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HomeMy WebLinkAboutBOARD MINUTES 06-05-80 1728 0 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JUNE 5, 1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 5, 1980 at 7:30 p.m., President Carlson called the meeting to order and requested the Secretary to call roll. I. ROLL CALL PRESENT: ABSENT: Members: Members: Stanley, Boneysteele and Carlson Dalton and Campbell President Carlson requested that the minutes show Members Dalton and Campbell as being excused. II. APPROVAL OF MINUTES None I I 1. APPROVAL OF EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, stated that he had reviewed the expenditure lists dated June 5, 1980 and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that Running Expense Warrant Nos. 11333 through 11509 and Sewer Construction Expense Warrant No. 1067 through 1084 be approved. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele and Carlson NOES: Members: None ABSENT: Members: Dalton and Campbell IV. HEARINGS None V. BIDS None VI. OLD BUSINESS 1. APPROVAL OF CLASS DESCRIPTIONS TO BE INCLUDED IN 1980-81 PERSONNEL BUDGET Mr. Dolan, General Manager-Chief Engineer (GM-CE), explained that this item was brought before the Board at the meeting of May 15, at which time the Personnel Budget for 1980-81 was adopted with the exception of new class descriptions which were deferred pending review by the Employees Association. He recommended approval of the proposed class descriptions at this time with the provision that staff meet with the Employees Association during the next six months to establish guidelines regarding reclassifications and lateral transfers. Mr. David Johnson, President of the Employees Association, commented on the class descriptions for Personnel Assistant and Vehicle Equipment Services Attendant. He stated that the activities related to the proposed separate Personnel Assistant classification appear to be created as a result of assignment rather than need. In the matter of the class description for the Vehicle Services Attendant, it was the consensus of the Association that the salary was not in conformance with the required experience. It was proposed that the salary range for entry level be raised from R-45 to R-49. P?\',". '.'.", V c~ ,../ 1729 Discussion followed wherein Mr. Robert H. Hinkson, Manager of the Collection Systems Department explained some of the responsibilities of the position. After further discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that the class descriptions contained in the 1980-1981 personnel budget be approved as presented with the understanding that the salary range of R-45 for the Vehicle and Equipment Service Attendant will be reconsidered for adjustment to R-49 if recruiting efforts for the position fail, and that staff be directed to meet and confer with the Employees Association for the purpose of establishing a policy and procedure for reclassifications, lateral transfers and related topics. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell 2. AUTHORIZE EXECUTION OF REVISED UTILITIES AGREEMENT NO. 106.75.2 BETWEEN THE DISTRICT AND THE STATE OF CALIFORNIA Mr. Dolan, GM-CE, explained that this agreement was originally executed on March 6, 1980. However, the agreement omitted the regulation on non-discrimination in Federally-Assisted Programs. This requirement does not apply to the District's forces but to the contractor working on the project. After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the President of the Board be authorized to execute the revised Utility Agreement No. 106.75.2 between the District and the State of California, DSP 3023. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell 3. REVIEW AND COMMENT ON SCHEMATIC DRAWINGS FOR INTERIOR OF NEW BUILDING Mr. Dolan, GM-CE, directed the Board's attention to the drawings of the floor plans for the proposed new office building as submitted by MWM. He asked Mr. Jay McCoy, Manager-Collection System Engineering and Services Division, to highlight some of the key features. Mr. McCoy reviewed the floor plans with the Board, pointing out that at the Board's request the architect had included a schematic indication of a Board Room in the drawings. Discussion followed wherein President Carlson commented that he was in favor of including a Board Room in the new construction. He also indicated that he objected to the curvilinear wall layout shown on the plans. He added that in his opinion the proposed office building should be designed to accommodate an additional floor in the future and provisions should be made for an additional elevator stop. Mr. Dolan advised that the next step will be presentation of the cost estimates to the Board. 