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HomeMy WebLinkAboutBOARD MINUTES 06-19-80 1734 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JUNE 19, 1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 19, 1980 at 7:30 p.m. In the absence of Mr. Hopkins, District Secretary, President Carlson requested Mr. Jay McCoy, Collection System Engineering and Services Division Manager, to call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Dalton, Campbell and Carlson Member: Boneysteele President Carlson requested that the minutes show Member Boneysteele as being excused. Member Boneysteele had previously indicated to the Board that he would be out of State at this time. Member Stanley arrived at 7:34 p.m. 11. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF MAY 15, 1980 After discussion, it was moved by Member Dalton, seconded by Member Campbell that the minutes of May 15, 1980 be approved as presented. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele 2. MINUTES OF THE MEETING OF MAY 29, 1980 After discussion, it was moved by Member Stanley, seconded by President Carlson, that the minutes of May 29,1980 be approved as presented. Motion carried by the following vote: AYES: Members: Stanley, Dalton, Campbell and Carlson NOES: Members: None ABSENT: Member: Boneysteele III. APPROVAL OF EXPENDITURES Member Dalton, member of the Budget and Finance Committee, stated that he had reviewed the expenditure lists dated June 19, 1980 and found the expenditures to be satisfactory. After discussion, it was moved by Member Dalton, seconded by President Carlson, that Running Expense Warrant Nos. 11134-11151, 11297-11332, 11510-11555, 11561-11697; Sewer Construction Fund Warrant Nos. 3650- 3664,1085-1102; and Payroll Fund Warrant Nos. 684904-6849127 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Stanley, Dalton, Campbell and Carlson Members: None Member: Boneysteele 0 ire- l. 1 ;~J ,"-, r~ "<J 1735 IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. REVIEW AND APPROVAL OF SCHEMATIC DESIGN DRAWINGS, OUTLINE SPECIFICATION AND BUDGET FOR THE NEW OFFICE BUILDING Mr. Dolan, General Manager-Chief Engineer (GM-CE), requested Mr. Jay McCoy, Collection System Engineering and Services Division Manager, to give a report on the meeting held earlier in the week with MWM Architects regarding the new office building project. Mr. McCoy stated various structural components were discussed at the meeting in conjunction with the cost estimates prepared by the firm of Lee Saylor, Engineering Cost Consultants. He proceeded to summarize cost estimates of alternative design schemes for the new office building project. Board discussion followed regarding the type of framing to be used for the proposed building, remodeling of the existing building at Walnut Creek for use by the Collection System Operations Department and the desirability of incorporating a meeting room in the new building proj ect. It was moved by Member Dalton, seconded by Member Stanley, that the schematic design drawings, outline specifications and a budget of $2,854,000 for a three level office building, the remodeling of the existing Plant Operations wing, completion of site work, installing security and construction of a new meeting room be approved, conditioned upon future approval of the use of a stucco exterior after MWM presents the exterior design drawings. Prior to calling for the vote, President Carlson asked for Board comment. Board members requested staff to check the extra cost of having an automatic fire sprinkler system installed inside the building. They also inquired if the design included structural allowance for the addition of a future floor on the building. Mr. Wood of MWM replied that the design and the approved budget for the project does take into consideration the possible addition of another floor. There being no further questions or comments President Carlson called for the vote on the motion made by Member Dalton and seconded by Member Stanley, which carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele 2. REPORT ON PUBLIC COMMENTS ON GARBAGE RATE INCREASES Mr. Dolan, GM-CE, advised that the Board had requested to be informed concerning any correspondence received from the public relative to the garbage rate increase effective April 1 of this year. Public criticism was moderate, consisting of four written objections and four telephone complaints from residents in the Valley Disposal area; and two written objections from residents in the Orinda/Moraga Disposal area. Oß , \:"') 1 (V /~'il ~J 1736 Board discussion followed wherein President Carlson suggested that the garbage collectors include a notice to the public with the garbage service bill which would immediately precede future rate increase requests. The notice would state that a garbage rate increase will be requested in the near future and that a public hearing will be held by the District in that regard. The Board was in agreement with President Carlson's suggestion and requested staff to contact the garbage collectors and instruct them to notify the public of any future requests for garbage rate increases in the manner described. REPORT FROM PERSONNEL COMMITTEE REGARDING 1980-1981 WAGE AND BENEFIT NEGOTIATIONS AND PROPOSAL IN RESPONSE TO THE EMPLOYEES ASSOCIATION REQUEST - EXECUTIVE SESSION Mr. Dolan, GM-CE, requested that a part of the report be given in executive session. He presented to the Board the survey of wages and benefits for non-management personnel which included 7 cities, Contra Costa County and 9 special districts developing a mean salary increase of 10% for 1980-81. Considering this analysis, and other factors, the Board representatives based their recommendation of a 10% across the board salary increase for non-management personnel together with certain increased benefits. 