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HomeMy WebLinkAboutBOARD MINUTES 05-15-80 1716 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD MAY 15, 1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on May 15, 1980 at 7:30 p.m. President Carlson called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: Stanley, Boneysteele, Dalton and Carlson ABSENT: Member: Campbell President Carlson requested that the minutes show Member Campbell as being excused. Member Campbell had previously indicated to the Board that he would be on vacation during this time. II. APPROVAL OF MINUTES 1. 2. MINUTES OF THE MEETING OF APRIL 3, 1980 MINUTES OF THE MEETING OF APRIL 17, 1980 After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the minutes of April 3 and April 17, be approved with the following corrections: In the minutes of April 3, 1980, under IIIV. HEARINGS 1. PUBLIC HEARING ON REQUESTED RATE INCREASES BY GARBAGE COLLECTION COMPANIESII, in the motion resulting in the adoption of Resolution No. 80-55, insert the following phrase after IIseconded by Member Stanleyll IIthat based on the staff analysis which excluded, among other things, interest payments from companies operating ratio,1I In the minutes of April 17, 1980, under IIV1. OLD BUSINESS, la. APPROVE AGREEMENT WITH MACKINLAY, WINNACKER, MCNEIL AlA & ASSOCIATES, INC., FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE NEW OFFICE BUILDING, DSP 3000 AND OTHER IN-HOUSE EXPENSESII, delete the last sentence of the fourth paragraph and add the following sentence instead. IIPresident Carlson felt that the architectural fees were within a reasonable range, however, inasmuc h as it was a T&M contract, the District would benefit by the actual costs incurred in the architecture. II Under IIVIII. REPORTS, 1. GM-CE, h.lI, add the following phrase to the end of the sentence: lIand Employees Association requests for 1980-8111. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Campbell 0, 5,"~, ' c" 1 ,'-' ';'9 "', (:) f\;¡ 0'.', [1 !:,' , I'v' 1717 IlL APPROVAL OF EXPENDITURES Member Boneysteele, member of the Budget and Finance Committee, stated that the Committee had reviewed the expenditure lists dated May 15, 1980 and found the expenditures to be satisfactory. President Carlson questioned the invoice from King-Kñight Company in the amount of $45,816.95. It was explained that the amount was incurred as a result of a Waukesha engine overhaul, which was authorized earlier this year. Member Dalton asked if the numerous subscriptions to the "Engineering News Recordll were necessary. Mr. Dolan replied that he would check into the matter. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that Running Expense Warrant Nos. 10823-10836, 10950-10970, 11095-11133, 11138 and 11152-11296 inclusive; Sewer Construction Warrant No. 3645-3649 and 1043-1066 inclusive; and Payroll Warrant Nos. 6669348- 6669566 and 1586-1593 inclusive; be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Campbell IV. HEARINGS None. V. BIDS None. President Carlson called for any requests to take any of the agenda items out of order. There were no requests. VI. OLD BUSINESS AUTHORIZE $100,000 FOR ARCHITECTURAL SERVICES TO BE PROVIDED BY MWM IN CONJUNCTION WITH THE NEW OFFICE BUILDING, DISTRICT SEWERING PROJECT 3000 1. Mr. Dolan, General Manager-Chief Engineer (GM-CE), explained that this item appeared on the last agenda, but was not acted upon by the Board. After discussion, it was moved by Member Stanley, seconded by Member Dalton, to authorize $100,000 for MWM services and related costs for the new Office Building, DSP 3000. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Campbell 2. CONSIDER GRANT OFFERS FOR TREATMENT PLANT PROJECTS a. STATE WATER RESOURCES CONTROL BOARD - CONTRACT AMENDMENT NO.1 PROJECT NO. C-06-1000-111 UNITED STATES ENVIRONMENTAL PROTECTION AGENCY - STEP 2, PROJECT C-06-l000-200 b. c. UNITED STATES ENVIRONMENTAL PROTECTION AGENCY - STEP 3, PROJECT C-06-0696-012 Mr. Dolan, GM-CE requested that the Board consider the three agreements together. 