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HomeMy WebLinkAboutBOARD MINUTES 07-17-80 1749 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JULY 17,1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on July 17, 1980 at 7:30 p.m. President Carlson called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: ABSENT: Member: Boneysteele, Dalton, Campbell and Carlson Stanley Member Stanley arrived at 7:42 p.m. II. APPROVAL OF MINUTES It was moved by Member Campbell, seconded by Member Dalton, that the minutes of June 19, 1980 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Dalton, Campbell and Carlson None Stanley II!. APPROVAL OF EXPENDITURES Members Boneysteele and Dalton, members of the Budget and Finance Committee, had reviewed the expenditures lists dated May-June, 1980 and July 17, 1980 and found the expenditures to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Warrant Nos. 11556-11560,11698-11719, 11850-11859, 11869-11894 and 11910-12105; Sewer Construction Warrant Nos. 3665-3678 and 1127-1154; and Payroll Voucher Nos. 1194-1198 and 7024343-7024588, be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Dalton, Campbell and Carlson None Stanley IV. HEARING 1 a. HEARING TO CONSIDER ENVIRONMENTAL QUALITY CHARGES ON TAX BILL AND TO CONSIDER RATES FOR SERVICES ADOPT A RESOLUTION FIXING THE AMOUNT EQC FOR USERS FOR 1980-81 AND PROVIDING FOR THE COLLECTION THEREOF ON THE TAX ROLL b. President Carlson declared the hearing open to consider the collection of the environmental charge on the tax bill and the service rates. After explanation by Mr. Dolan, General Manager-Chief Engineer (GM-CE), and Board discussion on the issue, President Carlson asked for comments from the audience. There were no comments. President Carlson declared the hearing closed. After further discussion, it was moved by Member Dalton, seconded by Member Campbell, that the resolution establishing the EQC rate for 1980-81 remain unchanged (Resolution 80-90). Motion carried by the fo 11 owi ng vote: o. 11 " ci ';..ß 1750 AYES: NOES: ABSENT: Members: Members: Member: Boneysteele, Dalton, Campbell and Carlson None Stanley 2a. HEARING ON DELINQUENT SEWER SERVICE CHARGES ADOPT A RESOLUTION OVERRULING PROTESTS AND ADOPTING THE REPORT PURSUANT TO SECTION 5473, HEALTH AND SAFETY CODE b. President Carlson declared the hearing open to consider the delinquent sewer services charges. Mr. Dolan, GM-CE, elaborated on the history of the existing delinquent sewer service charges. He distributed to the Board copies of a letter written by Mrs. Otto Munsterer, requesting that the sewer service charge on her property be rescinded in light of the fact that the house has been unoccupied for fourteen years and the facilities in the structure are inoperable. After reviewing the correspondence and Board discussion, President Carlson asked for any comments from the audience. Mr. Ezra Wilson addressed the Board on behalf of Mrs. Munsterer. He supported the written request and stated further reason that the sewer service charge on the property should be rescinded. Mr. Dolan recommended that any action taken by the Board should be clearly defined as an exception to the policy rather than a change in policy because the implications could have serious impact on the cost of running the District. Member Dalton stated that in the past, the parties involved in such an action have been required to disconnect from the sewer system. There being no further comments from the audience, President Carlson closed the hearing. After further discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the $225 sewer service charge on the property located at 209 Moraga Way be waived as requested by Mrs. Otto Munsterer contingent upon staff's determination that all the conditions are as described. Motion was unanimously approved. After further discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that a resolution overruling protests except the Munsterer parcel and adopting the report pursuant to Section 5473, Health and Safety Code be adopted (Resolution No. 80-116), Motion was unanimously approved. ' V. BIDS 1. REPORT BIDS FOR CONSTRUCTING SEWER TO SERVE THE PROPOSED CONSTRUCTION SERVICES BUILDING, DSP 3360 After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Campbell, that the bids received for the construction of the sewer to serve the construction services building, DSP 3360, be rejected. Motion was unanimously approved. President Carlson called for any requests to take items out of order. Mr. Dolan, GM-CE, requested the Board to take "Item 4, Old Business" at this time. Board members voiced no objections. v!. OLD BUSINESS 4. AUTHORIZE $43,800 FOR PURCHASE OF PINTLE CHAIN FOR SEDIMENTATION TANKS After report of bids and explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Campbell to accept the low bid from King Bearing, Inc., in the amount of $43,565.04,and authorize for the purchase of drive