 p.m., President Carlson concluded the closed session and reconvened the meeting. President Carlson asked if there was anyone in the audience desiring to address the Board in regard to this matter. Mrs. Jerry Jackson addressed the Board, speaking on her husband's behalf, who was unable to attend the meeting due to his work scheduled at the Treatment Plant. President Carlson thanked Mrs. Jackson for her presentation and referred to Mr. Carniato, District Counsel, to review the findings of ' the Board in regard to this matter, while in the closed session. After review of findings and discussion by Board and staff, it was moved by Member Campbell, seconded by Member Stanley, to extend the probationary period of Mr. Jerry Jackson for an additional 90 days, and delay any action by the Board concerning Mr. Jackson's employment with the District until the meeting of March 5, 1981. Motion was unanimously approved. Mr. Dolan, GM-CE, asked Mrs. Jackson if she understood the decison of the Board. Mrs. Jackson replied that she did. 11 20 80 1816 IX. UNCLASSIFIED BUSINESS 1. NOMINATION AND ELECTION OF BOARD OFFICERS FOR 1981 President Carlson called for nominations for President of the District Board of Directors for the coming year. Member Stanley nominated Member Campbell to be President of the District Board of Directors for the coming year. There being no other nominations, President Carlson declared the nominations closed. It was moved by Member Stanley, seconded by Member Boneysteele, that Member Campbell be appointed to serve as the President of the District Board of Directors for one year beginning with the meeting of December 4,1980. Motion was unanimously approved. X. ITEMS LATE FOR THE AGENDA a. ACCEPT GRANT OF EASEMENT - DSP 2695, PARCEL 9, WALNUT CREEK AREA, AT A COST OF $3,530 TO THE DISTRICT This matter was acted upon together with items considered under "VI I. CAPITAL IMPROVEMENTS". b. APPROVE STATEMENT FOR LITIGATION SERVICES FROM CROSBY, HEAFEY, ROACH AND MAY Mr. Carniato, District Counsel, advised that any requested backup information regarding the statement could be presented and discussed in closed session. The Board did not feel that was necessary. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the statement from Crosby, Heafey, Roach and May for litigation service in the amount of $3,530 be approved. Motion was unanimously approved. EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH KAUFMAN & BROAD, JOB NO. 3003 c. After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Boneysteele, that the President and Secretary be authorized to execute an Agreement Relating to Real Property with' Kaufman and Broad, Job 3003, and a resolution adopted to that effect. Res. No. 80-240. Motion was unanimously approved. x!. CORRESPONDENCE 1. ACKNOWLEDGE RECEIPT OF AND DISCUSS LETTER DATED NOVEMBER 14, 1980 FROM EMPLOYEES ASSOCIATION WAGE AND BENEFIT COMMITTEE Board Members acknowledged receipt of the letter from Employees Association Wage and Benefit Committee dated November 14,1980. XI I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, Board and staff members reviewed the letter from Van Voorhis and Skaggs dated November 20, regarding the Solid Waste Enforcement fee. After a lengthy discussion, it was the consensus of the Board to acknowlege receipt of said letter and defer any official action until a report is received from Member Dalton and Mr. Dolan regarding the decisîons made by the County Solid Waste Committee. b. Mr. Dolan distributed copies of the monthly Financial Report. '11, 2'J 8() 1817 c. Mr. Dolan requested Mr. Walter Funasaki, Finance Officer, to give a report on the status of the study concerning garbage service increase for apartment and condominium owners in the Town of Moraga and the rate increase for additional garbage service to single family dwellings. Mr. Funasaki advised that he had met with Mr. Gary Chase, Manager of the Town of Moraga and Mr. George Navone of the Orinda/Moraga Disposal Service Company to discuss the level of service that would be provided to the condominiums and the terms. It was agreed that: (a) Mr. Navone would obtain an indication from each of the condominium homeowners associations as to whether they want the additional service; (b) the cost would be an additional $1.00 per month for weekly trimming pickup and three genera~-cleanups, or 75~ per month for only three general cleanups throughóut the year; and (3) that the service be accepted or refused in total by all the groups. Depending on the decision made by the condominium owners, the $1.00 charge to the single residence homeowners would have to be adjusted to offset any revenue decrease. Mr. Chase indicated that the Town of Moraga single family residence owners would be willing to pay as much as $1.20 per month to receive the additional clipping and cleanup service. Mr. Navone will inform Mr. Chase and Mr. Funasaki of the decisions made by the condominium homeowners and establish the rate for the additional service based upon that determination. d. Mr. Dolan presented the Managers Report for the month of October, 1980. ADMINISTRATIVE DEPARTMENT Accounting Division 1. Work on the 1979-80 Annual Audit continued by Laventhol and Horwath and they have alleged that the District's accounting policies in regard to recording and depreciating sewerlines installed by developers are not in accordance with generally accepted accounting practices. 2. An insurance consultant was obtained to review Distritt1s group insurance coverages. Insurance proposals were prepared and reviewed by management and employee representatives and distributed to 10 brokers. ENGINEERING DEPARTMENT C' ' Construction Division 1. The Odor Control System No.3 is completed and in normal service and the Chlorine System Improvements are nearing completion. 