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HomeMy WebLinkAboutBOARD MINUTES 08-28-80 1767 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD AUGUST 28, 1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California on August 28,1980 at 7:30 p.m. President Carlson called the meeting to order and requested the Secretary to call roll 1. ROLL CALL PRESENT: Members: Boneysteele, Dalton, Campbell and Carlson ABSENT: Member: Stanley Member Stanley arrived at 8:08 p.m. I!. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JULY 17, 1980 After discussion, it was moved by Member Campbell, seconded by Member Dalton, that the minutes of July 17, 1980 be approved as presented. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneystee1e, Dalton, Campbell and Carlson None Stanley II!. APPROVAL OF EXPENDITURES Members Boneysteele and Dalton, members of the Budget and Finance Committee, indicated that they had reviewed the expenditures lists dated August 28,1980 and found the expenditures to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the Running Expense Warrant Nos. 11895-11909,12106- 12128,12268-12294, and 12316-12433, and Sewer Construction Warrant Nos. 3379-3694 and 1172-1177; and Payroll Voucher Nos. 7214001-7214249 and 1599-1606; be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Boneysteele, Dalton, Campbell and Carlson Members: None Member: Stanley IV. HEARINGS None v. BIDS la. REPORT BIDS TRAILER MOUNTED HYDRAULIC SEWER RODDER lb. AUTHORIZE PURCHASE OF TRAILER MOUNTED HYDRAULIC SEWER RODDER TO SAN RAFAEL EQUIPMENT COMPANY Mr. Dolan, General Manager-Chief Engineer, (GM-CE), explained that the purchase of the trailer mounted hydraulic sewer rodder was included in the 1980-1981 Budget. San Rafael Equipment Company submitted a bid in the amount of $16,614. The actual purchase price has been reduced because staff does not need to purchase some of the accessories for the Rodder. Oft ",..", "',' ',,",,'," , ~....." 'ö CiJ"\ ¡;j lJ'j\ " 1768 After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that authorization to purchase a trailer mounted hydraulic sewer rodder from San Rafael Equipment Company for the bid price of $15,469.12 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Dalton, Campbell and Carlson None Stanley 2a. REPORT BIDS FOR TRAILER MOUNTED AIR COMPRESSOR 2b. AUTHORIZE PURCHASE OF TRAILER MOUNTED AIR COMPRESSOR Mr. Dolan, GM-CE, explained that the purchase of this equipment was authorized in the 1980-1981 District Budget. After discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that authorization to purchase of a trailer mounted air compressor from Ingersoll-Rand Equipment Corporation for the bid price of $6,326.10, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Membe r : Boneysteele, Dalton, Campbell and Carlson None Stanley President Carlson called for any requests to consider items out of order. There were none. VI. OLD BUSNESS 1. REVIEW DESIGN DEVELOPMENT DRAWINGS, OUTLINE SPECIFICATIONS AND COST ESTIMATE FOR NEW DISTRICT OFFICE BUILDING Mr. Dolan, GM-CE, requested Mr. Bob Wood from McKinley, Winnacker, McNeil (MWM), to explain the drawings and graphics being presented by the firm for the new Administration Office Building. Mr. Wood highlighted some of the more pertinent features contained in the drawings and explained some of the decisions the Board will be making in the near future regarding the building. He indicated that cost estimates have been received from their consultant, Lee Saylor Company, but some of the figures and assumptions required further review. Board discussion followed regarding the proposed Board Meeting room and the cost of constructing an unfinished third floor shell on the building. Mr. Dolan stated that the Board will at the next meeting be requested to make a determination concerning the addition of a third floor to the proposed office building. He also requested that Mr. Wood attempt to present the reviewed cost estimate from Lee Saylor at that time. AUTHORIZE PRESIDENT OF THE BOARD OF DIRECTORS TO AWARD THE CONTRACT FOR RE-ROOFING THE DISTRICT'S MAIN OFFICE BUILDING, DSP 3386 2. Mr. Dolan, GM-CE, explained that the sealed bids for the re-roofing