4. 1980-1981 PROPERTY INSURANCE - EXTRA EXPENSE COVERAGE Mr. Dolan, GM-CE advised that it has been recommended by Kaine and McAuliffe that the District consider obtaining lIextra expensell insurance to cover any incremental expenses incurred during the period of restoration following a property loss. A firm quotation of $2,500 for $500,000 coverage with a $25,000 self-retention limit has been obtained by the broker. O"r',""',', . \' , J7 ' (3 ,1"\ " 0" "~,j1 1730 After discussion, it was moved by Member Boneysteele, seconded by Member Stanley, to authorize the addition of $500,000 of extra expense coverage to the District's 1980-1981 property insurance policy for the premium of $2,500. Motion carried by the following vote: AYES: NOES: ABSENT: Members: r~embers : Members: Stanley, Boneysteele and Carlson None Dalton and Campbell VII. NEW BUSINESS 1. ACCEPTANCE OF EASMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. Grantor a. Kaufman & Broad b. Shadelands Investment c. Two World-Pleasant Hill Area Job No. Marti~ 3003 Walnut Creek 3313 Pleasant Hill 3305 Parcel 21 1 2 Res. No. 80- 77 80-78 80-79 Motion carried by the following vote: AYES: NOES: ABSENT: 2. Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell AUTHORIZE EXECUTION OF UITCLAIM OF EASEMENT, ALAMO AREA, JOB NO. 2989 EXISTING TRACT EASEMENT After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by Member Stanley, that the President and Secretary be authorized to execute a Quitclaim Deed to Technical Equities Corporation, Alamo Area, Job No. 2989, and that a resolution be adopted to that effect and their recording authorized. Resolution No. 80-80. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell 3. AUTHORIZE EXECUTION OF CONSENT TO DEDICATION TO CONTRA COSTA COUNTY, MS 58-79 (JOB NO. 1583, PARCEL 8) After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Boneysteele, that the President and Secretary be authorized to execute a Consent to Dedication to Contra Costa County, at no cost to the District, Walnut Creek area, Job No. 1583, Tract No. MS-58-79, and a resolution adopted to that effect. Resolution No. 80-81. Motion carried by the following vote: AYES: NOES: ABSENT: 4. Members: Stanley, Boneysteele and Carlson Members: None Members: Dalton and Campbell AUTHORIZE PA 80-17, ALAMO AREA, TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION TO THE DISTRICT After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Boneysteele, that authorization for PA 80-17 (Alamo Area) to be included in the next formal District Annexation proceeding be approved. Motion carried by the following vote: f"", ;'. tJ) ('"-" "',,, l) . [,',,)' c', .. " \ AYES: NOES: ABSENT: Members: Members: Members: 1 ?3l Stanley, Boneysteele and Carlson None Dalton and Campbell ADOPT RESOLUTION PROPOSING REORGANIZATION OF THE DISTRICT BOUNDARY AT THE TREATMENT PLANT AND FORWARD TO THE LOCAL AGENCY FORMATION COMMISSION FOR CONSIDERATION 5. Mr. Dolan, GM-CE, explained that Mt. View Sanitary District has agreed to detach from its area for annexation to Central San that portion of the 1.15 acre parcel of land recently purchased from the County which lies within their boundary, subject to a concurrent detachment in the near vicinity from Central San for annexation to Mt. View Sanitary District. After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that a resolution be adopted making application to the Local Agency Formation Commission for approval of the proposed Boundary Reorganization to be known as IITreatment Plant Boundary Reorganizationll. Resolution No. 80-82. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: 6. Stanley, Boneysteele and Carlson None Dalton and Campbell AUTHORIZE THE GM-CE TO FILE A NOTICE OF COMPLETION FOR DSP 3336, MORAGA PUMP STATION FENCING, MORAGA After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Boneysteele, that the GM-CE be authorized to file a Notice of Completion for DSP 3336, Moraga Pump Station Fencing, Moraga. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell AUTHORIZE PURCHASE OF DISTRICT MEMBERSHIP IN THE ASSOCIATION OF METROPOLITAN SEWERAGE AGENCIES FOR THE REMAINDER OF 1980 AND ALL OF 1981 AT A COST OF $1,500 7. After explanation by Mr. Dolan, GM-CE, and strong recommendation from Mr. Carniato, District Counsel, it was moved by Member Stanley, seconded by Member Boneysteele, to approve membership in the Association of Metropolitan Sewerage Agencies and to authorize $1,500 for payment of dues for the remainder of the calendar year 1980 and all of the calendar year 1981. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell a. AUTHORIZE $29,700 FROM SEWER CONSTRUCTION FUND FOR REROOFING THE DISTRICT OFFICE BUILDING IN WALNUT CREEK b. BÉ9UEST APPROVAL OF PLANS AND SPECIFICATIONS FOR REROOFING THE DISTRICT OFFICE BUILDING 8. After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, that the plans and specifications for reroofing the District Office Building in Walnut Creek be approved and advertising for bids be authorized subject to cost review and approval by the Board President. Motion carried by the following vote: f':' f\ 1732 AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell 9. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, and Board discussion, it was moved by Member Boneysteele, seconded by Member Stanley, that the statements for services rendered relative to the Paul Higby, Ising and Peterson/Simpson matters; statements for services rendered and costs advanced for the Fred J. Early, Jr. Company and Acme Fill Corporation matters; and accrued payables for Acme Fill Corporation, Kaiser Industries and the Peterson/Simpson matters be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell 10. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. O&M BUDGET 1980-1981 After explanation by Mr. Dolan, GM-CE, and Board discussion, it was the consensus that approval of the O&M Budget be deferred to the meeting of June 19. b. DISCIPLINARY ACTION REQUIRED IN THE PLANT OPERATIONS DEPT. Mr. Dolan, GM-CE, requested that this matter be discussed in executive session at the end of the meeting. VIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER None. 2. COUNSEL FOR THE DISTRICT Mr. Carniato requested that his report be given in executive session at the end of the meeting. 3. SECRETARY None 4. COMMITTEES None At 9:20 p.m., President Carlson recessed the meeting. At 9:30 p.m., President Carlson reconvened the meeting and called upon Mr. David Johnson, President of the Employees Association who wished to make a presentation. Mr. Johnson thanked the Board and made a brief presentation. He then introduced Messrs. Filipovich and Risden, members of the Association's Wage and Benefit Committee to report on the progress made to date by the committee and the Board representatives. At the close of their presentation, Member Boneysteele commented that it would be inappropriate to negotiate on just a consumer price index basis. For this reason, the Board had requested their representatives obtain salary comparison figures from EBMUD, San Francisco City and County, Contra Costa County Water District and other agencies for the various Central San positions. Also speaking on behalf of the Employees Association were Mr. Kenneth Moon and Mrs. Helen Baumgartner. 0'\ f!: 6 0, "r" (¡) 8', 0"'," , i: ¡ 1733 There being no further comments, President Carlson closed the meeting at 9:50 p.m., and declared an executive session to discuss litigation, personnel disciplinary action, and Employees Association wage and benefit requests. At 10:37 p.m., President Carlson closed the executive session and reconvened the meeting. As a result of discussion in executive session, it was moved by Member Stanley, seconded by Member Boneysteele, that Kenneth Youry, Maintenance Technician III, be suspended for one day without pay and issued a letter of reprimand for not following the District's tagging and lockout procedure. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele and Carlson None Dalton and Campbell President Carlson advised Mr. David Johnson, President of the Employees Association, that as a result of the executive session the Board is instructing its representatives to obtain more facts and information from other entities in relation to their recent wage and benefit adjustments. IX. MATTERS FROM THE FLOOR a. President Carlson reported that he circulated his copy of Central San1s Annual Report at the recent CASA Directors meeting in Sacramento and has received requests for copies of the report. He requested that the Secretary forward a copy of the report to the following: Mr. Warren M. Trundle, Board Member, West Contra Costa Sanitary District t'1r. John Broda, Chai rman, Bayshore Sanitary Distri ct Mr. Richard A. Follows, Director Cupertino Sanitary District Mr. Sid McMichael, Director, Capistrano Beach Sanitary District At 10:45 p.m., President Carlson adjourned the meeting. 1w/1./- President of the District Board of the Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: . Secre ry of the trict Board of the Cent al Contra Co a Sanitary District, County of Contra Costa, State of California 06 OJ,,;,',,,, ~"":"""'" " ';::..JJ (:-1{) ,"'":,, ii" ~ 'u "v