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HomeMy WebLinkAboutBOARD MINUTES 04-17-80 1701 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD APRIL 17,1980 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on April 17,1980. President Carlson called the meeting to order and requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: ABSENT: Member: Boneysteele, Dalton, Campbell and Carlson Stanley Member Stanley arrived at 7:35 p.m. 1. 2. II. APPROVAL OF MINUTES MINUTES OF THE MEETING OF MARCH 6,1980 MINUTES OF THE MEETING OF MARCH 20, 1980 After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that the minutes of March 6 and March 20, be approved with the following correction. In the mi nutes of March 6, 1980 under IIVII 1. REPORTS 1. GM-CE b. II change the paragraph to read as follows: IIMr. Dolan reported that one-half of the new chlorination system at the plant is now complete and operating. The balance of the system should be completed within a week". Motion was unanimously approved. III. EXPENDITURES Member Boneysteele, membe~ of the Budget and Finance Committee indicated that the committee had reviewed the expenditures and found them to be satisfactory. After discussion, it was moved by Member Boneysteele, seconded by Member Dalton, that the expenditures paid by Sewer Construction Voucher Nos. 1000 through 1017 and Voucher Nos. 3624 through 3634 inclusive; Running Expense Voucher Nos. 10837 through 10949,10443 through 10446, 10599 through 10618, and 10779 through 10822 inclusive; and Payroll Voucher Nos. 6500910 through 6501138 inclusive; be approved. Motion was unanimously approved. IV. HEARINGS None V. BIDS 1. a. REPORT BIDS FOR INFLUENT & EFFLUENT SAMPLER INSTALLATIONS AWARD CONTRACT FOR INFLUENT & EFFLUENT SAMPLER INSTALLATIONS & AUTHORIZE FUNDS b. Mr. Dolan, General Manager-Chief Engineer (GM-CE), requested that this item be deferred to the meeting of May 1, 1980. Board Members voiced no objection. 0 ~(. , " X ~'f .', lL. '-' """"'1 [) ,O'V 1702 ~ ' President Carlson called for any requests to take agenda items out of order. There were no requests. 1. a. VI. OLD BUSINESS APPROVE AGREEMENT WITH MACKINLAY, WINNACKER, MCNEIL AlA & ASSOCIATES INC. , FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE NEW OFFICE BUILDING, DSP 3000 AND OTHER IN-HOUSE EXPENSES b. AUTHORIZE $100.000 FOR ARCHITECTURAL SERVICES PROVIDED BY MACKINLAY, WINNACKER, MCNEIL AIA & ASSOCIATES, INC., IN CONJUNCTION WITH THE NEW OFFICE BUILDING, DSP 3000 AND OTHER IN-HOUSE EXPENSES Mr. Dolan, GM-CE, advised that as a result of the meeting with Mackinlay, Winnacker, McNeil (MWM), the disputed items in the agreement have been resolved. Therefore, he requested Board authorization to approve the MWM agreement for architectural services associated with the new office building. Member Stanley stated that upon review of the agreement, it was his contention that the cost of the building and architectural fees were excessive and could be cut substantially. He requested that the item be held over pending the obtainment of additional fee schedules and cost information from other architectural firms. After discussion by Board and staff, it was moved by Member Stanley, seconded by Member Dalton, that execution of the agreement with MWM be deferred to the meeting of May 1, 1980, at which time Member Stanley will have the opportunity to present proposals applicable to lowering the archi- tectural fees and construction costs for the new office building. President Carlson opened the motion for discussion prior to taking the vote. He stated that the Board had gone through a rigorous and intense campaign in its selection process of an architect for the new office building and that he was satisfied with the firm selected at that time. President Carlson felt that the architectural fees were within a reasonable range, however, inasmuch as it was a T&M contract, the District would benefit by the actual costs incurred in the architecture. Member Campbell asked what impact the delay would have on the job. Mr. Winnacker of MWM, explained that the firm has hired additional personnel to specifically work on the project and