project would be opened on September 10,1980. He requested that the President be authorized to award the contract prior to the Board meeting of September 18. This would permit work on the project to start at the earliest possible date. After discussion, it was moved by Member Campbell, seconded by Member Dalton, that the President of the Board be authorized to award a contract to the lowest bidder for the District Main Office Re-roofing Project, DSP 3386, provided there are no complications with the bids or the bidding procedure. Motion was unanimously approved. (} ,,"'" , " ~,u ,,:' () r:." ,,-~ ~,;,,\ ¡~,.,,:'"' ".1 1769 At 8:47 p.m., President Carlson recessed the meeting to permit the Board and staff to examine samples of exterior wall materials for the new office building which were brought in by Mr. Bob Wood of MWM. At 8:54 p.m., President Carlson reconvened the meeting. 3. ACCEPT CONTRACT AND GRANT OF EASEMENT FOR SEWER CROSSING THE CONTRA COSTA CANAL-PLEASANT HILL AREA - JOB NO. 3319- PARCEL 3 After discussion, it was moved by Member Stanley, seconded by Member Dalton, that the contract and Grant of Easement for Sewer Crossing the Contra Costa Canal - Pleasant Hill Area, Job No. 3319, Parcel 3, be accepted, a resolution adopted to that effect, and their recording authorized. Resolution No. 80-148. Motion was unanimously approved. 4. REVIEW AND APPROVE PROPOSED CHANGES TO AGENDA FORMAT Mr. Dolan, GM-CE, explained that at the request of the Board, staff has developed a revised format for the Board Meeting Agenda. Board Members reviewed the draft ordinance and resolution relating to the revised agenda format and suggested some language changes. After discussion, it was moved by Member Campbell, seconded by Member Stanley, that an ordinance amending Section 2-205 of the District Code relating to the order of business of District Board meetings be adopted and that the ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation published and circulated in the Contra Costa Sanitary District and shall become effective upon expiration of the week of publication. Ordinance No. 143. Motion was unanimously approved. After further discussion, it was moved by Member Stanley, seconded by Member Campbell, that a resolution establishing a new order of business for District Board meetings be adopted, to become effective on the effective date of the above adopted Ordinance. Resolution No. 80-165. Motion was unanimously approved. 5. ESTABLISH MANAGEMENT COMPENSATION LEVELS FOR 1980-81 After brief discussion, it was the consensus of the Board that this item be deferred to the meeting of September 4 to permit further study by Board Members. VI I. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING 1. After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. Grantor Area Job No. Parcel Res. No. Cree ks i de Oa ks Assoc. et al Walnut Crk 3394 2 80-149 Creeks i de Oaks Assoc. et al Walnut Crk 3394 3 80-150 Hans J. Wefers & Christiane Alamo 3361 1 80-151 Wefers Interland Executive Park Walnut Crk 3307 1 80-152 Brudigam Dev. Inc., eta al Orinda 3407 3 80-153 Citizens Savings & Loan Assn. Pacheco 3315 1 80-154 Citizens Savings & Loan Assn. Pacheco 3315 2 80-155 Citizens Savings & Loan Assn. Pacheco 3315 3 80-156 William R. Westfall, et al Danvi 11 e 3311 1 80-157 William R. Westfall, et al Danville 1056 1 80-158 Motion was unanimously approved. ~J ,'" , --" '¿ , , k:;J 1770 2. AUTHORIZE BOARD PRESIDENT AND SECRETARY TO EXECUTE "CONSENT TO EXECUTION OF DEED FOR PUBLIC ROADS" TO CONTRA COSTA COUNTY, JOB NO. 3215, PARCEL 2 AND AUTHORIZE RECORDING After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Dalton, seconded by Member Stanley, that the President and Secretary be authorized to execute IIConsent to Execution of Deed for Public Roadsll to Contra Costa County, Job No. 3215, Parcel 2, a resolution adopted to that effect and their recording authorized. Resolution No. 80-159. Motion was unanimously approved. 