2. Nine minor repair and betterment jobs at the plant were investigated during the month. Design sketches are being made, quotations will be obtained and purchase orders will be issued for authorized work. 3. The Holding Basin Renovation, Phase II Project (DSP 3338) by the end of the month reached approximately 63% of time elapsed on 54% of work completed. Major earth work on Pond B was completed. Work was started on three of the drainage structures and pipelines S2 and S3 were nearly completed. There was a shortage of fill material for completion of Pond C levees, so the contractor was directed to borrow from the overburden in the sourthern portion of Pne A. 4. There was significant progress on construction of the Additions and Modifications to the Sludge Handling Facility (DSP-3399). Collection Systems Engineering and Services Division 1. The Design Section worked on numerous projects during the month, including sizing of pumps for the new Bates Avenue Pump Station, estimating the cost of trunk sewers for the next phase of Blackhawk, developing request for proposals from design consultants for work on Lower Orinda and Martinez Pump Stations, ,producing documents for the Acme Fill suit and coordinating sewer relocatìon work on the State Highway Project (DSP 3023). 11' ,1 ~) f\ ¡.,., '..l 8() 1818 2. Planning efforts were on the new office building, a Martinez and Alhambra Valley watershed study, a San Ramon watershed study and a study on District wide rates and charges. 3. Easement acquisition on the North Walnut Creek trunk sewer project is under way. Owner of the fourteen required easement parcels have been contracted, monitary offers made and four have accepted to date. 4. The first task in development of a pretreatment program has been completed and a summary classification of businesses under the Standard Industrial Classification Code was completed and forwarded to the Regional Water Quality Control Board. 5. Investigative work continues on the Martinez force main in the vacinity of North Court Street. PLANT OPERATIONS DÈPÄRTMENT 1. The Treatment Plant received an average daily flow of 33.7 mg. The daily peak flow was 35.5 mg and low as 10.2 mg. These flows are considered dry weather flows since there was only 8 inches of rain during the three month period ending with October. The average analytical characteristics of the raw wastewater was within the expected range of BOD, 239 mg/l; suspended solids, 307 mg/l/ 2. Final effluent met all NPDES requirements except there were three chlorine residual violations. The analytical characteristics of effluent were BOD, 5 mg/l and suspended solids, 7 Mg/l. The average removal of BOD and suspended solids was 98 percent. 3. The major process problem was bulking in the activated sludge process and the resulting potential for carryover of solids out of the secondary clarifiers. The Operations Division maintained the carryover of solids to a minimum. 4. Defects in the lime system continue to be a major operational problem. 5. A total of 4,946 tons of sludge was removed and it met all requirements for off-site disposal. In comparison to the last month of full flow lime treatment (August) there was approximately a 45 percent cost savings in the dewatering process this month. COLLECTION SYSTEM OPERATIONS DEPARTMENT 1. There were 57 sewer line stoppages this month, which is a 54% increase over last month. This increase is attributed to root intrusion. The total stoppages during the same period one year ago was 75. One property damage occurred in Martinez. 2. There was a total of 210,229' of main line cleaned, which included 8,114' of vapo-rooter treatment and 89,000' were cleaned by the Hydro crews. Of the 311 root lines cleaned, 75% showed substantial regrowth. 3. Repair and rehabilitation of pipelines totalled 994', with 695' of that total being restored by lining. The major portion of the repair footage was at the Hansen Road slide. Tops for connections were up slightly with a total of 28 and there were only 4 utility repairs. 4. Over 28,000' of line was inspected by the Closed Circuit Television crew, of which nearly 26,000 was new construction. 5. Department engineering activities included the restoration project on the Las Trampas Creek bank, coordination of the Terry Lane storm drain project and infiltration/inflow planning. 6. The equipment Maintenance Shop serviced 26 vehicles and 3 pieces of equipment and made 7 vehicle and 26 equipment repairs. Vehicles and equipment used a total of 5429 gallons of gasoline. '1 1 It) í) I'w ",." 80 ,... ",-------,......, - ......_-----,-- -------'-----'-"-"-- ".,- ,,----- ---"-"------"---'-----"'" 1819 2. COUNSEL FOR THE DISTRICT Mr. Carniato stated that he would present his report in closed session. 3. SECRETARY Mr. Hopkins distributed copies of Senate Bill 1352 for Board review. This Bill deals with limitations of appropriations the Board may authorize during the year. Discussion followed. 4. COMMITTEES None XIII. MATTERS FROM THE FLOOR a. President Carlson reported that he had discussion with Mr. Lasell of the Contra Costa County Water District regarding the feasibility of retaining an attorney to review the Alum Sludge Agreement and develop an independent finding. The finding would be limited to those areas of the Agreement that are currently trying to be resolved by the District. At 10:08 p.m., President Carlson recessed the meeting. XIV. CLOSED SESSION At 10:13 p.m., President Carlson reconvened the meeting and declared a closed session to discuss potential litigation. At 10:31 p.m., President Carlson concluded the closed session and reconvened the meeting. xv. ADJOURNMENT At 10:32 p.m., president Carlson adjourned the meeting. /1 . II ' , .:' </~f/~ pr/sident of the Dist~ict Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secr ary of the Dis ict Board of the Cen ral Contra Cost Sanitary District, County of Contra Costa, State of California 11 ~~.(,-,.) .... ' 8(,'þ.