suggested that the momentum of the design work not be cut back. Complete stopping of the work would be damaging to the existing time schedule. The design now calls for a simple building adjacent to the existing wastewater facility, which was not the concept when negotiations began. Mr. Winnacker concluded that MWM might be able to tighten up on projected costs but did not feel that the contract needed to be rewritten. Member Dalton stated that his concern does not lie with the design but rather with the cost of the entire project. He felt that a three week delay for further consideration would not prove to be a hindrance to the project. After further discussion, President Carlson called for a vote on the motion made by Member Stanley and seconded by Member Dalton. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Stanley, Dalton and Campbell Boneysteele and Carlson None Board and staff discussion followed, wherein it was moved by President Carlson, seconded by Member Campbell, that MWM be authorized to continue with architectural work on the new office project on an hourly basis, without increasing the pace of the work until the agreement is either approved or disapproved. Motion was unanimously approved. Item l11.bll was also deferred. {\ /.1 ~fI lù~" ... " /','.., ,(\ }',~, \,Y 1703 VI1. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND AUTHORIZE RECORDING After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the easements as listed be accepted at no cost to the District, respective resolutions adopted and their recordings authorized. Grantor Area Job No. Parcel Res. No. a. Kaufman & Broad Pleasant Hill 3003 20 80-55 b. b. Steven C. Miller & Lafayette 3095 1 &2 80-56 Cynthia M. Miller c. Lee Ann Self Lafayette 3095 3 80-57 d. Pamela H. Hughes Lafayette 3095 4 80-58 e. Concord Industrial Park Concord 3280 1 80-59 f. John Muir Memorial Hosp. Walnut Creek 3298 1 80-60 Motion was unanimously approved. 2. AUTHORIZE EXECUTION OF AGREEMENT RELATING TO REAL PROPERTY WITH KAUFMAN & BROAD OF NORTHERN CALIFORNIA, INC., JOB 3003 (LOT 21-TR5125) PŒASANT, HILL AREA After explanation by Mr. Dolan, GM-CE, it was moved by Member Campbell, seconded by Member Dalton, that the agreement relating to real property with Kaufman and Broad of No. California, Inc., Job 3003, Pleasant Hill area, be approved and its recording authorized. Motion was unanimously approved. 3. CONFIRM IIAMENDED ASSESSMENT DIAGRAW EFFECTING ASSMT. No. 54-2-3-10 AND AUTHORIZE RECORDING OF SAID DIAGRAM After discussion, it was moved by Member Dalton, seconded by Member Campbell, that the amended assessment diagram effecting Assessment No. 54-2-3-10 be confirmed and authorization to record said diagram be approved. Original Amended Apportioned Assessment Number Amount Assessment Number Amount Area 54-2-3- 1 0 $4,750. 54-2-3-20 $4,750 Danville -21 0.00* * Assessment and disposal fee was not assumed when L.I.D. was formed, equalization charge due at time of connection Motion was unanñmously approved. 4. AUTHORIZE $6,000 FOR COMPLETION OF MORAGA PUMP STATION FENCING After explanation by Mr. Dolan, GM-CE, it was moved by Member Dalton, seconded by Member Stanley, to award the contract for the construction of DSP3336 to Moraga Aluminum Products and to authorize the amount of $6,000 to cover the cost of the contract, construction contingencies and incidentals. Motion was unanimously approved. 5. DECLN£THE DISTRICT'S 1965 TRUCK MOUNTED SEWER RODDER SURPLUS After explanation by Mr. Dolan, GM-CE, and Board discussion, it was moved by Member Dalton, seconded by Member Stanley, that the 1965 truck mounted sewer rodder be declared surplus. Motion was unanimously approved. 0. 4~. 1 ...-- ß"" Q",(, ~\} '<,,' '11<' 1704 APPROVE WAIVER OF CONNECTION FEES FOR SAN RAMON LITTLE LEAGUE SNACK BAR, MONTE VISTA SCHOOL 6. After explanation by Mr. Dolan, GM-CE, that this connection was already covered by the Monte Vista High School permit and Board discussion, it was the consensus of the Board that this matter be remanded to staff for disposition. 7. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA CONSIDER ADOPTION OF RESOLUTION DEFINING SERVICES RENDERED BY BOARD MEMBERS AND COMPENSATION FOR SUCH SERVICES a. Member Dalton reported that Assembly Bill 2134 regardinq Board Members compensation was introduced and voted upon, with certáin exclusions, at the CAS A fall conference held in Carmel Valley. Member Dalton indicated that the policy covering the compensation of the District Board Members should be more clearly defined and put in the form of a resolution. Board Members reviewed the draft of the resolution, amending some of its language. After discussion, it was moved by Member Dalton, seconded by Member Campbell, that a resolution defining services rendered by Board Members be approved as amended. President Carlson asked for discussion prior to taking a vote. Member Boneysteele felt that AB 2134 was sufficiently clear and did not see any need for a resolution. Member Dalton replied that Board compensation is defined in the District Code, but it might be beneficial to a new Board Member to have the services defined in the form of a resolution. Mr. Dolan, GM-CE, commented that staff normally handles matters of this nature under a 'policy and procedures I statement. After further discussion, Members Dalton and Campbell withdrew their motion. It was then moved by Member Dalton, seconded by Member Campbell, that the language contained in the amended draft resolution regarding services rendered by the directors and compensation for such services be drafted into a District IIpolicy and procedurell statement for Board approval. Motion was unanimously approved. ADOPT A NEGATIVE DECLARATION FOR THE CONSTRUCTION SERVICES BUILDING AT THE TREATMENT PLANT b. After explanation by Mr. Dolan, GM-CE, it was moved by Member Stanley, seconded by Member Dalton, that a negative declaration be adopted for the new CCCSD Construction Services Building at the Treatment Plant. Motion was unanimously approved. VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that Dr. Clark Weddle has been hospitalized for the past two weeks due to heart problems. He plans to return to work next week. Discussion followed wherein the Board requested that a medical clearance be obtained from Dr. Weddle's physician prior to his return to work. b. Mr. Dolan reported that the Plant flow rate for the month was quite high reaching an average of 48 million gallons per day. c. Mr. Dolan advised that due to Dr. Weddle's absence, he was unable to attend the American Academy of Environmental Engineers meeting held in Washington D. C. d. Mr. Dolan reported that he had attended a meeting in Sacramento with the legislative Senate Committee regarding the solid waste energy project. He made a presentation to the State Solid Waste Management Board regarding the District's,Sòlid Waste Energy Pröject'~ 58-2, Phase I, \'/hich resulted in', a $440,000 grant approval' for- the.predesign study. 04 1;;; fJ 80 1705 e. The EPA has advised the District that it proposes to cancel the EIS for the 5B-II project because of the length of time the District is taking to present it. Staff advised the EPA that it has been in a position to approve the EIS for almost 4 years. The delays to date are the result of the EPA. A meeting has been set up with the EPA to resolve thi s item. f. Mr. Dolan distributed the District1s Annual Report to the Board. Discussion followed. g. Mr. Dolan gave the Managers Report for the month of March 1980. ENGINEERING DEPARTMENT 1. Work was completed on the Diablo Road Repair and State Highway 4 Relocation Projects. 2. Preliminary design work continued on the Holding Basin Project and the main sewer extension for the Construction Services Building 3. There were 13 new sewer projects submitted for review during March 1980 while 16 projects were submitted during the month last year, indicating a slowdown in construction activities. 