3. There being no further discussion, President Carlson declared an executive session at 8:40 p.m., to discuss employee wage and benefit matters. At 9:50 p.m., President Carlson closed the executive session and reconvened the meeting. As a result of discussion in executive session, it was moved by Member Campbell, seconded by Member Dalton that the Board adopt the wage and benefit proposal for non-management District employees as submitted by the Board's meet and confer representatives. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele President Carlson indicated that he would like to have the Personnel Committee and the Board representatives meet with the Employees Association prior to the next Board meeting in order to present and review the wage and benefit proposal just adopted by the Board. He also directed the GM-CE to use the proposal as a basis for development of the coming year's budget. Board Members voiced no objection. 4. REVIEW AND APPROVAL OF 1980-1981 OPERATIONS AND MAINTENANCE BUDGET FOR ALL DISTRICT OPERATIONS AND MAINTENANCE EXPENSES, EXCEPT SALARIES AND WAGES, EMPLOYEE BENEFIT EXPENSES AND CONSTRUCTION DIVISION EXPENSES Mr. Dolan, GM-CE, advised that this item had been submitted to the Board at the meeting of June 5 and held over pending further Board review. Mr. Dolan explained that due to a number of uncertainties involved, it is difficult to develop a budget figure for the Construction Services Division at this time. The majority of the Construction Services Budget is charged against capital accounts rather than O&M accounts. When the final determination is made, the actual figures will be included in the final Operations and Maintenance Budget. After board and staff discussion, it was moved by Member Stanley, seconded by Member Dalton, that the draft 1980-1981 Operations and Maintenance Budget with exception of wage and benefit related expenses and Construction Division items be approved for inclusion in the final Operations and Maintenance Budget, which will be submitted upon completion of current wage and benefits negotiation and final determination of the Construction Division budget requirements. Motion carried by the following vote: 0, ~ 19 ~ ~ 1737 AYES: Members: Stanley, Dalton, Campbell and Carlson NOES: Members: None ABSENT: Member: Boneysteele VII. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. Grantor Area Job No. Parcel Res. No. a. Vincent Custodio & Pleasant Hill 3319 5 80-83 Mary Custodi 0 b. William J. Walsh & Pl easant Hi 11 3319 6 80-84 Elizabeth B. Walsh c. Cleaveland Green Assn Pl easant Hi 11 3364 2-R-l 80-85 d. City of Pleasant Hill Pleasant Hill 3319 2 80-86 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele 2. AUTHORIZE EXECUTION OF A CONTRACT AND ACCEPT A GRANT OF EASEMENT FOR SEWER CROSSING THE CONTRA COSTA CANAL, PLEASANT HILL, JOB NO. 3319, PARCEL 3 Mr. Dolan, GM-CE, requested to have this item held over to a future meeting. AUTHORIZE PA 80-18 (ALAMO AREA) TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION TO THE DISTRICT 3. After discussion, it was moved by Member Campbell, seconded by Member Dalton, that authorization for PA 80-18 (Alamo Area) to be included in the next formal annexation to the District be approved. Motion carried by the following vote: AYES: Members: Stanley, Dalton, Campbell and Carlson NOES: Members: None ABSENT: Member: Boneysteele AUTHORIZE ACCEPTANCE OF A GRANT FROM THE CALIFORNIA STATE SOLID WASTE MANAGEMENT BOARD FOR $438,431 AND ADOPT RESOLUTION 4. Mr. Dolan, GM-CE, explained that the California State Solid Waste Management Board has awarded a grant to Central San in the amount of $438,431 for predesign and engineering in connection with the first stage Solid Waste to Energy Project. An additional $78,000 will be required of the District for lIin kindll service and force account work. Staff is requesting authorization to have $516,000 transferred from the Sewer Construction Fund and will apply the $438,431 grant fund monies against that amount. Board Member reviewed the resolution authorizing the GM-CE to accept the grant from the State Solid Waste Management Board and Member Dalton suggested that the resolution should also allow the GM-CE to execute any documents related to said project. 