chain for sedimentation tanks Nos. 3 and 4. Motion was unanimously approved. President Carlson reverted to the order of the agenda. O¡¿i 17 ¿J {) 1751 v!. OLD BUSINESS AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS TO AWARD A CONTRACT FOR CONSTRUCTION OF THE HOLDING BASIN RENOVATION PROJECT, PHASE II, DSP 3338 1. Mr. Dolan, GM-CE, referred to Dr. Weddle, Deputy Chief Engineer, to give the Board a brief presentation on the item. Dr. Weddle explained that the bid opening for the Holding Basin Renovation, Phase II Project is scheduled for July 28. In the interest of expediting the project, staff is requesting that the Board President be authorized to award the construction contract to the lowest bidder prior to the date of the next Board meeting. After discussion, it was moved by Member Stanley, seconded by Member Campbell, that the President of the Board be authorized to award a contract to the lowest bidder for the construction of the Holding Basin Renovation, Phase II Project DSP 3338, providing that there are no complications in the bid or the bidding procedure. Motion was unanimously approved. 2. ADOPTION OF NON-MANAGEMENT EMPLOYEES WAGE AND BENEFIT PROPOSAL FOR 1980-81 Mr. Dolan, GM-CE, distributed copies of the Memorandum of Understanding for Board review. After discussion, it was moved by Member Campbell, seconded by Member Stanley, that authorization to adopt the non-management employees wage and benefit proposal for 1930-31 be approved. (Resolution No. 80-117). Motion was unanimously approved. ' Mr. Dolan expressed his thanks to the Board Members and the Employees Association Wage and Benefit Committee for their diligent work in this matter. 3. 1980-81 O&M BUDGET After review and explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, that the 1980-81 Operations and Maintenance Budget be adopted. (Resolution No. 80-118). Motion was unanimously approved. 4. AUTHORIZE $43,800 FOR PURCHASE OF PINTLE CHAIN FOR SEDIMENTATION TANKS This item was acted upon following "V. Bids". VII. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING 1. After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. Grantor Area Job No. Parcel Res No. a. Geo. E. Phillips, et al Lafayette 3363 2 80-89 b. Geo. E. Phillips, et al Lafayette 3363 3 80-99 c. Geo. E. Phi 11 ips, et al Lafayette 3363 4 80-100 d. Geo. E. Phillips, et al Lafayette 3363 5 80-101 e. Harrison W. Sigworth, et ux Orinda 651 ext. 2 80-102 f. Harrison W. Sigworth, et ux Orinda 651 ext. 3 80-103 g. Robert E. Griesinger, et ux Orinda 3407 1 80-104 01""..1 lit 11 .. - , fa'" .,.,j" ;' ~) ",' 1752 h. Hans Sundet, et ux Lafayette 3255 2 80-105 i. Frank D. Troxel, et ux La fayette 2402 1 80-106 j. Peter B. Bedford, et ux Concord 3300 2A 80-107 k. Peter Beford, et ux Concord 3300 2B 80-108 1. Stuart D. Proffitt, et ux Orinda 3254 9 80-109 m. Norman A. Dessler Orinda 3254 10 80- 11 0 n. Cleaveland Greens Assoc. Pleasant Hill 3412 2&4 80- 111 o. Ronald Silvera, et ux Orinda 3369 4 80- 112 p. Tappan Terrace Ltd. Orinda 3369 5 80- 113 q. Tappan Terrace Ltd. Orinda 3369 6 80- 114 r. Christofferson Const Co., Inc. Walnut Crk 3348 8 80- 11 5 Motion was unanimously approved. 2. AUTHORIZE PA 80-21 (ALAMO AREA) AND PA 80-22 (WALNUT CREEK AREA) TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION TO THE DISTRICT After discussion, it was moved by Member Stanley, seconded by Member Dalton, that authorization for PA-21 (Alamo Area) and PA-22 (Walnut Creek Area) to be included in the next formal annexation to the District be approved. Motion was unanimously approved. 3. AUTHORIZE GM-CE TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH KENNEDY JENKS ENGINEERING FOR AN ALTERNATIVE DISINFECTION STUDY Mr. Dolan, GM-CE, explained that due to the Board's concern over the hazards involving the use of liquid chlorine, it authorized staff to solicit proposals from consulting firms for conducting a broad scope alternative disinfection study. Staff has received proposals and conducted interviews and the firm of Kennedy/Jenks was selected as being the most qual ified. Other agencies (EBMUD and City of San Jose) expressed the same concern regarding the use of chlorine. The study for EBMUD recommended continued use of liquid chlorine but with an upgraded facility to improve operation and safety. As a result of these findings, staff has concluded that a reduction in the scope of the District1s study is appropriate and has informed Kennedy/Jenks Engineers of that decision. They have been instructed to study the options of using sodium hypochlorite vs. chlorine and enclosing the chlorine handling facility. Mr. Dolan, GM-CE, introduced Mr. Mike Britten of the Special Projects Division to give further details regarding this matter. After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the GM-CE be authorized to execute an agreement with Kennedy/Jenks Engineers for an Alternative Disinfection Study for the maximum fee of $40,000. Motion was unanimously approved. 