3. AUTHORIZE BOARD PRESIDENT AND SECRETARY TO EXECUTE "CONSENT TO EXECUTION OF DEED FOR PUBLIC ROADS" TO CONTRA COSTA COUNTY - JOB NO. 3280, PARCEL 1 AND AUTHORIZE RECORDING After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, that the President and Secretary be authorized to execute "Consent to Execution of Deed for Public Roadsll to Contra Costa County, Job No. 3280, Parcell, a resolution adopted to that effect, and their recording authorized. Resolution No. 80-160. Motion was unanimously approved. 4. AUTHORIZE BOARD PRESIDENT AND SECRETARY TO EXECUTE IICONSENT TO DEDICATION OF PUBLIC ROADS" TO CONTRA COSTA COUNTY - MS 171-79, JOB NO. 3014, ALAMO AREA AND AUTHORIZE RECORDING After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Dalton, that the President and Secretary be authorized to execute "Consent to Dedication of Public Roads" to Contra Costa County, MS-171-79, Job No. 3014, Alamo area, a resolution adopted to that effect and authorized. Resolution No. 80-161. Motion was unanimously approved. 5. AUTHORIZE BOARD PRESIDENT AND SECRETARY TO EXECUTE "CONSENT TO DEDICATION OF PUBLIC ROADS" TO CONTRA COSTA COUNTY - SUBD. 5464, JOB NO. 3148, SAN RAMON AREA AND AUTHORIZE RECORDING After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, that the President and Secretary be authorized to execute a Consent to Dedication of Public Roads" to Contra Costa County, Subdivision 5464, Job No. 3148, San Ramon area, a resolution be adopted to that effect and their recording authorized. Resolution No. 80-162. Motion was unanimously approved. 6. AUTHORIZE PA-80-26, PA 80-27 AND PA 80-28 (ALL IN THE DANVILLE AREA) TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION TO THE DISTRICT After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Dalton, that authorization for PA 80-26 27 and 28 (all in the Danville area) to be included in the next formal annexation to the District be approved. Motion was unanimously approved. ACCEPT GENERAL ELECTRIC APPARATUS SERVICE DIVISION BID OF $30,732.31 FOR REPAIR OF ONE SHARPLES CENTRIFUGE 7. After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Stanley, seconded by Member Dalton, that authorization to accept the bid from General Electric Apparatus Service Division in the amount of $30,732.31 for the repair of the Sharples Centrifuge be approved. Motion carried by the following vote: AYES: Members: Stanley, Dalton, Campbell and Carlson NOES: Members: None ABSTAINING: Member: Boneysteele ABSENT: Members: None 0',:;, , ¡: ,¡ c; t' ~ '<./ i; ,'\ ""-' .} 1771 8. PERSONNEL ADMINISTRATIVE a. ADOPT A RESOLUTION TO PROVIDE FOR A FIFTY DOLLAR ($50.00) HEALTH INSURANCE REBATE TO EMPLOYEES WITH DUAL HEALTH INSURANCE COVERAGE Mr. Dolan, GM-CE, explained that as part of the Memorandum of Understanding entered into with the Employees Association on July 17, 1980, it was established that the District would adopt a program effective September 1, 1980 which would provide for a $50 health insurance rebate to those employees with dual health insurance coverage and who petition the District to be dropped from coverage under the District Health Insurance Policy. After discussion, it was moved by Member Campbell, seconded by Member Stanley, that a resolution adopting the policy and procedure, as submitted, providing for a fifty dollar ($50) health insurance rebate to employees with dual health insurance coverage be adopted. Resolution No. 80-163. Motion was unanimously approved. ENGINEERING a. ADOPT CLASS DESCRIPTION FOR THE POSITION OF ASSOCIATE ENGINEER After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Campbell, seconded by Member Stanley, that a resolution adopting a class description for the position of Associate Engineer (Contract Specialist) be adopted. Resolution No. 80-164. Motion was unanimously approved. 9. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None VII!. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported on the State Water Resource Control Board hearing which was attended by President Carlson, Member Campbell and himself. Presentations were made at that hearing by President Carlson and Mr. Dolan addressing the issue of priorities for grant funding of large and small projects. The presentations were well received and indications were that the State would give consideration to Central San's priority proposals. b. Mr. Dolan requested an executive session later in the meeting to discuss the Ising (Culligan Soft Water) matter. c. Mr. Dolan commented on the Treatment Plant property being taken by Cal Trans and suggested that the Board consider negotiating with Contra Costa County for the purchase of 12 acres of land adjacent to the Treatment Plant. d. Mr. Dolan requested an executive session to discuss potential litigation and personnel matters. e. Mr. Dolan distributed copies of the Financial Report to the Board Members. f. Mr. Dolan presented the engineers report for the month of July as follows: 0, Î),. ;; 2~~ ,,¥\ IJ/ 1772 Administration Department Accounting Division 1. Year-end closing was completed and fina~cia1 statement for year was issued. 2. O&M budget was revised to incorporate wage and benefit increases granted to nonmanagement employees and budget was adopted by Board on J u 1 y 1 7, 1 980 . 3. Six-month financial statements were obtained from Valley and Orinda-Moraga Disposal Services for general review and evaluation with respect to the April 1, 1980 increases. 4. Meetings were held to determine the adaptability of the Construction Division's report formats to the service bureau's standard programs. Engineering Department Collection System Engineering and Services Division 1. Activity in the survey and design division centered around the Holding Basin Renovation Phase II project. Plans and specs were finalized and bids received July 28, 1980. 2. The survey division did investigative work concerning slides adjacent to our 27" trunk sewer in the St. Mary's Road area, which may affect our line if not put in check. 3. The Inspection Division lost two members, Leon Lubker retired and Jim Stroup resigned. One provisional appointment has been made and another person is being hired to fill these vacated positions. One inspector has been assigned to the Treatment Plant full time to inspect plant construction projects. 4. Staff and MWM worked on space allocations and construction details for the new office building in anticipation of additional presentation to the Board prior to preparation of final construction documents. Special Projects Division 1. The final deficiency list for the plant Stage 5A project is nearing completion. 2. Work proceeded on the plant Stage 5B Hydraulic Capacity Expansion project. We received State approval to proceed with early completion items. 3. The Final EIS for the plant Stage 5B-II Solids Handling Capacity Expansion project was cancelled by E.P.A. and there were no significant comments received regarding the Notice of Intent to Cancel. Our consultant is preparing a proposal for facilities planning to cover process selection and attendant solids handling facilities. The addition of carbide lime to primary sludge for odor control was implemented. 4. Plans and Specs were completed for the installation of a backup cake pump and the project was advertised for bids. 5. Odor control problems in the Solids Conditioning Building's centrate grit classifier drains and in the cake pump sludge hopper vents were identified and corrected under a time and material contract. 6. Submitted requests to the SWRCB for prior approval for cathodic protection study, outfall surge analysis and preliminary design of grit handling system for the Stage 5A project and to change early completion items of the Stage 5B-I project to essential power system (inc. L.P. gas system) and installation of outfall vacuum relief valves. 0 c) (~ [; f~ 1773 Plánt Operations Departmeht 1. The plant received a total of 1,040 million gallons of wastewater at an average daily flow of 33.6 million gallons (MG) with a minimum hourly rate of 13.8 MG and maximum hourly rate of 54.2 MG. 2. All flow received full secondary treatment, which resulted in full compliance with applicable NPDES requirements. 3. Due to continued odor problems, several steps have been taken which have effectively reduced odor emissions to a level considerably lower than that of comparable periods in the past. These process changes, etc., have increased operating costs that should be substantially reduced when the new lime induction system becomes operational in late August. 