0 - ~1, , ...... " 1738 After further discussion, it was moved by Member Stanley, seconded by Member Dalton, that a resolution be adopted authorizing the General Manager-Chief Engineer to accept the grant from the State Solid Waste Management Board for the Stage I Solid Waste to Energy Project and to execute any documents related to the Project ( Resolution No. 80-87); and that authorization to transfer $516,000 from the Sewer Construction Fund for the Project be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele 5. AUTHORIZE NEGOTIATION TO AMEND THE EXISTING CONTRACT WITH JOHN COROLLO ENGINEERS TO INCLUDE PROVISION OF CONSTRUCTION MANAGEMENT FOR THE DECHLORINATION FACILITY IMPROVEMENTS PROJECT DSP 3272 Mr. Dolan, GM-CE, reported that the design for the dechlorination facility improvements has been completed. Because of the Construction Divisionis heavy work load, the use of an outside consultant to complete the construction management is required. The firm of John Corollo has been selected to do the work under Amendment No.3 to their existing contract with the District. Dr. Clark Weddle, Deputy Chief Engineer, added that Counsel for the District has suggested some minor changes to the language contained in the proposal Amendment 3 of the contract. After discussion, it was moved by Member Stanley, seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to negotiate and execute Amendment No.3 to the John Colollo Engineers Contract to cover Construction Management Services for the Dechlorination Facility Improvement Project, DSP 3272, subject to approval of District Counsel. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Staney, Dalton, Campbell and Carlson None Boneysteele 6. APPROVAL OF PLANS AND PROJECT MANUAL FOR DSP 3338, HOLDING BASIN RENOVATION PHASE II AND AUTHORIZE ADVERTISING FOR BIDS Mr. Dolan, GM-CE, requested Mr. Jay McCoy, Collection System Engineer and Services Division Manager, to give an outline presentation on the Holding Basin Renovation Phase II Project. Mr. McCoy explained that it was the intent to have the entire bottom of Basin B graded and a lined ditch installed for drainage. In addition, the Alum Sludge Ponds will be revamped. Work will be done to the existing dikes, overflow structures and the height of the exterior levees will be increased. At the completion of the project the capacity of the Holding Basin will be increased from 50 MG to 100 MG. It is essential that the project be started as soon as possible so that the basins are ready for service before winter. At the conclusion of the presentation, it was moved by Member Dalton, seconded by Member Stanley to approve the plans and project manual for DSP 3338, Holding Basin Renovation Phase II and to authorize advertising for bids. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele 0 1 :~ 0 1739 7. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan informed Member Dalton, member of the Budget and Finance Committee. that in response to Member Dalton's inquiry it was determined that we were receiving one more subscription to the Engineering News Record than required. We have added the remaining term of that subscription to the other subscription. b. Mr. Dolan reported that the County Solid Waste Management Committee has submitted a modified proposal to Central San regarding inspection of refuse disposal sites by the County Health Department. The Committee had previously submitted a proposal to this Board for approval, but no action was taken. The modified proposal sets the total yearly cost at $100,000-$130,000, which would be divided among the four disposal sites in the County. The County would in turn pass the cost on to the franchisees. After discussion, it was the consensus of the Board that it maintain its original position and not to support the modified proposal. c. Mr. Dolan distributed copies of the District's Monthly Financial Report to the Board Members. d. Mr. Dolan advised that a critical problem exists at the Treatment Plant Facility due to odors emerging from the sludge handling facilities. It is imperative that this problem be corrects as soon as possible. After discussion, it was moved by Member Dalton, seconded by Member Stanley, that a resolution be adopted declaring an emergency situation concerning odor problems in the sludge handling facilities at the Treatment Plant and authorizing the installation of improvements necessary to correct the problems (Resolution No. 80-88); and that the GM-CE be authorized an amount up to $20,000 to hire an outside contractor to do the work on a force account basis. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato reported that he had met with the attorney from the City of Concord and discussed the Treatment Plant litigation and their financial responsibility as a result of the Concord Contract. b. Mr. Carniato advised that a free exchange of information has been worked out between ourselves, Peterson and Simpson and some of the sub- contractors. We are still awaiting information from Brown and Caldwell. Mr. Carniato will keep the Board informed on the progress. c. Mr. Carniato advised that Mr. Gary Slowinski has appealed his 2-day suspension authorized by the Board on May 29,1980. Mr. Carniato will inform the Board on the date set to hear the appeal. 3. SECRETARY None 4. COMMITTEES None 06 ..., 1 Ii>. V )740 ù IX. MATTERS FROM THE FLOOR a. In reference to the compensation adjustment granted to District personnel, Mr. Dolan inquired as to the procedure the Board intended to take with respect to management compensation. After discussion, it was moved by Member Campbell seconded by Member Stanley, that the amount of compensation granted to management would be retroactive to July 1, 1980. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Dalton, Campbell and Carlson None Boneysteele X. ADJ OU RNMENT At 11:06 p.m., President Carlson adjourned the meeting. ~-~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Sec tary of th istrict Board of the Ce tral Contra Costa Sanitary District, County of Contra Costa, State of California ...,,1') " ...,/ .~ ()