05 In>' "'~'" , ~ß ~,~,\ r1',: V {UJ 1718 Discussion followed regarding the grants. It was explained to the Board that the State Grant for 5B-I (C-06-1000-111) was in the amount of $75,000. Initially, this grant had been for a larger amount but due to project delays, the grant was decreased. A new grant will cover the work being removed from this project. The funds remaining in this grant will cover items that have been completed under this project. In answer to President Carlson's question regarding Item I of the Special Conditions Grant Agreement (C-06-0696-012) for the 5A-Stage I Project, Mr. Carniato, District Counsel, explained that if the EPA feels the District is not in compliance with their grant conditions, upon given notice, the EPA may terminate or annul the grant. Mr. Carniato indicated that he saw no objections to the execution of the agreements. Board Members discussed the grant applying to the modifications and additions to Wastewater Treatment Facility 5A-I Project. Mr. Dolan indicated that Metcalf/Eddy is presently defining the scope of corrections for the engineering and design deficiencies involved in the project. After further discussion, it was moved by Member Stanley, seconded by Member Dalton, that the GM-CE be authorized to execute the grant amendments for Treatment Plant Projects 5A-I and 5B-I (C-06-1000-111) (C-06-1000-200) (C-06-0696-0l2). Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Campbe 11 VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDINGS After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. Grantor Area Job No. Parcel Res. No. a. Contra Costa County Danvi 11 e 2763 4 80-70 b. William G Erb & Gene Erb Walnut Creek 3016 1 80- 71 c. William G. Erb & Gene Erb Walnut Creek 3016 2 80- 72 d. William G. Erb & Gene Erb Walnut Creek 3016 3 80-73 e. William G. Erb & Gene Erb Walnut Creek 3016 4 80-74 f. Technical Equities Corp, Alamo 2989 2 80-75 Motion ca rri ed by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Members: Members: Stanley, Boneysteele, Dalton and Carlson None Campbell 2. GOALS AND OBJECTIVES FOR 1980-1981 Mr. Dolan, GM-CE, introduced District department managers who in turn gave a presentation on the goals and objectives of their respective departments for the 1980-1981 fiscal year. Using a projected chart each Department Manager outlined and commented on the goals and objectives of his department and what was planned to be achieved during the coming fiscal year. Mr. Dolan commented that this is the third year this program has been used by the District. 05 1 it'S f) 1\ ','. '.. ',' ,~I \,) <.'I 1719 3. PERSONNEL BUDGET FOR 1980-1981 Mr. Dolan directed the Board's attention to the summary sheet contained in the final draft of the Personnel Budget for 1980-1981. Board Members reviewed the budget giving particular attention to the organization and staffing needs of the Plant Operations Department. Discussion followed regarding qualifications for the requested position of Division Manager in the Special Projects Division. After further discussion, it was moved by Member' Stanley that the ?ersonnel ßudget for 1980-1981 be adopted. Mr. Dolan indicated that Mr. David Johnson, President of the Employees Association wanted to address the Board. Mr. Johnson stated that normally the Employees Association receive class descriptions from the Personnel Officer for review and comment prior to adoption. These were not received until this evening. The ,reason for the review is to give those employees working in those particular classifications the opportunity to study the new class descriptions. One concern of the Employees Association is to determine that the newly created class descriptions do not overlap into already existing positions. Mr. Dolan agreed that the Employees Association should be aware of the language contained in the class descriptions. Member Stanley withdrew his motion to adopt the Personnel Budget. After further discussion, it was moved by Member Stanley, seconded by Member Dalton, that the Personnel Budget for 1980-1981 be adopted, with the exception of the class descriptions, which will be adopted at a future meeting prior to the adoption of the entire budget for the 1980- 1981 fiscal year. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Camp be 11 AUTHORIZE $650 FOR MANAGEMENT FUNDAMENTALS OF OCCUPATIONAL SAFETY AND HEALTH COURSE FOR THE NEWLY APPOINTED SAFETY AND TRAINING SUPERVISOR 4. After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Dalton, seconded by Member Stanley, that F. Patrick Hassey be authorized to attend a IIManagement Fundamentals of Occupational Safety and Healthll course in Sacramento from May 19 to May 23, 1980 and that payment for tuition, meals and lodgings not to exceed $650 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Campbell President Carlson reported that in the CASA report on Safety, it was brought out that the sanitary district in the Tahoe Basin had visited a local hospital and consulted the medical staff as to their ability to treat chemical injuries in the event of an emergency. The doctors were surprised to learn of the types of chemicals being used and were not aware that they could be called upon to handle chemical injuries. President Carlson recommended that the District should consider contacting local hospitals to make them aware of our possible needs should an emergency arise. Location of facilities capable of handling specific emergencies should be implemented into our safety program. Mr. Dolan agreed with President Carlson and said that we have had contacts with local hospitals. Also, we contract with an industrial doctor experienced in the health hazzards which exist in our work. 0 ~ J\,',;:: fiJ _1."