4. As a result of staff attendance at the State Water Resources Control Board's Activated Sludge Seminar and subsequent modeling in our plant laboratory, it became apparent that operating costs could be reduced and a more effective coliform control achieved by modifying our activated sludge process. The process was modified from complete nitrification to contact stabilization and resulted in more effective coliform control and a reduction in the chlorine required from 6.9 to 4.3 parts per million. This results in a 38% reduction in chlorine consumption, which will save an estimated $36,000 per year in chemical costs. 5. The preventive maintenance program for the summer months is progressing with special effort being applied to the primary and secondary clarifiers. Other projects include the completion of repairs on No.3 raw sewage pump and main engine No.2 is out of service and being inspected for necessary repairs. 6. In an effort to correct vibration problems, the Flygt factory representative rebuilt and modified the Larwin pumps, but tests indicate the problem has not been corrected. The problem has been returned to Engineering for further design study. Collection System Operations Department 1. Sewer service calls were up with a total of 61, 12 of which were main line stoppages and 3 of those were caused by roots. 2. There were 52 miles of main sewers cleaned; 8,8031 being by bucket machine mainly in downtown Martinez. Included in the cleaning were 76 root lines that were treated with Vapo Rooter 2 years ago; 57% showed no root growth and only 2 lines contained heavy root growth. 3. Sewer taps for the month were only 11, which is 62% decline from the same period last year. 4. There was 1,6081 of line repaired or replaced this month, 1,500' of which was rehabilitated by slip lining. 5. The television crew inspected 27,000' of sewer this month. 6. A report on infiltration problems in connection with newly constructed sewer structures was completed and submitted. The report concluded that our standard specifications and construction methods in regard to sewer structures should possibly be modified. 7. There were 26 vehicles and 4 pieces of equipment serviced and 78 vehicle and 35 equipment repairs. Vehicles and equipment used 5,384 gallons of gasoline. 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested to give his report in Executive Session. ~,'.~, lþ or ~ 1774 3. SECRETARY None 4. COMMITTEES President Carlson advised that Mr. Dolan, Member Stanley and himself would be meeting on Tuesday, September 2, with the Contra Costa County Water District to discuss the alum sludge and the water reclamation facility matters. b. Board Members discussed the CASA meeting held in San Diego on August 21, 1980. IX. MATTERS FROM THE FLOOR a. Member Boneysteele asked for information regarding a Moraga Road project (Job 3355). Mr. Dolan, GM-CE, replied that the project consists of 11 homes connecting to the District public sewer in Moraga Road. At 9:55 p.m., President Carlson declared an Executive Session to discuss personnel and potential litigation matters. At 10:53 p.m., President Carlson closed the Executive Session and reconvened the meeting. As a result of the discussion in Executive Session, it was moved by Member Stanley, seconded by Member Campbell, that disciplinary action for failure to comply with District policy be authorized against Tom Bridges of the Collection Systems Operation Department and that he be suspended for l-day without pay. Motion was unanimously approved. Also as a result of the discussion in Executive Session, it was moved by Member Dalton, seconded by Member Stanley, that the GM-CE and the Secretary of the District be authorized to execute a settlement with Ising Company (Culligan Soft Water) whereby Ising would be allowed to discharge their brine into the District subject to immediate disconnection if the District so requires it; and subject to Ising Company paying both standard District fees and any costs which may result from the discharge. X. ADJOURNMENT At 10:56 p.m., President Carlson adjourned the meeting. Nit Ci~L,- - President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secr ary of the D1strict Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 0"'" ' 'Î C"; .,"', (.,;J .é"\,' , ", :~J "c.'