4. The total number of new connections for March was higher than for the same period last year, indicating the decline in construction has not yet reached the District. WATER POLLUTION CONTROL/RECLAMATION PLANT 1. The total wastewater received at the plant was 1,505 million gallons (MG) for an average daily flow of 48.56 MG. The maximum average daily flow of 74.0 MG occurred on March 6 with a peak average hourly flow of 84.4 MG. The peak flow during that peak hour was at the rate of 87 MGD. The average daily flow of 48.56 MG represents a hydraulic overload of 62% on the palnt's secondary treatment process. That hydraulic overload was due to infiltration and the 1.66 inches of rain that fell during the first seven days of March. 2. The plant operated in a full secondary mode and provided full nitrification for 27 days during the month. During the four days of partial nitrification, a maximum ammonia-N concentration of 7.4 mgll was diverted to the Holding Basins and returned for full treatment during periods of reduced influent flow. 3. Average analytical characteristics of plant final effluent were: BOD, 3 mg/l; suspended solids, 6 mg/l; Coliform, 5-day median of 36 MPN/100 ml.; and ammonia-N 0.5 mg/l. Average removals were BOD 98% and Suspended Solids, 97%. 4. The primary physical-chemical process operated with lime fed to tanks three and four only and all activated sludge was wasted to those tanks. 5. An average of 260.2 tons of sludge was produced per day creating 6,920 cubic yards of sludge cake having an average total solids of 25.1 per cent, disposed of off site. 6. The Maintenance Division received 385 new work orders and completed a total of 400 orders. In addition there was 1,081 hours spent on the preventive maintenance program. There were tow major equipment failures, one being the No.1 Aeration Turbine Blower and the other was the No.3 electric influent pump right angle gear drive. () J. ...~ 1, ;.~ - ... ,,-.. " , .- '...,. -" 1706 7. All wastewater flow received secondary treatment and the plant discharge met all NPDES requirements. COLLECTION SYSTEM OPERATONS DEPARTMENT 1. Sewer stoppages (15) and service calls (54) both declined slightly in March and only one of the stoppages resulted in a property damage overflow. 2. There were 251,705 feet of sewer main cleaned which resulted in the excellent average of 100 feet per Rodding Crew man hour. üur routine rodding work added 25 lines to the root line schedule. 3. Slip lining was installed in 1,169 feet of 811 and in 932 feet of 611 pipe and 12 side sewer reconnections were made all in Moraga Way. were 87 structure repairs made, mostly adjustments. There 4. Field survey of facilities and the sealing program continued. The survey indicates that relatively new structures can develo leaks. Filling holes in manhole covers by welding appears to be a cost effective method of reducing infiltration. 5. The iron pipe phone line conduit from the pole in front of the office to underneath the structure was replaced with a 211 PVC line in a new location, which required trenching the lawn and drilling the foundation. 6. There were 72 trucks and 34 pieces of equipment repaired and 21 trucks and 3 pieces of equipment services. h. Mr. Dolan requested an executive session at the end of the meeting to discuss a personnel matter and Employees Association requests for 1980-1981. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY None 4. COMMITTEES None IX. MATTERS FROM THE FLOOR a. Mr. David Hallock addressed the Board regarding his claim for damages resulting from a sewer overflow which he alleges destroyed numnumerous musical instruments. He is dissatisfied with the settlement the District has proposed. Mr. Carniato, District Counsel, stated that the problem lies in establishing proof of damage since the equipment was not produced for inspection and a letter of explanation regarding the situation had been sent to his mother, Mrs. Hallock. Mr. Carniato offered to meet with Mr. Hallock to further discuss the matter and he accepted. At 9:40 p.m., President Carlson declared an executive session to discuss a personnel matter and Employees Association requests for 1980-81. At 10:39 p.m., President Carlson closed the executive session and reconvened the meeting. 04 1 ~i 80 1707 x. ADJOURNMENT At 10:40 p.m., President Carlson adjourned the meeting. 1utvv I!¿ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: strict Board of the sta Sanitary District, Costa, State of California ., , . .. ' 04 1 .-..,. ... t~5 t