- ~,', ~~,; f:..;;¡ ~j () 1720 5. AUTHORIZE $36,693.02 FROM THE SEWER CONSTRUCTION FUND TO CLOSE HOLDING BASIN MODIFICATIONS~I,ACCOUNTS 51010.3058 AND 52000.3058 Mr. Dolan, GM-CE, explained that Board authorization is required to transfer funds from the sewer construction fund in order to close out the accounts. Member Dalton questioned the difference in the figures shown under the construction costs. Mr. Walter Funasaki, Finance Officer, explained the difference. After further discussion, it was moved by Member Dalton, seconded by Member Boneysteele, that authorization to transfer $36,693.02 from the sewer construction funds to close Holding Basin Modification - I Accounts 51010.3058 and 52000.3058 be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Stanley, Boneysteele, Dalton and Carlson None Camp be 11 6. AUTHORIZE $1,252 FOR THE PURCHASE OF PORTABLE COMBINATION COMBUSTIBLE, TOXIC GAS AND OXYGEN DEFICIENCY ALARM METER, AND ONE MSA H2S SUPERSIZE GAS MASK After explanation by Mr. Dolan, GM-CE, it was moved by Member Boneysteele, seconded by Member Dalton, that authorization of $1,252 for the purchase of a portable combination combustible, toxic gas oxygen deficiency alarm meter and one MSA H2S supersize gas mask be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: 7. Stanley, Boneysteele, Dalton and Carlson None Campbell PERSONNEL ADMINISTRATIVE a. AUTHORIZE TWO-MONTH MATERNITY LEAVE OF ABSENCE FOR GAIL KOFF BEGINNING 5/5/80 Mr. Dolan, GM-CE, requested that the maternity leave of absence for Mrs. Gail Koff be changed from 2 months to 10 weeks. After discussion, it was moved by Member Stanley, seconded by Member Boneysteele, to authorize approval of a 10 week leave of absence for Mrs. Gail Koff beginning May 5,1980. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Camp be 11 ENGINEERING a. AUTHORIZE THREE-MONTH LEAVE OF ABSENCE FOR JULIA E. TERRY BEGINNING 5/16/80 After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Stanley, seconded by Member Dalton, to authorize a three-month leave of absence for Julia E. Terry, Engineering Aid II, beginning May 16, 1980 and that the vacancy be temporarily filled:\IJi.th seasonal help for that period of time. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Or'..' ¡"'>¡. 1J..,t) 1-'1 [:::~ ;tÞ ð () Stanley, Boneysteele, Dalton and Carlson None Campbell 1721 8. APPROVAL OF BILLS FOR LITIGATION SERVICES After explanation by Mr. Carniato, District Counsel, it was moved by Member Stanley, seconded by Member Boneysteele, that the statements dated May 12,1980 from Acme Fill Corporation, Fre~ J. Early, J~. Company, General Western Don Hart Construction, Peterson/Slmpson and Erlk Van Duesen matters,'totalling $25~052.13 be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Stanley, Boneysteele, Dalton and Carlson None Campbell 9. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA SEWER SERVICES FOR THE CONSTRUCTION SERVICES BUILDING a. Mr. Dolan, GM-CE, explained that three methods have been proposed for sewering the planned Construction Services Building: (1) gravity service to the Central San System; (2) gravity service to the Mt. View System and (3) a pump system to connect to the Central San treatment plant facility. In reviewing the alternatives, it appears that gravity service extension to the Central San System would be most appropriate in the long term. After discussion by Board and staff, it was moved by Member Dalton, seconded by Member Stanley, that gravity service to the Central San System be provided for the planned Construction Services Building and to approve plans and project manual for DSP 3360 and authorize advertising for bids. Motion carried by the following vote: AYES: Members: Stanley, Boneysteele, Dalton and Carlson NOES: Members: None ABSENT: Member: Campbell VII1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan requested Mr. Jay McCoy, Collection System Engineering and Services Division Manager, to report on the status of the Knox