4. AUTHORIZE GM-CE TO NEGOTIATE AND EXECUTE A CONTRACT WITH WATER RESOURCES ENGINEERS FOR AN EVALUATION OF HOLDING FLOOD PROJECT, NOT TO EXCEED -$1 0 , 000 Mr. Dolan, GM-CE, explained that the NPDES permit requires the District to have an engineering study to establish the current level of flood protection for the holding basins and also established the magnitude of a project to improve basin levees to withstand 20 and 100 year storms. A preliminary check of the hydrology system indicated that the flood from a 100 year storm would come close to flooding the holding basins. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that the GM-CE, be authorized to execute a contract for the holding basin study with Water Resources Engineers at a cost not to exceed $10,000. Motion was unanimously approved. 0",' l/ .,J ,,? , \iJ 17 "", é' ..' ',..,,} 1753 5. MANAGEMENT GROUP COMPENSATION Mr. Dolan, GM-CE, referred to Dr. Weddle to give the presentation regarding the management group compensation. At the conclusion of the presentation, it was felt that it would be appropriate to further discuss the subject in executive session and to defer any action to a later Board meeting. 6. APPROVAL OF BILLS FOR LITIGATION SERVICE Mr. Carniato, District Counsel, requested an executive session to explain some of the charges contained in the statements. President Carlson stated that the executive session would be held later in the meeting. 7. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUGMENTATION OF DISTRICT FUNDS FOR PROJECT 5A-II (C-06-0904) CLAIM ADMINISTRATION After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by member Dalton, to authorize an additional $20,715 for Claims Administration on 5A-II (C-06-0804). Motion was unanimously approved. AUGMENTATION OF DISTRICT FUNDS FOR PURCHASING OF PROPERTY AT TREATMENT PLANT FOR CONSTRUCTION DIVISION BUILDING b. Mr. Dolan, GM-CE, explained that the cost of title insurance was not included in the funds authorized for acquisition of property purchased from Contra Costa County for the Construction Division Office site. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that authorization of an additional $443.30 to cover the cost of title insurance for property purchased from Contra Costa County for the Construction Division Office site be approved. Motion was unani- mouslyapproved. c. CONSTRUCTION DIVISION SERVICES BUILDING After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the construction bids for the Construction Division Services building be rejected because the bids were so much greater than the engineering estimate for the project. Motion was unanimously approved. Mr. Dolan, GM-CE, advised that the Construction Services Division has expanded to such a degree that the Treatment Plant Building can no longer provide the needed space for that division. It was therefore determined that the most suitable alternative would be to lease office space. Upon investigation of available space in the area, a suitable facility available for immediate occupancy was located at 1035 Detroit Avenue in Concord. After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, to authorize leasing of the Hofmann Company office building at 1035 Detroit Avenue, Concord, for one year at $3,975 per month, contingent upon the lease being approved by District Counsel. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: ABSTAINING: Member: Stanley, Boneysteele, Dalton and Campbell None None Carlson 0, f~.,'.,,'.") ;-';' \ ~ l' '~ , , !'~è\ \\ <I," '..;1 1754 1. VII 1. GENERAL MANAGER-CHIEF ENGINEER REPORTS None 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY None 4. COMMITTEES None At 9:04 p.m., President Carlson recessed the meeting. At 9:10 p.m., President Carlson reconvened the meeting and declared an executive session to discuss personnel matters, Peterson/Simpson litigation and management compensation. At 10:28 p.m., President Carlson closed the executive session and reconvened the meeting. As a result of the executive session, it was moved by Member Stanley, seconded by Member Dalton, that the statements totalling $31,316.50 from John J. Carniato for services rendered relative to Fred J. Early, Jr., Company, Kaiser Industries, Inc., Peterson/Simpson, Acme Fill, and personnel matters be approved. Motion was unanimously approved. The Board requested that Mr. Dolan present to them a recommendation concerning salaries for the management group. IX. MATTERS FROM THE FLOOR a. Member Boneysteele indicated that he would not be present at the August 7 meeting, as he would be on vacation out of the area. x. ADJOURNMENT At 10:32 p.m., President Carlson adjourned the meeting. It~~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTE RS IGNED: Se re ry of the Di ict Board of the Cen ral Contra Cos Sanitary District, County of Contra Costa, State of California O't ¡,c:i e. 11 f) "~I J ""'"