Bill AB 2212 (modification to AB-8). Mr. McCoy informed that he had attended an Assembly Committee Meeting in Sacramento on May 7, regarding AB 2212. The Bill states that a special district can negotiate on the basis of the total tax available from newly annexed property. The Bill also permits the negotiation to be limited to the tax increase only. AB 2212 was passed by consent and sent to the Senate for approval. This would be consistant with the county's stated intention. b. Mr. Dolan advised that correspondence has been received from the Contra Costa County Water District regarding the Alum Sludge Disposal problem and the Reclaimed Water Project. Staff will present this matter to the Board for review on a future agenda. c. Mr. Dolan advised that Mr. Jay McCoy, Dr. Weédle and he had met with Mr. F. A. Stewart, City Manager for Concord, regarding the sewer and plant capacity issues. Mr. Stewart expressed concern over the impact these problems may have on future development of East Concord and Clayton. We explained to Mr. Stewart that the plant will be running over capacity by the time the expansion gets into operation, but that the District does not anticipate exceeding the quality limits of the NPDES Permit. Whether or not capacity problems result in building prohibitions depend on actions of the Regional Water Quality Control Board. 0" ...::"" ¡,.,. ;J '1 J.. ,,~j {) 1722 Also discussed were the pre-treatment guidelines for industrial and commercial users and how the City of Concord would like to see the matter handled. d. Mr. Dolan called the Board1s attention to the Personnel Summary Sheet, dated May 7,1980 as follows: POSITIONS BEING ADVERTISED Accounting Assistant Senior Mechanical Inspector POSITIONS BEING TESTED Construction Specialist Clerk Typist I Typing Exam, Saturday, 4/12/80) Shift Supervisor (Oral Exam, Monday, 4/21/80) Accounting Assistant (Pending) Sen1br-Mechanical Inspector IPending) Permanent Records Supervisor (Pending) Superintendent of Operations (Pending) (Resident EngineerlContract Administrator) (Pending) ELIGIBILITY LISTS ESTABLISHED Shift Supervi sor PERSONNEL CHANGES Permanent Appointments GREGORY DE CHAMBEAUX, Operator I, Range 59-A, $1,404, effective 4/15/80, promotion MELVIN STRONG, Operator II, Range 62-B, $1,581, effective 4/15/80, promotion GARY MOLLER, Maintenance Technician III, Instrumentation, Range 65-A, $1,618, effective 4/16/80, new hire DENNIS HALL, Associate Engineer (Civil), Range 77-A, $2,155, effective 4/28/80, new hire Permanent-Intermittent Appointments STEVE CONSIDINE, Plant Attendant, Permanent-Intermittent, Range 49-A, $1,110, effective 5/1/80~ new hire GRETCHEN F. ANASTASI, Engineering Aid I, Permanent-Intermittent, Range 52-A, $1,190, effective May 20, 1980, new hire Temporary Appointments JOANIE MORYKWAS, Temporary effective 4/7/80, new hire Provisional Appointments THEODORE SMITH, Superintendent of Operations, Range 77-C, $2,373, effective 3/14/80 Engineering Aid III, Range 64-A, $1,581, 0" ' "ij "'ì' JL ¿) " '0:' d I' 1723 DAVID ALLEN, Sbift Supervisor, Range 7l-C $2,056, effective 4/13/80 ORRIN LAWSON, Shift Supervisor, Range 71-C, $2,056, effective 4/10/80 ROBERT SPERL, Shift Supervisor, Range 71-C, $2,056, effective 4/10/80 Leave of Absence GAIL KOFF, Personnel Officer, effective 5/5/80, maternity Resignations EDWARD HEUER, Shift Supervisor, effective 4/12/80 ERIK VAN DEUSEN, Operator III, effecitve 4/03/80 d. Mr. Dolan called the Board's attention to the Education, Travel and Conference Summary Sheet for the months of March and April. e. Mr. Dolan requested an executive session to discuss the Wage and Benefit requests from the Employees Association for 1980-81. 2. COUNSEL FOR THE DISTRICT Mr. Carniato advised that he would make his report in executive session. 3. SECRETARY None 4. COMMITTEES None IX. MATTERS FROM THE FLOOR a. Member Boneysteele advised that it appears ABAGls Regional Planning Committee has expressed an interest in becoming involved in water quality control. He will keep the Board and staff apprised on any developments. At 10:16 p.m., President Carlson recessed the meeting. At 10:27 p.m., President Carlson reconvened the meeting and declared an executive session to discuss the Employees Association1s request for 1980-81 and litigation matters. At 10:51 p.m., President Carlson closed the executive session and reconvened the meeting. X. ADJOURNMENT At 10:52 p.m., President Carlson adjourned the meeting to May 29, 1980. ~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 0- ¡,..,¡¡, , , i!JJ 1 £'",""",",.", "", i;;!) :~:~ì if'l~ (ji iL?